Final Reminders

A.1/G/01/Rev.3 ST 1 SESSION OF THE IHO ASSEMBLY Monaco, 24-28 April 2017 GENERAL DOCUMENTS DRAFT AGENDA  A.1/G/01/Rev.3 1st SESSION OF THE IHO ASSEMBLY Monaco, 24-28 April 2017 DRAFT AGENDA Note: all events will take place at the Assembly Auditorium Rainier III except where indicated otherwise Item Time Date / Description Document Sunday 23 April All day Registration of Delegates Preparation for Industry Exhibition and Member All day States’ Exhibitions 14:00-17:30 Finance Committee Meeting (at the IHO Secretariat) FC-1 Opening of the meeting FC-2 14:00-14:15 Adoption of the Agenda A.1/FC/02 FC-3 Election of the Chair and Vice-Chair Revision of Article 13 (c) of the IHO Financial A.1/G/02 FC-4 14:15-14:45 Regulations (PRO-10) FC-5 14:45-15:00 Appointment of the external Auditor A.1/F/03 Amendment to the Rules of Procedure of the Finance A.1/FC/06 FC-6 15:00-15:15 Committee Financial statements for 2012-2016 A.1/F/01 FC-7 15:15-16:00 Consideration of the financial statements for 2016 and A.1/F/04 & Add.1 recommendations FC-8 16:00-16:15 Implementation of the budget for 2017 Proposed budget for 2018-2020 A.1/F/02 & Add.1 FC-9 16:15-17:00 (including the proposed Table of Tonnages) A.1/G/03 FC-10 17:00-17:20 Report to the Assembly FC-11 Any other business 17:20-17:30 FC-12 Closure of the meeting -1-  A.1/G/01/Rev.3 Item Time Date / Description Document Meeting of Heads of Delegations (at the IHO 18:00-19:00 Secretariat) Welcome Review of the main changes from Conference to Assembly Introduction of the Chair of the Assembly ACL 14 Designation of the Vice-Chair of the Assembly General overview of the Agenda Conduct of the Session and protocol for speaking Records of the Session, circulation of documents, role of Rapporteurs Procedures for the election Designation of Rapporteurs Designation of Scrutineers Any other business Icebreaker Reception for Heads of Delegation and 19:00-20:00 Spouses (IHO Terrace) -2-  A.1/G/01/Rev.3 Item Time Date / Description Document1 Day 1 Monday 24 April All day Registration of Delegates (continued) 1 09:00-09:35 Assembly Administration Welcoming Remarks by the Secretary-General Confirmation of the Election of the Chair of the Assembly ACL 14 Election of the Vice-Chair of the Assembly Appointment of the Scrutineers Appointment of Rapporteurs Adoption of the Agenda A.1/G/01 Recess 09:35-09:45 Invited guests take their seat 10:00 Arrival of HSH Prince Albert II 2 10:00-11: 30 Opening Ceremony Address by the Secretary-General Address by the Chair of the Assembly Keynote address by Mr Kitack Lim, Secretary-General of the IMO Keynote address by Dr Petteri Taalas, Secretary-General of the WMO Keynote address by Mr Michael Lodge, Secretary-General of the ISA Assembly Opening Address by HSH Prince Albert II of Monaco Presentation of the Prince Albert Ist Medal CL 24/2017 Signature of the revised Host Agreement 1 Refer to the latest version of the list of documents (A.1/G/04 as amended) for the latest versions of the documents listed in this column. -3-  A.1/G/01/Rev.3 Item Time Date / Description Document1 HSH Prince Albert II Opens and Visits the 11:30-12:00 Hydrographic Industry Exhibition and Member States’ Exhibition Hydrographic Industry Exhibition and Member States’ 11:45-12:15 Exhibition open to delegates and guests 12:15-12:30 Official Photograph 12:30-14:00 Lunch Break 14:00-14:20 Presentation of New Member States’ Flags: Cameroon, Georgia, Viet Nam, Brunei Darussalam, Malta, Vanuatu Consideration of Reports and Proposals (Work 3 14:20-15:30 Programme 1) A.1/WP1/01 Presentation of the Report on Work Programme 1 and A.1/WP1/03 related documents A.1/WP1/04 Discussion Consideration of Proposals: Proposed revision of IHO Resolution 12/2002 A.1/WP1/04 Proposed revised IHO Strategic Plan A.1/WP1/03 PRO-4: Rewrite of the IHO Strategic Plan A.1/G/02 15:30-16:00 Coffee Break Consideration of Reports and Proposals (Work 16:00-17:30 Programme 1) (continued) Consideration of Proposals: PRO-1: Discuss a way forward for the publication of a 4th A.1/G/02 Edition of IHO Publication S-23 and include it in the next “3-Year Work Programme” PRO-13: Discuss the future of the outdated IHO Special Publication S-23, taking into account the Report on Work to revise IHO Publication S-23 (April 2012) Exhibitors’ Reception in Exhibition area 18:30-20:30 (All Assembly Participants and Spouses) Reception offered by Brazil on board NPqHo Vital de 20:00-22:00 Oliveira (by invitation) -4-  A.1/G/01/Rev.3 Item Time Date / Description Document1 Day 2 Tuesday 25 April Consideration of Reports and Proposals (Work 09:00-10:30 Programme 1) (continued) Consideration of Proposals: PRO-9: Revise IHO Publication M-3 - Repertory of IHO A.1/G/02 Resolutions Consideration of outstanding issues if any 10:30-11:00 Coffee Break Consideration of Reports and Proposals (Work 4 11:00-12:30 Programme 2) Presentation of the Report on Work Programme 2 A.1/WP2/01 Discussion 12:30-14:00 Lunch Break INS Aretusa open to Assembly Delegates Consideration of Reports and Proposals (Work 14:00-15:30 Programme 2) (continued) Consideration of Proposals: PRO-6: Proposed Amendment to the IHO Resolution A.1/G/02 2/2007 for Improving the Validation Procedure of Making Changes to Specifications Based on S-100 PRO-12: Revise the IHO Resolution 4/1967 as amended - Submarine Cables 15:30-16:00 Coffee Break Consideration of Reports and Proposals (Work 16:00-17:30 Programme 2) (continued) Consideration of outstanding issues if any 15:00-18:00 INS Aretusa open to the public Day 3 Wednesday 26 April Consideration of Reports and Proposals (Work 5 09:00-10:30 Programme 3) Presentation of the Report on Work Programme 3 A.1/WP3/01 A.1/WP3/01 - Presentation of the Report of the RHCs and the HCA Annex E -5-  A.1/G/01/Rev.3 Item Time Date / Description Document1 10:30-11:00 Coffee Break Consideration of Reports and Proposals (Work 11:00-12:30 Programme 3) (continued) Discussion 12:30-14:00 Lunch Break TeamSurv / EOMap presentation / workshop on 12:30-13:15 crowdsourced and satellite derived bathymetry Consideration of Reports and Proposals (Work 14:00-15:30 Programme 3) (continued) Consideration of Proposals: PRO-2: Development of IHO E-Learning Capacity A.1/G/02 Consideration of Proposals: PRO-8: Revise the Standards of Competence for A.1/G/02 Hydrographic Surveyors Consideration of Proposals: PRO-5: Development of an IHO Satellite-Derived A.1/G/02 Bathymetry Assessment and Charting Programme for as yet Uncharted or Poorly Charted Areas 15:30-16:00 Coffee Break Consideration of Reports and Proposals (Work 16:00-17:30 Programme 3) (continued) Consideration of Proposals: PRO-3: Revision of the Resolution on IHO Response to A.1/G/02 Disasters 16:00-18:00 INS Aretusa open to the public Reception offered by the Government of Monaco and the 18:30-20:30 IHO Secretariat (Hotel Le Méridien) Reception offered by the United Kingdom on board HMS 20:00-22:00 Echo (by invitation) -6-  A.1/G/01/Rev.3 Item Time Date / Description Document1 Day 4 Thursday 27 April Consideration of Reports and Proposals (Work 09:00-10:30 Programme 3) (continued) Consideration of Proposals: PRO-11: Adopt a Resolution on improving the availability A.1/G/02 of Bathymetric Data Worldwide 10:30-11:00 Coffee Break Consideration of Reports and Proposals (Work 11:00-12:30 Programme 3) (continued) Consideration of Proposals: PRO-7: National Hydrographic Office implications A.1/G/02 regarding the United Nations Committee of Experts on Global Geospatial Information Management (UN-GGIM) Shared Guiding Principles for Geospatial Information Management Consideration of outstanding issues if any 12:30-14:00 Lunch Break Reception offered by France on board FNS Commandant Bouan (by invitation) INS Aretusa open to Assembly Delegates Approval of the Proposed IHO Work Programme 2018- 6 14:00-14:30 2020 Introduction by the Secretary-General Consideration and approval of the proposed IHO Work A.1/WP1/02 Programme 2018-2020 7 14:30-15:30 Finance Committee Report Presentation of the Finance Committee Report A.1/F/05 Approval of the IHO Finance Report 2012-2016 A.1/F/01 Consideration of the financial statements for 2016 and A.1/F/04 & Add.1 recommendations 15:30-16:00 Coffee Break 16:00-17:30 Finance Committee Report (continued) Approval of the proposed Table of Tonnages A.1/G/03 Approval of the proposed IHO 3-year Budget 2018-2020 A.1/F/02 & Add.1 Appointment of the External Auditor A.1/F/03 -7-  A.1/G/01/Rev.3 Item Time Date / Description Document1 Consideration of Proposals: PRO-10: Revision of Article 13 (c) of the IHO Financial A.1G/02 Regulations Deadline for Chairs of RHCs to identify the States 18:00 selected to occupy seats on the Council allocated to their RHC 1500-18:00 INS Aretusa open to the public Reception hosted by the candidates standing for election 18:30-20:30 (Heads of Delegations and one delegate from each Member State) (Yacht Club of Monaco) Day 5 Friday 28 April A.1/E/01 8 09:00-11:30 Election of the Secretary-General and Directors A.1/E/02 Hydrographic Industry Exhibition and Member States’ 11:30 Exhibitions close Consider and endorse the selection of the Members of A.1/WP1/05 9 11:30-12:00 the Council 10 12:00-13:00 Closing Ceremony Date of the 2nd Session of the Assembly (A-2) Seating Order at A-2 Any other business: - Presentation of the Prize for the Member States’ Exhibition - Resolution expressing gratitude to the Host Country - Statements by outgoing and incoming Secretaries-General / Directors Closing Remarks by the Chair of the Assembly 13:00 END OF 1st SESSION OF THE ASSEMBLY pm Supplementary Meetings (as required) Closing Reception offered by the Secretariat and the 18:00-20:00 Chair of the Assembly (IHO Terrace - by invitation) -8- Signe Paevere Subject: FW: Fwd: Final Reminders e-mail to All Stations Attachments: Draft Agenda A1_G_01_REV3.pdf; Locations of the IHO and Auditorium.jpg From: Hedi Maarna Sent: Thursday, April 20, 2017 1:58 PM To: Signe Paevere <[email protected]> Subject: FW: Fwd: Final Reminders e‐mail to All Stations From: INFO [mailto:[email protected]] Sent: Thursday, April 20, 2017 10:33 AM To: Subject: Fwd: Fwd: Final Reminders e‐mail to All Stations Dear Hydrographer, 1. As you know, the 1st Session of the International Hydrographic Organization (IHO) Assembly will be held from Monday 24 April to Friday 28 April 2017 at the Auditorium Rainier III in Monaco. A map which highlights the locations of Auditorium Rainier III and the IHO Headquarters is attached for your convenience. The position of the Auditorium at Google Maps is available at: https://www.google.fr/maps/place/Auditorium+Rainier+III/@43.7382388,7.4295138,15z/data=!4m5!3m4! 1s0x0:0x3cd813bedfebf447!8m2!3d43.7382388!4d7.4295138 The position of the IHO Headquarters at Google Maps is available at: https://www.google.fr/maps/place/Organisation+Hydrographique+Internationale/@43.7325123,7.421824 6,17z/data=!3m1!4b1!4m5!3m4!1s0x12cdc28e481efe5d:0x10f5bd6681c6b6e7!8m2!3d43.7325123!4d7.42 40133 2. Registration will take place in the foyer of the auditorium all day on Sunday 23 April from 09,00 to 18,00. You are kindly invited to register on Sunday 23 April Registration will also be available from 07,30 to 09,30 on Monday 24 April. 3. All Assembly Documents are available on the IHO Website (see: www.iho.int > IHO Asembly > Assembly Circular Letters&Documents. You can also download Assembly documents from the IHO website available at: http://www.iho.int/mtg_docs/conf/19IHC2017/IHC19_Eng.htm 1 4. Please find attached the revised Draft Programme and Agenda (A.1/G/01Rev3) which includes the latest revisions. 5. The Finance Committee Meeting will be held on Sunday, 23 April 2017 from 14:00 to 17:30 at the IHO Headquarters. The related documents are accessible through the Assembly page (see link "Meeting of the Finance Committee (23 April 2017) "). 6. Heads of Delegation are expected to attend the coordination meeting which will be held on Sunday, 23 April 2017 from 18:00 to 19:00 at the IHO Headquarters, followed by an “Icebreaker Reception” for Heads of Delegation and spouses at on the IHO Terrace. 7. Any Member State that requires assistance regarding the IHO Assembly is invited to liaise with the IHO Secretariat by e‐mail ([email protected]), by telephone (+377 93 10 81 00) or by fax (+377 93 10 81 40). For urgent professional matters, please contact Director Mustafa IPTES (+33 777 81 80 29) or Director Gilles BESSERO (+33 635 13 34 30) or Assistant Director Alberto COSTA NEVES (+33 626 52 40 66). For emergency medical, police etc. please call 112. We look forward to welcoming you to Monaco and we wish you a successful Assembly next week. Yours sincerely, The IHO Secretariat 2