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Grant Agreement number: 101007456 — ESTROM 3 — REC-AG-2020/REC-RDIS-NRCP-AG-2020 Mall SAUL KULTUURIMINISTEERIUM SUUR-KARJA TN 23 15076 TALLINN ESTONIA European Commission Directorate-General for Justice and Consumers Programme and Financial management MO59 4/016 B-1049 Brussels Subject: Rights, Equality and Citizenship Programme Project: 101007456 — ESTROM 3 Amendment request: AMD-101007456-1 Dear Madam/Sir, In connection with the above-mentioned project, I request the attached amendment. It concerns the following changes: 1. Change of Annex 1 (description of the action) 2. Change of the action’s duration 3. Change of the reporting periods These change(s) are necessary for the following reason(s): Based on the order of the Government of the Republic of Estonia, from 25 October 2021 to 15 March 2022 only persons having COVID-19 certificate or persons who have experienced COVID-19 within last 6 months cpuld participate in controlled activities. According to the information received from Roma community, only few people have been vaccinated against COVID-19. Therefore it was not appropriate to carry out the project activities during the restriction period. The request is accompanied by the following supporting document(s): Annex 1 Yours faithfully, Tarvi Sits LSIGN 1  Grant Agreement number: 101007456 — ESTROM 3 — REC-AG-2020/REC-RDIS-NRCP-AG-2020 Amendment Reference No AMD-101007456-1 EUROPEAN COMMISSION Directorate-General for Justice and Consumers JUST.4 – Programme and Financial management AMENDMENT Reference No AMD-101007456-1 Grant Agreement number: 101007456 — Mobilising and ensuring the continued engagement of Roma integration stakeholders (ESTROM 3) The parties agree to amend the Grant Agreement as follows ('Amendment'): 1. Change of Annex 1 (description of the action) Annex 1 is changed and replaced by the Annex 1 attached to this Amendment. 2. Change of the action’s duration The duration of the action in Article 3 is changed to 28 months. 3. Change of the reporting periods The reporting period is changed. This implies the following changes to the Grant Agreement: • The reporting periods in Article 15.2 are replaced by: - RP1: from month 1 to month 28 All other provisions of the Grant Agreement and its Annexes remain unchanged. This Amendment enters into force on the day of the last signature. This Amendment takes effect on the date on which the amendment enters into force, except where a different date has been agreed by the parties (for one or more changes). 1 Grant Agreement number: 101007456 — ESTROM 3 — REC-AG-2020/REC-RDIS-NRCP-AG-2020 Amendment Reference No AMD-101007456-1 SIGNATURES For the coordinator For the Commission [--TGSMark#signature-994060075_75_210--] [--TGSMark#signature-service_75_210--] Enclosures: Annex 1 2  Grant Agreement number: 101007456 — ESTROM 3 — REC-AG-2020 / REC-RDIS-NRCP-AG-2020 EUROPEAN COMMISSION Directorate-General for Justice and Consumers JUST.4 – Programme and Financial management GRANT AGREEMENT DATA SHEET Grant Agreement (GA) No: 101007456 Acronym: ESTROM 3 Title: Mobilising and ensuring the continued engagement of Roma integration stakeholders Call/Topic: Call for proposals limited/restricted to National Roma Platforms Type of action: REC Action Grant Granted by: European Union Consortium agreement required: No Collaboration agreement required: No Coordination agreement required: No Entry into force date: 16 October 2020 Duration (in months): 28 Starting Date: 1 April 2021 End date: 31 July 2023 GA suspensions: No Reimbursement rate: 90.00% of the action's eligible costs Total costs (including non-EU funded) Total costs Maximum grant amount Forms of costs 144 000.60 144 000.60 129 600.54 Flat rate, actual 1 Grant Agreement number: 101007456 — ESTROM 3 — REC-AG-2020 / REC-RDIS-NRCP-AG-2020 Prefinancing and guarantees: Financial guarantee required: No Prefinancing amount Financial guarantee Amount 103 680.43 0.00 Bank account (IBAN, BIC) for payments: EE932200221023778606 Reporting periods: No Month From Month To 1 1 28 Obligation to keep records (in years): 5 Right to carry out reviews (up to number of years: 5 Right to carry out audits (up to number of years): 5 Extension of audit findings from other grants to this grant (no later than number of years): 5 Evaluation of the impact of the action (up to number of years): 5 List of beneficiaries and affiliated entities: Beneficiary/ Role PIC Full official name CountryTotal costs Max. Max Grant Start Date End Date affiliated (including reimb. Amount entity non-EU rate funded) 1 - KuM CO 994060075 KULTUURIMINISTEERIUM EE 144 000.60 90.00% 129 600.54 GA options: List of amendments: 1 2  EUROPEAN COMMISSION Directorate-General for Justice and Consumers JUST.4 – Programme and Financial management ANNEX 1 (part A) REC Action Grant NUMBER — 101007456 — ESTROM 3 Table of Contents 1.1. The project summary................................................................................................................................. 3 1.2. The list of beneficiaries..............................................................................................................................5 1.3. Workplan Tables - Detailed implementation..............................................................................................6 1.3.1. WT1 List of work packages........................................................................................................... 6 1.3.2. WT2 List of deliverables................................................................................................................ 7 1.3.3. WT3 Work package descriptions................................................................................................... 9 Work package 1........................................................................................................................... 9 Work package 2......................................................................................................................... 11 Work package 3......................................................................................................................... 13 1.3.4. WT4 List of milestones................................................................................................................ 16 1.3.5. WT5 Critical Implementation risks and mitigation actions........................................................... 17 1.3.6 WT6 Summary of project effort in person-months........................................................................18 1.3.7. WT7 Tentative schedule of project reviews.................................................................................19 1.1. The project summary Project Number 1 101007456 Project Acronym 2 ESTROM 3 One form per project General information Project title 3 Mobilising and ensuring the continued engagement of Roma integration stakeholders Starting date 4 01/04/2021 Duration in months 5 28 Call (part) identifier 6 REC-RDIS-NRCP-AG-2020 REC-RDIS-NRCP-AG-2020 Topic Call for proposals limited/restricted to National Roma Platforms Fixed EC Keywords Roma, integration, involvement, trainings, co-operation, transnational exchange, Free keywords socio-economic activation, confidence building, awareness rising, mutual learning and exhange, education Abstract 7 In 2019, according to Estonian Population Register 551 Roma lived in Estonia constituting 0,04% of the total population. The small number of Roma does not form a unite community, but is diversified and fractured, living scattered all over Estonia. The Roma live in 45 different municipalities out of 79, in 35 out of 45 municipalities the number of Roma remains below 10. The biggest challenge in the Roma integration process is on the one hand Roma’s low social activity, lack of influential leaders, youth’s low self-confidence and lack of readiness to participate fully in the integration process and its planning, and on the other hand other stakeholder’s low ability to support the integration process and understanding of the cultural space of Roma. Therefore, the project focuses on empowering Roma youth and Roma women for strenghtening Roma civil society, establishing co-operation with the Roma of all Baltic States as well as developing co-operation between Estonia’s Roma activists and Estonian youth. Also development of intragroup (between different Estonian and Baltic Roma groups) and intergroup community (with Estonian youth activists and organisations) cooperation is essential in integration process. Project activities are all integrated, ie each activity is designed to achieve several objectives. Attention is paid to: - the involvement of local governments, - the development of theoretical knowledge and practical skills for teaching in multicultural classroom - increase the employment of Roma youth - development of a network of Roma mediators in the Baltics - awareness rising of the history and modern life of the Roma - development of Roma civil society - co-operation of Baltic Roma integration stakeholders - development of Roma civil society by strengthening the necessary knowledge and skills of Roma activists - facilitating of policy planning and reporting in national and European level through data. Activities: 15 group trainings/workshops will be organised in Estonia (in 3 of them also participants from Latvia and Lithuania will be hosted). In addition Estonian participant’s travel and accommodation costs for participation in 3 trainings organised in Latvia by Latvian partner will be covered. In addition 10 individual trainings for Roma and pro-Roma activists will be supported. 6 events will be organised (in Tallinn and Valga) and 4 meetings with local governments and Roma will be organised (2 of which are joint meetings with Latvian participants). The target groups are Roma, especially Roma youth and Roma women, local government workers, pedagogues, state officials, general society. Work planned: - Rising visibility of the National Roma Integration Council and strengthening its co-operation with local authorities and Roma people. (4 meetings). - Further identification of relevant stakeholders for Roma inclusion at local level and capacity building of the identified young Roma and pro-Roma activists through trainings as well as fostering contacts and co-operation between Roma and non-Roma activists (2 workshops). Page 3 of 19 1.1. The project summary - Individual trainings for Roma activists (10 trainings). - Transnational exchange between Baltic National Roma Platforms to promote policy learning and transfer of good practices: trainings and exchange of best practices of Baltic Roma Mediators Network (which are part of Roma Platforms) (2 workshops), exchange of best practices between Estonian and Latvian local governments and Ministries of Culture (2). - Support to mutual learning and exchange of pedagogue’s best practices in teaching Roma children (2 seminars and 2 practical workshops). - Provoking and inspiriting multilateral co-operation between the young Roma and Roma women at national level as well as between the three Baltic States. 2 trainings for Estonian and Latvian Roma women (one in Estonia, one in Latvia), and for Roma youth (one in Estonia, one in Latvia). - Trainings for socio-economic activation of Estonian Roma women (3). - Awareness rising on Roma history and culture and its impact on their socio-economic status, contributing to reporting on national and European level. Roma holocaust commemorations (2 events), celebrations of International Roma Day (4 events), translation and creation of relevant materials to be published on Roma Platform’s website, purchasing of necessary statistical data reflecting socioeconomic status of Roma. Results and impact: Co-operation and dialogue between the local governments, state institutions, Roma and pro-Roma people is fostered and ongoing. Attitudes towards Roma integration have become more favourable among all stakeholders, initiative and willingness to co-operate is increased. More confidence between the dialogue partners for Roma integration in municipalities, where most of the Roma live, is built. The dialogue and co-operation between all relevant stakeholders in these areas is ongoing. Network of Baltic Roma Mediators is built, co-operation is established and ongoing. Best practices of mediating are shared and new knowledge and skills for effective mediating are obtained. Pedagogues working with Roma children and youth are better prepared for working in multicultural classroom, their awareness of Roma culture and way of life is increased and practical skills for effective teaching of children with special needs have grown. Co-operation with Roma and non-Roma youth is fostered and ongoing. Roma activists are better aware how to participate more actively in Estonia’s socioeconomic and cultural life, their knowledge about existing possibilities to support Roma integration is increased. Non-Roma youth activists are more informed about different cultures in Estonia and more willing to involve Roma activists and organisations to their activities as well as plan joint activities. Co-operation between Baltic Roma and other stakeholders is fostered, good practices are transferred. Roma women’s and Roma youth’s self-confidence and motivation to make efforts for socioeconomic integration as well as for preservation and development of Roma culture are increased. Understanding and favourable attitude towards Roma culture among Estonians is grown, Roma history and the impact of it to their current lives is better understood. Page 4 of 19 1.2. List of Beneficiaries Project Number 1 101007456 Project Acronym 2 ESTROM 3 List of Beneficiaries Project Project exit No Name Short name Country entry date8 date 1 KULTUURIMINISTEERIUM KuM Estonia Page 5 of 19 1.3. Workplan Tables - Detailed implementation 1.3.1. WT1 List of work packages WP Person- Start End WP Title Lead beneficiary10 Number9 months11 month12 month13 Management and co-ordination of WP1 1 - KuM 1.68 1 28 the project Empowering NRCP in the process of Roma integration and mobilising and WP2 1 - KuM 4.00 1 28 ensuring continued engagement of integration stakeholders Mobilising and ensuring the WP3 continued engagement of all relevant 1 - KuM 8.00 1 28 stakeholders Total 13.68 Page 6 of 19 1.3.2. WT2 list of deliverables Due Deliverable WP Dissemination Deliverable Title Lead beneficiary Type 15 Date (in Number14 number9 level16 months)17 Confidential, only for members of the consortium D1.1 Progress report WP1 1 - KuM Report 13 (including the Commission Services) Websites, Project's webpage D2.1 WP2 1 - KuM patents Public 24 development filing, etc. Confidential, only for members 2 Roma Holocaust Day of the consortium D2.2 WP2 1 - KuM Other 18 commemorations (including the Commission Services) Confidential, only for members of the consortium D2.3 4 Roma Day events WP2 1 - KuM Other 13 (including the Commission Services) Confidential, only for members Data purchase from of the consortium D2.4 WP2 1 - KuM Report 11 Estonian Statistics (including the Commission Services) Confidential, 4 Consultations of only for members Roma Integration of the consortium D2.5 Council, local WP2 1 - KuM Other 24 (including the governments and Roma Commission people Services) Confidential, only for members Trainings for socio- of the consortium D3.1 economic activation of WP3 1 - KuM Other 23 (including the Estonian Roma women Commission Services) Confidential, only for members Joint trainings for of the consortium D3.2 Estonian/Latvian Roma WP3 1 - KuM Other 24 (including the women Commission Services) 3 Individual trainings Confidential, D3.3 for Roma mediators/ WP3 1 - KuM Other only for members 24 activists of the consortium Page 7 of 19  Due Deliverable WP Dissemination Deliverable Title Lead beneficiary Type15 Date (in Number14 number9 level16 months)17 (including the Commission Services) Confidential, only for members Estonian-Latvian Roma of the consortium D3.4 WP3 1 - KuM Other 23 youth workshops (including the Commission Services) Confidential, only for members 2 Seminars for all of the consortium D3.5 teachers working with WP3 1 - KuM Other 20 (including the Roma pupils Commission Services) Confidential, only for members 2 Practical trainings for of the consortium D3.6 teachers working with WP3 1 - KuM Other 20 (including the Roma pupils Commission Services) Confidential, 2 Workshops for only for members Estonian Roma activists of the consortium D3.7 WP3 1 - KuM Other 24 and Estonian youth (including the workers Commission Services) Confidential, 2 Trainings/seminars only for members for Baltic Roma of the consortium D3.8 mediators (from WP3 1 - KuM Other 24 (including the Estonia, Latvia and Commission Lithuania) Services) Page 8 of 19 1.3.3. WT3 Work package descriptions Work package number 9 WP1 Lead beneficiary 10 1 - KuM Work package title Management and co-ordination of the project Start month 1 End month 28 Objectives The project is carried out and the objectives of the project are achieved. Description of work and role of partners WP1 - Management and co-ordination of the project [Months: 1-28] KuM A part-time (20 hours per week) project assistant will be recruited for the duration of the project who is responsible for organisation and carrying out all project activities in accordance with the agreement to be concluded between the beneficiary and Commission, for compilation of minutes of the meetings, for providing Estonian-Russian-English interpretation during all activities if necessary, for monitoring for project implementation and giving necessary inputs for reporting to the European Commission. The project assistant prepares all necessary documents and deliverables (incl photos) to be delivered to the Commission, prepares contracts to be concluded with service providers and monitors their implementation. Project co-ordinator monitors and guides project implementation, co-ordinatesin-house cooperation and involvement of support staff (financial department and communication department) prepares and delivers all necessary documents and reports to the Commission. A financial officer will be recruited (12 hours per month) who will be calculating taxes, processing invoices, accounting and preparing the necessary inputs for the financial report. Participation per Partner Partner number and short name WP1 effort 1 - KuM 1.68 Total 1.68 List of deliverables Due Deliverable Deliverable Title Lead beneficiary Type15 Dissemination level16 Date (in Number14 months)17 Confidential, only for members of the D1.1 Progress report 1 - KuM Report consortium (including 13 the Commission Services) Description of deliverables D1.1 : Progress report [13] Progress report. Page 9 of 19  Schedule of relevant Milestones Due Milestone Milestone title Lead beneficiary Date (in Means of verification number18 months) Page 10 of 19 Work package number 9 WP2 Lead beneficiary 10 1 - KuM Empowering NRCP in the process of Roma integration and mobilising and ensuring Work package title continued engagement of integration stakeholders Start month 1 End month 28 Objectives Rising visibility of National Roma Integration Council and strengthening its co-operation with local authorities and institutions and Roma people. Awareness rising on Roma history, culture and tradition at all level and all integration stakeholders, including the Roma themselves. Description of work and role of partners WP2 - Empowering NRCP in the process of Roma integration and mobilising and ensuring continued engagement of integration stakeholders [Months: 1-28] KuM Following activities will be carried through: 1.New materials and translations to be put to homepage for Roma Platform for dissemination of information and awareness rising, hosting costs (2 years). Until 2020, the website worked in a free environment (Weebly). As this environment ceased operations in Estonia, in 2020 the website was moved to the new environment (Wordpress). This requires payment for hosting fees and fee for the availability of technical support. In new environment there is server space for the materials (which were kept on google disc so far) and pdf documents can be downloaded. 2.Roma Holocaust Day commemorations (2 events in Kalevi-Liiva and Tallinn, 60 participants each); 3.International Roma Day celebrations in Tallinn or Tartu and Valga (4 events), up to 300 participants each. 4.Data purchase from Estonian Statistics to identify the number of Roma by sex, age, residence, education and socio- economic status(1). 5.Consultations of Roma Integration Council, local governments and Roma people, incl. Valga-Valka meeting with Estonian and Latvian authorities and Roma activists (4 meetings, 20 participants each). Participation per Partner Partner number and short name WP2 effort 1 - KuM 4.00 Total 4.00 List of deliverables Due Deliverable Deliverable Title Lead beneficiary Type 15 Dissemination level 16 Date (in Number14 months)17 Websites, Project's webpage D2.1 1 - KuM patents filing, Public 24 development etc. Confidential, only for members of the 2 Roma Holocaust Day D2.2 1 - KuM Other consortium (including 18 commemorations the Commission Services) Confidential, only D2.3 4 Roma Day events 1 - KuM Other 13 for members of the Page 11 of 19  List of deliverables Due Deliverable Deliverable Title Lead beneficiary Type 15 Dissemination level 16 Date (in Number14 months)17 consortium (including the Commission Services) Confidential, only for members of the Data purchase from D2.4 1 - KuM Report consortium (including 11 Estonian Statistics the Commission Services) Confidential, only 4 Consultations of Roma for members of the Integration Council, local D2.5 1 - KuM Other consortium (including 24 governments and Roma the Commission people Services) Description of deliverables D2.1 : Project's webpage development [24] New materials and translations to be put to homepage for Roma Platform for dissemination of information and awareness rising, rent of virtual server (2 years) different formats, Estonian language. Different formats, in Estonian language. D2.2 : 2 Roma Holocaust Day commemorations [18] 2 events in Kalevi-Liiva and Tallinn, 60 participants each For each event: signed list of participants of the ceremony, photos, programme of the event. D2.3 : 4 Roma Day events [13] International Roma Day celebrations in Tallinn or Tartu and Valga (4 events), up to 300 participants each. For each event: programmes of events, photos of events. Signed lists of participants (in case of events with invited participants, not public events). D2.4 : Data purchase from Estonian Statistics [11] Data purchase from Estonian Statistics to identify the number of Roma by sex, age, residence, education and socio- economic status. Statistical data sheet. D2.5 : 4 Consultations of Roma Integration Council, local governments and Roma people [24] Co-ordination meetings in local government Valga-Valka meeting with Estonian and Latvian authorities and Roma activists (4 meetings, 20 participants each). For each meeting: agenda/invitation, signed attendance list. Schedule of relevant Milestones Due Milestone Milestone title Lead beneficiary Date (in Means of verification number18 months) Data purchase from Estonian Statistics to identify the Data purchase from Estonian MS1 1 - KuM 11 number of Roma by sex, Statistics age, residence, education and socio-economic status Page 12 of 19 Work package number 9 WP3 Lead beneficiary 10 1 - KuM Work package title Mobilising and ensuring the continued engagement of all relevant stakeholders Start month 1 End month 28 Objectives 1.Mapping and mobilising of all relevant stakeholders for Roma integration at all levels. Capacity building for the young Roma and pro-Roma activists through trainings, and fostering building and empowering of Roma civil society where different Roma groups are involved. Improving equal access of the Roma to mainstream services by informing the Roma people and first and foremost Roma activists about the existing opportunities, encouraging them to use available services as well as through training of the young Roma and pro-Roma activists to become advocates of Roma human rights and cultural needs. 2. Transnational exchange between Baltic National Roma Platforms to promote policy learning and transfer of good practices: trainings and exchange of best practices of Baltic Roma Mediators Network (which are part of Roma Platforms), exchange of best practices between Estonian and Latvian local governments and Ministries of Culture. Baltic co-operation for achieve other project aims. 3. Improving the equal access of Roma to mainstream services and opportunities and strengthening community building between Roma and non-Roma. Description of work and role of partners WP3 - Mobilising and ensuring the continued engagement of all relevant stakeholders [Months: 1-28] KuM Following events will be organized: 3.1. Trainings for socio-economic activation of Estonian Roma women (10 participants each). 1-day trainings in 3 different places. The aim is to introduce the possibilities of the labour market and some professions to help to find the suitable application in the labour market: in service sector, making and marketing of national crafts. Also encouraging of social life between Roma women. 3.2.Joint trainings for Estonian and Latvian Roma women. Two 2-day trainings, 1 in Estonia ,1 in Latvia (25 participants each). Topics: positive parenting and co-operation with kindergarten/schools what both sides expect from each other and promoting fruitful co-operation. How connect the Roma traditional upbringing with school’s and society’s demands, so that young Roma could realize themselves in society more smoothly and stay connected with their traditional culture at the same time. Woman’s participation in society. 3.Individual trainings for Roma mediators activists. 2 trainings for 5 persons will be offered. Topics: team building and motivation, communication skills, project planning and management skills, human rights/ minority rights, available public services. 3.4. Estonian-Latvian Roma youth workshops, 1 in Latvia, 1 in Estonia . (20 participants each). Topics: active citizenship, personal motivation, teamwork, human rights, basic knowledge of the roles of local and state institutions and civil society, co-operation skills. 3.5.Two one-day seminars (30 participants each) for teachers working with Roma pupils will be organised. Topics: Roma culture, exchange of best practices, co-operation with Roma mediators and other support specialists. 3.6. Practical training for teachers working with Roma pupils. Two one-day trainings (15 participants each). Topics: practical skills for creation of flexible individual curriculum for Roma children. 3.7. Workshops for Estonian Roma activists and Estonian youth workers. Two workshops (15 Roma+15 Estonian participants each). Topics: active citizenship, teamwork, co-operation skills. 3.8. Trainings/seminars for Baltic Roma mediators and workers of municipalities where mediators work (from Estonia, Latvia and Lithuania).Two trainings, 1 in Estonia and 1 in Latvia. (29 participants each). Creation of the network of Baltic Roma mediators, joint trainings on mediation principles and developing of knowledge and skills for successful mediation process. Participation per Partner Page 13 of 19 Partner number and short name WP3 effort 1 - KuM 8.00 Total 8.00 List of deliverables Due Deliverable Deliverable Title Lead beneficiary Type15 16 Dissemination level Date (in Number14 months)17 Confidential, only Trainings for socio- for members of the D3.1 economic activation of 1 - KuM Other consortium (including 23 Estonian Roma women the Commission Services) Confidential, only Joint trainings for for members of the D3.2 Estonian/Latvian Roma 1 - KuM Other consortium (including 24 women the Commission Services) Confidential, only for members of the 3 Individual trainings for D3.3 1 - KuM Other consortium (including 24 Roma mediators/activists the Commission Services) Confidential, only for members of the Estonian-Latvian Roma D3.4 1 - KuM Other consortium (including 23 youth workshops the Commission Services) Confidential, only 2 Seminars for all for members of the D3.5 teachers working with 1 - KuM Other consortium (including 20 Roma pupils the Commission Services) Confidential, only 2 Practical trainings for for members of the D3.6 teachers working with 1 - KuM Other consortium (including 20 Roma pupils the Commission Services) Confidential, only 2 Workshops for for members of the Estonian Roma activists D3.7 1 - KuM Other consortium (including 24 and Estonian youth the Commission workers Services) Confidential, only 2 Trainings/seminars for for members of the Baltic Roma mediators D3.8 1 - KuM Other consortium (including 24 (from Estonia, Latvia and the Commission Lithuania) Services) Page 14 of 19  Description of deliverables D3.1 : Trainings for socio-economic activation of Estonian Roma women [23] 1-day trainings in 3 different places. 10 participants each. For each training: programme, signed list of participants, photos taken from the training. D3.2 : Joint trainings for Estonian/Latvian Roma women [24] Two 2-day trainings, 1 in Estonia ,1 in Latvia (25 participants each) Complete evidences will be provided for the training taking place in Estonia, as the Estonian NRCP will take the lead for organising the training: Programmes, signed lists of participants, photos. For the training taking place in Latvia, evidence will consist in proofs of the active participation of the Estonian NRCP (presentation, agenda, etc.). D3.3 : 3 Individual trainings for Roma mediators/activists [24] 2 trainings for 5 persons. Training programmes, training certificates given to trainees/copies of invoices. D3.4 : Estonian-Latvian Roma youth workshops [23] 1 workshops in Latvia and 1 workshop in Estonia. Complete evidences will be provided for the workshop taking place in Estonia, as the Estonian NRCP will take the lead for organising the workshop: Programmes, signed lists of participants, photos. For the workshop taking place in Latvia, evidence will consist in proofs of the active participation of the Estonian NRCP (presentation, agenda, etc.). D3.5 : 2 Seminars for all teachers working with Roma pupils [20] Two one-day seminars (30 participants each) for teachers working with Roma pupils Programmes, signed lists of participants, photos taken from the trainings. D3.6 : 2 Practical trainings for teachers working with Roma pupils [20] Two one-day trainings (15 participants each) Programmes, signed lists of participants, photos taken from the trainings. D3.7 : 2 Workshops for Estonian Roma activists and Estonian youth workers [24] Two workshops (15 Roma+15 Estonian participants each). Programmes, signed lists of participants, photos taken from the trainings. D3.8 : 2 Trainings/seminars for Baltic Roma mediators (from Estonia, Latvia and Lithuania) [24] Two trainings, 1 in Estonia and 1 in Latvia. (29 participants each) Complete evidences will be provided for the training taking place in Estonia, as the Estonian NRCP will take the lead for organising the training: Programmes, signed lists of participants, photos. For the training taking place in Latvia, evidence will consist in proofs of the active participation of the Estonian NRCP (presentation, agenda, etc.). Schedule of relevant Milestones Due Milestone Milestone title Lead beneficiary Date (in Means of verification number18 months) Page 15 of 19 1.3.4. WT4 List of milestones Due Milestone WP Milestone title Lead beneficiary Date (in Means of verification number18 number9 months)17 Data purchase from Estonian Statistics to identify the Data purchase from MS1 WP2 1 - KuM 11 number of Roma by sex, Estonian Statistics age, residence, education and socio-economic status Page 16 of 19 1.3.5. WT5 Critical Implementation risks and mitigation actions Risk Description of risk WP Number Proposed risk-mitigation measures number Due experience obtained during ESTROM 1 and 2 Project in 2017/18 and 2019/20 the critical risks involved in Project implementation are significantly lower now. Direct contacts established with Roma during the youth trainings will be used to invite the better motivated young Roma to trainings. Already during the 2019/20 Project there were less discipline issues than Discipline and motivation during the 2017/18 Porject. Training programmes problems of participants will be put together so that it is easy for of Roma youth trainings. participants to maintain their attention: sessions Discipline problems may will be not too long and each session involves 1 WP3 manifest in non-arrival, late acivating activities. Active learning methods will arrival, (temporary) leaving be used which involves the partcipants directly in during the session or passive the learning process. Lecture as a training method participation. is avoided. All group trainings are organised on week-ends, training days will start late in the mornings, sessions are relatively short. Cultural programmes are added to all trainings and always some time for socializing is foreseen in the programme. Possibilities to meet the peers from neighbouring countries is a good motivator for participation, many trainings involve participants from other Baltic countries. Page 17 of 19 1.3.6. WT6 Summary of project effort in person-months WP1 WP2 WP3 Total Person/Months per Participant 1 - KuM 1.68 4 8 13.68 Total Person/Months 1.68 4 8 13.68 Page 18 of 19 1.3.7. WT7 Tentative schedule of project reviews Review Tentative Planned venue Comments, if any number 19 timing of review In the frame of the assessment of the final report, a RV1 24 To be defined. review may take place. Page 19 of 19 1. Project number The project number has been assigned by the Commission as the unique identifier for your project. It cannot be changed. The project number should appear on each page of the grant agreement preparation documents (part A and part B) to prevent errors during its handling. 2. Project acronym Use the project acronym as given in the submitted proposal. It can generally not be changed. The same acronym should appear on each page of the grant agreement preparation documents (part A and part B) to prevent errors during its handling. 3. Project title Use the title (preferably no longer than 200 characters) as indicated in the submitted proposal. Minor corrections are possible if agreed during the preparation of the grant agreement. 4. Starting date Unless a specific (fixed) starting date is duly justified and agreed upon during the preparation of the Grant Agreement, the project will start on the first day of the month following the entry into force of the Grant Agreement (NB : entry into force = signature by the Commission). Please note that if a fixed starting date is used, you will be required to provide a written justification. 5. Duration Insert the duration of the project in full months. 6. Call (part) identifier The Call (part) identifier is the reference number given in the call or part of the call you were addressing, as indicated in the publication of the call in the Official Journal of the European Union. You have to use the identifier given by the Commission in the letter inviting to prepare the grant agreement. 7. Abstract 8. Project Entry Month The month at which the participant joined the consortium, month 1 marking the start date of the project, and all other start dates being relative to this start date. 9. Work Package number Work package number: WP1, WP2, WP3, ..., WPn 10. Lead beneficiary This must be one of the beneficiaries in the grant (not a third party) - Number of the beneficiary leading the work in this work package 11. Person-months per work package The total number of person-months allocated to each work package. 12. Start month Relative start date for the work in the specific work packages, month 1 marking the start date of the project, and all other start dates being relative to this start date. 13. End month Relative end date, month 1 marking the start date of the project, and all end dates being relative to this start date. 14. Deliverable number Deliverable numbers: D1 - Dn 15. Type Please indicate the type of the deliverable using one of the following codes: R Document, report DEM Demonstrator, pilot, prototype DEC Websites, patent fillings, videos, etc. OTHER ETHICS Ethics requirement ORDP Open Research Data Pilot DATA data sets, microdata, etc. 16. Dissemination level Please indicate the dissemination level using one of the following codes: PU Public CO Confidential, only for members of the consortium (including the Commission Services) EU-RES Classified Information: RESTREINT UE (Commission Decision 2005/444/EC) EU-CON Classified Information: CONFIDENTIEL UE (Commission Decision 2005/444/EC) EU-SEC Classified Information: SECRET UE (Commission Decision 2005/444/EC) 17. Delivery date for Deliverable Month in which the deliverables will be available, month 1 marking the start date of the project, and all delivery dates being relative to this start date. 18. Milestone number Milestone number:MS1, MS2, ..., MSn 19. Review number Review number: RV1, RV2, ..., RVn 20. Installation Number Number progressively the installations of a same infrastructure. An installation is a part of an infrastructure that could be used independently from the rest. 21. Installation country Code of the country where the installation is located or IO if the access provider (the beneficiary or linked third party) is an international organization, an ERIC or a similar legal entity. 22. Type of access TA-uc if trans-national access with access costs declared on the basis of unit cost, TA-ac if trans-national access with access costs declared as actual costs, and TA-cb if trans-national access with access costs declared as a combination of actual costs and costs on the basis of unit cost, VA-uc if virtual access with access costs declared on the basis of unit cost, VA-ac if virtual access with access costs declared as actual costs, and VA-cb if virtual access with access costs declared as a combination of actual costs and costs on the basis of unit cost. 23. Access costs Cost of the access provided under the project. For virtual access fill only the second column. For trans-national access fill one of the two columns or both according to the way access costs are declared. Trans-national access costs on the basis of unit cost will result from the unit cost by the quantity of access to be provided.  Part B Contents 1. Project background, needs assessment & relevance ................................................. 2 2. Objectives, methodology & impact .................................................................................... 4 2.1 Objectives, impact & methodology .............................................................................................. 4 2.2. Cost effectiveness ...................................................................................................................... 6 2.3. European added value ............................................................................................................... 6 2.4 Timetable..................................................................................................................................... 7 3. Participants and project management ............................................................................. 8 3.1 Consortium cooperation & division of roles for multi-beneficiary grants ...................................... 8 3.2 Subcontracting ............................................................................................................................ 9 3.3 Project management ................................................................................................................. 10 3.4 Project teams and staff .............................................................................................................. 10 3.5 Monitoring and evaluation ......................................................................................................... 10 3.6 Dissemination, communication and visibility of EU funding ....................................................... 11 3.7 Ethics......................................................................................................................................... 12 3.8 Sustainability and continuation .................................................................................................. 12 4. History of changes between your proposal and Annex I to the Grant Agreement "Description of the Action" .............................................................................. 13 1  1. Project background, needs assessment & relevance Background Describe background and context behind the project, including your understanding of the relevant EU policies. Needs Assessment Provide a needs assessment. A need is a gap between what is and what should/ would be helpful or useful. The needs assessment should be your starting point. Specify which needs will be addressed and how they have been identified. It should be specific and focus on the actual needs of the target group. It should include relevant, reliable data and, a robust analysis clearly demonstrating the need for the action (therefore avoid references to generic statements and information about the problems and needs of the target group). You can refer to existing research, studies and previous projects that already demonstrate the need for action. E.g. There is a lack of reporting for victims of gender-based violence. Therefore, there is a need to train professionals in understanding the reasons behind this so they can empower victims. Relevance Explain how your project relates and contributes to the priorities of the call to which you are applying. Describe the target groups of this project referring to the needs assessment. Which target group(s) need to be supported/ assisted by/in the project. Why have you chosen to focus on their needs? What EU countries are directly targeted by the project and why have you chosen them? Clarify to what extent the project builds on synergies with other EU projects. If applicable, explain to what extent your project builds on previous project results in this field (state of play, relation to existing/recent developments, approaches, achievements, other EU programmes). According to Estonian Statistics data research (2019) the level of education and consequently employment level of the Estonian Roma is very low compared to the rest of society. Only 22% of Roma have upper-secondary or vocational education and very few have obtained higher education. As self- fulfilment in modern society without high-school diploma is very difficult even without the presence of prejudiced discrimination, keeping Roma children in education system is the biggest concern in Estonia. This requires a joint effort by the schools and families as well as a clear understanding that education creates the conditions for successful self-fulfilment and full participation in society. Rather indifferent attitude towards education among the Roma was referred to by a study “Situation of Roma youth in Estonia: education and working environment” (TalTech2014). The study highlights:” …Compared to other national minorities in Estonia, Roma are on different position towards education and employment. The necessity of education is not generally recognized and it is not perceived as the most important precondition to succeed in everyday life. Young people are strongly influenced by the standpoints of their parents and Roma are rather passive towards improvement of their living standard, they have no necessary skills to succeed in society.” The study stressed the need for closer co-operation among all integration stakeholders on national, regional, and local level as well as better organization into Roma NGOs, mapping and clear expression of their expectations. A study “The Estonian Roma – a sense of belonging and participation in society” (Karabeshkin, L, Derman, N, 2018) demonstrated extremely low confidence of the Roma towards different state institutions (government, President, parliament) and local self-governments, respectively 20% and 15 % had some trust in these institutions. The study also showed low awareness of the role and responsibilities of these institutions among the respondents. Also participation in political life and NGOs was extremely low among the respondents: only 12% voted in parliamentary, 19% in local and 3% in elections of European Parliament. Only 11% participated in any of the civil society organizations( Incl. housing associations). Although the administrative capability and membership of Roma organisations are grown during recent years, and the activity of the organisations is increased, their influence within the Roma community and capability to participate in policy making still needs to be improved. 2 According to Tax and Customs Board’s register 16,1% of Roma in all ages were either officially employed or entrepreneurs, the share of unemployed persons (30% of age 15-74) and persons with disabilities were high. All educational, social, labour market as well as integration services are provided according to individual needs in Estonia. Generally, Estonian Roma are well aware about available social benefits and use them actively, but awareness of the existing services which, in essence, are more sustainable than the use of the system of social benefits, is rather limited. Thus, rise of awareness among the Roma about available public services, as well as understanding the urgency of personal initiative and commitment must be further supported among the Roma. In this respect the role of Roma community activists and Roma NGOs cannot be underestimated by building mutual trust and commitment as well as ensuring that all available services would reach the Roma community and Roma would participate in them. In 2020 Estonian Integration Foundation employed 2 part-time Roma mediators who are going to work in Valga Municipality, and whose co-operation with local Roma and relevant institutions will contribute to Roma education as well as participation in society. As the number on Roma in other municipalities is so low that it is unrealistic to expect any special attention to their integration, the presence of strong and motivated Roma activists on the ground is important. Although Roma people are generally well-rooted in Estonia: 92% consider Estonia as the country where they feel themselves most at home, 75% feel like part of Estonian society and 66% feel common part with Estonians. Still, most respondents (66%) perceived a threat to the Roma culture and 57% felt that preserving of their national cultural identity is difficult in Estonia. Nonetheless, 76% of respondents agree that there is enough space for many different cultures and languages in Estonia and 34% found that learning of Estonian language could lead to the loss of Roma culture and assimilation (ibid). This demonstrates the need for strengthening contacts within Roma and non-Roma youth, the need to strengthen one’s cultural identity and confidence of Roma, but at the same time understanding of Roma culture and willingness to involve them by the rest of society. Estonia so far has fully carried out one Roma Platform project, the other is being implemented. The attitude towards integration among the young Roma as well as other stakeholders became more positive and the willingness to participate in dialogue increased, the knowledge about the history of one’s own people and culture improved as well as respecting the value of it. Most of the participants in the project’s activities were interested in participating in similar activities also in the future. If during the first project it was rather difficult to find suitable participants to the activities, then during the ongoing project interest of all stakeholders has significantly grown, more motivated young people have attended the trainings as well as other events and participated more actively than during the first project. Estonian Roma are more active also in organizing their cultural life and apply for money from national sources, they appear bolder in the media to tell about their culture and activities and are willing to open Roma museum and Sunday school for children to learn mother language and national culture. The knowledge and skills required for dialogue by stakeholders have improved a little as well as the motivation and capability to participate in decision making processes. Achieving the further aim of a network of vibrant, with competent leadership Roma organisations, which would be string and efficient partners for state and municipal governments, certainly requires systematically continuing with similar activities for several years. The project mainly contributes to following priorities of the call: empowers NRCP, mobilises and ensures the continued engagement of all relevant stakeholders, strengthens multi-stakeholder accountability, commitment as well as ownership to integration, boosts the commitment to and effective implementation of integration measures at the local level, improving the equal access of Roma to mainstream services and opportunities, strengthening community building between Roma and non- Roma, addresses gaps and challenges in the implementation of the National Roma Integration Strategy specific to the national context, and to reporting at national and EU level. 3  2. Objectives, methodology & impact 2.1 Objectives, impact & methodology Project approach Describe the project approach. You will need to be specific and must use the headings below to structure your response. Objectives Define what the specific project objectives are and explain how they respond to the needs/issues/challenges/gaps of the respective cohort (actions to be taken) highlighted in the needs assessment. The objectives should be specific, measureable, realistic and achievable within the duration of the project. For example, a sample of 1000 professionals was surveyed as part of the needs assessment and we will target 200 of these professionals as recipients of this project. They have a potential to reach out to 5000 persons in the final target group. We aim to train at least 50% of them in understanding the reasons behind underreporting of violence. This shall result in decreasing the underreporting rate and thus empowerment of victims. For each objective, define appropriate indicators as you have listed in Annex 3, for measuring progress (including baseline value and target value). Impact Define the expected results (short, medium and long-term) of the project. What tangible and intangible impact will the project have on the target groups? In what way the gap identified will be reduced? How the activities will contribute to improve the situation (difference between starting point/state of play and the situation after the completion of the project?) Results are immediate changes that materialise for the target groups after the completion of the project (e.g. improved knowledge, increased awareness). Results are different to deliverables. Deliverables are activities undertaken and outputs produced with the resources allocated to the project, e.g. training courses, conferences, manuals, video etc. Does the project bring innovative solutions? Methodology Describe your methodology to achieve the proposed project objectives. Why it is the most suitable approach for implementing the project throughout its lifecycle. Methodology is not a list of activities but are instruments, approaches that will be used, applied and created. For example, we will host a series of workshops for the 200 professionals to help them to understand the reasons behind underreporting of gender-based violence. Objectives - Mapping and mobilising of all relevant stakeholders for Roma integration at all levels. Capacity building for the young Roma and pro-Roma activists through trainings, and fostering building and empowering of Roma civil society where different Roma groups are involved. Improving equal access of the Roma to mainstream services by informing the Roma people and first and foremost Roma activists about the existing opportunities, encouraging them to use available services as well as through training of the young Roma and pro-Roma activists to become advocates of Roma human rights and cultural needs. - Rising visibility of National Roma Integration Council and strengthening its co-operation with local authorities and institutions and Roma people. Awareness rising on Roma history, culture and tradition at all level and all integration stakeholders, including the Roma themselves. - Transnational exchange between Baltic National Roma Platforms to promote policy learning and transfer of good practices: trainings and exchange of best practices of Baltic Roma Mediators Network (which are part of Roma Platforms), exchange of best practices between Estonian and Latvian local governments and Ministries of Culture. Baltic co-operation for achieve other project goals (mainly by joint trainings and workshops). 4 - Improving the equal access of Roma to mainstream services and opportunities and strengthening community building between Roma and non-Roma. Results and impact Co-operation and dialogue between the local governments, state institutions, Roma and pro-Roma people is fostered and ongoing. Attitudes towards Roma integration have become more favourable among all stakeholders, initiative and willingness to co-operate is increased. More trust between the dialogue partners for Roma integration in municipalities, where most of the Roma live, is built. The dialogue and co-operation between all stakeholders in these areas is ongoing. Network of Baltic Roma Mediators is built, co-operation is established and ongoing. Best practices of mediating are shared and new knowledge and skills for effective mediating are obtained. Pedagogues working with Roma children and youth are better prepared for working in multicultural classroom, their awareness of Roma culture and way of life is increased and practical skills for effective teaching of children with special needs have grown. Co-operation with Roma and non-Roma youth is fostered and ongoing. Roma activists are better aware how to participate more actively in Estonia’s socioeconomic and cultural life, their knowledge about existing possibilities to support Roma integration and self-realization in society is increased. Non-Roma youth work activists are more informed about the different cultures in Estonia and more willing to involve Roma activists and organisations to their activities as well as plan joint activities. Co-operation between Baltic Roma and other stakeholders is fostered, good practices are transferred. Roma women’s and Roma youth’s self-confidence and motivation to make efforts for socioeconomic integration as well as for preservation and development of Roma culture are increased. Understanding and favourable attitude towards Roma culture among Estonians is grown, Roma history and the impact of it to their current lives is better understood. Methodology Roma inclusion in Estonia is impeded by a lack of mutual trust between Roma and rest of society, including state and local government institutions. Thus the project is focused on confidence building through personal contacts (between Roma groups as well as between Roma and non-Roma), awareness rising and stigma reduction. The awareness of Roma people about the functioning of the society and available services for cultural and socio-economic integration will be risen as well as their motivation, initiative, responsibility and self-reliabilty for inclusion will be encouraged, on the other hand t awareness about Roma tradition and respect for Roma culture will be developed through events, seminars and dissemination of relevant information through project web-site as well as by facilitating personal contacts with and between Roma people in Estonia and other Baltic States, where there are culturally and linguistically similar Roma groups ( Lotfitka and Xaladytka Roma) and socioeconomic conditions do not differ significantly. Roma communities are small in all Baltic states, thus sharing best practices, positive role models and training expenses at the same time, is practical and cost-effective. 5  2.2. Cost effectiveness Demonstrate that your project represents good value for money and that you aimed for cost efficiency in the estimated budget. You may include any comments of the horizontal nature in relation to the items presented in the estimated budget. The cost budget of the project has been prepared according to the price offers, taking into account the specifics of the target groups. For example, the fact that Roma are generally unable to bear their own costs, as well as the fact that Roma young people are less motivated than usual to participate in events and have lower self-management skills. In other words, the events must be attractive and organized in detail: transport, catering, optimal length of work and rest time, leisure and socialization opportunities must be created. Therefore, it is not possible to bring activities partly online nor give any independent home-work. The specifics of the target group also places higher demands on trainers, who have to be able to change the training plans flexibly to adapt it to the levels of all trainees, to keep participants interest and focus and to be able to work in different languages simultaneously. In order to increase cost-effectiveness, activities are planned so that one activity achieves several goals, establishing contacts and increasing mutual trust, acquiring knowledge and skills, increasing general self-confidence and motivation to fully participate in society. Part of the training costs will be shared between the Baltics, as the participants’ transport costs will be lower than the trainers' fees. At the same time, the participants’ connection and acquaintances increase, cooperation skills improve and motivation to participate in activities grows. The general price level in Estonia and Latvia is relatively similar, a little less expensive in the latter. 2.3. European added value European dimension Illustrate the European dimension of the planned activities: trans-national dimension of the project; impact/interest for a number of countries; possibility to use the results in other countries, potential to develop mutual trust/cross-border cooperation among EU countries, contribution to the consistent and coherent implementation of EU law, and to public awareness about the rights deriving from it etc. Which countries will benefit from the project (directly and indirectly)? Where will the activities take place? The projects aims and activities proceed from European Council recommendation on effective Roma integration measures in the member states (2013/C 378/01). Estonia with a very small number of Roma (constituting 0.04% of the total population) who are divided between three groups (Laloritka, Lotfitka and Xaladytka Roma) and live scattered throughout Estonia is rather exceptional country in the European Union. Still, the experience of building Roma civil society where different Roma groups and clans are involved and co-operating with non-Roma society for better inclusion of Roma people can be applied in other member states as well. As the situation in the Baltics is similar, we have constantly learned from each other's experiences and it is planned to continue this within the framework of this project. Fostering closer co-operation between Baltic Roma is one of the goals of the project. Engagement of Council of Europe Roma mediators trainers is planned. 6 2.4 Timetable Fill in cells in beige to show the duration of activities. Repeat lines/columns as necessary. Note: Use the project month numbers instead of calendar months. Month 1 marks always the start of the project. In the timeline you should indicate the timing of each activity per WP. MONTHS ACTIVITY M M M M M M M M M M M M M M M M M M M M M M M M M M M M 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Activity 1.1 Activity 1.2 Activity 2.1 Activity 2.2 Activity 2.3 Activity 2.4 Activity 2.5 Activity 3.1 Activity 3.2 Activity 3.3 Activity 3.4 Activity 3.5 Activity 3.6 Activity 3.7 Activity 3.8 7  3. Participants and project management The list of beneficiaries is included in annex 1 Part A section 1.2. 3.1 Consortium cooperation & division of roles for multi-beneficiary grants Not applicable for mono-beneficiary grants (single applicants). Describe the consortium (beneficiaries) and explain how they will work together to implement the project. How will they bring together the necessary expertise? How do the members complement each other? In what way does each of the participants contribute to the project? Show that each has a valid role and adequate resources to fulfil that role. Mention how other third parties (subcontractors, partner organisations, third parties giving in-kind contributions, key stakeholders, etc) will be involved. Note: When building your consortium you should think of organisations that can help you reaching an objective/solving a problem also in relation to the EU countries they are located in. Non applicable. Project set-up & division of roles for mono-beneficiary grants: Not applicable for multi-beneficiary grants (multi-beneficiary consortium). Describe how the beneficiary and third parties (subcontractors, third parties giving in-kind contributions, key stakeholders, etc) will be involved in the project. How will they bring together the necessary expertise? The project will be co-ordinated by the Ministry of Culture, all activities will be organised by the Ministry in co-operation with Estonian Roma and their active organisations as well as local governments. The key stakeholders will be involved first and foremost through existing Roma Integration Advisory Council, whose members are also the main stakeholders: Roma, relevant ministries and other state institutions (Unemployment Insurance Fund, Integration Foundation), local governments and pro-Roma activists. Further expanding the circle of stakeholders is one of the goals of the project. 8 3.2 Subcontracting Give details on subcontracted action tasks (if any) and explain the reasons why (as opposed to direct implementation by the participants). Note: Subcontracting concerns the outsourcing of a part of the action to a party outside the consortium. It is not simply about purchasing goods or services. We normally expect that the consortium participants to have sufficient operational capacity to implement the project activities themselves. Sub-contracting should therefore be exceptional. Include only subcontracts that comply with the rules (i.e. best value for money and no conflict of interest; subcontracting is not possible for key coordinator tasks and may not cover the core of the action; see art 10 of the Model Grant Agreement). Participant name Description of the subcontracted action task Estimated costs Justification Best-value-for-money (EUR) (why is subcontracting necessary?) (how do you intend to ensure it?) n/a n/a - - - Other issues: If subcontracting for the entire project goes beyond 30% of the total eligible costs, give specific reasons. 9  3.3 Project management Explain the overall project management concept, in particular how decisions will be taken and how permanent and effective communication will be ensured. The project is mono-beneficiary and will be implemented according to the plan by the Ministry of Culture. The course of the project as well as results will be discussed with Roma Integration Advisory Council. Overall responsibility lies on the co-ordinator (Ministry of Culture). 3.4 Project teams and staff Describe the project teams and how they will work together to implement the project. List the staff included in the project budget (budget category A) by function/profile (e.g. project manager, senior expert/advisor/researcher, junior expert/advisor/researcher, trainers/teachers, technical personnel, administrative personnel etc) and describe shortly their tasks. The Ministry of Culture will recruit a part-time project assistant. As the assistant is also responsible for Estonian-Russian-English interpretation during the activities (if required), excellent knowledge of the Estonian and Russian and very good skills of English language, experience in project management and in work with young people and preferably national minorities are required. Respect for different cultures and open attitude is important. The assistant will organise workshops and trainings, prepare inputs for necessary contracts, monitors that all actions are implemented according to the rules mentioned in agreement between the European Commission and the Ministry of Culture and prepares necessary deliverables to be uploaded into the participant portal. Overall responsibility of the project implementation lies on the Ministry of Culture, cultural diversity advisor Ms Mall Saul will be the project co-ordinator. Estonia will continue to learn from other NRCPs, especially form Latvia and share mutually also the best practices concerning the project management. 3.5 Monitoring and evaluation Describe how you intend to monitor and evaluate the progress of the project. This includes explaining which quantitative and qualitative indicators you propose to use for the evaluation and coverage of the project activities and results. Explain which quantitative and qualitative indicators you propose to use for the evaluation of the outreach and coverage of the project activities and project results. Note: We encourage participants to monitor and evaluate changes in attitudes and behaviour of the target group throughout and after the life of the project. This includes examining the behavioural causes of the issue and its underlying determinants, identifying the encouraged behaviour(s) for each target group, specifying which behavioural solutions will be tested, explaining how the expected results will be evaluated and whether the proposed solutions will be pre-tested before full-scale implementation (see more detailed guidance). The overall evaluation of the project will be exercised by the Ministry of Culture together with the National Roma Integration Advisory Council. The Council will get the information about the project course in the beginning, in the middle and at the end of the project. The experience gained during the course of the trainings carried out in the framework of the first and second Roma Platform Projects in 2017-2018 and 2019-2020 showed that the participants will generally not return the evaluation sheets and the best feedback will be given during the discussions at the end of the activity. The assessment 10 given orally is much more substantive and detailed and less formal. At trainings also evaluation pies have been used and this also worked well in combination with oral discussion at the end of each training or workshop. Pedagogues working with Roma have shared their feedback through evaluation sheets and this worked well. The experience showed that the participants do not hesitate expressing their opinions orally and during the discussion they also learn to justify their assessments. In order to assess the long-term impact of the project, it is planned to conduct a survey among the Roma in the future, the data of which would be partially comparable with the data of the general integration monitoring. As one such research was carried through in the framework of the first Roma Platform project in 2018, it is not reasonable to carry out a new expensive study in the framework of this project as fundamental changes in society do not happen so fast. 3.6 Dissemination, communication and visibility of EU funding Describe the dissemination and communication activities which are planned in the framework of the project in order to promote the project activities/results and maximise the impact (to whom, which format, how many copies, etc.). Clarify how you will reach the target groups, the relevant stakeholders, policymakers and the general public and explain the choice of the dissemination channels. Describe how the visibility of EU funding will be ensured. The main target groups of the project results are Roma people and other integration stakeholders: the public officials and policy makers at all levels, social workers and teachers, to a lesser extent the general public. The results of the project will be distributed via special web-site as well as on the web sites and information bulletins of the participating ministries and local self-governments. The results will be distributed to the media. Unfortunately, most of the Roma people do not feel comfortable to be exposed in the media, thus inviting media to participate in project activities is unacceptable for most Roma participants. Still, positive changes have begun in this regard, some Roma activists co-operate with media well. The media will be informed about the project as well as teacher’s seminar and consultations in local self-governments. As a rule, the general media is not interested in reflecting seminars, workshops or trainings, but so far there has been interest to reflect the International Roma Day activities. Also refection of Roma holocaust day will be part of the overall media-plan of the Ministry of Culture as well as creation of Baltic Mediator’s Network. Professional PR workers of the Ministry of Culture will be co-responsible for the media work of the project, their contacts and expertise will be used to reach the general public via mainstream media. The visibility of EU funding will be communicated according to Horizon 2020 rules during all activities. 11  3.7 Ethics Ethics Describe any ethical issues that may arise during the implementation of the project and the measures you intend to take to mitigate them, including with regard to the interactions between projects staff, target groups and persons benefitting from the project. Gender mainstreaming Describe how you will ensure gender mainstreaming in the project activities. Gender mainstreaming means integrating a gender perspective in the design, implementation, monitoring and evaluation of a project as appropriate. Project activities should be pro-active and contribute to the equal empowerment of both genders, and ensure that they achieve their full potential, enjoy the same rights and opportunities. Gender mainstreaming goes beyond counting the number of women and men in a room. In the delivery of project activities gender mainstreaming shall be ensured by monitoring access, participation, and benefits among women and men, and by incorporating remedial action that redresses any gender inequalities in project implementation. Rights of the child mainstreaming If your project has a direct or indirect impact on children and their rights, indicate it clearly here. Make sure that your project is based on a child rights approach, i.e. that all the rights of the EU Charter of Fundamental Rights and the United Nations Convention on the Rights of the Child (UNCRC) and the Optional protocols, are promoted, respected, protected and fulfilled. The project should address children as rights holders and should ensure their participation in the design and implementation of the project. For more detailed explanation, see the text of the call. If your project directly involves children during any of its phases or activities, you are required to provide your child protection policy as Annex 4 (every organisation member of the project consortium whose work involves children needs to have one). In case your project does not involve children now, but should that change during the implementation of the project, submit the child protection policy at the same time when requesting the approval for the change in the project. The child protection policy document will be carefully assessed and evaluated against the quality award criteria during the selection phase. If Annex 4 is not submitted, if it is very vague, or if it doesn’t constitute a proper child protection policy, the points your proposal will be awarded under the quality criteria will be significantly reduced (by half). For more detailed explanation, examples and guidelines on the child protection policies, see the text of the call. There were no considerable ethical issues aroused during the two first Roma Platform projects. The rules for protection of personal data will be strictly followed. Most activities are designed for both, men and women equally and gender balance will be taken into account throughout the project. As (Roma) women tend to be socially more active, the vast majority of the project participants are usually women and 2 trainings are designed first and foremost for Estonian and Latvian Roma women, but also men are welcome to participate, if they wish so. The articles of the Charter of Fundamental Rights will be respected. The target group of the project does not involve minors. In exceptional cases few minors have been in events together with their parent, because some active women cannot always come alone. All participants will be informed that they are responsible for their children by themselves also during the activities. 3.8 Sustainability and continuation Describe the follow-up of the project after the EU funding ends. How will the sustainability of the project impact be ensured? Which kind of resources/form of collaboration with other entities will be used to take up the project outputs and results? Are there any possible synergies/complementarities with other activities/projects that could reinforce the long-term sustainability of the project? The project aims setting up a strong and sustainable network of Roma integration stakeholders covering all areas in Estonia where Roma live in considerable number, and in where different Roma groups as well as all other integration stakeholders are involved. Building of mutual trust is crucial and the role of Roma civil society in this process cannot be overestimated, the influence of this project. These competencies and growing trust between the parties are the basis for long-term positive changes. 12 4. History of changes between your proposal and Annex I to the Grant Agreement "Description of the Action" Please state whether you have made any changes in the data entered in on-line forms in the participant portal (which will become Part A of the Description of the Action) when compared to Part B of the original proposal (Description of workpackages and activities). Changes suggested in NO1 Concise description of the change(s) the Evaluation Summary Report Other changes Yes The duration of the project was extended from 24 months to 28 months. Please state whether you have made any changes in Part B of the Description of the Action when compared to Part B of the original proposal (General Description of the project and applicant organisation). Changes suggested in NO No of section/page(s), concise description of the the Evaluation change(s) Summary Report Other changes Yes Section 2.4 Timeline of project activities. The durations in months of activities 2.3,.2.4, 2.5, 3.2, 3.4, 3.5, 3.6 and 3.7 was changed from up to 28 months. Note: Please note that changes to your original proposal should be limited to modifications suggested in the Evaluation Summary Report (ESR). We strongly advise against any other changes at this point as they may lead to the Commission considering the modified proposal as not compliant with the one recommended for funding and terminating the grant agreement preparation. Should you wish to introduce some modifications nevertheless (e.g. as a result of "force majeure" changes that occurred since the date of your original proposal), these must be indicated in the table. Failure to clearly signal any changes made to your proposal may lead to termination of the grant agreement preparation or – at any point following the signature of a grant agreement – to the termination of the grant agreement by the Commission. In accordance with Art. 34.3.1 (i)(ii). 1 Delete what is not applicable 13