PRACTICAL INFORMATION NOTE
LIST OF CONTENTS
List of Contents ..................................................................................................................... 2
General Information ............................................................................................................... 3
Deadlines .............................................................................................................................. 3
Delegations ........................................................................................................................... 3
Accreditations ........................................................................................................................ 4
Badges .................................................................................................................................. 5
Interpretation ......................................................................................................................... 5
Arrival and Departure ............................................................................................................ 5
Transportation ....................................................................................................................... 6
Security ................................................................................................................................. 8
Liaison Officers...................................................................................................................... 8
Bilateral Meetings .................................................................................................................. 8
Accommodation..................................................................................................................... 9
Preliminary Program .............................................................................................................. 9
Venues .................................................................................................................................11
Venue of the Meeting ...........................................................................................................11
Venue of the Gala Dinner .....................................................................................................12
Media ...................................................................................................................................12
Other Practical Information ...................................................................................................13
Contact Information ..............................................................................................................13
2
GENERAL INFORMATION
The Hungarian Presidency of the Council of the European Union is pleased to provide the
following practical information to help you to prepare for the Informal Meeting of Health
Ministers (EPSCO), to be held in Budapest between 24 – 25 July, 2024.
DEADLINES
When? What? Where/who?
ASAP Appoint a Delegation Please send name, cell phone
Accreditation Officer number and e-mail of your DAO to
but until 21 June
(DAO)
[email protected]
latest
and mention the meeting code in
the object:
EPSCO HEALTH
17 June – 14 July Register your delegation Novento presidency accreditation
platform
At the airport / Distribution of By Liaison Officer
border crossing accreditations for
point ministerial delegations
At the registration Distribution of By LOC (Local Organizing
desk at the venue of accreditations for non- Committee)
the meeting ministerial delegates
DELEGATIONS
Delegations will consist of two types of delegates: Official Delegate and Accompanying
Delegate. Official delegates will be entitled to be present at the ministerial meeting in the main
conference hall, meanwhile Accompanying Delegates will be authorized to stay only in the
lobby area and enter the main conference hall only for a short period of time for logistic
purposes, wearing a floater badge.
Official delegations will be limited to 1+2 format, that is, the Head of Delegation (1) plus
two (2) official delegates for the EU member states, Iceland, Liechtenstein, Norway and
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Switzerland, 6 for the European Commission, 4 for the General Secretariat of the
Council, and 3 for the WHO and the Council of Europe.
Maximum number of Accompanying Delegates is one (1). If any additional press secretary,
photographer, personal interpreter, bilateral ambassador or security officer wishes to have
access to the meeting venue, they also must be accredited as official or accompanying
delegate.
ACCREDITATIONS
Delegations are kindly asked to appoint a Delegation Accreditation Officer (DAO) who
will be responsible for the accreditation of every member of their delegation.
For the accreditation link and code please apply with the data below at the following e-
mail address:
[email protected].
Please mention the name of the event (EPSCO HEALTH) in the subject of the e-mail.
The following data of the DAO should be provided in the e-mail:
- full name as in ID
- cell phone number
- e-mail address
The appointed DAO will receive an e-mail containing a link and necessary credentials (log-in
information) for the official presidency accreditation platform to register the members of their
delegation.
We kindly ask you to register at your earliest convenience via the accreditation platform.
Please make sure that personal details are correctly entered on the platform, as certain
information (e.g. your name) will appear on the badges. Please note that only accredited
delegates will have access to the official meeting and other official programme venues. If you
have any questions regarding your registration, please contact
[email protected].
Please note that while registrations of the DAO shall be submitted no later than 21 June
2024, the online accreditation platform will ultimately be closed on 14 July 2024.
All personal information provided for accreditation will be processed in accordance with the EU
General Data Protection Regulation (GDPR), which can be found at the accreditation system.
4
BADGES
Access to the meeting venue requires a valid personalized badge or pin, which can be
obtained after the registration request had been approved and the accreditation is confirmed
by a confirmation message through Novento. Pins and badges will be distributed by the
designated Liaison Officer for the ministerial delegations upon arrival. Delegates, who arrive
independently from the HoD, will receive his/her badge at the venue of the conference.
Delegates will receive one single badge or pin for the two-day event. Please make sure to
wear your badge or pin visibly at the official programme venues.
Please note that all participants are required to carry on their ID cards or passports, in order
to comply with the on-the-spot identification process.
In case of loss of a badge, please report it immediately to your Liaison Officer or
[email protected]. The validity of the badge will be immediately terminated, while
the organisers will create a new badge upon your request.
For further information regarding the badges of any delegate, please contact
[email protected].
INTERPRETATION
24 July – Gala Dinner will be held in English.
25 July – At the Plenary Session simultaneous interpretation will be provided by the Directorate
General for the Interpretation of the EC (DG SCIC) in 6/6 regime.
The following languages will be available during the meeting: FR-DE-EN-IT-ES-HU.
Please kindly indicate in the accreditation platform if your Head of Delegation will be
accompanied by a personal interpreter.
The press conference will be held in HU/EN simultaneous interpretation format.
ARRIVAL AND DEPARTURE
All delegations are kindly asked to provide the arrival and departure details in the
accreditation system:
• for delegations travelling by car or train: date and time of arrival, the border crossing
point to Hungary, and arrival destination point,
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• for delegations travelling by plane: date and time of arrival and departure, as well as
the flight number and the airline. Please take into consideration that should you check
in any luggage if travelling with commercial flights, an approximate 20-minute additional
waiting time is expected at the T1 Presidency Terminal for baggage claim. We kindly
ask you to mark your luggage with your national colour or EU ribbon. Online check-in
is highly recommended.
• Special flight: Note Verbal, sent by the embassy of your country in Budapest to the
e-mail
[email protected] indicating aircraft registration number; date and time
of arrival and departure.
TRANSPORTATION
For the event, the Hungarian Presidency will provide transfer with VIP limousine cars (for
ministers) and minivans (for all the other members of the minister’s delegations) from Liszt
Ferenc Budapest Airport to the hotel or to the venue and back to the airport for departure.
Please note that the Hungarian Presidency may only provide transportation on the territory of
Hungary and only during the official part of the programme.
Delegates arriving separately from their HoD are kindly asked to make their own travel
arrangements.
FROM THE AIRPORT TO THE CITY
Delegates who arrive with a commercial flight will arrive at Terminal 2A or 2B of Budapest
Liszt Ferenc International Airport.
Please note, that no shuttle service will be provided by the Hungarian Presidency for delegates
arriving individually.
• Public Transport (Budapest Transport Centre – BKK)
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Public transport bus line 100E Airport Express provides a direct and fast connection to the city
centre. Single ticket costs 2.200 HUF, you can buy by card and validate at the same time on
the bus.
For more information regarding public transportation within the city, please consult the website
of BKK, where you can also learn about the costs of different types of tickets and information
on public transport routes: https://bkk.hu/en/
• Taxi
At your landing spot, Budapest Liszt Ferenc International Airport, you have the opportunity to
book a taxi to get you to your accommodation. The official partner of Budapest Airport is Főtaxi
(tel. +36 1 222 2 222, https://fotaxi.hu/en/). Főtaxi operates a designated office outside of the
arrival terminal.
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SECURITY
Providing a safe environment for our delegations is of paramount importance to the Hungarian
Presidency. For security reasons, badges or pins must be worn visibly during the official
programme. Access to the meeting venue will be denied in the absence of a visibly worn badge
or pin.
The Hungarian Police will be in charge of security for all meetings and delegations during all
ministerial meetings and other high-level events of the Hungarian Presidency of the Council of
the European Union, and will provide the ministerial convoys a security escort.
Any national security officers accompanying the HoD must be properly registered via the online
accreditation system, and must be announced by Note Verbal by the embassy of your country
in Budapest, sent to
[email protected].
LIAISON OFFICERS
To ensure that your visit runs smoothly, a Liaison Officer will be assigned to accompany the
minister throughout the event and provide any logistical assistance required on site.
Supervised by a coordinator, Liaison Officer will be responsible for:
• Welcoming and accompanying delegation during the event;
• Assisting delegation in order to ensure a successful stay;
• Providing logistical assistance and administrative support;
• Distributing accreditation pins and badges;
• Reserving slots for bilateral meetings, if requested from your side.
Contact details of the assigned Liaison Officer will be communicated to each ministerial
delegation in due course. Liaison Officer provides services for whole delegation as a single
point of contact.
BILATERAL MEETINGS
A limited number of bilateral boxes will be available at the main conference venue. Meeting
rooms are available in the neighbouring Döbrentei Office Building (50 m walking distance).
Reservations will be handled on a „first come-first served” basis. The Hungarian Presidency
does not provide interpretation for bilateral meetings. You can book a meeting room by
contacting your assigned Liaison Officer or sending an e-mail to
[email protected].
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ACCOMMODATION
Please note that Hungarian EU Presidency has booked hotel rooms and will cover the costs
for Head of Delegation plus one (1) member of his/her delegation at Kempinski Hotel (1051
Budapest, Erzsébet tér 7.) for one night (24 July). Breakfast is included but any additional
expenses (beverages, lunches, laundry service etc.) or additional nights that extend beyond
the official meeting (period mentioned above) as well as any extra hotel rooms must be
managed and covered by the delegation itself.
For the other members of the delegations, hotel rooms have been only pre-booked at
Mercure Hotel (1052 Budapest, Váci utca 20), so please be sure to make your own reservation
by sending your request and the meeting code (EPSCO HEALTH) to:
[email protected].
PRELIMINARY PROGRAM
Please note that this programme is subject to change.
24 JULY 2024 (WEDNESDAY)
19:00-22:00 Dinner with a Cultural Programme at Királyi Lovarda
25 JULY 2024 (THURSDAY)
09:00-09:30 Handshake and doorsteps
09:30-09:40 Opening of the meeting by Dr. Sándor Pintér, Minister of Interior, and Dr.
Péter Takács, Minister of State for Health
09:40-11:40 WORKING SESSION I – European action against cardiovascular diseases
(policy debate)
Chair:
Dr. Péter Takács, Minister of State for Health
Keynote speaker:
Professor Elias Mossialos (WHO advisor, co-Director of the European
Observatory on Health Systems and Policies)
9
Speakers:
Stella Kyriakides, Commissioner for Health and Food Safety
Intervention by Member States/ EFTA (30 interventions)
Final remarks – Stella Kyriakides, Commissioner for Health and Food Safety
Closing remarks, information on family photo and inviting to lunch, Dr. Péter
Takács, Minister of State for Health
11:40-12:10 FAMILY PHOTO (All Heads of Delegations 1+ 0)
12:10-13:30 WORKING LUNCH - Implementation of the European Health Data Space
(All Heads of Delegations 1+ 0; Commissioner 1+1)
Introduction – Dr. Péter Takács, Minister of State for Health
Stella Kyriakides, Commissioner for Health and Food Safety
Intervention by Member States/ EFTA (30 interventions)
Concluding remarks – Dr. Péter Takács, Minister of State for Health
13:30-14:00 OFFICIAL PRESS CONFERENCE
Minister of State for Health; Commissioner for Health and Food Safety
14:00-16:00 WORKING SESSION II – European cooperation in the field of
transplantation (policy debate)
Chair:
Dr. Péter Takács, Minister of State for Health
Keynote speaker:
Professor Sándor Mihály, Director of transplantation at Hungarian National
Blood Transfusion Service
Speakers:
Stella Kyriakides, Commissioner for Health and Food Safety
Intervention by Member States/ EFTA (30 interventions)
Final remarks – Stella Kyriakides, Commissioner for Health and Food Safety
Closing remarks – Dr. Péter Takács, Minister of State for Health
10
VENUES
The informal EPSCO Health Council Meeting of the Hungarian Presidency will be held at
different high representative locations.
When? Venue Address
24 July 2024 gala dinner Csikós udvar
Királyi Lovarda 1014 Budapest
(Royal Riding Hall)
25 July 2024 meeting Ybl Miklós Square 2-6
Várkert Bazár 1013 Budapest
(Castle Garden Bazaar)
VENUE OF THE MEETING
The Informal Meeting will be held at “Várkert Bazár” - https://varkertbazar.hu/en.
Built between 1875-1883, in neo-Renaissance style, according to the plans of Miklós Ybl,
Várkert Bazár is a delightful harmony of past and present, classical and modern, culture and
11
entertainment, making it a space for a wide variety of programmes, concerts, exhibitions and
initiatives. The Várkert Bazár's exhibition spaces, multifunctional event space, neo-
Renaissance garden, restaurants and café all serve the purpose of providing visitors with a
place to meet and enjoy themselves at any time of the year. The complex also hosts temporary
exhibitions, outdoor / indoor events and contains a large, 900 m2 conference hall, equipped
with all necessary modern and high-quality meeting infrastructure.
Please note that parking during events is available in the multi-level underground garage at
Várkert Bazár (Level 0 has 4-meter headroom, all other levels 2-meter headroom) by prior
arrangement, with retroactive settlement, on the basis of actual, verified parking time. Access
is granted at 1013 Budapest, Apród Street 1-3.
VENUE OF THE GALA DINNER
The rebuilt Királyi Lovarda (Royal Riding
Hall) is one of the most impressive
buildings of the Buda Castle, surrounded
by the also renovated Csikós Courtyard,
which can be an excellent outdoor venue
for events. Upon entering the building, the
grand and elegant Royal Riding Hall
opens up, which with its 640 sqm floor
area and almost 15-meter high ceiling can
serve as an exceptional venue for large
corporate events, conferences,
exhibitions, or even balls and weddings.
MEDIA
Media representatives are welcome to attend to the press conference.
To attend the event, media representatives need to obtain a media accreditation via a special
invitation letter to be sent out at a later date. Due to security reasons, the accreditation period
for media will be closed a few days prior to the event. Transport arrangements for media
representatives must be dealt with individually. All journalists must wear a badge at all times,
and are required to have an ID card at hand.
For any media-related questions, please contact us at the following email address:
[email protected].
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OTHER PRACTICAL INFORMATION
Emergency number: 112 (fire brigade, medical assistance)
Electricity: The voltage in Hungary is 230V, 50 Hz.
Local time: Central European Summer Time Zone (CEST) – GMT +2:00
Country code: Hungary +36
Currency: The official currency of Hungary is the Hungarian Forint. For official daily exchange
rates, please consult the website of the Magyar Nemzeti Bank (National Bank of Hungary):
https://www.mnb.hu/en/arfolyamok
Weather in Hungary: https://met.hu/en/idojaras/
Tap water: Hungarian water is regularly tested for quality and is safe to drink.
Smoking: Smoking is only allowed in the designated area of the official meeting spaces.
CONTACT INFORMATION
Should you have any questions regarding the logistical aspects of the event, or about the
details of the programme, please contact us at the following e-mail address:
[email protected].
13
Saatja: Agne Nettan-Sepp <
[email protected]>
Saadetud: 18.06.2024 10:06
Adressaat: <"SM Info">
Koopia: <"Tiina Rootamm">; <"Elen Ohov">
Teema: FW: Invitation to HU presidency informal meeting of health
ministers - Budapest (24-25 July)
Tähtsus: Kõrgeim
Tere,
Edastan Ungari eesistumise ajal korraldatava terviseministrite
mitteametliku kohtumise kutse, mis toimub 24-25. juulil.
Tervitades
Agne Nettan-Sepp
Agne Nettan-Sepp Permanent Representation of Estonia to the EUCounsellor
for Health Affairs+32 2227 3926 | +32 491 992 799
Rue Guimard 11/13 | 1040 Brussels
*** TÄHELEPANU *** See e-kiri (kaasa arvatud manused) on mõeldud ainult
e-kirja adressaatidele ning võib sisaldada ametialaseks kasutamiseks
ettenähtud teavet. Teavet ei tohi ilma saatja selgelt väljendatud loata
edasi saata ega mistahes viisil kõrvalistele isikutele avaldada. Juhul,
kui Te olete saanud käesoleva e-kirja eksituse tõttu, palun teavitage
sellest kohe saatjat ning kustutage e-kiri oma arvutist.
From: Almer Kitti - BEU <
[email protected]> Sent: Monday, June
17, 2024 5:19 PMSubject: Invitation to HU presidency informal meeting of
health ministers - Budapest (24-25 July)Importance: High
Dear colleagues,
Attached you will find our invitation package to the informal meeting of
health ministers, scheduled for the 24th and 25th of July in Budapest,
under the auspices of the Hungarian Presidency.
We would greatly appreciate your assistance in forwarding this invitation
to your Minister of Health and relevant departments at your earliest
convenience.
Kind regards,
The Hungarian Presidency Team
Saatja: "Agne Nettan-Sepp" <
[email protected]>
Saaja: "SM Info"
Teema: FW: Invitation to HU presidency informal meeting of health ministers - Budapest (24-25 July)
Kuupäev: 2024-06-18 07:06
Tere,
Edastan Ungari eesistumise ajal korraldatava terviseministrite
mitteametliku kohtumise kutse, mis toimub 24-25. juulil.
Tervitades
Agne Nettan-Sepp
Agne Nettan-Sepp
Permanent Representation of Estonia to the EU
Counsellor for Health Affairs
+32 2227 3926 | +32 491 992 799
Rue Guimard 11/13 | 1040 Brussels
*** TÄHELEPANU *** See e-kiri (kaasa arvatud manused) on mõeldud ainult
e-kirja adressaatidele ning võib sisaldada ametialaseks kasutamiseks
ettenähtud teavet. Teavet ei tohi ilma saatja selgelt väljendatud loata
edasi saata ega mistahes viisil kõrvalistele isikutele avaldada. Juhul,
kui Te olete saanud käesoleva e-kirja eksituse tõttu, palun teavitage
sellest kohe saatjat ning kustutage e-kiri oma arvutist.
From: Almer Kitti - BEU <
[email protected]>
Sent: Monday, June 17, 2024 5:19 PM
Subject: Invitation to HU presidency informal meeting of health ministers
- Budapest (24-25 July)
Importance: High
Dear colleagues,
Attached you will find our invitation package to the informal meeting of
health ministers, scheduled for the 24th and 25th of July in Budapest,
under the auspices of the Hungarian Presidency.
We would greatly appreciate your assistance in forwarding this invitation
to your Minister of Health and relevant departments at your earliest
convenience.
Kind regards,
The Hungarian Presidency Team