Input to Ernst & Young from stakeholders in the carrying out of a data gathering study related to the Health Programme

Ref. Ares(2018)1622129 - 23/03/2018 EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR HEALTH AND FOOD SAFETY Public health, country knowledge, crisis management Health programme and chronic diseases Luxembourg, sante, ddg 1 .c. 1(2018)1734019 TO WHOM IT MAY CONCERN Subject: Input to Ernst & Young from stakeholders in the carrying out of a data gathering study related to the Health Programme We wish to inform you that within the framework of preparatory work for the next Multi­ annual Financial Framework, a consortium consisting of Ernst & Young and Open Evidence (“the study team”) has recently been contracted by the European Commission to carry out a data gathering study in relation to a future Health Programme for after 2020. Under the terms of the contract, the European Commission has specifically asked the study team to provide assistance and guidance to identify the expected impacts from the Health Programme and translate them into impact indicators. This will help to better monitor and evaluate the current and future Health Programmes. As part of this assignment, the study team would like to consult a wide range of health stakeholders (Member States representatives, grant beneficiaries, other health organisations and Agencies and EU officials from different Commission Services closely working with Directorate General on Health and Food safety). An e-survey will take place until the 06 of April 2018. Please find below the link to the e-survey: https://emeia2.ev- vx. com/surve y/T akeSurve y, asp? SurveylD=4LJ7645I3m3 0G65 &newSurvey=true Please note that, under the terms of the contract, the study team undertakes to treat in the strictest confidence all information received and not to make use of or divulge to third parties any information or documents related to this work. Ernst & Young & Open Evidence will continue to be bound by this undertaking after completion of the tasks. Personal data will be processed in conformity with Regulation (EC) № 45/2001 on the protection of individuals with regard to the processing of personal data by Community institutions and bodies and on the free movement of such data. See Privacy Statement in annex. Commission européenne, 2920 Luxembourg, LUXEMBOURG - Tel. +352 43011 Office: 03/073 - Tel. direct line +352 4301-38520  To ensure the success of this exercise, I would be grateful if all persons contacted could provide full support to the study team in this important activity, and I would like to thank you in advance for your continued cooperation. Stefan Schreck Head of Unit End: Privacy Statement Electronically signed on 23/03/2018 09:28 (UTC+01) in accordance with article 4.2 (Validity of electronic documents) of Commission Decision 2004/563 Ref. Ares(2018)1622129 - 23/03/2018 SPECIFIC PRIVACY STATEMENT SURVEY FOR "A DATA GATHERING STUDY ON THE COMMON FINANCIAL FRAMEWORK FOR THE MANAGEMENT OF EXPENDITURE UNDER REGULATION 282/2014" 1. OBJECTIVE The objective of this consultation is to receive the views of stakeholders under the responsibility of the Head of Unit C1 "Health Programme and Chronic diseases", Directorate-General for Health and Food Safety, European Commission. As this online service collects and further processes personal data, it is subject to data protection rules as established by Regulation (EC) 45/20011. 2. WHAT PERSONAL INFORMATION DO WE COLLECT AND THROUGH WHICH TECHNICAL MEANS? 2.1. Identification Data Personal data collected and further processed are only those data which are necessary for the management of contributions (such as name, surname, profession, postal and e-mail addresses, phone number/fax number, etc.), as well as the views of contributors on the topics concerned. Internal participants may, in some cases, be selected through an appropriate sampling in Sysper2 or ComRef. This sampling results in lists used by the Controller to send invitations to participate. The processing operations on personal data linked to the management of this consultation are necessary for the functioning of the Commission as mandated by the Treaties, and more specifically by Articles 5 and 13 TEU and Articles 244 - 250 TFEU. 2.2. Technical information The e-survey is managed by an external consulting firm (EY) contracted by DG SANTE. It is implemented using EY’s eSurvey system. This service is provided to EY by an external service provider, with whom EY has signed a confidentiality agreement forbidding them to, access, keep or use in any way personal data or other information collected using the system. 1 Regulation (EC) 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data  Data exchanged between the system and respondents is encrypted. The external service provider’s servers are located in Europe (London, United Kingdom). The survey cannot be found using search engines. 3. WHO HAS ACCESS TO YOUR INFORMATION AND TO WHOM IS IT DISCLOSED? Each survey is created and stored in individual “bins” that are accessible only to the survey administrator and EY employees authorised by the survey administrator to access the survey, as well as EY technical support teams should this be necessary. Other users of the system will not be able to see or access the survey. Access to the system is protected by a personal password. The results of the survey will be used within the context of analysis conducted by EY to respond to the requirements set out by DG SANTE. The analysis presented in the report is completely anonymised and aggregated. It is EY’s normal practice to never share individual response data with anyone outside of the evaluation team, including the organisation mandating the evaluation. When processing e-survey data for the report, particular care is given to ensure that it is not possible to link answers to individual respondents. In effect, the basic biographical data is often used to obtain more granular analysis. Should any cases arise in which it may be possible to even deduce the source of the response, this analysis is not presented. EY is bound by a strict policy of confidentiality in the context of all of its assurance, advisory and legal services. It is EY’s policy to never use personal data collected during assignments for any other purposes, commercial or other. It is collected solely for the purpose of conducting the e-survey. All personal data and other information collected is destroyed following the end of the assignment. 4. HOW DO WE PROTECT AND SAFEGUARD YOUR INFORMATION? The collected personal data and all information related to the above mentioned consultation is stored on a computer of the external contractor, which has to guarantee the security and confidentiality of the collected information. 5. HOW CAN YOU VERIFY, MODIFY OR DELETE YOUR INFORMATION? In case you want to verify which personal data is stored, have it modified, corrected, deleted, object to its processing in light of compelling legitimate grounds related to your specific situation or withdraw your consent, please contact us using the Contact Information below and explicitly specifying your request. 6. HOW LONG DO WE KEEP YOUR DATA? Your personal data will remain in the database until the results of the consultation have been completely analysed and usefully exploited. Personal data will be deleted, at the latest, 1 year after the last action in relation to the consultation in question. 2  When deleted, data is stored on the server for 15 days in order to provide a data recovery functionality in the case of accidental deletion. Following this period, all personal data and information collected in the context of the e-survey is permanently deleted from all locations. 7. CONTACT INFORMATION In case you wish to verify which personal data is stored, have it modified, corrected, or deleted, or if you have questions regarding the information processed in the context of the consultation, or on your rights, feel free to contact the support team at: Directorate General for Health and Food safety, Unit C1 "Health Programme and chronic diseases" Phone number +352 4301 38520 FMB: [email protected] 8. RECOURSE Complaints, in case of conflict, can be addressed to the European Data Protection Supervisor. 3 Saatja: [email protected] <[email protected]> Saaja: [email protected], [email protected], [email protected], [email protected], [email protected], [email protected] Teema: Reminder: Input to Ernst & Young from stakeholders in the carrying out of a data gathering study related to the Health Programme Dear Madam, dear Sir, In case you already answered to this e-Survey, we would like to thank you for your cooperation and input, and would like ask you to disregard this e-mail, otherwise we would be grateful if you could take a few minutes to participate in the survey accessible through the link below: We wish to inform you that within the framework of preparatory work for the next Multi-annual Financial Framework, a consortium consisting of Ernst & Young and Open Evidence (“the study team”) has recently been contracted by the European Commission to carry out a data gathering study in relation to a future Health Programme for after 2020. Under the terms of the contract, the European Commission has specifically asked the study team to provide assistance and guidance to identify the expected impacts from the Health Programme and translate them into impact indicators. This will help to better monitor and evaluate the current and future Health Programmes. As part of this assignment, the study team would like to consult a wide range of health stakeholders (Member States representatives, grant beneficiaries, other health organisations and Agencies and EU officials from different Commission Services closely working with Directorate General on Health and Food safety). An e-survey will take place until the 06 of April 2018. Please find below the link to the e-survey: https://emeia2.ey-vx.com/survey/TakeSurvey.asp?SurveyID=30K3745I3m76M25&newSurvey=true Please note that, under the terms of the contract, the study team undertakes to treat in the strictest confidence all information received and not to make use of or divulge to third parties any information or documents related to this work. Ernst & Young & Open Evidence will continue to be bound by this undertaking after completion of the tasks. Personal data will be processed in conformity with Regulation (EC) № 45/2001 on the protection of individuals with regard to the processing of personal data by Community institutions and bodies and on the free movement of such data. See Privacy Statement in annex. To ensure the success of this exercise, I would be grateful if all persons contacted could provide full support to the study team in this important activity, and I would like to thank you in advance for your continued cooperation. Stefan Schreck Head of Unit [cid:602054908@16032012-12BC] EUROPEAN COMMISSION Directorate-General for Health & Food Safety SANTE C1 - Health Programme and Chronic Diseases Dear Madam, dear Sir, We wish to inform you that within the framework of preparatory work for the next Multi-annual Financial Framework, a consortium consisting of Ernst & Young and Open Evidence (“the study team”) has recently been contracted by the European Commission to carry out a data gathering study in relation to a future Health Programme for after 2020. Under the terms of the contract, the European Commission has specifically asked the study team to provide assistance and guidance to identify the expected impacts from the Health Programme and translate them into impact indicators. This will help to better monitor and evaluate the current and future Health Programmes. As part of this assignment, the study team would like to consult a wide range of health stakeholders (Member States representatives, grant beneficiaries, other health organisations and Agencies and EU officials from different Commission Services closely working with Directorate General on Health and Food safety). An e-survey will take place until the 06 of April 2018. Please find below the link to the e-survey: https://emeia2.ey-vx.com/survey/TakeSurvey.asp?SurveyID=30K3745I3m76M25&newSurvey=true Please note that, under the terms of the contract, the study team undertakes to treat in the strictest confidence all information received and not to make use of or divulge to third parties any information or documents related to this work. Ernst & Young & Open Evidence will continue to be bound by this undertaking after completion of the tasks. Personal data will be processed in conformity with Regulation (EC) № 45/2001 on the protection of individuals with regard to the processing of personal data by Community institutions and bodies and on the free movement of such data. See Privacy Statement in annex. To ensure the success of this exercise, I would be grateful if all persons contacted could provide full support to the study team in this important activity, and I would like to thank you in advance for your continued cooperation. Stefan Schreck Head of Unit EUROPEAN COMMISSION Directorate-General for Health & Food Safety SANTE C1 - Health Programme and Chronic Diseases