Ref. Ares(2021)3725227 - 07/06/2021
Creative Europe Programme (CREA)
Invitation to submit a proposal
Creative Europe Desks
(CREA-Cross-sectoral-2021-CEDESKS-IBA)
Version 1.0
7 June 2021
Call: CREA-CROSS-2021-CEDESKS- — Creative Europe Desks
EU Grants: Call document (CREA): V1.0 – 07.06.2021
HISTORY OF CHANGES
Publication
Version Change Page
Date
1.0 20.05.2021 Initial version (new MFF).
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EUROPEAN EDUCATION AND CULTURE EXECUTIVE
AGENCY (EACEA)
EACEA.B – Creativity, Citizenship and Joint Operations
EACEA.B.1 – CREA: Culture
CALL FOR PROPOSALS
TABLE OF CONTENTS
0. Introduction .............................................................................................................................. 4
1. Background ............................................................................................................................... 5
2. Objectives — Themes and priorities — Activities that can be funded — Expected impact ..................... 8
Objectives ............................................................................................................................... 8
Themes and priorities (scope) .................................................................................................... 9
Activities that can be funded (scope)........................................................................................... 9
Expected impact ......................................................................................................................10
3. Available budget .......................................................................................................................10
4. Timetable and deadlines ............................................................................................................10
5. Admissibility and documents ......................................................................................................11
6. Eligibility ..................................................................................................................................12
Eligible participants (eligible countries) .......................................................................................12
Consortium composition ...........................................................................................................14
Eligible activities ......................................................................................................................14
Duration .................................................................................................................................14
7. Financial and operational capacity and exclusion ...........................................................................14
Financial capacity ....................................................................................................................14
Operational capacity ................................................................................................................15
Exclusion ................................................................................................................................15
8. Evaluation and award procedure .................................................................................................16
9. Award criteria ...........................................................................................................................16
10. Legal and financial set-up of the Grant Agreements .....................................................................18
Starting date and project duration .............................................................................................18
Milestones and deliverables .......................................................................................................18
Form of grant, funding rate and maximum grant amount ..............................................................19
Budget categories and cost eligibility rules ..................................................................................20
Reporting and payment arrangements ........................................................................................20
Prefinancing guarantees ...........................................................................................................21
Certificates .............................................................................................................................21
Liability regime for recoveries ...................................................................................................21
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Provisions concerning the project implementation ........................................................................22
Other specificities ....................................................................................................................22
Non-compliance and breach of contract ......................................................................................22
11. How to submit an application ....................................................................................................22
12. Help ......................................................................................................................................23
13. Important ..............................................................................................................................24
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0. Introduction
This is an invitation to submit proposals for EU action grants in the field of the
Cross-sectoral strand under the Creative Europe Programme.
The regulatory framework for this EU Funding Programme is set out in:
Regulation 2018/1046 (EU Financial Regulation)
the basic act (Creative Europe Regulation 2021/8181).
The invitation is launched in accordance with the 2021 Work Programme2 and will be
managed by the European Education and Culture Executive Agency (EACEA)
(‘Agency’).
Please note that this call is subject to the final adoption of the Creative Europe
Regulation by the legislative authority, and of the budget by the EU budgetary
authority. In case there are substantial changes, we may have to modify the call (or
even cancel it).
It concerns the direct award to the organisations as listed in the table under chapter 6
for implementing the tasks of the Creative Europe Desks.
The call covers the following topics:
- CREA-CROSS-2021-CEDESKS-IBA – Creative Europe Desks
We invite you to read the call documentation on the Funding & Tenders Portal Topic
page carefully, and in particular this Call Document, the Model Grant Agreement, the
EU Funding & Tenders Portal Online Manual and the EU Grants AGA — Annotated
Grant Agreement.
These documents provide clarifications and answers to questions you may have when
preparing your application:
the Call Document outlines the:
background, objectives, scope, activities that can be funded and the
expected results (sections 1 and 2)
timetable and available budget (sections 3 and 4)
admissibility and eligibility conditions (including mandatory documents;
sections 5 and 6)
criteria for financial and operational capacity and exclusion (section 7)
evaluation and award procedure (section 8)
award criteria (section 9)
legal and financial set-up of the Grant Agreements (section 10)
how to submit an application (section 11)
1
Regulation (EU) 2021/818 of the European Parliament and of the Council of 20 May 2021 establishing
the Creative Europe Programme for the period 2021-2027 (OJ L 189).
2
Commission Implementing Decision C(2021) 3563 final of 26 May 2021 concerning the adoption of the
work programme for 2021 and the financing decision for the implementation of the Creative Europe
Programme.
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the Online Manual outlines the:
procedures to register and submit proposals online via the EU Funding
& Tenders Portal (‘Portal’)
recommendations for the preparation of the application
the AGA — Annotated Grant Agreement contains:
detailed annotations on all the provisions in the Grant Agreement you
will have to sign in order to obtain the grant (including cost eligibility,
payment schedule, accessory obligations, etc).
You are also encouraged to visit the Creative Europe Project Results website to
consult the list of projects funded previously.
1. Background
OBJECTIVES AND STRUCURE
Creative Europe brings together actions supporting the European cultural and creative
sectors.
'Cultural and creative sectors' means all sectors whose activities are based on
cultural values or artistic and other individual or collective creative expressions. The
activities may include the development, the creation, the production, the
dissemination and the preservation of goods and services, which embody cultural,
artistic or other creative expressions, as well as education or management, related to
these activities. The sectors include, inter alia, architecture, archives, libraries and
museums, artistic crafts, audiovisual (including film, television, video games and
multimedia), tangible and intangible cultural heritage, design (including fashion
design), festivals, music, literature, performing arts (including theatre and dance),
books and publishing, radio, and visual arts.
The general objectives of the Programme are:
to safeguard, develop and promote European cultural and linguistic diversity
and heritage;
to increase the competitiveness and the economic potential of the cultural and
creative sectors, in particular the audiovisual sector.
These goals are pursued through the following specific objectives:
enhancing artistic and cultural cooperation at the European level, in order
to support the creation of European works and strengthen the economic, social
and external dimension of and innovation and mobility in Europe’s cultural and
creative sectors (CULTURE strand);
promoting the competitiveness, scalability, cooperation, innovation, and
sustainability, including through mobility in the European audiovisual sector
(MEDIA strand); and
promoting policy cooperation and innovative actions supporting all strands of
the programme, promoting a diverse, independent and pluralistic media
environment, and media literacy, thereby fostering freedom of artistic
expression, intercultural dialogue and social inclusion (CROSS SECTORAL
strand).
POLICY FRAMEWORK
Creative Europe is fully aligned with the political priorities of the Commission and
the 2018 Commission Communication on a New European Agenda for Culture.
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Supporting the Gender Equality Strategy 2020-2025 and the European Green
Deal are considered cross-cutting issues.
The Programme is also in line with the Council’s multiannual Work Plan or Culture
(2019-2022), the 2016 Joint Communication Towards an EU strategy for international
cultural relations and the 2014 Commission Communication Towards an integrated
approach to cultural heritage for Europe, which all plead for a stronger role for culture
in the further social, economic and international development of our Union.
The Programme will also focus on supporting the policy objectives of the Digital
Single Market and the#Digital4Culture strategy.
The Programme, while preserving its essential nature, will also contribute to:
the New European Bauhaus initiative, connecting the European Green Deal to
our living spaces;
the European Year of Rail 2021, highlighting the benefits of rail as a
sustainable, smart and safe means of transport and encouraging the use of
rail, thus contributing to the EU’s aims to be climate neutral in 2050.
In accordance with the European Pillar of Social Right Action Plan, the Programme
supports promotion of fair working conditions, including fair remuneration for all
cultural and creative professionals. The Study on the working conditions of artists,
cultural and creative professionals, including initiatives for fair pay of artists and
cultural professionals, recently published by the European Commission and
stakeholders, deserves special attention.
The COVID-19 crisis was an accelerator of change in cultural and creative sectors,
adding to multiple challenges they have been facing. The cultural and creative sectors
have been amongst the hardest hit by the COVID-19 crisis, which has accelerated
the existing trends driven by globalisation and the digital transition. The combination
of restrictive hygiene rules and the economic recession have created immediate drops
in revenue and cash flow as well as accelerated structural change. There is a need to
pool resources and support initiatives that promote the resilience and recovery of
cultural operators, artists and cultural professionals, who have been profoundly
affected by lockdown and physical distancing measures.
The digital transition accelerated by the COVID-19 pandemic is bringing about a
change in paradigm, having a massive impact on how cultural goods are created,
managed, disseminated, accessed and monetised.
The richness stemming from the Europe's cultural and linguistic diversity, does
not easily benefit European citizens, as too often the cultural and creative sectors are
essentially limited to national and linguistic lines and lack critical mass. The
transnational circulation and co-production of works remaining limited, it is
therefore important to develop effective solutions to reach audiences across borders.
These challenges, of a transnational nature, require a targeted European approach to
optimise the potential of the sectors to contribute to jobs, growth and social inclusion,
including for the most disadvantaged and hard-to-reach groups. The Programme will
support actions and activities with a European added value, which complement
regional, national, international and other Union programmes and policies.
Cross-cutting issues
In addition, as cross-cutting issues, the Programme will support effective mechanisms
to ensure the cultural sectors offer diversity, inclusion and equality for all and fight
against climate change.
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Inclusion, diversity, gender equality. Projects should facilitate access to
European cultural and creative content for all types of groups and
audiences, especially for professionals and participants with disadvantaged
backgrounds and fewer opportunities in connection with disability, economic,
social or geographical obstacles, cultural differences or health
problems. Particular attention will be given to fostering gender equality, in
particular as a driver of creativity, economic growth and innovation. Projects
must seek to promote gender equality and non-discrimination mainstreaming
in accordance with the Gender Mainstreaming Toolkit. All activities funded
under the programme shall incorporate a gender equality perspective and
contribute to the equal empowerment of women and men, ensuring that they
achieve their full potential and benefit from the same rights.
Environment and fight against climate change. The cultural and creative
sectors should contribute to the European Green Deal, in particular,
by encouraging its operators to adopt more environmentally sustainable
practices and, by this, to contribute to the achievement of an overall target of
30% of the Union budget expenditures supporting climate objectives. Culture
can play an important role in the green transition as regards awareness-
raising, learning, communication and in the sharing of knowledge and good
practices, and has the potential to develop innovative ways of tackling
environmental challenges.
2021 Priorities: Cross-Sectoral strand
In line with the objectives of the Programme referred to in Article 3 of the Regulation,
the "CROSS SECTORAL strand" shall have the following priorities:
to support cross-sectoral transnational policy cooperation including on
promoting the role of culture for social inclusion and on artistic freedom and
promote the visibility of the Programme and support the transferability of
results;
to encourage innovative approaches to content creation, access,
distribution, and promotion across cultural and creative sectors and with other
sectors, including by taking into account the digital transition, covering both
market and non-market dimensions;
to promote cross-sectorial activities aiming at adjusting to the structural and
technological changes faced by the media sector, including enhancing a free,
diverse, and pluralistic media environment, quality journalism and media
literacy, including in the digital environment;
to support the establishment and activities of Programme Desks in
participating countries and to stimulate cross-border cooperation and the
exchange of best practices within the cultural and creative sectors.
Creative Europe Desks
The “Creative Europe Desks” network under the new Creative Europe Programme
represents the continuation and evolution of the existing network. The Creative
Europe Desks provide a wide range of services from promoting, encouraging and
facilitating cross-border cooperation to assisting organisations with their applications,
organising specific info-days and workshops as well as advising potential applicants.
Desks are designated by participating countries and therefore have a variety of
structures. Their importance has been particularly stressed by the co-legislators.
The European Commission requested each participating country to nominate Creative
Europe Desk by communicating the terms of reference to EU27 and EFTA countries on
01 February 2021 (Ares ref.(2021)856603). The evaluation committee verified the
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compliance of the proposed organisations with the conditions set out in the terms of
reference and established, on 30 March 2021 (Ares(2021)2203790), the list of
designated organisations (see chapter 6) to which the invitation to submit a proposal
is addressed.
The European Commission addressed on 4 February 2021 (Ares(2021)981729) an
information letter to the Third countries including the terms of reference for the
establishing of the Creative Europe Desks. To be in the position for organisations from
these countries to apply within the present invitation to submit a proposal, the formal
negotiations for association in the programme need to be concluded.
2. Objectives — Themes and priorities — Activities that can be funded —
Expected impact
CREA-CROSS-2021-CEDESKS-IBA – Creative Europe Desks
Objectives
Pursuant to article 7.1(d) of the Commission’s proposal of the Regulation establishing
the Creative Europe Programme and 4.1.5 of the Annual Work Programme, the
countries participating in the Programme, acting together with the Commission,
established the Creative Europe Desks (Programme desks) to carry out the following
objectives:
Promote the Programme at national level, provide relevant information on the
various types of financial support available under Union policy, and assist
operators in the cultural and creative actors to apply for support under the
Programme, including by informing them of the requirements and procedures
related to the various calls for proposals and by sharing good practices;
Support potential beneficiaries in application processes and provide peer
mentoring for newcomers to the Programme, stimulate cross-border
cooperation and the exchange of best practices between professionals,
institutions, platforms, and networks within and across the policy areas
covered by the programme and cultural and creative sectors;
Support the Commission in ensuring proper communication and dissemination
of the results of the Programme to citizens and to the operators in the cultural
and creative sectors
According to the designation request (Ares ref.(2021)856603), the Creative Europe
Desks shall comply with the following criteria:
Have an appropriate infrastructure/ premises, in particular as regards
accessibility, meeting facilities, offices as well as informatics and
communication tools;
Ensure visibility of the programme by displaying the logo at the premises,
making use of the visual identify of the programme on its website and social
media channels, all communication, publications and events.
Staff working for the Creative Europe Desk:
Heads and Staff of the Creative Europe Desks cannot take part in any way in
an (artistic) concept, work or team involved in a project proposal to be
submitted to a Creative Europe Programme call for proposals.
Staff of the Creative Europe Desks may not represent their country in the
Creative Europe Programme Committee.
Host organisation as applicant for a Call for proposal under the Creative
Europe Programme:
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In order to avoid conflict of interest and double funding, special conditions if
any for the host organisations of the Creative Europe Desks to be able to apply
to Call for proposals under the Creative Europe Programme will be laid out in
the text of the respective call for proposals.
Themes and priorities (scope)
n/a
Activities that can be funded (scope)
The Creative Europe Desks will receive financial support to carry out the following
activities:
Organize info days, at the national (or local, where appropriate) level to
promote and to ensure wide publicity of the Creative Europe Programme,
presenting the conditions of participation, addressing equally all actions of the
Creative Europe Programme.
Present the Programme in the framework of events and /or conferences
organised by the Creative Europe Desks or by other organisations.
Facilitate cross-border cooperation and participation in the Creative Europe
Programme by assisting the cultural and creative organisations and by
providing technical assistance measures (in workshops, meetings).
Support and advice applicants in the application process and facilitate the
search of potential partners to build up consortia.
Support and promote the cross-cutting priorities (diversity and inclusiveness
as well as the sustainable and environmentally-friendly dimension of Creative
Europe) by i.e. awareness raising of these aspects in the different actions.
Communication and dissemination of the selection results, results of finalised
projects (in particular of successful projects addressing environmental issues
as well as diversity and inclusiveness) and the impact of the Programme in
their country.
Maintain and update a website, social media account, produce promotional
material, etc.
Ensure a continuous exchange of information between the information offices
of other relevant programmes in their country and networking activities.
Expected impact
Setting up a Creative Europe Desk (programme desk) in each participating country in
the Creative Europe Programme to promote the programme on national level and
facilitate cultural organisations to apply and to ensure the communication and
dissemination of results at a national level. As regards the functioning of the Creative
Europe desks, they shall adopt more environmentally sustainable practices in order to
reduce their own carbon and ecological footprint, through green measures, in their
daily and long-term practice.
3. Available budget
The available call budget is EUR 11.550.000 (for EU27 and EFTA countries).This
budget might be increased by maximum 20%.
Specific budget information per topic can be found in the table below.
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Topic Topic budget
Creative Europe Desks EUR 11.550.000*
* This action covers EU Member States, EFTA countries and third countries associated
to the Programme. Additional funding will become available via the payment of the
entry ticket for the countries joining the Creative Europe Programme.
We reserve the right not to award all available funds or to redistribute them between
the call priorities, depending on the proposals received and the results of the
evaluation.
4. Timetable and deadlines
Timetable and deadlines (indicative)
Call opening: 08 June 2021
1st cut-off date 2nd cut-off date
Deadline for
submission: 15 July 2021 – 20 October 2021 –
17:00:00 CET 17:00:00 CET
(Brussels) (Brussels)
October - November
Evaluation: July – August 2021
2021
Information on September 2021
December 2021
evaluation results:
September – October January - February
GA signature:
2021 2022
5. Admissibility and documents
Proposals must be submitted before the call deadline (see timetable section 4).
Proposals must be submitted electronically via the Funding & Tenders Portal
Electronic Submission System (accessible via the link in the invitation letter). Paper
submissions are NOT possible.
Proposals (including annexes and supporting documents) must be submitted using
the forms provided inside the Submission System ( NOT the documents available
on the Topic page — they are only for information).
Proposals must be complete and contain all the requested information and all
required annexes and supporting documents:
Application Form Part A — contains administrative information about the
participants (future coordinator, beneficiaries and affiliated entities) and the
summarised budget for the project (to be filled in directly online)
Application Form Part B — contains the technical description of the project (to
be downloaded from the Portal Submission System, completed and then
assembled and re-uploaded)
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Part C (to be filled in directly online) containing additional project data
mandatory annexes and supporting documents (to be uploaded):
detailed budget table (mandatory excel template available in the
Submission System)
CVs of core project team: not applicable
activity reports of last year: not applicable
list of previous projects: not applicable
Please be aware that since the detailed budget table serves as the basis for fixing the
lump sums for the grants (and since lump sums must be reliable proxies for the
actual costs of a project), the costs you include MUST comply with the basic eligibility
conditions for EU actual cost grants (see AGA — Annotated Grant Agreement, art 6).
This is particularly important for purchases and subcontracting, which must comply
with best value for money (or if appropriate the lowest price) and be free of any
conflict of interests. If the budget table contains ineligible costs, the grant may be
reduced (even later on during the project implementation or after their end).
At proposal submission, you will have to confirm that you have the mandate to act
for all applicants. Moreover you will have to confirm that the information in the
application is correct and complete and that the participants comply with the
conditions for receiving EU funding (especially eligibility, financial and operational
capacity, exclusion, etc). Before signing the grant, each beneficiary and affiliated
entity will have to confirm this again by signing a declaration of honour (DoH).
Proposals without full support will be rejected.
Your application must be readable, accessible and printable.
Proposals are limited to maximum 70 pages (Part B). Evaluators will not consider
any additional pages.
You may be asked at a later stage for further documents (for legal entity validation,
financial capacity check, bank account validation, etc).
For more information about the submission process (including IT aspects), consult
the Online Manual.
6. Eligibility
Eligible participants (eligible countries)
According to article 7.1(d) of the Regulation and section 4.1.5 of the Work
Programme the grant is to be awarded to the bodies designated by national
authorities of the Participating Countries. The grant will be awarded on the basis of
Article 195(d) FR subject to approval of an activity plan and an estimated budget.
In the table below there is the list of the countries already designated.
Country Participant Organisation Name Start date
Role designation
AT Coordinator BUNDESMINISTERIUM FÜR KUNST, KULTUR, ÖFFENTLICHEN 01 January 2021
DIENST UND SPORT
PAR OESTERREICHISCHES FILMINSTITUT
BE Coordinator VLAAMSE GEMEENSCHAP 01 January 2021
Coordinator MINISTERE DE LA COMMUNAUTE FRANÇAISE DE BELGIQUE 01 July 2021
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BG Coordinator National Culture Fund 01 July 2021
PAR EXECUTIVE AGENCY NATIONAL FILM CENTER
CY Coordinator Organismos Evropaikon Programmaton kai Politistikon 01 January 2021
Scheseon
CZ Coordinator NARODNI FILMOVY ARCHIV 01 January 2021
PAR INSTITUT UMENI - DIVADELNI USTAV
PAR NARODNI PAMATKOVY USTAV
DE Coordinator DIE BEAUFTRAGTE DER BUNDESREGIERUNG FUR KULTUR UND 01 January 2021
MEDIEN
PAR CREATIVE EUROPE DESK HAMBURG GMBH
PAR CREATIVE EUROPE DESK MUNCHEN GMBH
PAR FILM UND MEDIENSTIFTUNG NRW GMBH
PAR KULTURPOLITISCHE GESELLSCHAFT EV
PAR MEDIENBOARD BERLIN-BRANDENBURG GMBH
DK Coordinator Slots- og Kulturstyrelsen / Danish Agency for Culture and 01 February 2021
Palaces
Partner Det Danske Filminstitut / Danish Filminstitute
EE Coordinator KULTUURIMINISTEERIUM 01 January 2021
PAR LOOV EESTI
PAR SIHTASUTUS EESTI FILMI INSTITUUT
EL Coordinator HELLENIC MINISTRY OF CULTURE AND SPORTS 01 January 2021
PAR ELLINIKO KENTRO KINIMATOGRAFOU
ES Coordinator MINISTERIO DE CULTURA Y DEPORTE 01 April 2021
PAR AGENCIA ANDALUZA DE INSTITUCIONES CULTURALES
PAR ASOCIACION ZINEUSKADI
PAR FUNDACION CULTURAL OFICINA MEDIA ESPANA
PAR INSTITUT CATALA DE LES EMPRESES CULTURALS
FI Coordinator OPETUSHALLITUS OPH 01 January 2021
PAR SUOMEN ELOKUVASAATIO
FR Coordinator RELAIS CULTURE EUROPE ASSOCIATION 01 January 2021
HR Coordinator MINISTARSTVO KULTURE I MEDIJA REPUBLIKE HRVATSKE 01 January 2021
PAR HRVATSKI AUDIOVIZUALNI CENTAR
HU Coordinator KREATIV EUROPA NON-PROFIT KFT 01 January 2021
IE Coordinator FIS EIREANN 01 January 2021
PAR AN CHOMHAIRLE EALAION
PAR MEDIA ANTENNA CUIDEACHTA FAOI THEORAINN RATHAIOCHTA
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PAR THE MEDIA DESK COMPANY LIMITED BY GUARANTEE
IS Coordinator RANNSOKNAMIDSTOD ISLANDS 01 January 2021
IT Coordinator MINISTERO PER I BENI E LE ATTIVITA CULTURALI E PER IL 01 January 2021
TURISMO
PAR ISTITUTO LUCE-CINECITTA SRL
LT Coordinator LIETUVOS KULTUROS INSTITUTAS 01 January 2021
PAR LIETUVOS KINO CENTRAS PRIE KULTUROS MINISTERIJOS
LU Coordinator FONDS NATIONAL DE SOUTIEN A LA PRODUCTION 01 July 2021
AUDIOVISUELLE
PAR AGENCE LUXEMBOURGEOISE D'ACTION CULTURELLE ASBL*ALAC
LV Coordinator LATVIJAS REPUBLIKAS KULTURAS MINISTRIJA 01 January 2021
PAR VALSTS TIESAS PARVALDES IESTADE NACIONALAIS KINO CENTRS
MT Coordinator Culture Directorate 01 May 2021
NL Coordinator STICHTING DutchCulture 01 January 2021
NO Coordinator NORSK KULTURRAD 01 February 2021
PAR NORSK FILMINSTITUTT
PL Coordinator INSTYTUT ADAMA MICKIEWICZA 01 May 2021
PT Coordinator INSTITUTO DO CINEMA E DO AUDIOVISUAL IP 01 July 2021
RO Coordinator MINISTERUL CULTURII 01 January 2021
SE Coordinator STATENS KULTURRAD 01 January 2021
PAR STIFTELSEN SVENSKA FILMINSTITUTET
SI Entity to be designated by national authority
SK Coordinator Slovak Film Institute 01 January 2021
The identity of the applicant (and compliance with general eligibility conditions) will be
verified through the documents provided in the Participant Register during legal entity
validation (copy of the resolution, decision or other official document establishing the
entity, etc).
Consortium composition
n/a
Eligible activities
Eligible activities are the ones set out in section 2 above.
Projects must comply with EU policy interests and priorities
Financial support to third parties is not allowed
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Duration
Projects should not normally exceed 24 months (extensions are possible, if duly
justified and through an amendment).
7. Financial and operational capacity and exclusion
Financial capacity
Applicants must have stable and sufficient resources to successfully implement
the projects and contribute their share. Organisations participating in several projects
must have sufficient capacity to implement all these projects.
The financial capacity check will be carried out on the basis of the documents you will
be requested to upload in the Participant Register during grant preparation (e.g. profit
and loss account and balance sheet, business plan, audit report produced by an
approved external auditor, certifying the accounts for the last closed financial year,
etc). The analysis will be based on neutral financial indicators, but will also take into
account other aspects, such as dependency on EU funding and deficit and revenue in
previous years.
The check will normally be done for all beneficiaries, except:
public bodies (entities established as public body under national law, including
local, regional or national authorities) or international organisations
entities active in cultural and creative sectors that have received over 50% of
their annual revenue from public sources over the last two years
if the individual requested grant amount is not more than EUR 60 000.
If needed, it may also be done for affiliated entities.
If we consider that your financial capacity is not satisfactory, we may require:
further information
an enhanced financial responsibility regime, i.e. joint and several responsibility
for all beneficiaries or joint and several liability of affiliated entities (see below,
section 10)
prefinancing paid in instalments
(one or more) prefinancing guarantees (see below, section 10)
or
propose no prefinancing
request that you are replaced or, if needed, reject the entire proposal.
For more information, see Rules for Legal Entity Validation, LEAR Appointment and
Financial Capacity Assessment.
Operational capacity
Applicants must have the know-how, qualifications and resources to successfully
implement the projects and contribute their share (including sufficient experience in
projects of comparable size and nature).
Entities that have been identified as named beneficiary(ies) in the Work Programme
in accordance with Article 195 of the Financial Regulation and Entities that are
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designated by the Participating Countries are in principle considered to have sufficient
operational capacity to carry out the action. In case of doubt, the granting authority
will however undertake an operational capacity check.
Exclusion
Applicants which are subject to an EU exclusion decision or in one of the following
exclusion situations that bar them from receiving EU funding can NOT participate3:
bankruptcy, winding up, affairs administered by the courts, arrangement with
creditors, suspended business activities or other similar procedures (including
procedures for persons with unlimited liability for the applicant’s debts)
in breach of social security or tax obligations (including if done by persons with
unlimited liability for the applicant’s debts)
guilty of grave professional misconduct4 (including if done by persons having
powers of representation, decision-making or control, beneficial owners or
persons who are essential for the award/implementation of the grant)
committed fraud, corruption, links to a criminal organisation, money
laundering, terrorism-related crimes (including terrorism financing), child
labour or human trafficking (including if done by persons having powers of
representation, decision-making or control, beneficial owners or persons who
are essential for the award/implementation of the grant)
shown significant deficiencies in complying with main obligations under an EU
procurement contract, grant agreement, prize, expert contract, or similar
(including if done by persons having powers of representation,
decision-making or control, beneficial owners or persons who are essential for
the award/implementation of the grant)
guilty of irregularities within the meaning of Article 1(2) of Regulation No
2988/95 (including if done by persons having powers of representation,
decisionmaking- or control, beneficial owners or persons who are essential for
the award/implementation of the grant)
created under a different jurisdiction with the intent to circumvent fiscal, social
or other legal obligations in the country of origin or created another entity with
this purpose (including if done by persons having powers of representation,
decision-making or control, beneficial owners or persons who are essential for
the award/implementation of the grant).
Applicants will also be refused if it turns out that5:
during the award procedure they misrepresented information required as a
condition for participating or failed to supply that information
they were previously involved in the preparation of the call and this entails a
distortion of competition that cannot be remedied otherwise (conflict of
interest).
3
See Articles 136 and 141 of EU Financial Regulation 2018/1046.
4
Professional misconduct includes: violation of ethical standards of the profession, wrongful conduct
with impact on professional credibility, false declarations/misrepresentation of information,
participation in a cartel or other agreement distorting competition, violation of IPR, attempting to
influence decision-making processes or obtain confidential information from public authorities to gain
advantage.
5
See Article 141 EU Financial Regulation 2018/1046.
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8. Evaluation and award procedure
Invited proposals will be checked against the formal requirements (admissibility and
eligibility) and then evaluated by an evaluation committee for operational capacity
and award criteria (see sections 7 and 9). If it is successful, it will be invited for grant
agreement preparation.
No commitment for funding — Invitation to grant preparation does NOT constitute
a formal commitment for funding. We will still need to make various legal checks
before grant award: legal entity validation, financial capacity, exclusion check, etc.
Grant preparation will involve a dialogue in order to fine-tune technical or financial
aspects of the project and may require extra information from your side. It may also
include adjustments to the proposal to address recommendations of the evaluation
committee or other concerns. Compliance will be a pre-condition for signing the grant.
If you believe that the evaluation procedure was flawed, you can submit a complaint
(following the deadlines and procedures set out in the evaluation result letter). Please
note that notifications which have not been opened within 10 days after sending are
considered to have been accessed and that deadlines will be counted from
opening/access (see also Funding & Tenders Portal Terms and Conditions). Please
also be aware that for complaints submitted electronically, there may be character
limitations.
9. Award criteria
The award criteria for this call are as follows:
Relevance (maximum 25 points): This criterion evaluates how the project will
contribute to the objectives and priorities of the call.
This criterion will assess:
The clarity and consistency of the project’s background and objectives;
The clarity and consistency of the needs analysis;
The complementarity with other actions and innovation – European
added value (in particular the cross-border activities and the synergies
with other (EU-) funding programmes relevant for the sectors);
The extent to which the project addresses and promotes the cross-
cutting priorities (environmental challenges, gender balance, inclusion,
diversity and representativeness).
Quality of content and activities (maximum 25 points): This criterion evaluates
how the project will be implemented in practice and how likely it will reach its
objectives.
This criterion will assess:
The concept and methodology
The partnership and consortium (for Multi-beneficiary structures only)
The outreach to relevant target groups and audiences;
The project design (proposed actions and activities)
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Project management (maximum 25 points): This criterion evaluates the extent
to which the structure and management of the project will ensure the effective
implementation and coordination of the project.
This criterion will assess:
The consortium management and decision making;
The project team, staff and outside resources;
The cost-effectiveness and financial management;
The project management, quality assurance, risk management and
monitoring and evaluation strategy;
Dissemination (maximum 25 points): This criterion evaluates the project's
approach to disseminating the results and to sharing knowledge and experiences at
both national and European level in view of ensuring sustainability of results and long-
term impact.
This criterion will assess:
The Communication, dissemination and visibility of funding (in
particular the quality of the strategy for communication and
dissemination to promote the Creative Europe Programme, its funding
opportunities, results and impact to the relevant target groups);
Award criteria Minimum Maximum
pass score score
Relevance 13 25
Quality of content and activities 13 25
Project management 13 25
Dissemination 13 25
Overall (pass) scores 70 100
Maximum points: 100 points.
Individual thresholds per criterion: 13/25, 13/25, 13/25 and 13/25 points.
Overall threshold: 70 points.
Proposals that pass the individual thresholds AND the overall threshold will be
considered for funding — within the limits of the available call budget. Other
proposals will be rejected.
10. Legal and financial set-up of the Grant Agreements
If you pass evaluation, your project will be invited for grant preparation, where you
will be asked to prepare the Grant Agreement together with the EU Project Officer.
This Grant Agreement will set the framework for your grant and its terms and
conditions, in particular concerning deliverables, reporting and payments.
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The Model Grant Agreement that will be used (and all other relevant templates and
guidance documents) can be found on Portal Reference Documents.
Starting date and project duration
The project starting date and duration will be fixed in the Grant Agreement (Data
Sheet, point 1). Normally the starting date will be after grant signature. Retroactive
application can be granted exceptionally for duly justified reasons even before
proposal submission date back to 01 January 2021.
Project duration: Normally 24 months (extensions will be possible only exceptionally,
for duly justified reasons and through an amendment).
Milestones and deliverables
The milestones and deliverables for each project will be managed through the Portal
Grant Management System and will be reflected in Annex 1 of the Grant Agreement.
The project activities must be organised in the following work packages:
Work Package 1 Planning & Management including consultancy, advice of
potential applicants and facilitation of partner search
activities
Activities: Examples: Planning & preparation (incl. events, communication
related activities, etc), Monitoring & Reporting, training and skills
development, exchange between information offices, Meetings and
correspondence, Participation in events, Communication related
activities
Deliverables: Examples: Regular reports on big lines of activities, minutes for key
planning meetings, conception planning reports on events, etc; List/
report of tracing of consultancies, (to be distinguished: first contacts,
seek for general information versus intensive advice of application),
etc
Work Package 2 Implementation
Activities: Examples: Participation in and organisation of (national, cross-
border) events & other networking activities
Deliverables: Examples: Agenda & Participants list of events, proofs of travel,
short debriefing/ reports of work trips / event, feedback surveys, etc,
conference reports
Work Package 3 Communication & Dissemination of CE programme and it’s
results
Activities: Examples: Promotional and communication campaigns, production of
promotional material
Deliverables: Examples: Communication plan, Updated website, newsletters,
publications/ brochure, updated/active social media profile, banner,
gadgets, branding, etc, statistical analysis of website, Public
relationship and presentation speeches, etc
Additional work packages may be added.
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Form of grant, funding rate and maximum grant amount
The grant parameters (maximum grant amount, funding rate, total eligible costs, etc)
will be fixed in the Grant Agreement (Data Sheet, point 3 and art 5).
Project budget (maximum grant amount): please refer to the table below . For third
countries associated to the programme: the maximum amount will be communicated
individually by the Commission to the country concerned, in accordance with the
amounts agreed in the Participation Agreement.
The grant awarded may be lower than the amount requested.
2021 proposed budget breakdown for the grants of the Creative Europe Desks
Methodology with maximum ceilings calculated based on the ceilings in previous Annual Work
Programme 2020 with increase 25%
Country 2021
EU Member States
1 Austria 340,000.00
2 Belgium 440,000.00
3 Bulgaria 210,000.00
4 Croatia 210,000.00
5 Republic of Cyprus 190,000.00
6 Czech Republic 364,000.00
7 Denmark 364,000.00
8 Estonia 134,000.00
9 Finland 358,000.00
10 France 1,076,000.00
11 Germany 1,438,000.00
12 Greece 288,000.00
13 Hungary 294,000.00
14 Ireland 462,000.00
15 Italy 890,000.00
16 Latvia 166,000.00
17 Lithuania 188,000.00
18 Luxembourg 188,000.00
19 Malta 140,000.00
20 the Netherlands 454,000.00
21 Poland 544,000.00
22 Portugal 194,000.00
23 Romania 174,000.00
24 Slovakia 206,000.00
25 Slovenia 188,000.00
26 Spain 1,086,000.00
27 Sweden 414,000.00
Total 11,000,000.00
EEA/EFTA
28 Norway 362,000.00
30 Iceland 188,000.00
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Sub-total (EEA/EFTA) 550,000.00
Total (EU+EEA/EFTA) 11,550,000.00
The grant will be a lump sum grant. This means that it will reimburse a fixed amount,
based on a lump sum or financing not linked to costs. The amount will be fixed by the
granting authority on the basis of the estimated project budget and a funding rate of
60%
Budget categories and cost eligibility rules
The budget categories and cost eligibility rules are fixed in the Grant Agreement (Data
Sheet, point 3, art 6 and Annex 2).
Budget categories for this call:
Lump sum contributions6
Specific cost eligibility rules for this call: n/a
Reporting and payment arrangements
The reporting and payment arrangements are fixed in the Grant Agreement (Data
Sheet, point 4 and art 21 and 22).
After grant signature, you will normally receive a prefinancing to start working on
the project (float of normally 80% of the maximum grant amount; exceptionally less
or no prefinancing). The prefinancing will be paid 30 days from entry into
force/financial guarantee (if required) – whichever is the latest.
There will be no interim payments.
Payment of the balance: At the end of the project, we will calculate your final grant
amount. If the total of earlier payments is higher than the final grant amount, we will
ask you (your coordinator) to pay back the difference (recovery).
All payments will be made to the coordinator.
Please note that you are responsible for keeping records on all the work done.
Prefinancing guarantees
If a prefinancing guarantee is required, it will be fixed in the Grant Agreement (Data
Sheet, point 4). The amount will be set during grant preparation and it will normally
be equal to or lower than the prefinancing for your grant.
The guarantee should be in euro and issued by an approved bank/financial institution
established in an EU Member State. If you are established in a non-EU country and
would like to provide a guarantee from a bank/financial institution in your country,
please contact us (this may be exceptionally accepted, if it offers equivalent security).
Amounts blocked in bank accounts will NOT be accepted as financial guarantees.
Prefinancing guarantees are formally NOT linked to individual consortium members,
which means that you are free to organise how to provide the guarantee amount (by
one or several beneficiaries, for the overall amount or several guarantees for partial
amounts, by the beneficiary concerned or by another beneficiary, etc). It is however
6
Decision of 26.5.2021 authorising the use of lump sum contributions for actions under the Creative
Europe Programme (2021-2027).
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important that the requested amount is covered and that the guarantee(s) are sent to
us in time to make the prefinancing (scanned copy via Portal AND original by post).
If agreed with us, the bank guarantee may be replaced by a guarantee from a third
party.
The guarantee will be released at the end of the grant, in accordance with the
conditions laid down in the Grant Agreement.
Certificates
Depending on the type of action, size of grant amount and type of beneficiaries, you
may be requested to submit different certificates. The types, schedules and
thresholds for each certificate are fixed in the grant agreement (Data Sheet, point 4
and art 24).
Liability regime for recoveries
The liability regime for recoveries will be fixed in the Grant Agreement (Data Sheet
point 4.4 and art 22).
For beneficiaries, it is one of the following:
limited joint and several liability with individual ceilings — each beneficiary up
to their maximum grant amount
unconditional joint and several liability — each beneficiary up to the maximum
grant amount for the action
or
individual financial responsibility — each beneficiary only for their own debts.
In addition, the granting authority may require joint and several liability of affiliated
entities (with their beneficiary).
Provisions concerning the project implementation
IPR rules: see Model Grant Agreement (art 16 and Annex 5):
different rights of use of the granting authority on materials, documents and
information received for policy, information, communication, dissemination and
publicity purposes: Yes
Communication, dissemination and visibility of funding: see Model Grant Agreement
(art 17 and Annex 5):
additional communication and dissemination activities: Yes
special logos: Yes
Specific rules for carrying out the action: see Model Grant Agreement (art 18 and
Annex 5): n/a
Other specificities
n/a
Non-compliance and breach of contract
The Grant Agreement (chapter 5) provides for the measures we may take in case of
breach of contract (and other non-compliance issues).
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For more information, see AGA — Annotated Grant Agreement.
11. How to submit an application
All proposals must be submitted directly online via the Funding & Tenders Portal
Electronic Submission System. Paper applications are NOT accepted.
Submission is a 2-step process:
a) create a user account and register your organisation
To use the Submission System (the only way to apply), all participants need to create
an EULogin user account.
Once you have an EULogin account, you can register your organisation in the
Participant Register. When your registration is finalised, you will receive a 9-digit
participant identification code (PIC).
b) submit the proposal
Access the Electronic Submission System via the Topic page in the Search Funding &
Tenders section (or, for calls sent by invitation to submit a proposal, through the link
provided in the invitation letter).
Submit your proposal in 4 parts, as follows:
Part A includes administrative information about the applicant organisations
(future coordinator, beneficiaries, affiliated entities and associated partners)
and the summarised budget for the proposal. Fill it in directly online
Part B (description of the action) covers the technical content of the proposal.
Download the mandatory word template from the Submission System, fill it in
and upload it as a PDF file
Part C containing additional project data. To be filled in directly online.
Annexes (see section 5). Upload them as PDF file (single or multiple
depending on the slots). Excel upload is sometimes possible, depending on the
file type.
The proposal must keep to the page limits (see section 5); excess pages will be
disregarded.
Documents must be uploaded to the right category in the Submission System
otherwise the proposal might be considered incomplete and thus inadmissible.
The proposal must be submitted before the call deadline (see section 4). After this
deadline, the system is closed and proposals can no longer be submitted.
Once the proposal is submitted, you will receive a confirmation e-mail (with date
and time of your application). If you do not receive this confirmation e-mail, it means
your proposal has NOT been submitted. If you believe this is due to a fault in the
Submission System, you should immediately file a complaint via the IT Helpdesk
webform, explaining the circumstances and attaching a copy of the proposal (and, if
possible, screenshots to show what happened).
Details on processes and procedures are described in the Online Manual. The Online
Manual also contains the links to FAQs and detailed instructions regarding the Portal
Electronic Exchange System.
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12. Help
As far as possible, please try to find the answers you need yourself, in this and
the other documentation (we have limited resources for handling direct enquiries):
Online Manual
Portal FAQ (for general questions).
Please also consult the Topic page regularly, since we will use it to publish call
updates. (For invitations, we will contact you directly in case of a call update).
Contact
For individual questions on the Portal Submission System, please contact the IT
Helpdesk.
Non-IT related questions should be sent to the following email address: EACEA-
[email protected].
Please indicate clearly the reference of the call and topic to which your question
relates (see cover page).
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13. Important
IMPORTANT
Don’t wait until the end — Complete your application sufficiently in advance of
the deadline to avoid any last minute technical problems. Problems due to last
minute submissions (e.g. congestion, etc) will be entirely at your risk. Call
deadlines can NOT be extended.
Consult the Portal Topic page regularly. We will use it to publish updates and
additional information on the call (call and topic updates).
Funding & Tenders Portal Electronic Exchange System — By submitting the
application, all participants accept to use the electronic exchange system in
accordance with the Portal Terms & Conditions.
Registration — Before submitting the application, all beneficiaries, affiliated
entities and associated partners must be registered in the Participant Register. The
participant identification code (PIC) (one per participant) is mandatory for the
Application Form.
The roles should be attributed according to the level of participation in the project.
Main participants should participate as beneficiaries or affiliated entities; other
entities can participate as associated partners, subcontractors, third parties giving
in-kind contributions. Associated partners and third parties giving in-kind
contributions should bear their own costs (they will not become formal recipients of
EU funding). Subcontracting should normally constitute a limited part and must
be performed by third parties (not by one of the beneficiaries/affiliated entities).
Subcontracting going beyond 30% of the total eligible costs must be justified in the
application.
Coordinator — In multi-beneficiary grants, the beneficiaries participate as
consortium (group of beneficiaries). They will have to choose a coordinator, who
will take care of the project management and coordination and will represent the
consortium towards the granting authority. In mono-beneficiary grants, the single
beneficiary will automatically be coordinator.
Affiliated entities — Applicants may participate with affiliated entities (i.e. entities
linked to a beneficiary which participate in the action with similar rights and
obligations as the beneficiaries, but do not sign the grant and therefore do not
become beneficiaries themselves). They will get a part of the grant money and
must therefore comply with all the call conditions and be validated (just like
beneficiaries); but they do not count towards the minimum eligibility criteria for
consortium composition (if any).
Associated partners — Applicants may participate with associated partners (i.e.
partner organisations which participate in the action but without the right to get
grant money). They participate without funding and therefore do not need to be
validated.
Consortium agreement — For practical and legal reasons it is recommended to
set up internal arrangements that allow you to deal with exceptional or unforeseen
circumstances (in all cases, even if not mandatory under the Grant Agreement).
The consortium agreement also gives you the possibility to redistribute the grant
money according to your own consortium-internal principles and parameters (for
instance, one beneficiary can reattribute its grant money to another beneficiary).
The consortium agreement thus allows you to customise the EU grant to the needs
inside your consortium and can also help to protect you in case of disputes.
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Balanced project budget — Grant applications must ensure a balanced project
budget and sufficient other resources to implement the project successfully (e.g.
own contributions, income generated by the action, financial contributions from
third parties, etc). You may be requested to lower your estimated costs, if they are
ineligible (including excessive).
No-profit rule — Grants may NOT give a profit (i.e. surplus of revenues + EU
grant over costs). This will be checked by us at the end of the project.
No double funding — There is a strict prohibition of double funding from the EU
budget (except under EU Synergies actions). Outside such Synergies actions, any
given action may receive only ONE grant from the EU budget and cost items may
under NO circumstances declared to two different EU actions.
Completed/ongoing projects — Proposals for projects that have already been
completed will be rejected; proposals for projects that have already started will be
assessed on a case-by-case basis (in this case, no costs can be reimbursed for
activities that took place before the project starting date/proposal submission).
Combination with EU operating grants — Combination with EU operating
grants is possible, if the project remains outside the operating grant work
programme and you make sure that cost items are clearly separated in your
accounting and NOT declared twice (see AGA — Annotated Model Grant Agreement,
art 6.2.E).
Multiple proposals — Applicants cannot submit more than one proposal under this
call. Multiple proposals will be rejected.
Resubmission — Proposals may be changed and re-submitted until the deadline
for submission.
Rejection — By submitting the application, all applicants accept the call conditions
set out in this this Call Document (and the documents it refers to). Proposals that
do not comply with all the call conditions will be rejected. This applies also to
applicants: All applicants need to fulfil the criteria; if any one of them doesn’t, they
must be replaced or the entire proposal will be rejected.
Cancellation — There may be circumstances which may require the cancellation of
the call. In this case, you will be informed via a call or topic update. Please note
that cancellations are without entitlement to compensation.
Language — You can submit your proposal in any official EU language (project
abstract/summary should however always be in English). For reasons of efficiency,
we strongly advise you to use English for the entire application. If you need the call
documentation in another official EU language, please submit a request within 10
days after call publication (for the contact information, see section 12).
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Transparency — In accordance with Article 38 of the EU Financial Regulation,
information about EU grants awarded is published each year on the Europa website.
This includes:
o beneficiary names
o beneficiary addresses
o the purpose for which the grant was awarded
o the maximum amount awarded.
The publication can exceptionally be waived (on reasoned and duly substantiated
request), if there is a risk that the disclosure could jeopardise your rights and
freedoms under the EU Charter of Fundamental Rights or harm your commercial
interests.
Data protection — The submission of a proposal under this call involves the
collection, use and processing of personal data. This data will be processed in
accordance with the applicable legal framework. It will be processed solely for the
purpose of evaluating your proposal, subsequent management of your grant and, if
needed, programme monitoring, evaluation and communication. Details are
explained in the Funding & Tenders Portal Privacy Statement.
Electronically signed on 07/06/2021 11:28 (UTC+02) in accordance with article 11 of Commission Decision C(2020) 4482
27
Allkirjastatud digitaalselt
KOOSTÖÖLEPING nr 6-9/619-1
Kultuuriministeerium (edaspidi ministeerium), mida esindab põhimääruse alusel kantsler Tarvi
Sits, ja Eesti Filmi Instituut, mida esindab põhikirja alusel juhatuse liige Edith Sepp, edaspidi
eraldi pool või koos pooled, sõlmisid käesoleva koostöölepingu (edaspidi leping) ning leppisid
kokku alljärgnevas.
1. Üldsätted
1.1. Lepinguga sätestatakse poolte kohustused Euroopa Liidu programmi ”Loov Euroopa“
(edaspidi programm) raames Eesti kontaktpunkti LOOV EUROOPA KONTAKTPUNKT -
MEDIA (edaspidi kontaktpunkt) tegevuseks.
1.2. Lepingut sõlmides lähtutakse eeldusest, et ministeerium ning Eesti Filmi Instituut sõlmivad
Euroopa Hariduse ja Kultuuri Täidesaatva Agentuuriga (edaspidi agentuur) „Loov
Euroopa“ Eesti kontaktpunkti toimimise aluseks oleva kokkuleppe.
2. Poolte kohustused
2.1. Ministeerium kohustub:
2.1.1. tagama kontaktpunkti tegevuse kaasrahastamise riigieelarve vahenditest vastavalt Euroopa
Komisjoniga sõlmitud toetuslepingu eelarve jaotusele, kus üheks lepingu partneriks on
Eesti Filmi Instituut. Kaasrahastamine sätestatakse eraldi tegevustoetuse lepinguga igal
aastal;
2.1.2. kinnitama kontaktpunkti koostatud ja hiljemalt 15. novembriks esitatud järgmise aasta
tegevuskava ja eelarve eelnõu vastavalt Euroopa Komisjoni pool esitatud ””Loov Euroopa“
kontaktpunktide toetuse taotlemise juhendmaterjalis“ (edaspidi juhendmaterjal) toodud
tingimustele, või esitama 14 päeva jooksul tegevuskava ja eelarve eelnõu esitamise hetkest
põhjendatud pretensioonid kõnealuste dokumentide sisu osas. Juhendmaterjal aastateks
2021-2022 on käesoleva lepingu lisa 1.
2.1.3. eraldama kontaktpunktile lepingu punktis 2.1.1 nimetatud riigieelarvelised kaasrahastamise
vahendid vastavalt kontaktpunktiga sõlmitud tegevustoetuslepingule hiljemalt 10.
veebruaril ja EL toetussummast 80% hiljemalt 30. aprillil, tingimusel, et EL toetus on
laekunud ministeeriumi arveldusarvele. Ülejäänud 20% EL toetusest kantakse üle pärast
tegevus – ja eelarve täitmise aruande (edaspidi aruanne) aktsepteerimist agentuuri poolt
elektroonses taotluste süsteemis ning vastava summa laekumist ministeeriumi
arveldusarvele.
2.1.4. kinnitama kontaktpunkti koostatud ja hiljemalt 31. jaanuariks esitatud aruande
riigieelarveliste vahendite kasutamise kohta, või esitama 14 päeva jooksul aruande
esitamisest põhjendatud pretensioonid kõnealuse dokumendi sisu osas.
2.2. Kontaktpunkt kohustub:
2.2.1. Tagama kontaktpunkti töö programmi kestuse ajal 2021-2027, keskendudes programmi
MEDIA alaprogrammile ja sektoriülesele alaprogrammile ning programmi
kommunikatsioonitegevustele laiemalt;
2.2.2. tagama, et kontaktpunkti töötaja(d) omaksid väga head ülevaadet programmi meetmetega
kaetud kultuurivaldkondadest Eestis; omama ürituste korraldamise kogemust; omama
kogemust avalike suhete alal, omama head ülevaadet EL institutsioonidest ja poliitikatest;
Allkirjastatud digitaalselt
omama piisavat võõrkeelteoskust nii kõnes kui kirjas, et mõista võõrkeelseid dokumente ja
suuta neid ümber panna eesti keelde ning suhelda partneritega nii teistes Euroopa riikides
kui EL institutsioonides; olema võimeline töötama IT-töövahenditega;
2.2.3. tagama sobilike ruumide olemasolu, kus kohtuda programmist huvitatutega ning mis
oleksid tähistatud programmi logoga; tagama asjakohase arvuti riist- ja tarkvara olemasolu,
kusjuures kasutatav tarkvara peab ühilduma agentuuris ja Euroopa Komisjonis kasutusel
oleva tarkvaraga (MS Office); tagama muude vajalike bürootarvete olemasolu;
2.2.4. lähtuma kontaktpunkti töös Euroopa Komisjoni juhendmaterjalis toodud nõudmistest;
2.2.5. teavitama kontaktpunkti kaudu kõiki huvilisi Eestis programmis osalemise võimalustest
ning andma igakülgset infot, nõu ja abi eelistusteta kõigile programmis osaleda soovivatele
isikutele, samuti abistama koostööpartnerite leidmisel;
2.2.6. vältima huvide konflikti ja mitte osalema programmis taotlejana;
2.2.7. programmi tutvustamiseks kasutama erinevaid sobilikke võimalusi jõudmaks võimalikult
paljude potentsiaalsete programmis osalejateni, sh korraldama teabepäevi, workshop’e,
konverentse, tutvustama programmi ja selle tulemusi valdkondlikel üritustel ja meedias;
2.2.8. haldama programmi tutvustavat veebilehte, kus on pidevalt kättesaadav ajakohastatud info
programmi ja selles osalemise võimaluste kohta;
2.2.9. andma välja regulaarselt ilmuvat infokirja;
2.2.10. omama ja pidevalt uuendama kontaktide andmebaasi potentsiaalsete programmis
osalejate osas;
2.2.11. koostama programmi tutvustavaid infomaterjale, kusjuures kõik materjalid peavad
olema varustatud programmi logoga vastavalt Euroopa Komisjoni sätestatud
kommunikatsioonisuunistele;
2.2.12. olema kursis lisaks programmile ka teiste Euroopa Liidu toetusvõimalustega ning
samuti Eesti ja regionaalsete toetusprogrammidega, vahendama neid veebilehe kaudu ja
vajadusel suunama huvilisi sobiliku toetusmeetme juurde; omama aktiivseid kontakte
Euroopa Liidu teiste toetusmeetmete kontaktpunktidega Eestis;
2.2.13. tegema ministeeriumi ja Euroopa Komisjoni ning agentuuriga koostööd programmi
ja selle rakendamise tulemuste tutvustamisel Eestis ja andma vajadusel tagasisidet ning
infot kultuurivaldkonna toimimise kohta Eestis;
2.2.14. hoidma ministeeriumi pidevalt kursis kontaktpunkti tegevusega; jagama
ministeeriumiga ülevaateid ja infot koostatud infomaterjalidest, kas elektroonsel kujul või
paberkandjal;
2.2.15. pidama järjepidevalt statistikat kontaktide, päringute, ürituste, esinemiste jne osas;
2.2.16. esitama ministeeriumile kooskõlastamiseks kontaktpunkti järgneva aasta
tegevuskava ja eelarve eelnõu vastavalt juhendmaterjalis toodud nõudmistele hiljemalt 15.
novembriks ning ministeeriumi poolt põhjendatud pretensioonide esitamise korral
kõrvaldama puudused 14 päeva jooksul pretensiooni esitamisest alates;
2.2.17. esitama ministeeriumile aruande vastavalt juhendmaterjalis toodud nõudmistele
hiljemalt 31. jaanuariks ning ministeeriumi poolt põhjendatud pretensioonide esitamise
korral kõrvaldama puudused 14 päeva jooksul pretensiooni esitamisest alates;
2.2.18. teavitama viivitamatult ministeeriumi mistahes asjaoludest, mis takistavad
kontaktpunktil täitmast oma ülesandeid käesolevas koostööleppes ja/või juhendmaterjalis
toodud mahus.
2.2.19. andma aru projekti tegevustest ja tulemustest Euroopa Komisjoni elektroonilises
toetuste süsteemis vastavalt sõlmitud toetuslepingus toodud tähtaegadele.
3. Lepingu jõustumine, muutmine ja lõppemine
3.1. Leping jõustub poolte poolt allakirjutamise hetkest ning kehtib kuni 31. detsember 2027.
Allkirjastatud digitaalselt
3.2. Lepingut võib muuta poolte kirjaliku kokkuleppega, mis vormistatakse lepingu lahutamatu
lisana. Lepingu muudatused jõustuvad, kui pooled on lisale alla kirjutanud või poolte
määratud tähtajal.
3.3. Juhul, kui üks pooltest lepingut rikub ja ei lõpeta rikkumist ega kõrvalda rikkumisest
tekkinud kahjusid teise poole poolt määratud mõistliku tähtaja jooksul, võib lepingu
rikkumise lõpetamist nõudev pool lepingu ennetähtaegselt etteteatamistähtajata üles öelda.
4. Muud tingimused
4.1. Lepingu täitmisel tekkivad vaidlused lahendatakse läbirääkimiste teel. Kokkuleppe
mittesaavutamisel lahendab vaidluse kohus. Lepingule kohaldatakse Eesti Vabariigi
õigusnorme.
4.2. Leping on koostatud kolmel leheküljel kahes eksemplaris, millest kummalegi poolele jääb
üks eksemplar.
Kultuuriministeerium Eesti Filmi Instituut
Registrikood: 70000941 Registrikood: 90000357
Aadress: Suur-Karja 23, Aadress: Uus 3
15076 Tallinn 10111 Tallinn
E-posti aadress:
[email protected] E-posti aadress:
[email protected]
(allkirjastatud digitaalselt) (allkirjastatud digitaalselt)
Tarvi Sits Edith Sepp
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