Postal Address: P.O. Box 8215, 3503 RE Utrecht, the Netherlands Offices:
Vivaldiplantsoen 100, 3533 JR Utrecht, The Netherlands
Tel.: +31.(0)30-232 4900; Fax: +31.(0)30. 2324950
Email:
[email protected] / website: www.cep-probation.org
To all CEP members
Ref: 2025/JSK/mj/25-104 Utrecht, 22 October 2025
Invitation to submit a proposal to conduct an evaluation within the CEP work
programme
Dear CEP member,
With this letter I would like to invite you to nominate a candidate (see point 1) to
submit a proposal to conduct an evaluation within the CEP work programme.
The focus of this evaluation will be on assessing the new CEP website´s overall
perception by the CEP members, particularly in terms of user experience,
design and accessibility, content navigation, and overall site structure. The
aim is to measure how effectively the website supports CEP’s mission and member
interaction — a key operational component — to help the organisation grow and
develop.
Documents to be submitted:
1) A short CV of the candidate in English
A short CV in English (preferably EuroPass format) is required. The candidate to
carry out the audit does not have to be the CEP member (e.g. an employee of
the CEP member organisation, individual or associate member etc), however,
any external organisation or individual to conduct the audit must be
nominated/indicated by the CEP member.
2) Methodology including timeline
A timeline division of work within 7,5 days is requested to be included
in the methodology. The methodology for the evaluation audit should, as a
minimum, include interviews with CEP members with respect to regional
balance, CEP staff and Board Members, group consultations, review of
documents and other materials furnished by CEP, discussions with partners,
stakeholders and experts, and/or questionnaires – all work forms and options
that are considered useful and appropriate for the evaluation’s purpose.
In addition, the candidate should include a structured accessibility review (e.g.,
WCAG compliance checks), benchmarking against comparable organisations’
websites, and task-based user testing (such as event registration or document
searches) to ensure the site is both competitive and user-friendly.
Rabobank Utrecht - IBAN: NL48 RABO 0175 4287 35 – Swiftcode: RABONL2U Chamber of Commerce and Industries Oost-Brabant : 40217639
Meetings and consultations may be conducted face-to-face (when possible), by
video-conferencing tools (Zoom, MS Teams etc.) or telephone.
Payment and deadlines
CEP will pay the successful candidate (subcontractor) €500 per day for a maximum
of seven and a half days work in total. The total maximum budget for the
evaluation audit and review is therefore €3750. No VAT is applicable. Any additional
work and possible travel costs that are made in the course of the audit by the
successful candidate will be borne by the subcontractor him/herself.
The work must be completed between 15 November 2025 and 31 January
January 2026. The Evaluation Audit Report, with summary of findings and
recommendations, must be submitted to the Secretary General on behalf of the CEP
Board by 1 February 2026 at the latest.
Proposals to conduct the evaluation, with methodology (an outline of the proposed
actions) and timeline (see point 2) as well as the CV (see point 1), must be
submitted to the CEP Secretary–General Ms Jana Špero Kamenjarin by email at
[email protected] by 6pm (CET) on Wednesday 5 November 2025.
Feedback to the proposals and the announcement of the chosen successful
candidate will be done by Thursday 13 November 2025.
Should you have any questions please contact Ms. Mirka Jakesova at mirka@cep-
probation.org.
I look forward to your responses.
Yours Sincerely,
Jana Špero Kamenjarin
CEP Secretary General
Saatja: "Secretariat | CEP Probation" <
[email protected]>
Saaja: "Secretariat | CEP Probation" <
[email protected]>
Teema: Invitation to submit a proposal to conduct an evaluation within the CEP work programme - deadline 5 November 2025
Kuupäev: 2025-10-22 10:58
Tähelepanu! Tegemist on välisvõrgust saabunud kirjaga.
Tundmatu saatja korral palume linke ja faile mitte avada.
Dear CEP member,
On behalf of Ms. Jana Špero Kamenjarin, CEP Secretary General, it is my
pleasure to invite you to submit a proposal to conduct an evaluation within
the CEP work programme.
The focus of this evaluation will be on assessing the new CEP website´s
overall perception by the CEP members, particularly in terms of user
experience, design and accessibility, content navigation, and overall site
structure. The aim is to measure how effectively the website supports CEP’s
mission and member interaction — a key operational component — to help the
organisation grow and develop.
Proposals to conduct the evaluation, with methodology (an outline of the
proposed actions) and timeline as well as the CV, must be submitted to the
CEP Secretary–General Ms Jana Špero Kamenjarin by email at
[email protected] <mailto:
[email protected]> by 6pm (CET) on
Wednesday 5 November 2025.
All information and instructions can be found in the attached document.
Please do not hesitate to contact us in case there are any questions or need
for clarifications.
Thank you very much.
Yours Sincerely,
Ms Sharda Ramadhar
Operations & Policy Supporting Officer
Working days: Monday, Wednesday, Thursday and Friday
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Confederation of European Probation
P.O. Box 8215 - NL-3503 RE UTRECHT - The Netherlands
Telephone: +31 30 232 49 00