World Lighthouse Heritage Exhibition in conjunction with the 19th IALA Conference

The 19th IALA Conference World Lighthouse Heritage Exhibition 18th MAY 2017 Dear IALA National members, Subject: Request for the Participation in the World Lighthouse Heritage Exhibition In May of 2018 the Republic of Korea and IALA will host the World Lighthouse Heritage Exhibition in Incheon, Korea. The Exhibition will illustrate the technology, materials, industries, and architecture involved with lighthouses over the centuries, and the impact on society and the environment. It will take place during the XIXth IALA Conference and will be open without entry fee to Conference participants and the public. The Exhibition is open to all IALA members to send exhibition material and we hope to receive a positive response from you to ensure a good geographic and technical representation of the historical lighthouse heritage. The organisers will provide the necessary exhibition stands, visitor control barriers and staff. An IALA member sending exhibition material will be responsible for the transport costs of that material, but may apply for the limited financial support available from Korea for exhibition artefacts which it judges to be of highest significance. If exhibition material is donated to Korea then Korea will cover the reasonable cost of transportation and insurance to Korea, and will display the artefacts permanently in the Korea National Lighthouse Museum with the name and country of the donor organisation. We urge you to participate in the heritage exhibition and would be grateful if you would submit your application, using the attached form, by 30th June 2017 using e-mail to [email protected] or fax to +82 2 2627 8315. For enquiries on shipping of exhibition artefacts, please consult the IALA Conference secretariat in Korea. Contact details may be found at the end of the application form. We look forward to your participation in the 19th IALA Conference World Lighthouse Heritage Exhibition. Youngshin KIM Francis ZACHARIAE Director Secretary General Aids to Navigation Division International Association of Marine Ministry of Oceans and Fisheries Aids to Navigation and Lighthouse Republic of Korea Authorities Attachments: 1. Explanatory Note on the 19th IALA Conference World Lighthouse Heritage Exhibition 2. 19th IALA Conference World Lighthouse Heritage Exhibition Application  Explanatory Note on the World Lighthouse Heritage Exhibition 1. Exhibition Programmes a. Exhibition booths for large exhibits (Exhibition Area 1) - Exhibition area equipped with well-fitted stands and lighthouse heritage experts from national members to be on stand-by to give immediate answers to questions and hand out exhibition catalogues or promotional literature b. Exhibition booths for small exhibits (Exhibition Area 2) - Exhibition area for national members who submit small exhibits, e.g. photographs, videos, documents, books, artefacts, etc., encapsulating their lighthouse history or their relevance to lighthouses c. Host Country Booth - Collection of lanterns, rotating beacons and lenses - Collection of world-wide lighthouse stamps and coins - Selection of light source technology artefacts - Lighthouse media art works d. IALA Booth - Designed to explain IALA’s heritage aims and work, and introduce the IALA Heritage Forum to new members - Copies of the IALA Conservation Manual will be available e. Event Stage - Public lectures, Presentations, and Talks on aspects of lighthouse heritage 2. Benefits and Cost for the Exhibition a. Well-fitted stands to exhibits displayed in Exhibition area 1 & 2 will be provided free of charge by the host organisation for the World Lighthouse Heritage Exhibition. Glass covers and retractable belt posts will be also provided to keep exhibits safe. In addition, the host organisation will supply assistant staff free of charge for the period of exhibition. b. If an IALA member donates heritage items to the host country, Korea will cover reasonable fees related to transportation, insurance, and related costs. Without such a donation condition, it would be within each exhibitor’s responsibility to cover transport costs. However, in the case of a highly significant heritage item for the exhibition, as judged solely by the host country, it is possible to get support those for transport costs from Korea. 3.P ROPOSED T IME FRAME ‘16 ‘17 ‘18 Activity 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 1st Exhibition Application Form distributed to all national members Consultation between IALA and host organization 1st Exhibition Committee (IALA ENG 6) 2nd Exhibition Application Form distributed to all national members IALA Council64 2nd Exhibition Committee (IALA ENG 7) IALA Council 65 3rd Exhibition Application Form distributed to all national members 3rd Exhibition Committee (provisional) Exhibits Collection Preparation for Exhibition Lighthouse Heritage Exhibition  Ministry of Oceans and Fisheries IALA Government complex Sejong 94 10 rue des Gaudines, 78100 Dasom 2-Ro, Sejong City 30110 Saint Germain en Laye Republic of Korea France www.mof.go.kr www.iala-aism.org SUBMISSION DEADLINE: 30 JUNE, 2017 WORLD LIGHTHOUSE HERITAGE EXHIBITION APPLICATION You are kindly requested to complete this form and submit it by e-mail ([email protected]) or Fax +82 (0)2 2627 8315. Indicate your exhibition programmes: (Please tick) Exhibition Area 1 Exhibition Area 2 □ Exhibition booths for Large Exhibits □ Exhibition booths for Small Exhibits (e.g. Fresnel Lens, lighthouse lantern etc.) (e.g. stamps, coins, books, artefacts etc.) * All items related to the lighthouse will be considered for exhibition. The exhibition will consist of submitted exhibits and displayed in accordance with the volume and number of exhibits. * Benefits and Cost for Exhibition a. Well-fitted stands to exhibits displayed in Exhibition area 1 & 2 will be provided free of charge by the host organisation for the World Lighthouse Heritage Exhibition. Glass covers and retractable belt posts will be also provided to keep exhibits safe. In addition, the host organisation will provide assistant staff free of charge for the period of exhibition. b. If an IALA member donates heritage items to the host country, Korea will cover reasonable fees related to transportation, insurance, and related costs. Without such a donation condition, it would be within each exhibitor’s responsibility to cover transport costs. However, in the case of a highly significant heritage item for the exhibition, as judged solely by the host country, it is possible to get support those for transport costs from Korea. . * For further details please contact the 19th IALA Conference Secretariat. ▌ ORGANISATION Name of Organisation Address City: ZIP-Code: Country: Country Code [ ] Country Code [ ] Tel: Fax: Number [ ] Number [ ] E-mail : Website : ▌CONTACT PERSON Contact person for this application: □ Mr □ Mrs □ Ms First Name: Last Name: Position in organisation: Department: Organisation: Country Code [ ] Country Code [ ] Tel: Fax: Number [ ] Number [ ] Mobile: E-mail:  Ministry of Oceans and Fisheries IALA Government complex Sejong 94 10 rue des Gaudines, 78100 Dasom 2-Ro, Sejong City 30110 Saint Germain en Laye Republic of Korea France www.mof.go.kr www.iala-aism.org ▌DESCRIPTION OF EXHIBITION ITEMS Dimension Measurement Explanation Materials No. Items Length Height Depth M CM Photos Videos Documents Others 1 □ □ □ □ 2 □ □ □ □ 3 □ □ □ □ 4 □ □ □ □ 5 □ □ □ □ * If you attach explanation materials (e.g. photos, videos, documents and others), it would be of great help for us to understand and prepare the exhibition. ▌DESCRIPTION OF ITEMS Organisation : __________________________________________________________________________________ Date : _________________________________________________________________________________________ Name (Signature): _______________________________________________________________________________ 19th IALA Conference Secretariat General Inquiries: [email protected], Phone: +82 (0)2 2627 8309, Fax: +82 (0)2 2627 8315, Website: www.iala2018korea.org Dear IALA National Member, I have the honor to send you attached an invitation from the 19th IALA Conference Host organization, MOF Korea, and the Secretary-General of IALA to participate in the World lighthouse Heritage Exhibition which is to be held in conjunction with the Conference next year. Also attached is an application form to be filled in and returned to the organizer as indicated in the form. Thank you for your kind consideration in this matter and looking forward to welcoming you all there. For the IALA Secretariat Best regards, Audrey GUINAULT Administrative Assistant / Assistante Administrative Tel +33 (0)1 34 51 70 01 – Fax +33 (0)1 34 51 82 05 – E-mail : [email protected]