IHB File No. S1/6000/2017
ASSEMBLY CIRCULAR LETTER No. 12
24 October 2016
1st SESSION OF THE IHO ASSEMBLY
Monaco, 24-28 April 2017
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IHO MEMBER STATES’ EXHIBITION
“From data collection to hydrographic products and services”
References:
A. Conference Circular Letter No.1 dated 21 April 2016 - Announcement and General Arrangements.
B. Conference Circular Letter No.6 dated 16 June 2016 - IHO Member States’ Exhibition “From data
collection to hydrographic products and services”
Dear Hydrographer,
1. As announced in Reference A, an IHO Member States’ Exhibition is planned to take place during
the 1st session of the IHO Assembly (A-1). The Directing Committee thanks the 13 Member States that
have replied positively to Conference Circular Letter No.6 (Reference B) indicating their initial intention
to participate in the IHO Member States’ Exhibition - “From data collection to hydrographic products
and services” at the next Assembly: Brazil, China, France, Italy, Japan, Republic of Korea, New
Zealand, Peru, Portugal, Sweden, Turkey, Ukraine, United Kingdom. Other Member States are still
encouraged to exhibit and should inform the IHO Secretariat as soon as possible if they wish to do so.
2. The IHO Member States’ Exhibition will be held from Monday 24 to Friday 28 April 2017. It
will be located on the ground floor in the foyer of the Auditorium Rainier III. In accordance with the
practical information already provided in Reference B, IHO Member States that have indicated their
intention to exhibit are now requested to provide the IHO Secretariat with their requirements by
completing the form attached in Annex. In particular, a list of the type of products to be displayed
should be provided and the space required should be indicated (in m²). Responses are requested as soon
as possible and not later than 1 February 2017.
3. The IHO Secretariat will make standard displays available upon request. However, Member
States may provide their own display arrangements, provided that they consider the space allocated.
Member States should bring their own equipment to display digital products unless they wish to rent
suitable equipment locally. Details of possible local suppliers are:
- SES (for various digital services, flat screens) – Tel : +377 93 25 50 45 - Fax +377 93 25
41 69 ; Email :
[email protected]
- Monaco Telecom (wifi access provider) – Tel: +377 99 66 33 00 - Fax +377 99 66 33 33 –
Ms. Cozzi (director for technical dept and public relations) Tel: (+377) 99 66 65 64, Email:
[email protected].
Please note that the contract with the supplier of the exhibition stand allows that light equipment, posters,
charts, etc. may be fixed to the walls and display structure only by using hanging picture rails, Velcro-
type tapes, removable adhesive paste, or similar non-permanent, non-marking fixing systems.
4. Due to other events scheduled in the Auditorium soon after the 1st session of the IHO Assembly,
exhibitors in the IHO Member States’ Exhibition will be required to dismount and remove their exhibits
by the end of Friday, 28 April 2017.
5. As a reminder, the deadlines with regard to the exhibition are as follows:
Initial intention to participate (IHO online registration system): 1 October 2016
Requirement form available for inputs (IHO on-line registration system): 24 October 2016
Requirement form filled and sent to IHO Secretariat: 1 February 2017
Feedback to exhibitors on space allocated: 20 February 2017
Receipt of display material at the IHO Secretariat: 20 March 2017
Display arrangements at the Auditorium Rainier III: 22-23 April 2017
Displays dismantled at the Auditorium Rainier III: 28 April 2017
6. Member States that participate in the IHO Member States’ Exhibition should liaise with the IHO
Secretariat to assist in resolving any practical problems related to their exhibit (Point of contact:
Assistant Director Yves Guillam,
[email protected]).
On behalf of the Directing Committee,
Yours sincerely,
Robert WARD
President
Annex: Member States’ Information and Logistic Requirements
Annex to ACL 12
IHO File N° S1/6000/2017
IHO MEMBER STATES’ EXHIBITION AT THE 1st SESSION OF THE IHO ASSEMBLY
24-28 April 2017
Auditorium Rainier III – Ground Floor
Member States’ Information and Logistic Requirements
(to be submitted to the IHO Secretariat (
[email protected]) by 1 February 2017)
Note: The boxes will expand as you type your answers
Member State:
Main Point of Name:…………………………………………Email: …………………………….
Contact for the
Exhibition:
1. Will participate in the IHO Member States’ Exhibition: YES NO
If YES to 1., please register on-line ( Link ) and fill the form below
2. Products/services to be exhibited:
Data acquisition, database management and quality control YES NO
Electronic Navigational Charts YES NO
INTernational and other paper charts YES NO Number: ………
Provision of nautical information YES NO
Leisure charts and pleasure-craft products YES NO
Maritime geospatial information, web portals,
MSDI services, other digital hydrographic products YES NO
Research and development and new technologies YES NO
3. Types of Material and Language:
Paper Chart/ Map Sensors Atlas/Books Posters Digital Table
Computer /Multimedia Product Screens
Others (short description)………………………………………………………………………………………..
Language(s):
4. Exhibition space required:
Display panels required1: YES NO Number ……………
Table required YES NO
Power supply required: YES NO Details: …………………………...
Supply own display stand: YES NO Floor space dimensions: ………..
1
2 metres high x 1 metre wide
5. Explanatory text of no more than 150 words, in English or French, describing the exhibit and
highlighting its key elements. Please provide one photograph or illustration illustrating the exhibit (or
the official emblem of the hydrographic office) in digital format, so it can be inserted in the Catalogue
of the Exhibition.
6. Any other comments: