Programmi EE_BF finantsvahearuanne IFR#11 ja kontroll-leht

Iceland Liechtenstein Norway Norway grants grants Interim financial report EEA and Norway Financial Mechanisms 2014 2021 — Interim financial report number 11 Programme summary National Focal Point Estonian State Shared Service Center (SSSC) Beneficiary State Estonia Programme title Bilateral Fund Agreement Estonia 2014 2021 - Programme code EE-BF Eligible Expenditure € 1,360,000.00 Programme grant rate 100.00 % Programme grant amount € 1,360,000.00 EEA Grant Amount € 646,000.00 Norway Grant Amount € 714,000.00 Start date of eligibility 31/10/2017 Final date of eligibility 30/04/2025 1 Version 1.0 as of 3 1/07/2023 07 :45:50 CEST Iceland Liechtenstein Norway Norway grants grants Part A Statement of actual expenditure incurred - Incurred expenditure summary - Interim financial report number I I Start date of incurred expenditure period 01/01/2023 End date of incurred exoenditure period 30/06/2023 Previously incurred . Incurred this period Total to date expenditure Eligible expenditure € 517,291.57 € 109,788.48 € 627,080.05 EEA Grants I € 245,713.49 € 52,149.53 € 297,863.02 Noiway Grants €271,578.08 €57,638.95 €329,217.03 Incurred expenditure details - Title: Activities carried out by the NFP Brief description of incurred expenditure ~ No costs or actual expenditures made by the NFP itself. Total I €0.00 Title: Call for proposals on national level Brief description of incurred expenditure ~ No calls for proposals have been carried out. Total I €0.00 Title: Pre-defined activities on national level Previously incurred . Incurred this period Total to date expenditure Eligible expenditure € 305,256.15 € 72,447.26 € 377,703.41 Brief description of incurred expenditure Activities behind incurred costs are under projects: “Co-operation for decent work and fair competition in labour market” (project started 26.04.2018) ,,e-Healthcare Initiative: providing equal treatment opportunities for everyone” (JCBF approved 26.11.2020) “ECOC 2024 Duo networking” (JCBF approved 27.07.2021) “Estonian Norwegian Cooperation Towards a Sustainable Architectural Education and Diverse Creative - Output” (JCBF approved 14.04.2022) “Creating a comprehensive trauma training programme for Estonia with special attention on the war in Ukraine and its refugee crisis” (JCBF approved 13.05.2022) No incurred costs under on-going projects: “From Nidaros to Novgorod: Cultures Along the Historic St Olav Routes. An Estonian-Norwegian Cooperation Project in Humanities Research” (JCBF approved 10.08.2021) “Supporting the development of laboratory information systems and 3D scanning technology in the Estonian forensic service” (JCBF approved 22.06.2022) “Visionary report on Estonian-Norwegian cooperation in renewable energy and green transition, circular economy and digitalisation” (JCBF approved 02.11.2022) “Creating new digital and environmentally friendly solutions for the Fram Museum and the Estonian Maritime Museum permanent exhibitions and visitor services” (JCBF approved 09.02.2023) Eligible expenditures Eligible expenditure EUR - € 72,483.26 Adjustments 2 Version 1.0 as of 31/07/2023 07 :45:50 CEST Iceland Liechtenstein Norway Norway grants grants MMIYYYY Eligible Adjustment expenditure - Description adjusted EUR Type Irregularity not reported according to Regulation 05.2022 € -36.00 Irregularity not Article 12.5.3c. In our information system reported yet irregularity no NOREMP/2014-2020/22/05 and recovery no 1381. Total €72,447.26 Title: Bilateral Funds for Programme EE-INNOVATION I Previously incurred I Incurred this period I Total to date ~ expenditure I I Eligible expenditure € 114,640.02 € -42.35 € 114,597.67 Brief description of incurred expenditure No actual expenditure incurred Adjustments MMIYYYY Eligible Adjustment expenditure - Description adjusted EUR Type Irregularity not reported according to Regulation 12.2022 € -42.35 Irregularity not Article 12.5.3c. In our information system reported yet irregularity no NOREMP/2014-2020/23/06 and recovery no 1363. Total €-42.35 j Title: Bilateral Funds for Programme EE-LOCALDEV I Previously incurred I Incurred this period I Total to date Iexpenditure I I Eligible expenditure € 0.00 € 6,892.60 € 6,892.60 Brief description of incurred expenditure Bilateral activities in the area of restorative justice launched in April 2022 (representatives from Change Factory (NOR) visited Estonia). Regional seminars on restorative justice followed in autumn 2022. Eligible expenditures Eligible expenditure EUR - € 6,892.60 Total €6,892.60 Title: Bilateral Funds for Programme EE-RESEARCH Previously incurred Incurred this period Total to date expenditure Eligible expenditure €97,395.40 €19,202.50 €116,597.90 Brief description of incurred expenditure Incurred expenditure under BF programme reserve initiative “Joint EEA-Baltic Cooperation Platform for Research Managers” (including expenditure regarding study visit to Norway in autumn 2022). Eligible expenditures Eligible expenditure EUR - € 19,202.50 Total € 19,202.50 Title: Bilateral Funds for Programme EE-CLIMATE 3 Version 1.0 as of 3 1/07/2023 07:45 :50 CEST Iceland Liechtenstein Norway Norway grants grants Previously incurred . Incurred this period Total to date expenditure Eligible expenditure € 0.00 € 11,288.47 € 11,288.47 Brief description of incurred expenditure Programme Operator visited Oslo in May 2022 together with potential project applicants (Local level climate mitigation and adaptation measures). Eligible expenditures Eligible expenditure EUR - € 11,288.47 Total €11,288.47 4 Version 1.0 as of 31/07/2023 07:45:50 CEST Iceland LP4k Liechtenstein Norway Norway grants grants Part B Statement of proposed expenditure - Proposed expenditure summary - Start date of proposed expenditure period 01/11/2023 End date of proposed expenditure period 30/04/2024 I Previous advance and I Interim payment I I I interim payments I this period I Total to date I Eligible expenditure I € 1,072,893.03 I € 88,103.53 € 1,160,996.56 EEA Grants I €509,624.19 I €41,849.18 I €551,473.37 I Norway Grants €563,268.84 €46,254.35 €609,523.19 Title: Activities carried out by the NFP Brief description of activities to be financed All expenditures on national level are related to the pre-defined activities financed by the JCBF. Title: Call for proposals on national level Brief description of activities to be financed All expenditures on national level are related to the pre-defined activities financed by the JCBF. Title: Pre-defined activities on national level Brief description of activities to be financed Activities to be financed under all on-going initiatives: ECOC 2024 Duo networking e-Healthcare Initiative: providing equal treatment opportunities for everyone Co-operation for decent work and fair competition in labour market From Nidaros to Novgorod: Cultures Along the Historic St Olav Routes. An Estonian-Norwegian Cooperation Project in Humanities Research Estonian Norwegian Cooperation Towards a Sustainable Architectural Education and Diverse Creative Output - Creating a comprehensive trauma training programme for Estonia with special attention on the war in Ukraine and its refugee crisis Supporting the development of laboratory information systems and 3D scanning technology in the Estonian forensic service Visionary report on Estonian-Norwegian cooperation in renewable energy and green transition, circular economy and digitalisation Creating new digital and environmentally friendly solutions for the Fram Museum and the Estonian Maritime Museum permanent exhibitions and visitor services Previous advance and Interim payment this • Total to date interim payments period Eligible expenditure € 695,926.41 € 74,077.25 € 770,003.66 Title: Bilateral Funds for Programme EE-INNOVATION Brief description of activities to be financed Events organised and/or recommended by the DPP (autumn 2023): Oslo Innovation Week Green Deal thematic event in Croatia Title: Bilateral Funds for Programme EE-LOCALDEV Brief description of activities to be financed 33 520 euros has been decided for bilateral activities in the area of cultural heritage protection and 13 982,40 euros is expected to be incurred in the area of youth at risk (restorative justice measures). Title: Bilateral Funds for Programme EE-RESEARCH Brief description of activities to be financed Events/conferences/seminars/study visits organised or recommended by PO/FMO/DPP and activities under initiative “Joint EEA-Baltic Cooperation Platform for Research Managers”. Previous advance and Interim payment this • Total to date interim payments period Eligible expenditure € 147,571.62 € 14,026.28 € 161,597.90 Title: Bilateral Funds for Programme EE-CLIMATE Brief description of activities to be financed 5 Version 1.0 as of 3 1/07/2023 07 :45:50 CEST Iceland Liechtenstein Norway Norway grants grants Study trips (strenghtening partnership, exchange of knowledge) concerning circular economy (or nature-based solutions) and ecosystem resilience (marine and inland water alien species) in the end of 2023 and/or beginning of 2024. 6 Version 1.0 as of 3 1/07/2023 07:45:50 CEST Iceland Liechtenstein Norway Norway grants grants National Focal Point Full legal name: Estonian State Shared Service Center (SSSC EE) National Focal Point signature I certify that I am duly authorised to sign this interim financial report and that the proposed expenditure described in Part B from which this interim payment is calculated is a realistic estimate of the expenditure that will actually be required by the fund for Bilateral Relations in the period referred to in Part B. I have thoroughly reviewed the actual expenditure incurred declared in Part A and confirm that the information provided is accurate. I confirm that activities under the fund for Bilateral Relations are carried out as described in the Bilateral Fund Agreement and that the incurred expenditure is correctly represented. Overall implementation status (including milestones): 2 crisis (COVID-19, Russia’s invasion to Ukraine) in the world have influenced bilateral relations by postponing activities and moving activities to virtual channels. Project/initiative periods have been extended, plans changed/adapted to the situation. Today the 2 crisis are not effecting the activities as much as they did a year, two years and three years ago, but we cannot overlook the effects in the past and the fact that the situation will never be exactly the same as it was before 2020. Nevertheless we are still optimistic and foresee that all bilateral fund initiatives will achieve their expected results. There are 6 finished and 9 ongoing initiatives at national level. The funds are almost all committed, there might be surpluses from projects finishing their activities. New initiatives may come after other initiatives have finished with lower cost than expected or after reallocations from other programmes (not foreseen yet). Programme level activities are also picking up speed. While EE-Innovation and EE-Research programme have already done many bilateral activities, EE-Localdev and EE-Climate programmes have also done their first events together with donor partners starting from 2022. Since the eligibility period of bilateral fund initiatives is one year longer (30.04.2025) than for projects under programmes (30.04.2024), all programmes foresee to fully utilise their bilateral fund allocations. There have been several written procedures of JCBF since the cut-off date of the previous IFR: 1) Initiative “Visionary report on Estonian-Norwegian cooperation in renewable energy and green transition, circular economy and digitalisation” period was extended until the end of October, 2023. 2) Initiative “Supporting the development of laboratory information systems and 3D scanning technology in the Estonian forensic service” period was extended until the end of May, 2023. 3) Initiative “Creating a comprehensive trauma training programme for Estonia with special attention on the war in Ukraine and its refugee crisis” period was extended until 15th of October, 2023. 4) New initiative “Creating new digital and environmentally friendly solutions for the Fram Museum and the Estonian Maritime Museum permanent exhibitions and visitor services” was approved on the 9th of February, 2023. 5) Initiative “Creating new digital and environmentally friendly solutions for the Fram Museum and the Estonian Maritime Museum permanent exhibitions and visitor services” period was extended until the end of November, 2023. There has been one JCBF meeting since the cut-off date of the previous IFR. With the final minutes of the 19.04.2023 JCBF meeting (minutes approved on 11.05.2023) all JCBF 7 Version 1.0 as of 31/07/2023 07:45:50 CEST Iceland Liechtenstein Norway Norway grants grants members supported the activities of the second round initiative of “ECOC 2024 Duo Networking” and therefore also support the surpluses from other initiatives to go to this initiative first. JCBF also decided that at this point of time extensions should be viewed more critically. Question Answer Comment Management and control systems at national level set up fulfilling the Management and control systems at Yes national level set up fulfilling the general general principles set out in the Regulation principles set out in the Regulation. Separate interest-bearing bank accounts dedicated to fund for Separate interest-bearing bank accounts Bilateral Relations established and Yes dedicated to fund for Bilateral Relations maintained established and maintained. Information and publicity obligations fulfilled (if relevant) Yes Information and publicity obligations fulfilled Monitoring and verifications Regular monitoring activities are described conducted to ensure quality and/or Yes in the Annual Strategic Report and Annual regularity of implementation Periormance Analysis. Does the strategic report cover all Bilateral activities implemented Yes The strategic report covers all Bilateral (Reg. Art. 2.6) activities implemented. Activity-specific statistical data is All bilateral initiatives at programme level entered and up to date in the Yes (over 3000 euros) and at national level are reporting database entered in GRACE. Bilateral Fund Work Plan in Grace is also updated regularly. Special conditions and rules set out in the Bilateral Fund Yes Special conditions and rules set out in the agreement fulfilled Bilateral Fund agreement fulfilled. All irregularities, their investigation No new irregularities under Bilateral Fund and any remedies taken reported Yes over the treshold set in the Regulation Article 12.5. For the National Focal Point Signed in on 8 Version 1.0 as of 31/07/2023 07:45:50 CEST Iceland LII— Liechtenstein Norway Norway grants grants Certification of actual expenditure incurred and co-financing Interim financial report number 11 Start date of incurred expenditure period 01/01/2023 End date of incurred expenditure period 30/06/2023 Actual expenditure incurred this period € 109,788.48 Start date of proposed expenditure period 01/11/2023 End date of proposed expenditure period 30/04/2024 Co-financing committed to date € 0.00 Co-financing for incurred expenditure paid € 0.00 The Certifying Authority hereby certifies that: The Certifying Authority hereby certifies that: (i) the summary of eligible expenditure submitted by the National Focal Point is in full conformity with the supporting documents; (ii) the supporting documents have been examined and found to be authentic, correct and accurate; (iii) the summary of eligible expenditure is based on verifiable accounting which is in compliance with generally accepted accounting principles and methods; (iv) the summary of eligible expenditure falls within eligible expenditure under the Regulation for the implementation of the EEA / Norwegian Financial Mechanisms 2014-2021; (v) the summary of expenditure is incurred as part of the implementation of the Bilateral Fund in accordance with the Bilateral Fund Agreement; (vi) sufficient audit trail exists; (vii) when relevant, that the interest earned at NFP account is correct. For the Certifying Authority Signed in .?~\\~c’ on I~\L&~~~ Ov~~4Lj Version 1.0 as of 31/07/2023 07:45:50 CEST  Lisa Kontroll-leht programmi finantsvahearuandele Nr 11.1-12/23/2993-1 Täitmist alustatud: 11.09.2023 PO/RÜ: Riigi Tugiteenuste Keskus, Toetuste arendamise osakond Programm: EE-BF/ Kahepoolsed suhted Aruandlusperiood: 01.01.2023-30.06.2023 Finantsvahearuanne nr: IFR#11 SA-le esitamise kuupäev: GrACE süsteemi 31.07.2023, DHS-s Delta digitaalselt 31.07.2023 Kesksüsteemi (SFCS) väljavõtted1: SF08, SF19, SF33 seisuga 06.08.2023 genereeritud 07.08.2023. E-riigikassa väljavõtted2 seisuga: aruanne KASSA012_SFOSi_maksed ja EA005 aruanded seisuga 30.06.2023 genereeritud 08.08.2023. Tulenevalt 01.01.2019 SAP süsteemi üleminekust kajastatakse kanded SAP_BO süsteemis (aruanne KASSA012_SFOSi _ maksed). JAH 1. PART A - juhtimiskuludeks eraldatud vahendite ja 3 EI Märkused kuludokumentide nimekirja kontroll N/A SFOSis juhtimiskulude kuludokumentide nimekirjas toodud kulutuste puhul märgitud RKA ei ole kahepoolsete suhete programmis ise 1.1. tegevus ja selgitus on kooskõlas programmi N/A kulusid teinud. juhtimiskulude eelarve ja abikõlblikkuse reeglitega. Toodud kulud on tekkinud programmi 1.2. N/A abikõlblikkuse perioodil. Juhtimiskulud on kajastatud finantsvahearuandes 1.3. kuude ja summade lõikes vastavalt väljavõttele N/A SF08. Kui tegemist on riigiasutusega on väljavõte SF19 1.4. N/A kooskõlas SAPi andmetega. Aruandlusperioodil tehtud finantskorrektsioonid 1.5. on kajastatud veerus adjustment kooskõlas N/A kesksüsteemi väljavõttega SF33 2. PART A – projektidele eraldatud vahendid4 2.1. Kesksüsteemi väljavõtte SF08 projektidele Erisus – vahe -0,29 eurot, mis on lubatud eraldatud vahendite väljamakstud koondsumma ümardamise vahe. FMOle esitatakse aruanne vastab summale, mis on e-riigikassa5 andmetel täisarvudes. välja makstud. JAH Summad võivad erineda tagasinõuete ja ekslikult kantud summade ümberpaigutamise võrra. 2.2. Kesksüsteemi väljavõte SF08 vastab outcome’ide JAH Kahepoolsete suhete puhul ei ole outcome´id lõikes finantsvahearuandes kajastatud summadele; kasutusel. Eristatakse asutuste lõikes. 2.3. Kesksüsteemi väljavõte SF33 vastab outcome’ide JAH FKO 1363 (EUR 42,35) ja FKO 1381 (EUR 36,00) lõikes veerus adjustments kajastatud summadele; 2.4. Finantsvahearuandes ei ületa väljamaksete JAH koondsumma eelarves olevaid summasid outcome’ide lõikes. 2.5. PO/RÜ esitatud kinnitused vastavad SA-le teada JAH oleva info põhjal tegelikkusele. 2.6. Finantsvahearuandes on kajastatud PO kontol JAH 2023 intressid deklareeritakse järgmises IFR-s teenitud intressid ning info vastab e-riigikassale. (31.12.2023) 3. Kulude maha arvamine 3.1. SA kontrollide vahearuandes kajastatud kulude N/A sertifitseerimise peatamised on finantsvahearuandes kajastatud. 1 Elektroonne väljavõte 2 Elektroonne väljavõte 3 TA puhul kõik kulud; kahepoolsete suhete fondi puhul RKA enda kulud 4 TA ja kahepoolsete suhete puhul outcome’ide asemel asutuste lõikes 5 Võrrelda e-riigikassas PO/RÜ kontode infot aruandlusperioodi kohta 3.2. Muu saadud info alusel on sertifitseerimise N/A peatamised finantsvahearuandes kajastatud. 4. PART B - prognoos 4.1. Kulude prognoos outcome’ide lõikes on JAH põhjendatud ja kooskõlas planeeritud tegevustega. 5. PO finantsvahearuande tehniline kontroll 5.1. Finantsvahearuande periood vastab esitatud JAH 01.01.2023-30.06.2023 perioodile. 5.2. PO/RÜ poolt GRACE süsteemi sisestatud info JAH vastab SFOS-ile ja e-riigikassale. Lõppjäreldus PO/RÜ finantsvahearuande osas: Sertifitseerida programmi EE-BF IFR11 kulud EUR 109 788,48. Kontroll-lehe täitja : Liina Thalfeldt 11.09.2023 Nimi Kuupäev Kontroll-lehe kontrollija: Tõnis Virovere Nimi Kontroll-lehe kinnitaja: Karin Viikmaa Nimi Kontroll-lehe kinnitaja: Pärt-Eo Rannap Nimi