Ref. Ares(2017)4836694 - 04/10/2017
To: Permanent Representations of the
Member States to the EU
Mission of Norway to the EU
Mission of Iceland to the EU
Invitation letter sent by e-mail only
Lisbon, 4 October 2017
Subject: Invitation to the Workshop on Fires on ro-ro vehicle
decks of passenger ferries, to be held in Lisbon on
21 November 2017
Your Excellency,
The European Maritime Safety Agency (EMSA) has been established under Regulation (EC) 1406/2002, as
amended, of the European Parliament and of the Council for the purpose of ensuring a high, uniform and
effective level of maritime safety, maritime security, prevention of, and response to, pollution caused by ships
as well as response to marine pollution caused by oil and gas installations. Articles 1 and 2.2 (d) of the
amended Regulation foresee that EMSA shall cooperate with the Member States and the Commission and
provide them with technical, operational and scientific assistance. In particular, the Agency provides technical
support regarding developments on passenger ship safety.
In 2015 and 2016, EMSA organised a workshop in response to growing concerns about the frequency of fires
on the vehicle decks of ro-ro passenger ships and their potential consequences. Experts from the Maritime
Administrations, the Accident Investigation Bodies and Industry engaged in extensive and fruitful technical
discussions, and highlighted the findings of, and lessons learned following, recent accident investigations. The
workshops also concluded that there may be solutions not yet identified that could help to avoid similar
accidents in the future or to mitigate their consequences.
In line with the workshop conclusions, EMSA coordinated an expert group to identify key risk areas for fires on
ro-ro decks. In parallel, EMSA also commissioned the FIRESAFE I study to further analyse the identified key
risks, consider possible solutions and establish what future work may be required. Both exercises reached
conclusions that have been discussed and provided to IMO.
The IMO SSE Subcommittee produced at its fourth session the scope of work and work plan in relation to this
item following also the information provided in the FIRESAFE I study. In addition SSE 4 endorsed a two-step
approach, where the first step is the development of Interim Guidelines and the second step the development
of amendments to SOLAS chapter II-2 and the associated codes. In this respect Member States and
international organizations were invited to submit proposals for consideration at SSE 5 in March 2018.
In parallel, EMSA has commenced a procurement process for a second study on the same topic, namely
FIRESAFE II which is intended to mainly focus on detection, decision, containment and evacuation following
such fire incidents.
Page 1 of 2
[email protected]
EMSA, Praça Europa 4, 1249-206 Lisbon, Portugal
emsa.europa.eu
To this end, EMSA would like to invite one representative from the Maritime Administration and one
representative from the Marine Accident Investigation Body of your country, to attend a 3rd workshop on Fires
on Ro-Ro Vehicle Decks of passenger ferries on 21 November 2017 at EMSA’s premises in Lisbon. Please
note that, unless otherwise agreed, participation will be limited to two persons per Member State.
The agenda will cover various aspects of the topic in question with a particular focus on detection systems
and the human element, while several relevant stakeholders are expected to participate. The workshop is
intended for Member States’ experts who already have a good knowledge and are involved in the
development of technical policy in the subject.
The workshop will take place from 09:00 hrs to 17:00 hrs at EMSA’s offices in Lisbon (Praça Europa Nº4,
1249-206 Lisbon, Portugal). Please note that the workshop language will be English. You will find attached to
this invitation the draft agenda (Annex).
EMSA will cover travel, daily allowance and accommodation costs as per the EMSA Rules on Reimbursement
of Expenses to Experts. With respect to the daily allowance, EMSA will reimburse 84€ (a full daily allowance)
per day of meeting, or 56€ (i.e. 2/3 of daily allowance) if attending a half day of meeting. As regards
accommodation, EMSA will reimburse a maximum of 120 € per necessary overnight stay (subject to the
submission of a copy of hotel invoice) for the invited participants.
Hotel rooms have been pre-booked for this event for one night, from 20 to 21 November, and you may book
directly with the hotel through the hotel reservation form which can also be found on the registration home page.
For any further questions related to the reimbursement procedure, please contact the Events team (Tel: +351
21 1209 650, e-mail
[email protected])
Registration for the event can be done on-line, via the following link: https://extranet.emsa.europa.eu/e-register/
The representative of your country should log-in by indicating the following credentials: Username: emsa;
Password: guests
Once logged in, the representative will be able to access the Events menu; he/she should then click on the
“EVENTS” button and select the relevant link.
Please note that only registered participants will be entitled to reimbursement and all supporting documents
for reimbursement must be submitted within 30 calendar days after the final day of the workshop. After that
period EMSA may refuse to reimburse the amount of travel and subsistence expenses incurred.
I would be grateful if you would forward this information to the Maritime Administration and the Marine
Accident Investigation Body of your country.
Yours sincerely,
Manuela Tomassini
Head of Department
Safety and Standards
Annex: Draft Agenda
Page 2 of 2
Electronically signed on 02/10/2017 18:11 (UTC+02)
Ref. Ares(2017)4836694 - 04/10/2017
Workshop Fires on Ro-Ro Vehicle Decks
DRAFT AGENDA
09:00 Opening
09:15
FIRESAFE II presentation
9:45 AP sensing (optical fibre detection)
10:15 Fike (video analytics)
Detection
10:45 Coffee break focus
11:15 Discussion on detection on ro-ro passenger ships
11:45 DIGIFEMA (NORMAN ATLANTIC and SORRENTO accidents update)
12:15 Lunch break
13:15 FALCK (human element in crisis situation & fire response)
Focus on
human
13:45 Attica Group (operator’s point of view) element and
fire fighting
14:15
Stena Line (operator’s point of view)
14:45 Coffee Break
15:15 SP (alternative fixed fire fighting systems)
15:45 Discussion on human element and fire fighting
16:30 Closing
[email protected]
EMSA, Praça Europa 4, 1249-206 Lisbon, Portugal
emsa.europa.eu
From: Helin Tamm
Sent: 13. oktoober 2017 12:29
To: Airi Kontson
Subject: FW: Workshop Fires on Ro-Ro Vehicle Decks
Attachments: Invitation letter roro fires 2017-.pdf; roro fire
workshop 2017 draft
agenda.pdf
Tere Airi,
Palun registreeri.
Helin
From: Marek Rauk
Sent: Friday, October 13, 2017 12:23 PM
To: Helin Tamm <
[email protected]>
Subject: FW: Workshop Fires on Ro-Ro Vehicle Decks
Infoks ja v�imalikuks osalemiseks.
From: Tarmo Ots
Sent: Friday, October 13, 2017 12:18 PM
To: Marek Rauk <
[email protected]>
Subject: FW: Workshop Fires on Ro-Ro Vehicle Decks
From: Aigi Kasvand [mailto:
[email protected]]
Sent: Thursday, October 12, 2017 1:14 PM
To: Elerin Urbalu <
[email protected]>; Tarmo Ots <
[email protected]>
Cc: Taivo Linnam�gi <
[email protected]>
Subject: Workshop Fires on Ro-Ro Vehicle Decks
Tere!
Edastan teile AEELi kaudu saabunud kutse EMSA t��tuppa. Saatke palun
vajadusel �igetele inimestele.
Parimat
Aigi
Saatja: Helin Tamm </O=MAJANDUS-TEEDE-SIDEMINISTEERIUM/OU=EXCHANGE ADMINISTRATIVE GROUP (FYDIBOHF23SPDLT)/CN=RECIPIENTS/CN=HELIN TAMM727>
Saaja: Airi Kontson
Teema: FW: Workshop Fires on Ro-Ro Vehicle Decks
Tere Airi,
Palun registreeri.
Helin
From: Marek Rauk
Sent: Friday, October 13, 2017 12:23 PM
To: Helin Tamm <
[email protected]>
Subject: FW: Workshop Fires on Ro-Ro Vehicle Decks
Infoks ja võimalikuks osalemiseks.
From: Tarmo Ots
Sent: Friday, October 13, 2017 12:18 PM
To: Marek Rauk <
[email protected] <mailto:
[email protected]> >
Subject: FW: Workshop Fires on Ro-Ro Vehicle Decks
From: Aigi Kasvand [mailto:
[email protected]]
Sent: Thursday, October 12, 2017 1:14 PM
To: Elerin Urbalu <
[email protected] <mailto:
[email protected]>
>; Tarmo Ots <
[email protected] <mailto:
[email protected]> >
Cc: Taivo Linnamägi <
[email protected]
<mailto:
[email protected]> >
Subject: Workshop Fires on Ro-Ro Vehicle Decks
Tere!
Edastan teile AEELi kaudu saabunud kutse EMSA töötuppa. Saatke palun
vajadusel õigetele inimestele.
Parimat
Aigi