Kiri

EEA and Norway Grants 2014-2021 Programme „Local Development and Poverty Reduction“ MONITORING PLAN 2022 Modality Project Promoter Monitoring Timing Criteria Risk issue Comments Outcome action (quarter) No PDP No 1 Ministry of Justice On the spot visit I-II quarter Important and No risks identified Opening seminar visit /random visit 2022 large project yet – random (web) 01.10.2020 + monitoring financial monitoring verifying regularly project expenditure PDP No 2 Social Insurance Random visit I-II quarter Routine No risks identified Opening seminar visit Board (unannounced)/O 2022 monitoring yet – random 04.03.2020 Outcome 1 n the spot visit (checking the monitoring + purposefulness financial of the grant, monitoring whether the verifying regularly activities take project place, expenditure disclosure requirements etc) SGS Police and Border Random visit III-IV Routine No risks identified (restorative justice) Guard (unannounced)/ quarter monitoring yet – random On the spot visit 2022 (checking the monitoring + purposefulness financial of the grant, monitoring whether the  verifying regularly activities take project place, expenditure disclosure requirements etc) SGS Social Insurance On the spot visit III-IV Routine No risks identified Opening seminar visit (restorative justice) Board /random visit quarter monitoring yet – random (web channel) + 2022 (checking the monitoring 30.08.2021 financial purposefulness monitoring of the grant, verifying regularly whether the project activities take expenditure place, disclosure requirements etc) SGS NGO Prevention On the spot visit III-IV Routine Project Promoter Opening seminar visit (restorative justice) Centre /random visit quarter monitoring co-financing (web channel) + 2022 (checking the capability under 31.05.2021 financial purposefulness monitoring monitoring of the grant, verifying regularly whether the project activities take expenditure place, disclosure requirements etc) SGS 2nd tranche of projects (restorative justice) to be contracted in 2022 Q2 SGS Pärnumaa Vocational financial 2022 Routine No risks identified (vocational education) Education and monitoring monitoring yet – random Training Centre verifying regularly (checking the monitoring project purposefulness expenditure of the grant, whether the activities take place, disclosure  requirements etc) SGS Tartu Vocational financial 2022 Routine No risks identified (vocational education) Education and monitoring monitoring yet – random Training Centre verifying regularly (checking the monitoring project purposefulness expenditure of the grant, whether the activities take place, disclosure requirements etc) SGS Viljandi Vocational financial 2022 Routine No risks identified (vocational education) Training Centre monitoring monitoring yet – random verifying regularly (checking the monitoring project purposefulness expenditure of the grant, whether the activities take place, disclosure requirements etc) SGS Võrumaa Vocational financial 2022 Routine No risks identified (vocational education) Education and monitoring monitoring yet – random Training Centre verifying regularly (checking the monitoring project purposefulness expenditure of the grant, whether the activities take place, disclosure requirements etc) SGS Rakvere Vocational financial 2022 Routine No risks identified (vocational education) School monitoring monitoring yet – random verifying regularly (checking the monitoring purposefulness  project of the grant, expenditure whether the activities take place, disclosure requirements etc) SGS Haapsalu Vocational financial 2022 Routine No risks identified (vocational education) Education and monitoring monitoring yet – random Training Centre verifying regularly (checking the monitoring project purposefulness expenditure of the grant, whether the activities take place, disclosure requirements etc) SGS Tartu Art School financial 2022 Routine No risks identified (vocational education) monitoring monitoring yet – random verifying regularly (checking the monitoring project purposefulness expenditure of the grant, whether the activities take place, disclosure requirements etc) SGS Tallinn School of financial 2022 Routine No risks identified (vocational education) Service monitoring monitoring yet – random verifying regularly (checking the monitoring project purposefulness expenditure of the grant, whether the activities take place, disclosure  requirements etc) SGS Kuressaare Regional financial 2022 Routine Project has not (vocational education) Training Centre monitoring monitoring started its activities verifying regularly (checking the yet as it has project purposefulness problems reaching expenditure of the grant, the target groups. whether the activities take place, disclosure requirements etc) SGS Tallinn Lasnamäe financial 2022 Routine Project has not (vocational education) School of Mechanics monitoring monitoring started its activities verifying regularly (checking the yet as it has project purposefulness problems reaching expenditure of the grant, the target groups. whether the activities take place, disclosure requirements etc) SGS Valga county financial 2022 Routine No risks identified (vocational education) monitoring monitoring yet – random Vocational Training verifying regularly (checking the monitoring Centre project purposefulness expenditure of the grant, whether the activities take place, disclosure requirements etc) Open call CTF-Tech Ltd Random visit III-IV Routine No risks identified Project to be launched (youth work) (unannounced) quarter monitoring yet – random in 2022 Q1 + 2022 (checking the monitoring purposefulness  financial of the grant, monitoring whether the verifying regularly activities take project place, expenditure disclosure requirements etc) Open call Education and Youth Random visit III-IV Routine Project to be launched (youth work) Board (unannounced) quarter monitoring in 2022 Q1 + 2022 (checking the financial purposefulness monitoring of the grant, verifying regularly whether the project activities take expenditure place, disclosure requirements etc) Open call Projects to be (LG support) contracted in 2022 Q2 PDP No 3 Social Insurance financial 2022 Routine No risks identified Opening seminar visit Board monitoring monitoring yet – random (web) 02.12.2020 verifying regularly (checking the monitoring project purposefulness expenditure of the grant, whether the activities take Outcome 2 place, disclosure requirements etc) PDP No 4 Ministry of Social Random visit II-III Routine No risks identified Affairs (unannounced)/O quarter monitoring yet – random n the spot visit 2022 (checking the monitoring + purposefulness financial of the grant, monitoring whether the verifying regularly activities take  project place, expenditure disclosure requirements etc) SGS NGO VAITER Random visit IV quarter Routine No risks identified Opening seminar visit (unannounced)/on 2022 monitoring yet – random (web) 26.11.2021 the spot visit (checking the monitoring + purposefulness financial of the grant, monitoring whether the verifying regularly activities take project place, expenditure disclosure requirements etc) SGS NGO Pärnu Women Random visit I-III quarter Routine No risks identified Opening seminar visit Shelter (unannounced)/on 2022 monitoring yet – random 02.02.2021 the spot visit (checking the monitoring + purposefulness financial of the grant, monitoring whether the verifying regularly activities take project place, expenditure disclosure requirements etc) SGS NGO Eluliin Random visit I-III quarter Routine No risks identified (unannounced)/on 2022 monitoring yet – random the spot visit (checking the monitoring + purposefulness financial of the grant, monitoring whether the verifying regularly activities take project place, expenditure disclosure requirements etc)  Open call NGO Eluliin Random visit II-III Routine No risks identified (unannounced)/on quarter monitoring yet – random the spot visit 2022 (checking the monitoring + purposefulness financial of the grant, monitoring whether the verifying regularly activities take project place, expenditure disclosure requirements etc) PDP No 5 University of Tartu On the spot visit/ I-III quarter Important and No risks identified random visit 2022 large project yet – random + monitoring financial monitoring verifying regularly project expenditure PDP No 6 National Institute for Random visit II-IV Routine No risks identified Health Development (unannounced)/on quarter monitoring yet – random Outcome 3 the spot visit 2022 (checking the monitoring + purposefulness financial of the grant, monitoring whether the verifying regularly activities take project place, expenditure disclosure requirements etc) PDP No 7 Viljandi Hospital Financial 2022 Routine No risks identified monitoring monitoring yet – random verifying regularly (checking the monitoring project purposefulness expenditure of the grant, whether the  activities take place, disclosure requirements etc) Open call Estonian Rescue Financial 2022 Routine No risks identified (health and social) Board monitoring monitoring yet – random verifying regularly (checking the monitoring project purposefulness expenditure of the grant, whether the activities take place, disclosure requirements etc) Open call Foundation Centre for Financial 2022 Routine No risks identified (health and social) A Child’s Wellbeing monitoring monitoring yet – random verifying regularly (checking the monitoring project purposefulness expenditure of the grant, whether the activities take place, disclosure requirements etc) PDP No 8 Heritage Board Random visit I-III quarter Routine No risks identified Random visit “Elavad (unannounced)/on 2022 monitoring yet – random vanalinnad Outcome 4 the spot visit (checking the monitoring ”27.08.2021 Lihula + purposefulness financial of the grant, monitoring whether the verifying regularly activities take project place, expenditure disclosure  requirements etc) Open call Lääneranna Random visit II-IV (building restoration) municipality (unannounced) quarter Routine No risks identified /on the spot visit 2022 monitoring yet – random + (checking the monitoring financial purposefulness monitoring of the grant, verifying regularly whether the project activities take expenditure place, disclosure requirements etc) Open call Valga municipality financial 2022 (building restoration) monitoring Routine No risks identified verifying regularly monitoring yet – random project (checking the monitoring expenditure purposefulness of the grant, whether the activities take place, disclosure requirements etc) Open call Kuressaare Port Random visit I-III quarter Random visit (building restoration) Warehouse Ltd (unannounced)/on 2022 Routine No risks identified 4.10.2021 the spot visit monitoring yet – random + (checking the monitoring financial purposefulness monitoring of the grant, verifying regularly whether the project activities take expenditure place, disclosure requirements etc) Open call Holisticum Ltd Random visit I-III quarter Random visit (building restoration) (unannounced)/on 2022 Routine No risks identified 4.10.2021 the spot visit monitoring yet – random + (checking the monitoring financial purposefulness monitoring of the grant, verifying regularly whether the project activities take expenditure place, disclosure requirements etc) Open call NGO Paide Unit of financial 2022 (building restoration) Information Centre monitoring Routine No risks identified for Sustainable verifying regularly monitoring yet – random Renovation project (checking the monitoring expenditure purposefulness of the grant, whether the activities take place, disclosure requirements etc) Open call Freinhold House Ltd financial 2022 (building restoration) monitoring Routine No risks identified verifying regularly monitoring yet – random project (checking the monitoring expenditure purposefulness of the grant, whether the activities take place, disclosure requirements etc) Open call NGO The Museum financial 2022 (building restoration) of Mr Evald Okas monitoring Routine verifying regularly monitoring project (checking the No risks identified expenditure purposefulness yet – random of the grant, monitoring whether the activities take place, disclosure requirements etc)  ANNUAL PROGRAMME REPORT FM14-21 Estonia EE-LOCALDEV Local Development and Poverty Reduction 2021 1 A. EXECUTIVE SUMMARY Year 2021 was the 2nd full year of programme implementation. The Programme Agreement was signed in September 2019 and the implementation reached full strength in 2020. In 2021 Estonia - as the rest of the world - was still shaken by the Covid-19 crisis, but we were able to adapt and relocate most of the activities. Estonia had two ghastly surges of Covid infections in March 2021 and November 2021, being at the time one of the top countries in the world. In spite of that, the programme activities progressed satisfactorily and no bigger setbacks followed. All consultations with FMO, donor programme partners and National Focal Point as well as ministries responsible with relevant policy areas could be and were executed via e-mail or virtual meetings. Two Cooperation Committee meetings were carried out as well respectively on April 13 and October 5. Still, one bigger delays occurred regarding the call for proposals "Smart Youth Work" where the evaluation process had to be carried out twice taking up a considerable amount of time and effort, but by today this has been overcome as well. The target groups of the programme have found the information concerning the programme and the visibility of the programme good. Overall, all parties concerned - Programme Operator, Implementing Agency, line ministries, National Focal Point - have been active communicators and distributors of information regarding the programme. A good source of overall picture is the programme's web-site and also EEA and Norway Grants Estonia Facebook webpage that accumulates news and bigger milestones on all programmes and activities supported via the grants in Estonia and hence building bridges between different areas. The programme implementation has been good - in spite of Covid-19 problems and in case year 2022 is going to normalise the life and doings to a certain extent, then we can expect that the programme can achieve its results and goals by 2024. B. PERFORMANCE 1. Programme context All 8 pre-defined projects earmarked in the Programme Agreement are running. As said, some changes, delays have occurred due to Covid-19 situation, but the projects have adapted and have carried out some activities virtually instead. Nevertheless, an important obstacle was not being able to travel and enhance bi-lateral relations with project partners. No terminations or essential changes took place and when the world opens more up again in 2022-2023, then amendments can be made and bi-lateral relations can be facilitated. By cut-off date Dec 31, 2021 altogether 29 projects had received financing via different calls for proposals as well as small grant schemes (SGS) and are running. One additional project will start in February 2022. In 2021, programme carried out and finalised calls for proposals #2, #4 and #5 as well as SGS #1a and SGS #2. Call for proposals #1 was opened in Sept 2021 with a deadline of 1  Jan 17, 2022 and the text and criteria of SGS #1b has been finalised and will be launched on Jan 17, 2022. 2. Programme results Outcome 1: Enhanced wellbeing of children and youth Outcome 1 includes one of the biggest policy changes in Estonia - introducing, adapting and implementing restorative justice measures for children and youth who have been caught in the criminal justice system. Project is currently in full implementation phase. Training programme for specialists dealing with children has started in Pärnu, Tartu, Jõhvi and Tallinn. 3 studies have been completed – a) impact analysis of the change in criminal proceedings, b) user experience analysis of children and families engaged in the proceedings and c) analysis of new law enforcement intervention methods. “Out of the circle” model is in development and being piloted in different regions, new schools are being recruited to join the school bullying prevention programme. On the downside, the component dealing with prisons and probation have been lacking behind due to low interest, but the project is tackling the problem. There was an international seminar "Restorative justice for the youth - why?" held on Dec 1, 2021. The 1st tranche of the small grants scheme supporting restorative justice measures in Estonia has been carried out and 3 projects have been awarded a grant. On Jan 17, 2022 a 2nd tranche of the small grants scheme was launched with as much as approx 3-4 additional projects expected to be financed by June 2022. Pre-defined project by Social Insurance Board on renewed family mediation system has been progressing well. A national Family Mediation Act was passed by the Parliament in the end of 2021 and will come into force on Sept 1, 2022 laying down unified standards and processes for a nationwide service provision. By today, already 50 families have received mediation services via the project. The project will also put separate focus on children and how to include children in the mediation process between parents. 12 projects have been financed through a small grant scheme on vocational education (career orientation year), 10 of them have started nicely, while 2 (Kuressaare and Tallinn Lasnamäe School of Mechanics) had launching difficulties, i.e. fulfilling a study group and will relaunch in 2022. The open call on smart youth work was launched in February 2021 with a deadline of April 15, 2021. Two comprehensive project proposals were submitted. The initial selection process was carried out in the summer of 2021 and the Selection Committee convened on August 3, 2021. The committee made its comments and proposals for improvement as well as suggestions on financing of projects. After that – and before any formal grant decisions were made – the Auditing Authority as well as the National Focal Point saw it necessary to carry out the selection process from the beginning in order to eliminate any accusation of conflict of interest. This derived from the fact that the 2nd tier of selection process, i.e. the Selection Committee had included experts from the Ministry of Education and Research (MoE) and one of the projects under discussion was Education and Youth Board that is a government institution subject to Minister of Education and Research. Therefore, the PO started a new selection process. Both projects were given 2 an equal opportunity to improve their project proposals according to the deficiencies and comments brought out by the independent experts. New independent experts evaluated the projects and a new composition of the Selection Committee was nominated. The new Selection Committee held its meeting on Nov 26, 2021 and made the decision of its own. As a result both projects submitted were financed, one of them started on Dec 28, 2021 and the other will start in the beginning of year 2022. The call for proposals "Integrated services provision to prevent early school leaving" targeting local governments was launched of Sept 20, 2021 with a deadline of Jan 17, 2022. Outcome 2: Reduced domestic and gender-based violence and gender inequalities Outcome 2 activities have been progressing quite good. Both, three small grant scheme projects and one open call project are running. An awareness raising project by NGO Eluliin has carried out a nationwide campaign (TV, outdoor media, social media) against domestic violence in November 2021 using distinguished men as forefront figures and persons speaking out against domestic violence. Campaign slogan was "Sõnavägi" (wordplay meaning "force of a word" on a contrary to "Sõjavägi" meaning "armed forces". A wide campaign discouraging the demand for commercial sex is expected to be launcehd in Spring 2022. A pre-defined project on victim support system is progressing satisfactorily. Women shelter quality guidelines are being finalised and are forwarded to an expert group for feedback. The trainings in collaboration with mentor-counselling for specialists dealing with perpetrators of violence are being carried out with the help and contribution by Mr Marius Råkil from Alternativ til Vold. A meeting of volunteers in victim support took place in Sept 2021. Now, a legal arrangement of commitment of volunteers is being drawn up. The activity dealing with early warning system for health care specialists has been delayed, but is now being rebooted and is expected to proceed in 2022. Although the outcome level indicator “Annual number of victims of gender-based violence assisted by the supported shelters” has been exceeding the target value of 2200 in years 2020-2021, it is quite reasonable to deduce that it cannot be solely attributed to the project activities. The Covid-19 situation has amplified the conflicts, the problems with mental health have risen, the economic situation has worsened in many homes – all this has unfortunately been also ignition to domestic violence and the rise in need of help by the shelters. In Dec 2021, a pre-defined project dealing with creating a virtual competence centre of gender equality launched the competence centre at https://vordsuskeskus.ee/. On Dec 1, 2021 also a a bigger publicity event took place (virtually) where a the brochure “On the Road to a Balanced Society III - men and women in Estonia” was introduced. The gender equality national monitoring survey has started December 2021. The terms of reference for procuring training modules for employers, teachers and politicians are being complied with some initial drawbacks in the lack of interest among tenderers. The project has indicated the possible need to extend the project activities (current project end date is Sept 30, 2022). 3 Outcome 3: Improved quality of integrated services and public health interventions at local level The pre-defined project by the University of Tartu dealing with physical activity of schoolchildren had to adapt to the Covid-19 situation and did it well by introducing different possibilities for physical activity in the distance learning environment, offering alternatives and new ideas for schools and teachers. Also an idea-hub was created to exchange best practices. In September 2021 an annual seminar for members of Schools in Motion was carried out. Altogether 170 specialists from 60 schools were represented. In August, in-person trainings were started for specialists in implementing active lessons and active recess as well as play leaders. A focus is set also on shaping physical education classes into more wider physical exercise and movement education. A study on physical activity in schools will be carried out from Sept 2021 till May 2022 including approx. 1000 pupils. The project sees very important to cooperate with local governments to achieve sustainable change, respective seminars with LG representatives have started. Altogether 132 schools have been engaged in implementing the physically active school model, of them there are 16 schools with Russian as the language of instruction, that exceeds the originally set target value of 8 Russian language schools. The pre-defined project on public health competence and capacity of local governments (project promoter National Institute for Health Development) has been progressing well. 10 local governments have been engaged in a 1,5 year project to raise their capacity in specific local public health issues. Additionally, a county-based public health status report is being developed, to be able to produce more accurate public health information for different regions in Estonia. A sub-component for public health service design in local governments is targeting also parents and families. Mapping of local government attitudes and activities in the public health area has been carried out with feedback from approx. 70% of management and approx.. 90% of specialists contacted. That corresponds for a valuable input in planning future actions. Toybox for kindergartens (obesity reduction tool) – renamed “Saladuste Laegas” for Estonia “, i.e. “Adventure Box” in English – will start its pilot in 5 local governments in Põlva county. The pre-defined project "Development of evaluation model and handling system for chronically mentally ill patients" (project promoter Viljandi Hospial) started in January 2021 and had its big opening event on Sept 17, 2021. Mapping international practice on ambulatory coercive treatment is undergoing, mobile multidisciplinary team transportation procurement preparations have begun. An overall training plan is in place and the first trainings have begun. Working group led by the Estonian Society of Psychiatrists was convened (model for a multidisciplinary forensic psychiatric committee). Approval from the Ethics Committee and Statistics Board have been acquired in order to start the adaptation process of 4 evidence-based evaluation instruments (indicators). An open call "Integrated services to support health and safety in home environment" was successful as well receiving positive grant decisions for both of the call focus areas - a) reducing the risk of injury in home environment and b) creating a support system to 4 support families at risk with infants and toddlers. Project have started their activities in the 3rd quarter of 2021. Outcome 4: Historic town centres revitalised through heritage-based local development The pre-defined project by the National Heritage Board had an annual conference “Living Old Towns” in August in Lihula manor. Walking tour maps of small towns with heritage protection areas are being finalised. Bigger brochures introducing towns engaged in the project are in the makings and are expected to be published by June 2022. Exhibitions have taken place in Paide and Pärnu, next the exhibition will go to Kuressaare. In Haapsalu and Kuressaare restoration workshops have taken place. The project was present and introduced itself at Paide Opinion Festival. Although the project leader from Riksantikvaren has left her post, the cooperation with the donor partner is active and hopefully they can be of essential help at heritage preservation summer school in year 2022. The open call on restoration of buildings in small towns with heritage protection areas drew a lot of attention. Ultimately, 7 projects received financing and have started their preparatory work in the 2nd half of 2021 (restoration design and surveillance procurements, etc.). One of the risks risen is the changed economic situation and the sharp price increases in materials and salary /procurement costs that might lead up to problems for the projects as the budgets drawn up in 2020 could not have expected that. This risk needs to be monitored and - in case necessary - to be tackled with in order for the projects to achieve at least most of their goals. Bilateral Outcome: Enhanced collaboration between beneficiary and donor state entities involved in the programme Covid-19 crisis has hampered in-person bi-lateral collaboration enhancement the most. Projects have delayed some events or adapted and have carried out some activities virtually instead. Bi-lateral activities approved by the programme cooperation committee (Ministry of Justice and Ministry of Culture) that were supposed to be carried out in 2021 are expected to be executed in 2022. Nevertheless, when the world opens more up again in 2022-2023, then bi-lateral relations can be facilitated at full strength. Cooperation with the Donor Programme Partners – Norwegian Directorate of Health, Norwegian Institute of Public Health and Norwegian Directorate for Cultural Heritage – have been actively participating in the steering of the programme. The donor partners have been very concerned about bi-lateral relations and creating bi-lateral partnerships between Estonian and donor country organisations. The communication has been via virtual channels mostly, but as soon as the Covid-19 situation allows, then also face-to- face events and activities with the donor partners will be carried out. 5  3. Implementation Cooperation with International Partner Organisations (IPOs) N/A C. LEARNING 1. Monitorings carried out Reporting criteria Project promoters have to submit interim activities report for every 12 months of implementation and a project final report. System and regularity of verification payment claims has been established (every 3 months) and are being carried out regularly as projects progress. In 2021, the Auditing Authority has carried out a financial audit on the management costs of the programme. There were no substantial findings and no fiancial corrections had to be made. During 2021 the main type of monitoring used was the via activity reporting and verification of payment claims in collaboration with first progress indications at target indicator level. Additionally, several project event visits and random visits were carried out in 2021. For the upcoming year it is planned to put more emphasis on financial monitoring and on-site visits besides routine activity reporting and verification of payment claims. For more, please see the Monitoring Plan for year 2022. Programme Operator also plans to convene (virtually or in person) meetings or written information gatherings for bigger impact projects or several policy area projects together – depending on the necessity – to discuss the content and progress on projects in order to achieve the results and objectives set. 2. Evaluations carried out No evaluation was carried out in 2021. The Programme Operator will carry out an impact evaluation of the programme in 2024. 3. Lessons learned from monitoring, evaluation and implementation As the programme started over 2 years after the stakeholder consultations and approx 1 year after the output and outcome indicators had been agreed upon, that meant in- between changes in the policy area, but fortunately modifying the Programme Agreement has been quite flexible and the necessary updates / changes in indicators have been made. Also, bi-lingual programme action and two level project selection process is time and resource consuming, although quite understandable from the point of view of the donors. 6  At present the progress of the programme indicates that the programme is likely to achieve its expected outcomes, except maybe not all bi-lateral outcomes due to the COVID outbreak and complicated international travel / co-operation circumstances. D. ANNEXES 1. Updated achievements in the results framework 2. Communication summary 3. Overview of contracted projects 4. Risk management 5. Monitoring plan 6. Evaluation report 7. Agreement conditions 7  Annex 1: Updated achievements in the results framework Objective: Strengthened social and economic cohesion Outcome 1: Enhanced wellbeing of children and youth Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Share of educational institutions involved in programme activities reporting increased Percentage N/A - 0 0 - 70.00 % Projects start in year 2022. coordination of local level integrated support services Share of youth reporting readiness to continue 1 person has been reported tp studies or enter the labour market after using Percentage N/A - 0 0 - 50.00 % continue studies or enter the the services provided via this programme labour market. The survey has been postponed National prevalence of juvenile offending (self- Percentage 18.00 % - 0 0 - 16.00 % and will be carried out in the 3rd reported) quarter of 2022. The share of offenders receiving Share of sentenced juvenile offenders receiving special juvenile measures is special juvenile measures instead of Percentage 16.00 % - 64 100 64.00 % 30.00 % derived from a sampe-based punishment study. Annual number of youth offender-related cases Annual Annual number has exceeded the 23 34 (APR 2020) - - 171 100 mediated number target number. Number of families who received the family Cumulative 0 0 (APR 2020) - - 89 600 Progressing mediation during the pilot number Share of local governments involved in programme activities applying smart solutions Percentage - - 0 0 - 60.00 % Projects start in year 2022. in youth work Output 1.1: Specialised juvenile justice system approach introduced / launched Unit of Achievements Achievements until end of December Indicator Baseline Target Comment measurement until end of 2021 8  previous reporting Numerator Denominator Value period Specialised training programme for juvenile Binary No Yes (IFR 2021) Reported 'Yes' in 2021 Yes - justice staff developed Number of tools for assessment and multi- Cumulative same since IFR No 4. Pre-def 0 2 (IFR 2021) - - 2 3 agency cooperation piloted and implemented number project is running. Number of interventions developed to replace Cumulative same since IFR No 4. Pre-def 0 1 (IFR 2021) - - 1 4 fines and avoid institutionalization for youth number project is running. Number of closed youth facilities receiving support to introduce new methods and services Cumulative 0 0 (IFR 2021) - - 5 3 5 youth facilities engaged. in treatment of delinquent and victimized number youth Number of criminal justice system (CJS) staff Cumulative same since IFR No 4. Pre-def who work with juveniles that attended 0 0 (IFR 2021) - - 0 150 number project is running. specialised training programme Financial Mechanism EEA Grants - - - - - 0 - - Norway Grants - - - - - 0 - - Gender Female - - - - - 0 - - Male - - - - - 0 - - Not specified - - - - - 0 - - Output 1.2: Restorative justice measures for youth developed Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Number of restorative justice awareness raising Cumulative Progressing. One camapign 0 0 (IFR 2021) - - 1 2 campaigns carried out number implemented. Financial Mechanism EEA Grants - - - - - 0 - - 9  Norway Grants - - - - - 1 - - Number of restorative justice initiatives projects financed throgh open Cumulative developed in criminal justice system, schools or 0 0 (IFR 2021) - - 3 3 calls implementing new number wider restorative justice measures Cumulative same since IFR No 4. Projects are Number of restorative justice trainers trained 0 0 (IFR 2021) - - 0 10 number running. Financial Mechanism EEA Grants - - - - - 0 - - Norway Grants - - - - - 0 - - Gender Female - - - - - 0 - - Male - - - - - 0 - - Not specified - - - - - 0 - - Output 1.3: Youth offender mediation volunteer system established Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Number of prospective volunteers trained in Cumulative 0 29 (IFR 2021) - - 70 70 Target reached. youth offender-related mediation number Output 1.4: Family mediation system established Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Number of family mediators trained to offer Cumulative same since IFR No 4. Pre-def 0 0 (IFR 2021) - - 0 40 qualified mediation service number project is running. Financial Mechanism EEA Grants - - - - - 0 - - Norway Grants - - - - - 0 - - Gender 10  Female - - - - - 0 - - Male - - - - - 0 - - Not specified - - - - - 0 - - Number of family mediators trained to offer Cumulative same since IFR No 4. Pre-def qualified mediation service in Russian-speaking 0 0 (IFR 2021) - - 0 20 number project is running. minority Financial Mechanism EEA Grants - - - - - 0 - - Norway Grants - - - - - 0 - - Gender Female - - - - - 0 - - Male - - - - - 0 - - Not specified - - - - - 0 - - Output 1.5: Models for the provision of local-level integrated services developed Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Open call closed on Jan 17, 2022. Number of locally defined models for Cumulative 0 0 (IFR 2021) - - 0 15 Projects will be financed inthe integrated services provision developed number 2nd quarter of 2022. Open call closed on Jan 17, 2022. Cumulative Number of professional staff trained 0 0 (IFR 2021) - - 0 150 Projects will be financed inthe number 2nd quarter of 2022. Financial Mechanism EEA Grants - - - - - 0 - - Norway Grants - - - - - 0 - - Gender Female - - - - - 0 - - Male - - - - - 0 - - Not specified - - - - - 0 - - 11 Output 1.6: Pilots of service chains or tools (programmes) developed to enhance transitions of disadvantaged children and youth across school levels and from education to labour market. Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Number of learners from vulnerable or Open call closed on Jan 17, 2022. Cumulative disadvantaged backgrounds (documented 0 0 (IFR 2021) - - 0 75 Projects will be financed inthe number cases) supported 2nd quarter of 2022. Number of innovative local level school Open call closed on Jan 17, 2022. transitions service chains or tools Cumulative 0 0 (IFR 2021) - - 0 15 Projects will be financed inthe (programmes) designed for specific target number 2nd quarter of 2022. groups Output 1.7: Smart solutions in youth work deployed Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Number of specialists who work with young Cumulative people and children trained to develop 0 0 (IFR 2021) - - 0 50 Projects started in Jan-Feb 2022. number applications based on target group needs Financial Mechanism EEA Grants - - - - - 0 - - Norway Grants - - - - - 0 - - Gender Female - - - - - 0 - - Male - - - - - 0 - - Not specified - - - - - 0 - - Output 1.8: Development and piloting of transition programmes (i.e. career orientation programmes) for youth at risk from basic education to VET Unit of Achievements Achievements until end of December Indicator Baseline Target Comment measurement until end of 2021 12  previous reporting Numerator Denominator Value period Cumulative Number of learners in transition programmes 0 49 (IFR 2021) - - 163 400 Progressing. number Gender Female - - - - - 75 - - Male - - - - - 88 - - Not specified - - - - - 0 - - Number of VET institutions offering transition Cumulative 2 out of 14 have yet to start its 0 14 (IFR 2021) - - 14 15 programmes for youth at risk number activities. Outcome 2: Reduced domestic and gender-based violence and gender inequalities Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Share of all shelters in the country same since IFR No 4. Pre-def Percentage - - 0 0 - 80.00 % implementing quality measuring tool project is running. System of volunteer support persons created Yes (APR complementing the formal victim support Binary No Reported 'Yes' in 2020 Yes - 2020) system Number of users of the Virtual Competence Cumulative Competence Centre was finalised Centre of Gender Equality within 3 years after 0 0 (APR 2020) - - 0 100,000 number in Dec 2021. establishment Percentage of population not blaming victims Percentage 53.00 % - Reported 2022 60.00 % - of sexual violence Percentage of population not blaming victims Percentage 47.00 % - Reported 2022 55.00 % - of domestic violence Percentage of population in favour of Percentage 53.00 % - Reported 2022 60.00 % - criminalising the buying of sex Annual number of victims of gender-based Annual 2,563 (APR 1,900 - - 2,397 2,200 This is an annual number. violence assisted by the supported shelters number 2020) 13 Output 2.1: Volunteer support system for victims of gender-based violence developed Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Number of volunteers covered by the volunteer Cumulative The number (59) submitted with support system for victims of gender-based 0 59 (IFR 2021) - - 56 30 number IFR No 4 was inaccurate. violence Output 2.2: Women’s shelter service upgraded Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Number of professional staff provided with Cumulative same since IFR No 4. Pre-def 0 0 (IFR 2021) - - 0 60 counselling sessions number project is running. Gender Female - - - - - 0 - - Male - - - - - 0 - - Not specified - - - - - 0 - - Quality measuring tools developed for shelter Binary No No (IFR 2021) - - Yes Yes - service developed Output 2.3: The quality and capacity of intervention programmes for perpetrators of domestic violence increased Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Number of specialists trained in working with Cumulative Target achieved already within 0 64 (IFR 2021) - - 64 60 perpetrators of domestic violence number the previous reporting period. Financial Mechanism EEA Grants - - - - - 64 - - 14  Norway Grants - - - - - 0 - - Gender Female - - - - - 55 - - Male - - - - - 9 - - Not specified - - - - - 0 - - Output 2.4: Early warning system on domestic violence developed for the health care system Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Guidelines on detecting domestic violence same since IFR No 4. Pre-def Binary No No (IFR 2021) - - No Yes developed project is running. Number of medical staff trained on early Cumulative same since IFR No 4. Pre-def noticing and intervention for domestic and 0 0 (IFR 2021) - - 0 100 number project is running. gender-based violence Financial Mechanism EEA Grants - - - - - 0 - - Norway Grants - - - - - 0 - - Gender Female - - - - - 0 - - Male - - - - - 0 - - Not specified - - - - - 0 - - Output 2.5: Awareness raising activities on domestic and gender-based violence carried out Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Number of information campaigns on domestic Cumulative violence and gender-based (involving men as 0 0 (IFR 2021) - - 1 1 Target reached. number positive role models) carried out Financial Mechanism 15  EEA Grants - - - - - 0 - - Norway Grants - - - - - 1 - - Number of short films on domestic violence Cumulative 0 0 (IFR 2021) - - 1 3 Progressing. (aimed at children and youth) developed number Number of public opinion polls to measure Cumulative same since IFR No 4. Pre-def 0 0 (IFR 2021) - - 0 1 changes in attitudes carried out number project is running. Number of specialists trained on domestic Cumulative same since IFR No 4. Open call 0 0 (IFR 2021) - - 0 160 violence number projects are running. Financial Mechanism EEA Grants - - - - - 0 - - Norway Grants - - - - - 0 - - Gender Female - - - - - 0 - - Male - - - - - 0 - - Not specified - - - - - 0 - - Output 2.6: Awareness raising activities on prostitution and trafficking for sexual exploitation carried out and social programme for sex buyers developed Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Number of awareness raising activities Cumulative implemented to discourage the demand for 0 0 (IFR 2021) - - 1 2 Progressing. number commercial sex Number of social programmes for sex buyers Cumulative same since IFR No 4. Open call 0 0 (IFR 2021) - - 0 1 developed number project is running. Number of people reached by awareness Cumulative raising activities on discouraging the demand 0 0 (IFR 2021) - - 3,000 12,000 Progressing. number for commercial sex Output 2.7: Virtual Competence Centre of Gender Equality established Achievements Achievements until end of December Unit of Indicator Baseline until end of 2021 Target Comment measurement previous Numerator Denominator Value 16  reporting period Virtual Competence Centre of Gender Equality The Competence Centre was Binary No No (IFR 2021) - - Yes Yes established launched in Dec 2021. Outcome 3: Improved quality of integrated services and public health interventions at local level Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Number of families that have received early Cumulative Open call project started in Sept 0 0 (APR 2020) - - 0 40 home visitation interventions during the pilot number 2021. Number of schools implementing the physically Cumulative 79 98 (APR 2020) - - 132 140 Progressing. active school model number Number of local governments implementing Cumulative same since IFR No 4. Pre-def 0 0 (IFR 2021) - - 0 20 evidence-based public health measures number project is running. Number of operational multi-sectoral teams Cumulative Open call project started in Sept 0 0 (APR 2020) - - 0 18 implementing the integrated service model number 2021. Annual number of long-term mentally ill Annual patients that have received outpatient coercive 35 0 (APR 2020) - - 74 55 Progressing. number psychiatric treatment Standardised cooperation and communication model between the social care, health and same since IFR No 4. Pre-def Binary No No (APR 2020) - - No Yes judicial sectors aiding people with chronic project is running. mental problems developed and implemented Number of schools with Russian as the Cumulative language of instruction implementing the 6 12 (APR 2020) - - 16 8 Progressing well. number physically active school model Output 3.1: Local governments trained and counselled to implement evidence-based public health measures Achievements Achievements until end of December Unit of Indicator Baseline until end of 2021 Target Comment measurement previous Numerator Denominator Value 17  reporting period Number of local governments who have Cumulative 0 0 (IFR 2021) - - 25 60 Progressing. received training/counselling number Output 3.2: Integrated service model developed and piloted Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Open call project started in Sept Integrated service model developed Binary No No (IFR 2021) - - No Yes 2021. Open call project started in Sept Integrated service model piloted Binary No No (IFR 2021) - - No Yes 2021. Output 3.3: Out-patient services for long-term mentally ill patients subjected to coercive treatment provided Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Number of regions where outpatient care is provided by mobile multidisciplinary outpatient Cumulative 0 2 (IFR 2021) - - 3 5 Progressing. team to long-term mentally ill patients number subjected to coercive treatment. Output 3.4: The model improving the quality of psychiatric evaluations developed Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Model of multidisciplinary forensic psychiatry same since IFR No 4. Pre-def Binary No No (IFR 2021) - - No Yes committee adapted and piloted in Estonia project is running. Output 3.5: Model of physically active school developed 18  Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Number of toolkits for active schools Cumulative 0 6 (IFR 2021) - - 8 6 Progressing well. developed number Number of trainings and seminars to Cumulative disseminate the model of physically active 0 81 (IFR 2021) - - 195 80 Progressing well. number school Output 3.6: Home visitation early intervention model developed Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Home visitation early intervention model Open call project started in Sept Binary No No (IFR 2021) - - No Yes piloted in Estonia 2021. Number of specialists trained to perform home Cumulative Both open call projects started in risk-assessment, including practicing midwives 0 0 (IFR 2021) - - 0 500 number Sept 2021. and family nurses Financial Mechanism EEA Grants - - - - - 0 - - Norway Grants - - - - - 0 - - Gender Female - - - - - 0 - - Male - - - - - 0 - - Not specified - - - - - 0 - - Outcome 4: Historic town centres revitalised through heritage-based local development Achievements Achievements until end of December Unit of Indicator Baseline until end of 2021 Target Comment measurement previous Numerator Denominator Value 19  reporting period Number of cultural heritage buildings Cumulative 7 projects financed in April-May 0 0 (APR 2020) - - 0 7 revitalised and in sustainable public use number 2021. Output 4.1: Cultural heritage buildings in small towns revitalized for community purposes Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Number of cultural heritage buildings Cumulative 7 projects financed in April-May 0 0 (IFR 2021) - - 0 7 revitalised number 2021. Cumulative 4 municipalities out of 7 financed Number of municipalities engaged in projects 0 4 (IFR 2021) - - 4 7 number projects. Target not reached. Number of VET schools and/or sustainable Cumulative 1 VET out of 7 financed projects. renovation centres cooperating with cultural 0 1 (IFR 2021) - - 1 5 number Target not reached. heritage revitalisation projects Output 4.2: Capacity development on cultural heritage management provided at local level Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Number of municipalities from Estonia and Cumulative Norway receiving training on cultural heritage 0 2 (IFR 2021) - - 3 20 Progressing. number management State type Beneficiary State - - - - - 0 - - Donor State - - - - - 0 - - Not specified - - - - - 3 - - Number of best practice books on cultural Cumulative same since IFR No 4. Pre-def 0 0 (IFR 2021) - - 0 1 heritage management published number project is running. 20  Cumulative Number of professionals trained 0 20 (IFR 2021) - - 60 300 Progressing. number Gender Female - - - - - 0 - - Male - - - - - 0 - - Not specified - - - - - 60 - - Bilateral Outcome: Enhanced collaboration between beneficiary and donor state entities involved in the programme Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period 6.42, 4.5, Based Target is on the ≥4.5, survey and an Baseline ja target values by FMO. Level of satisfaction with the partnership Scale 1-7 carried - - - 6.42 increase No final value yet. out on on the behalf baseline of the value FMO Financial Mechanism EEA Grants - - - - - - - - Norway Grants - - - - - - - - State type Beneficiary State - - - - - - - - Donor State - - - - - - - - Not specified - - - - - - - - 6.56, 4.5, Based Target is Level of trust between cooperating entities in Baseline ja target values by FMO. Scale 1-7 on the - - - 6.56 ≥4.5, Beneficiary States and Donor States No final value yet. survey and an carried increase 21  out on on the behalf baseline of the value FMO Financial Mechanism EEA Grants - - - - - - - - Norway Grants - - - - - - - - State type Beneficiary State - - - - - - - - Donor State - - - - - - - - Not specified - - - - - - - - Share of cooperating organisations that apply 13 bi-lateral projects out of 36 the knowledge acquired from bilateral Percentage N/A - 13 36 36.11 % 50.00 % projects financed. partnership Financial Mechanism EEA Grants - - - 7 26 26.92 % - - Norway Grants - - - 6 10 60.00 % - - State type Beneficiary State - - - 0 0 - - - Donor State - - - 0 0 - - - Not specified - - - 13 36 36.11 % - - Bilateral Output 1: Cooperation between Donor and Beneficiary State entities supported Achievements Achievements until end of December until end of 2021 Unit of Indicator Baseline previous Target Comment measurement reporting Numerator Denominator Value period Number of staff from beneficiary state engaged Cumulative Covid-19 situation has been 0 0 (IFR 2021) - - 0 25 in study tours to donor states number hampering study tours Number of projects involving cooperation with Cumulative Progressing. Target almost 0 13 (IFR 2021) - - 13 15 a donor project partner number reached. Financial Mechanism EEA Grants - - - - - 7 - - 22  Norway Grants - - - - - 6 - - Donor State Norway - - - - - 12 - - Iceland - - - - - 1 - - Liechtenstein - - - - - 0 - - Not specified - - - - - 0 - - 23  Annex 2: Communication summary 1. Best practice examples We have initiated a "before and after" view in regard to the buildings to be renovated within Outcome 4. Pictures of all 7 buildings at their initial situation have been taken and another picture slideshow will be made after the projects have finished and the buildings have been renovated. 2. Best bilateral cooperation examples Donor Programme Partner organisations have taken great interest in the programme activities, they have been engaged in selection committee activities (Outcome 2) as well as initiating bi-lateral activity ideas and finding partnerships (Outcome 4). 3. The programme in a nutshell What is the added Dealing comprehensively with different aspects regarding the problems value of this with children and youth - health, education and juvenile delinquency. programme? Quote 1 Norway has implemented the restorative justice measures for years already and we are delighted - in addition to providing financial support - to share our experiences in this area with our Estonian colleagues. This is a cooperation where everybody wins. Name Title Author Ms Else Berit Ambassador of the Kingdom of Include up to two Eikeland Norway to Estonia quotes about this Quote 2 programme. The financial support of the European Economic Area enables us to Please include the provide better conditions to children and youth - there are activities to name, last name and create new smart solutions for engaging the youth, offer them additional title of the person. possibilities to continue the studies and support in making career choices. Furthermore, the local governments will be offered support to tackle the drop-out of the youth from the education system. I am delighted that with a supporting hand from our international partners we are able to improve the life of Estonian children and youth. Name Title Author Ms Mailis Reps Minister of Education and Research 4. Visibility of the Grants and the Donors All parties involved (PO, Implementing Agency, projects) use the Grants logo (either EEA or Norway or EEA and Norway) and reference to the source of the financial support is made in press releases and social media and materials, presentations carried out in 24  projects. For the larger public, the distinction between EEA Grants and Norway Grants is still somewhat unclear, but the PO is aware of this and monitoring the topic. 5. Media coverage Example 1 Coverage Type National Special newsletter (6 pages) introducing EEA and Norway Grants in Estonia. Renovation of building in small towns with old town heritage Description protection areas as well as implementing restorative justice measures in Estonia were covered in the newsletter. August 26, 2021. Extra edition attached to national weekly "Maaleht" (circulation approx 85 000; readers approx 200 000). Article about heritage renovation projects: https://arileht.delfi.ee/artikkel/94295537/korrastatud-hooned- Relevant links arendavad-kogu-linnaruumi Article about restorative justice: https://arileht.delfi.ee/artikkel/94317609/taastav-oigus- muudab-konfliktide-lahenduse-inimkesksemaks Example 2 Coverage Type Regional Article in Pärnu Postimees (regional newspaper) on Oct 20, 2021 about the renovation of the spirits barn of the Lihula manor into Description community handicraft centre and heritage protection information centre. https://parnu.postimees.ee/7365791/lihula-moisa-viinaait-taastatakse- Relevant links skandinaavia-raha-abil Example 3 Coverage Type Regional Article in Järva Teataja (regional newspaper) on Oct 27, 2021 about the regional public health status of people living in Järva county. Description (research carried out with the pre-defined project "Increasing public health competence and capacity of local governments". https://jarvateataja.postimees.ee/7371250/milline-on-rahvatervise-ja- Relevant links turvalisuse-seis-omavalitsustes 6. Website and social media 6.a. Links to the programme website and social media accounts 25 Link to programme website https://www.sm.ee/et/norra-toetused-2... Change, Change, Total number of unique Total number of page compared to last compared to last visitors in the reporting views in the reporting year year (in absolute year (in absolute year numbers) numbers) 986 92 856 98 Specific Posts Total likes in Total Total shares/Re- Followers link or published in the comments in tweets etc. in gained since handle the reporting reporting the reporting the reporting programme for the year year year year launch account https://www.facebook.com/EEANorwayGrantsEstonia Facebook 40 134 13 41 649 6.b. Results of website and social media activities Programme web-site gives up to date information both in Estonian an in English at https://www.sm.ee/en/norway-grants-2014-2021. Information of all calls for proposals as well as all financed projects are put up at the web-site of the programme in addition to Programme Operator Implementing Agencys web-site at https://rtk.ee/toetusfondid-ja- programmid/teised-programmid/euroopa-majanduspiirkonna-ja-norra-toetused#rtk- rakendatavad-meetmed and the projects' own web-sites. The launch of calls will also include a press release and information distribution via Facebook EEA and Norway Grants Estonia web-site. Also all major articles and milestones achieved for general public will be constantly distributed in Facebook. 7. Visuals Public awareness raising campaign on men speaking up against domestic violence "Power of the Word (Sõnavägi)" Please see: https://www.youtube.com/watch?v=x6guLaqRpZU 26  Annex 3: Overview of contracted projects # of % of donor Amount outcome Outcome Projects # project contracted budget partners contracted Pre-defined 2 2 € 5,105,625 46.02 % Contracted through Outcome 1: Enhanced 1 0 € 871,435 7.85 % open calls wellbeing of children Contracted through and youth 15 2 € 2,094,445 18.88 % small grants scheme Total Outcome 1 18 3 € 8,071,505 72.75 % Pre-defined 2 2 € 735,000 65.94 % Outcome 2: Reduced Contracted through 1 1 € 200,000 17.94 % domestic and gender- open calls based violence and Contracted through 3 1 € 162,250 14.56 % gender inequalities small grants scheme Total Outcome 2 6 4 € 1,097,250 98.44 % Pre-defined 3 2 € 4,029,000 88.96 % Outcome 3: Improved Contracted through quality of integrated 2 0 € 493,603 10.90 % open calls services and public Contracted through health interventions 0 0 €0 0.00 % small grants scheme at local level Total Outcome 3 5 2 € 4,522,603 99.86 % Pre-defined 1 1 € 458,000 13.80 % Outcome 4: Historic Contracted through town centres 7 3 € 2,859,647 86.20 % open calls revitalised through Contracted through heritage-based local 0 0 €0 0.00 % small grants scheme development Total Outcome 4 8 4 € 3,317,647 100.00 % Programme Total 37 13 € 17,009,004 84.81 % 27  Annex 4: Risk management Programmatic risks Risk description Risk related to Likelihood Consequence Risk score Response type Validity Reducing social and economic 2 2 2.00 Mitigate disparities Description of Non-competent project evaluations lead planned The response implemented until now has proven to be effective and will be continued. to financed projects with non-satisfactory response quality Description of No projects with non-satisfactory quality financed. The evaluation structure and actual response protocol is effective. Planned future The response implemented until now has proven to be effective and will be continued. response Reducing social and economic 2 2 2.00 Mitigate disparities Description of Wide communication amongst target groups by all line ministries concerning the planned Low interest among target groups in remaining calls for proposals. response applying for grant support Description of Actual response = planned response actual response Communication amongst target groups via different communication channels and by all Planned future line ministries concerning the remaining last call for proposals to be launched on response January 17, 2022. Reducing social Low quality projects lead to failure in and economic 2 3 2.45 Mitigate achieving programme objective indicators disparities 28  Description of Clear and simple guidelines for the remaining calls for proposals. Information seminars planned for applicants as well as for project promoters. Implementing Agency role in explaining response the rules and regulations Description of Actual response = planned response actual response Clear and simple guidelines for the remaining calls for proposals. Information seminars Planned future for applicants as well as for project promoters. Implementing Agency role in explaining response the rules and regulations Strengthening bilateral 2 2 2.00 Mitigate relations Description of Tight communication with the DPPs in finding Norwegian field experts and organisations Poor cooperation with Donor Programme planned and arranging best practice events Partners response Description of Actual response = planned response actual response Planned future Tight communication with the DPPs in finding Norwegian field experts and organisations response and arranging best practice events Strengthening bilateral 3 3 3.00 Mitigate relations Low possibility of cooperation among Description of Tight communication with the DPPs in finding and encouraging Norwegian field experts Estonian and donor state organisations at planned and organisations to cooperate with Estonia. Exchanging relevant contacts. Re- project level due to COVID 19 possible re- response scheduling and being flexible. Also, using digital solutions emergence Description of Re-scheduling and being flexible. Also, using digital solutions. actual response Planned future Tight communication with the DPPs in finding and encouraging Norwegian field experts response and organisations to cooperate with Estonia. Using digital solutions. 29 Operational risks Risk description Risk related to Likelihood Consequence Risk score Response type Validity Reducing social and economic 2 2 2.00 Mitigate disparities Description of Payments to projects will be delayed as Preventive communication between PO, IA, Auditing Authority in order to unify the planned there are problems with non-eligible costs positions. Clear feedback to Project Promoters (via e-mail, SFOS, and/or meetings) response and irregularities Description of Actual response = planned response actual response Planned future Preventive communication between PO, IA, Auditing Authority in order to unify the response positions. Clear feedback to Project Promoters (via e-mail, SFOS, and/or meetings) Reducing social and economic 2 2 2.00 Mitigate disparities Description of Clear and simple guidelines of the remaining calls for proposals, virtual information Implementation of projects will be planned seminars to target groups, day-to-day explaining of the rules and regulations to delayed as the project promoters are new response applicants and project promoters. to the rules and regulations (adminstrative All information seminars have been carried out virtually, but planned and at the same burden) accompanying the Description of volume as planned. PO and Implementing Agency role in explaining the rules and impementation process actual response regulations on a regular basis to all applicants and project promoters. Clear and simple guidelines of the remaining calls for proposals, virtual information Planned future seminars to target groups, day-to-day explaining of the rules and regulations to response applicants and project promoters. Risk of financial corrections to projects Reducing social regarding mistakes in determining state and economic 2 2 2.00 Mitigate aid disparities 30  Description of planned Analysis of potential state aid while drawing up the guidelines of calls for proposals response Description of Analysis of potential state aid while drawing up the guidelines of calls for proposals actual response made. POIA additional state aid analysis before making an official decision to award a grant to Planned future a concrete project. Trainings for PO and IA. State aid competence can be acquired from response the State Aid Department of MoF and in legal departments of line ministries. Reducing social and economic 3 2 2.45 Transfer/Share disparities Description of Risk of financial corrections to projects planned Same action regarding non-eligible costs response Description of Guidelines / information seminars / trainings for Project Promoters. Implementing actual response Agency advising and explaining the eligibility rules and procedures, on-the-spot checks Planned future Guidelines / information seminars / trainings for Project Promoters. Implementing response Agency advising and explaining the eligibility rules and procedures, on-the-spot checks Reducing social and economic 2 2 2.00 Transfer/Share disparities Description of Risk of financial corrections to projects Guidelines / information seminars / trainings for project promoters. Implementing planned regarding non-compliance with the public Agency advising and explaining the eligibility rules and procedures response procurement rules Description of Actual response = planned response actual response Planned future Guidelines / information seminars / trainings for project promoters. Implementing response Agency advising and explaining the eligibility rules and procedures 31  Both objectives 2 2 2.00 Mitigate Description of planned Invoice cross-check in the SFOS system response Risk of double financing Description of Actual response = planned response actual response Planned future Invoice cross-check in the SFOS system response Both objectives 2 2 2.00 Accept Description of planned Cooperation with other Implementing Agencies, Tax and Customs Board and Police response Risk of fraud Description of Actual response = planned response actual response Planned future Cooperation with other Implementing Agencies, Tax and Customs Board and Police response Both objectives 2 2 2.00 Mitigate Description of Clarifying the necessary information needed in different reporting chapters. Adjusting planned Poor quality project reporting that leads the report, if necessary. response to inability to evaluate the performance Description of and achievements of the projects Actual response = planned response actual response Planned future Clarifying the necessary information needed in different reporting chapters. Adjusting response the report, if necessary. Both objectives 2 2 2.00 Mitigate Inability to transfer the unused funds to Description of PO needs analysis of project amendment proposals. PO timely and argumented other activities within the programme planned proposals to the FMO to change the Programme Agreement. response 32  Description of Actual response = planned response actual response Planned future PO needs analysis of project amendment proposals. PO timely and argumented response proposals to the FMO to change the Programme Agreement. Both objectives 2 2 2.00 Mitigate Description of lear and simple indicator reopring forms. Explaining project promoters right from the Problems and errors in gathering planned beginning the methodology, regulartity and content of the indicators to be reported monitoring information (progress on response upon. PO and line ministries gather and monitor the progress of indicators output and outcome indicators) as it is Description of Actual response = planned response burdensome and difficult to understand actual response for the project promoters Clear and simple indicator reporting forms. Explaining project promoters right from the Planned future beginning the methodology, regularity and content of the indicators to be reported response upon. PO and line ministries gather and monitor the progress of indicators Both objectives 2 2 2.00 Mitigate Description of Programme indicator target levels have Annual monitoring of progress of outcome and output indicator target levels. Proposing planned been already attained or set as changes, when necessary. response unattainably unrealistic leading to the Description of failure in achieving the programme Indicator change proposed and Programme Agreement changed as needed. actual response objectives Planned future Annual monitoring of progress of outcome and output indicator target levels. Proposing response changes, when necessary. Reducing social Implementation of projects will be and economic 2 2 2.00 Mitigate delayed as there is insufficient human disparities resources available in the PO and line Description of Monitoring of responsibilities in the policy departments of line ministries. Division and ministries planned prioritization, in case needed. response 33  Description of No delays. Sufficient human resources available. actual response Planned future Monitoring of responsibilities in the policy departments of line ministries. Division and response prioritization, in case needed. Reducing social and economic 2 2 2.00 Mitigate disparities Conflict between rules and regulations set Description of for the implementation of the financial Clear communication to the applicants on the technical and content requirements when planned mechanisms and electronical Structural submitting the proposal. response Funds Operational System (SFOS) Description of possibilities Actual response = planned response actual response Planned future Clear communication to the applicants on the technical and content requirements when response submitting the proposal. Reducing social and economic 3 3 3.00 Mitigate disparities Description of Annual monitoring of the progress of activities / staying in the time-schedule. Proposing Substantial delays in time-schedule of the planned changes, if necessary programme lead to the risk of finishing response successfully the programme activities 7 calls out of 9 have been successfully carried out and 2 (part II of restorative justice Description of measures and educational support services to local governments) are on track to be actual response finalised on time for the projects to be fully and successfully implemented. Planned future Regular monitoring of the progress of activities / staying in the time-schedule. response Proposing changes, if necessary Both objectives 2 2 2.00 Mitigate 34  Preventive inquiries on the interpretation of rules and regulations of the financial Description of mechanisms. Raising questions and problems immediately and openly. Tight planned cooperation between the PO, Implementing Agency, National Focal Point and Certifying response Inadequate communication between PO, Authority. IA, DPPs and FMO leading to the loss of Description of Actual response = planned response important information on the actual response implementation of the programme Preventive inquiries on the interpretation of rules and regulations of the financial Planned future mechanisms. Raising questions and problems immediately and openly. Tight response cooperation between the PO, Implementing Agency, National Focal Point and Certifying Authority. Reducing social Changes in the economic environment and economic 3 2 2.45 Accept New (inflation, logistics, demand etc) leads to disparities insufficient project financial resources to Regular communication with the Project Promoter, Implementing Agency and acquire all needed goods and services for Description of Programme Operator to find flexible solutions least damaging the original goals set by the successful implementation and planned the project and delivering results that constitute an integral part that can be taken into delivering all results promised. response use in real life. Overall risk of the programme Likelihood Consequence Risk score OVERALL RISK OF THE PROGRAMME 2 3 2.45 35 Annex 5: Monitoring plan Please note this Annex is uploaded separately and is not visible in this document. Please download and print separately if needed. Annex 6: Evaluation report Not Available 36 Annex 7: Agreement conditions General Condition Fulfilled status Is condition fulfilled? - Yes Comment 1. The maximum level of funding available from the total eligible expenditure of the programme for infrastructure (hard The maximum level of funding available from the total eligible expenditure of the measures) shall be 30%. programme for infrastructure (hard measures) is under 30%. Mostly it relates to open call for proposals in Outcome 4. 5. For pre-defined projects no. 1, no. 6 and no. 8 (numbering under Section 5.1 of Annex II to the Programme Agreement), Is condition fulfilled? - Yes the Programme Operator’s responsibilities regarding the Comment verification of payment claims described in Article 5.6.1 e) of the Regulation, and the verification of the project outputs For pre-defined projects no. 1, no. 6 and no. 8, the Programme Operator’s described in Article 5.6.1 g) of the Regulation, shall be carried responsibilities regarding the verification of payment claims and the verification of the out without any involvement of the identified Project project outputs is being carried out without any involvement of the Project Promoter or Promoters or project partners in the respective pre-defined project partners in the respective pre-defined projects. projects. 6. The National Focal Point shall ensure that the Programme Operator ensures that Project Promoters: Is condition fulfilled? - Yes  Keep any buildings purchased, constructed, renovated Comment or reconstructed under the project in their ownership for a period of at least five years following the The clauses listed here have been included in the relevant open call texts and will be completion of the project and continue to use such referred to also in the contracts made with Project Promoters. buildings for the benefit of the overall objectives of the project for the same period; 37  Keep any buildings purchased, constructed, renovated or reconstructed under the project properly insured against losses such as fire, theft and other normally insurable incidents both during project implementation and for at least five years following the completion of the project; and  Set aside appropriate resources for the maintenance of any buildings purchased, constructed, renovated or reconstructed under the project for at least five years following the completion of the project. The specific means for implementation of this obligation shall be specified in the project contract. 38  Tarmo Leppoja Riigi Tugiteenuste Keskus [email protected] Meie 17.02.2022 nr 2-6.3/640-1 Euroopa Majanduspiirkonna ja Norra toetustest 2014–2021 rahastatud programmi "Kohalik areng ja vaesuse vähendamine" 2021. a aastaaruanne Lugupeetud Tarmo Leppoja Edastame Teile Euroopa Majanduspiirkonna ja Norra toetustest 2014–2021 rahastatud programmi "Kohalik areng ja vaesuse vähendamine" 2021. a aastaaruande. Kinnitame, et programmi rakendamine toimub vastavuses Euroopa Majanduspiirkonna ja Norra toetuste 2014–2021 rakendusmääruste ja siseriikliku seadusandlusega ning aruandes kajastatu kirjeldab õigesti programmi tegelikku edenemist. Lugupidamisega (allkirjastatud digitaalselt) Kristiina Hunt nutika arengu toetamise osakonna juhataja e-teenuste arengu ja innovatsiooni asekantsleri ülesannetes Lisad: 1. programmi „Kohalik areng ja vaesuse vähendamine“ 2021. a aastaaruanne 2. programmi „Kohalik areng ja vaesuse vähendamine“ 2022. a seiretegevuste plaan Lisaadressaadid: Justiitsministeerium Haridus- ja Teadusministeerium Kultuuriministeerium Ülar Vaadumäe 626 9249 [email protected] Suur-Ameerika 1 / 10122 Tallinn / 626 9301 / [email protected] / www.sm.ee / registrikood 70001952