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20 – 24 February 2017 WORKSHOP ON COMMON PHRASEOLOGY AND PROCEDURES FOR VTS COMMUNICATIONS Denpasar, Bali, Indonesia Grand INNA KUTA Hotel MINISTRY OF TRANSPORTATION REPUBLIC OF INDONESIA The International Association of Marine Aids to Navigation and Lighthouse Authorities (IALA) in association with the Directorate General of Sea Transportation of the Ministry of Transportation, Indonesia is hosting a Workshop on Common Phraseology and Procedures for VTS Communications in Bali, Indonesia, from 20 – 24 February, 2017. BACKGROUND The workshop would also contribute to enhancing other IALA documents related to VTS communications, such as: IALA’s Vessel Traffic Services (VTS) Committee is holding a  Recommendation V‐103 and its associated Model workshop to enhance the operational performance and Courses with specific reference to the modules dealing effectiveness of VTS through the adoption of common phraseology communication. and procedures for VTS communications.  Recommendation V‐127 on Operational Procedures for  The 2012 IALA VTS Symposium recognised that there is a Vessel Traffic Services. compelling need to establish stand‐alone communication  Guideline 1089 on Types of Service (INS, TOS and NAS). procedures for VTS to facilitate clear and unambiguous transfer of information. GOALS  A key factor in realising the full potential of VTS around the To assist in the development of IALA documentation and associated world is by ensuring that VTS communications are harmonised material addressing the delivery of VTS communications with a through common phraseology, procedures and technology for view to improving its effectiveness in both routine communications the delivery of precise, simple and unambiguous and in developing situations.To promote IALA and its role in the communications to the bridge team and allied services. maritime sphere.  A conclusion of the 2016 IALA VTS Symposium was that interaction and communication is not unique to VTS, and TOPICS inspiration from other sectors, such as the aviation sector, may facilitate the development of enhanced and harmonized The workshop will involve working groups examining the following guidance on communications and phraseology. subjects: Language and Phraseology PURPOSE • Explore and document key issues faced by VTS training organisations and VTS authorities in communicating effectively To provide the VTS Committee with proposals, concepts and and ensuring standards and consistency in VTS examples of best practice that can be used in the development of communications. guidance on VTS communications. • Review existing IMO, IALA, and wider industry guidance and The workshop would facilitate the exchange of best practices, subsequently identify strategies and best practices. ideas and knowledge amongst a wide range of VTS professionals • Explore VTS message construction and the development of and those from other sectors and contribute to influencing the common phraseology to facilitate the clear and unambiguous formulation and development of IALA documentation on VTS gathering and transfer of information. communications. • Identify and explore how the development of common phraseology and procedures for VTS communications can best  be incorporated in IALA documentation for Training and HOTEL Certification of VTS Personnel. Effective communication Delegates are responsible for booking their own hotels. Identify and explore factors on how best common phraseology can 1 GRAND INNA KUTA BEACH HOTEL (VENUE OF THE WORKSHOP) be integrated with the developing stand‐alone communication 4 STARS HOTEL procedures to facilitate clear and unambiguous transfer of Address: Jl. Pantai Kuta No.1, Banjar Pande Mas, Kuta, Kabupaten information. Badung, 80361, Bali Human Factors and Technology Tel + 62 361 751361 Fax +62 361 751362  Identify the implications of future technology such as VDES for Price: USD 135. To benefit from the negotiated price please book VTS Communications and associated human performance. with the events code: “IALA‐vtscomm2017” (valid till end of  Explore the interaction between non‐technical skills (e.g., December 2016). situational awareness, decision‐making) and communication. Website: www.grandinnakuta.com Email: [email protected]/[email protected]  Consider how culture plays a role in communication and phraseology. 2 HARD ROCK KUTA BEACH HOTEL  Address the role that VTS Centre design plays in creating 4 STARS HOTEL physical spaces that facilitate effective communication. Address: Jalan Pantai Kuta, Banjar Pande Mas, Kuta, Kabupaten  Consider how communication breakdowns and errors occur Badung, 80361, Bali and identify a path to resilience in communications. Tel +62 361 761 869 Fax +62 361 761 868 Price: USD 159 Website: bali.hardrockhotels.net PROCESS Email: [email protected] The Workshop will include presentations on various aspects 3 MERCURE KUTA BEACH HOTEL relevant to VTS communications. The programme includes 4 STARS HOTEL discussion periods and also works on draft IALA guidance for Address: Jalan Pantai Kuta 10 X, Banjar Pande Mas, Kuta, common phraseology and procedures for VTS communication. Kabupaten Badung, 80361, Bali Tel +62 361 767411 Fax +62 361 767417 ATTENDEES Price: USD 100 Website: mercurekutabali.com The Workshop is directed to all relevant organisations with interest Email: [email protected] in VTS communications, such as IALA Members, VTS Authorities, 4 KUTA BEACH HERITAGE HOTEL VTS personnel, Maritime professionals (e.g. pilots), Competent 5 STARS HOTEL Maritime Authorities, VTS Stakeholders, VTS Training Address: Jalan Pantai Kuta, Banjar Pande Mas, Kuta, Kabupaten Organisations, Linguistic experts in transportation sector, Marine Badung, 80361, Bali Accident Investigators, etc. Tel +62 361 3007080 Fax +62 361 3007060 The working language for the Workshop will be English. Price: USD 120 Website: thekutabeachheritage.com/ REGISTRATION FEE The registration fee for the Workshop is EUR 480. It includes Workshop material, lunches, coffee breaks and social events. VENUE The venue will be the Grand INNA KUTA Hotel, Denpasar, Bali, Indonesia. Picture source: Norwegian Coastal Administration ____ P 2 PROVISIONAL PROGRAMME Day 1 Monday 20 February 2017 11:00 – 14:00 Registration 14:00 – 15:00 Session 1 Opening and setting the scene 15:30 – 17:30 Session 2 Presentations by expert speakers 18:00 Welcome reception Day 2 Tuesday 21 February 2017 09:00 – 15:00 Session 3 Working Groups 15:00 Technical visit to Lombok VTS Day 3 Wednesday 22 February 2017 09:00 – 17:30 Session 4 Working Groups 18:00 Workshop dinner Day 4 Thursday 23 February 2017 09:00 – 17:00 Session 5 Working Groups Day 5 Friday 24 February 2017 09:00 – 10:30 Session 6 Reports from working groups and discussion 11:00 – 11:50 Session 7 Workshop review, conclusions and closing REGISTRATION FORM – For online booking please use the following link: http://www.iala‐aism.org/product/workshop‐common‐phraseology‐procedures‐vts‐communications/ Workshop on Common Phraseology and Procedures for VTS Communications 20 – 24 February 2017 Grand INNA KUTA Hotel Denpasar, Bali, Indonesia Participant’s details Payment details Surname (family name): ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ by enclosed cheque or bank draft in EUROS First name (given name): ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ by VISA or MASTERCARD Title (Mr. /Mrs. /Dr., etc.): ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ No: ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Organisation or company: ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Expiry date: ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Holder’s name: ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Address: ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Total to be charged: ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Signature ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ by bank transfer on receipt of an invoice Country: ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Other requirements (please specify): Phone (incl. country code): ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Mobile (incl. country code): ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ E‐mail: ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Dietary requirements (please specify): ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ I agree to my contact details being provided in the final report of the workshop: Yes No I need an invitation letter for visa purposes: CANCELLATION POLICY All cancellations must be sent by e‐mail to Yes No secgen@iala‐aism.org I will be accompanied by: A refund in full of the registration fee will only be provided if notification is given at least one week prior to the event. ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Otherwise, a cancellation charge of 50% will be applied. Name changes will be accepted. ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ In case of a no‐show, 100% of the registration fee ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ will be charged. ____ P 4 Dear IALA Member The International Association of Marine Aids to Navigation and Lighthouse Authorities (IALA) in association with the Directorate General of Sea Transportation of the Ministry of Transportation, Indonesia is hosting a Workshop on Common Phraseology and Procedures for VTS Communications in Bali, Indonesia, from 20 – 24 February, 2017 The venue will be the Grand INNA KUTA Hotel, Denpasar, Bali, Indonesia. The goal of the workshop is to assist in the development of IALA documentation and associated material addressing the delivery of VTS communications with a view to improving its effectiveness in both routine communications and in developing situations. To promote IALA and its role in the maritime sphere. Online Registration is now open and online payment are now available on the IALA Website: http://www.iala-aism.org/product/workshop-common-phraseology-procedures-vts-communications/ More information is provided on the attached Flyer. We hope to see you in Bali. For the IALA Secretariat Best regards, Audrey GUINAULT Administrative Assistant / Assistante Administrative Tel +33 (0)1 34 51 70 01 – Fax +33 (0)1 34 51 82 05 – E-mail : [email protected]