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Docusign Envelope ID: F0B9D367-9868-42E7-8065-92C85FFD0B73 » OECD BETTER POLICIES FOR BETTER LIVES Letter of Intent with Enterprise Estonia January 2025 Background 1. Based on a request from the Ministry of Finance of Estonia, the OECD was commissioned to implement the initiative “Promoting the uptake of strategic public procurement in Estonia through professionalising the public procurement workforce” (the Initiative) financed by the European Commission (EC) under the Technical Support lnstrument (TSI). The Initiative supports Estonia in implementing its ambition with regards to strategic public procurement. It aims at assisting Estonia to reinforce its administrative capacity to run public procurement procedures effectively and to promote the uptake of strategic public procurement through professionalising the public procurement workforce. OECD implements the initiative in close cooperation and collaboration with the Ministry of Finance of Estonia (M0F). 2. As part of the Initiative, the OECD launched an invitation to Estonian contracting authorities to express their interest in participating in a pilot action that supports the selected contracting authority(ies) with the implementation of strategic public procurement. Jointly with the Ministry of Finance of Estonia, OECD selected Enterprise Estonia (EIS) as one of the pilot projects. 3. Enterprise Estonia (EIS) 15 a state-owned company that aims to promote entrepreneurship and Estonia’s international competitiveness, increase its attractiveness as a region for business, investment, tourism, living and working, and foster investment in modernizing the housing stock. 4. The collaboration with EIS under the Initiative consists of three main elements: a. Procurement of office suppiles and maintenance supplies with sustainable criteria (Green and Social PubIic Procurement), b. Evaluating the capability of the organisation’s procurement staff by conducting a seIf assessment survey and c. Supporting the development of the organisation’s PubIic Procurement Strategy. 5. By this Letter of lntent, the OECD and the EIS set out the conditions (“Agreement”) for the cooperation towards the achievement of the following common objectives: O Clarifying the sustainability of green and social criteria that can be applied in the organisation’s procurement practices and assessing how to make procurement and contract fulfilment more efficient and making sure that the applied criteria are aligned with the EU’s legislation on procurement. O Evaluating the capability of the organisation’s procurement staff through self-assessment survey. O Developing a public procurement strategy that addresses how to engage with the market from market analyses to signed contracts for different categories of goods and services, and how EIS shall use procurement to achieve their overall goals. It will also address how 1 Restricted Use Ä usage restreint - Docusign Envelope ID: F0B9D367-9868-42E7-8065-92C85FFD0B73 deliveries should be done for each category, and how contracts and suppliers should be followed up during the contract period. 6. Any activities conducted under this Agreement are subject to the provision of the required information and the close cooperation between senior management and the technical teams of both EIS and OECD. Areas of Cooperation 7. The collaboration wiII focus on a number of substantive areas, which wiII include, but not be Iimited to: O Insight in capability of EIS procurement staff O Insight in the EIS overali strategy with overail goals for EIS O Insight in relevant policies and guidelines for procurement at EIS O Insight in organisation of procurement processes in EIS O Insight in spend for the Iast three years with suppliers and categories O Insight in the current market situation for the Iargest procurement categories O Insight in different tenders used by EIS for 2024 O Pre-tendering activities, including development of a procurement strategy for a concrete tender procedure O Tender documentation, selection and award criteria O Practices related to the impiementation of strategic public procurement Forms of Cooperation 8. The OECD and the EIS may cooperate by various means, which wiII include, but not be Iimited to: O Exchange of information and knowledge related to the area of public procurement, including exchange ofgood practice examples, O Working meetings and consultations focusing on resolution of ongoing issues, including guidance and strategic orientation of EIS. Disclosu re 9. Any sharing of confidential information between the OECD, EIS and the MoF (as the beneficiary of the Initiative and observer in this pilot project) wiII be subject to their respective policies and procedures relating to the disclosure of confidential information. Each organisation wII take any action to protect confidential and/or classified information of the other organisation. Contributions of the Parties 10. EIS wiII contribute to the cooperative activities in one or more of the following ways: O Making information about its policies, practices relevant for the pilot available to OECD tea m O Hosting meetings in Estonia related to the activities ofthis agreement O Participating in meetings, conference calls and video conferences to facilitate the exchange of information and provide inputs reevant to the progress of the project 11. The OECD wiII contribute to the cooperative activities in one or more of the following ways: 2 Restricted Use Ä usage restreint - Docusign Envelope ID: F0B9D367-9868-42E7-8065-92C85FFD0B73 O Participating in meetings, conference caiis and video conferences when appropriate O Conducting fieid missions and liaise with the experts of the EIS O Provide guidance and advice to the EIS and MoF 12. The working pian of the coliaboration wiii be detaiied between the parties foiiowing the initial meeting, aiming at refiecting the priorities and the caiendar set between EIS and OECD for this piiot project. M0F wili contribute to the cooperative activities in the foiiowing way: acting as an observer in key processes and discussions. Funding 13. The OECD activities carried out under this Agreement are aiready funded by the EC. Any other activities that wouid require additionai funding commitment wiii be subject of agreement between the OECD and E1S or M0F. Du ration 14. This agreement wiII iast untii the end of 2025 and can oniy be extended ifjointiy agreed by the OECD and E1S. if you are agreeabie to our proposai, this letter and your signed repiy ietter shaii constitute the arrangement between OECD and EIS with regard to the above purposes. Paris, 2025 OECD Signatory 13/02/2025 Mr. Paula Magina Head of the Infrastructure and Public Procurement Division Public Governance Directorate, OECD Taiiinn, 2025 Contractor Signatory Signed and agreed by E1S: 13/02/2025 Sigrid Harjo Memberofthe Board Enterprise Estonia Signed and agreed by MoF: Merike Saks Secretary-Generai Estonian Ministry of Finance 3 Restricted Use Å usage restreint -