THIS CIRCULAR LETTER REQUIRES YOU TO VOTE IHO File No s . S3/ 4204 - S3/4244 CIRCULAR LETTER 59 /2017 07 November 2017 REVIEW OF THE ARRANGEMENTS FOR THE MONITORING OF INT CHARTS Call for approval of: A Revision of IHO Publication S-11 Part A – Guidance for the Preparation and Maintenance of International (INT) Chart and ENC Schemes The dele tion of IHO Resolution 1/1992 – Monitoring of INT Charts References : A IHO CL 41 /201 7 dated 19 June – Adoption of Edition 3.0.0 of IHO Publication S-11 Part A – Guidance for the Preparation and Maintenance of International (INT) Chart and ENC Schemes ; B. 5 th Extraordinary International Hydrographic Conference - 6-10 October 2014 - Report of Proceedings ; C . IHO CL 51 /201 7 dated 01 September - Outcome of the Ninth Meeting of the Inter-Regional Coordination Committee ( IRCC9 ) ; D . HSSC Letter 02/2017 dated 08 August - Revisions of IHO Technical Standards - A pproval of: - draft Edition 1.1.0 of S-66 - Facts about Electronic Charts and Carriage Requirements - draft Edition 4.1.0 of S-57 Appendix B.1 Annex A - Use of the Object Catalogue for ENC - draft Edition 3.1.0 of S-11 Part A - Guidance for the Preparation and Maintenance of International (INT) Chart and ENC Schemes ; E . 1 st Session of the IHO Assembly P-6 – Proceedings including List of Decisions ; F . IHO CL 55 /201 7 dated 31 October - Outcome of the First Meeting of the IHO Council . Dear Hydrographer, The adoption by the IHO M ember States of Edition 3.0.0 of IHO Publication S- 11 Part A – Guidance for the Preparation and Maintenance of International (INT) Chart and ENC Schemes was announced in Reference A. This new Edition extended the scope of S -11 Part A in order to incorporate guidelines for the preparation and maintenance of small and medium scale ENC schemes ; and align the Publication with the modernized S-11 Part B – International Chart Web-Catalogue and associated on-line web services . The document was also restructured to accommodate these changes, and reformatted as separate English and French versions rather than a bilingual document . Decision 2.4 of the 5 th Extraordinary International Hydrographic Conference (Reference B ) tasked the Inter-Regional Coordination Committee (IRCC) to review arrangements for the collection and examination of INT Charts and to consider the need to amend or develop relevant IHO Resolutions. As a result, a procedure incorporating a basic check-list for reviewing INT charts , developed by the Nautical Cartography Working Group ( NCWG ) and Regional INT Charts Coordinators , was agreed at IRCC-7 and implemented on a trial basis. On the basis of the experience gained so far, the IHO Secretariat proposed to the IRCC at its 9 th meeting to revoke IHO Resolution 1/1992 - Monitoring of INT Charts and to incorporate the new procedures in Section 100 of S-11 - Part A. The proposal was endorsed by the IRCC (Reference C – Decision 45) . The Hydrographic Services and Standards Committee ( HSSC ) endorsed the changes to Edition 3 .0.0 of S- 11 Part A proposed by the NCWG by HSSC Letter (see Reference D ) and tasked the HSSC Chair to submit the revision to the IHO Council for endorsement, u nder the arrangements that are now in force as a result of the ratification of the Protocol of Amendments to the Convention on the IHO ; and following the establishment of the Council by the first session of the IHO Assembly (see Reference E - Decision No. 26) . At its 1 st meeting in October 201 7 , the IHO Council endorsed the revision of S-11 Part A and dele tion of Resolution 1/1992 , and tasked the IHO Secretariat to circulate draft revision 3 .1 .0 of S- 11 Part A to IHO Member States , for their consideration and approval ( see Reference F – D ecision s C-1/20 and C-1/26 and A ction C-1/21 ). The proposed revision 3 .1.0 of S-11 Part A and a marked up “redline” version are now available on the IHO website at: www.iho.int > Standards & Publications > Download > Draft Publications Awaiting Approval by Member States ( English version only ) . Member States are requested to take into account the endorsement of the IRCC, the HSSC and the IHO Council and to consider the adoption of the proposed revision 3 .1 .0 of S- 11 Part A and dele tion of Resolution 1/1992 by providing their reply on the Voting Form in Annex A , at their earliest convenience and no later than 05 January 201 8 . On behalf of the Secretary-General Yours sincerely, Abri KAMPFER Director Annex: Voting Form Annex A to IHO CL 59 /2017 IHO File No s . S3/ 4204 - S3/4244 Voting Form ( to be returned to the IHO Secretariat by 05 January 201 8 ) E-mail:
[email protected] - Fax: +37 7 93 10 81 40 Note : The boxes will expand as you type your answers. Member State: Contact: E-mail: S-11 Part A – Guidance for the Preparation and Maintenance of International (INT) Chart and ENC Schemes – Approval of Edition 3.1 .0 Do you approve the adoption of Edition 3 .1 .0 of S- 11 Part A ( tick the appropriate box ) ? YES NO If you answer ‘N O ’, please explain your reasons in the comment section below. Comments : Dele tion of IHO Resolution 1/1992 – Monitoring of INT Charts D o you approve the dele tion of IHO Resolution 1/1992 ( tick the appropriate box )? YES NO If you answer ‘NO’, please explain your reasons in the comment section below. Comments: Signature : Date :
Dear Hydrographer,
Please find attached herewith :
CL 59/2017 : REVIEW OF THE ARRANGEMENTS FOR THE MONITORING OF INT
CHARTS
Kind regards
Lorene Chavagnas
Office Assistant
International Hydrographic Organization
BP 445, 98011 Monaco
Tel : 00377 93 10 81 00
E-mail:
[email protected]