Regional Committee for Europe
Third special session
Virtual session, 15 May 2023
EUR/RCSS3/CONF./1 28 April 2023 | 230339 ORIGINAL: ENGLISH
Special rules and procedures
Draft decision
1. Following the formal request made through a joint letter of 20 April 2023, signed by 30 Member
States in the WHO European Region, the WHO Regional Director for Europe, in consultation with the
Executive President of the 72nd session of the WHO Regional Committee for Europe, convened a special
session of the Regional Committee pursuant to Rule 5 of the Rules of Procedure of the Regional Committee
for Europe.
2. The Thirtieth Standing Committee of the Regional Committee for Europe decided through a written
silent procedure that this special session would be held under a fully virtual format on Monday, 15 May 2023.
3. Special rules and procedures need to be put in place so that the Regional Committee can pursue its
work during a virtual session. This draft decision is intended to enable the Regional Committee to take a
decision in that regard at the start of its special session. The special rules and procedures to regulate the
conduct of the virtual special session of the Regional Committee are set out in the Annex to this
draft decision.
4. These special rules and procedures will supplement, clarify or amend the Rules of Procedure of the
Regional Committee for Europe, where needed.
5. This is the third time that a special session of the Regional Committee pursuant to Rule 5 of its Rules
of Procedure is convened. The first one was held on 21 May 1954 to establish the seat of the WHO Regional
Office for Europe. The second special session convened on 10 May 2022 to consider the health situation in
Ukraine and the wider consequences of the ongoing war on health matters in the Region and beyond.
ACTION BY THE REGIONAL COMMITTEE
In view of the foregoing, the Regional Committee,
(PP1) Agreeing with the recommendation of the Thirtieth Standing Committee of the Regional
Committee for Europe to hold this third special session of the Regional Committee (RCSS3) in a virtual
format, and having considered the report on special rules and procedures, 1
1
Document EUR/RCSS3/CONF./1.
EUR/RCSS3/CONF./1 page 2
(OP1) DECIDES to adopt the special rules and procedures set out in the Annex to this decision in
order to regulate the conduct of the virtual session of the Regional Committee, which is convened pursuant
to Rule 5 of its Rules of Procedure, and which opens on Monday, 15 May 2023 and closes no later than
Monday, 15 May 2023.
EUR/RCSS3/CONF./1 page 3
Annex. Special rules and procedures
to regulate the conduct of the virtual special session
of the WHO Regional Committee for Europe
Rules of Procedure of the Regional Committee for Europe
1. The Rules of Procedure of the Regional Committee for Europe shall continue to apply in full, except
to the extent that they are inconsistent with these special rules and procedures, in which case the Regional
Committee’s decision to adopt these special rules and procedures shall operate as a decision to suspend
the relevant Rules of Procedure to the extent necessary in accordance with Rule 48 of the Rules of
Procedure of the Regional Committee for Europe. 1
Attendance
2. Attendance by Members, 2 invited States that are not members of the Regional Committee, invited
representatives of the United Nations, specialized agencies and other regional international organizations,
and non-State actors in official relations with WHO or accredited by the Regional Committee shall be
through secured access to the videoconferencing platform that has been identified for this session,
allowing representatives to hear other participants and to address the meeting remotely.
Credentials
3. In accordance with Rule 3 of the Rules of Procedure, the names of Members’ representatives, in the
form of credentials, shall be communicated electronically to the WHO Regional Director for Europe before
the opening date of the special session of the Regional Committee.
4. In accordance with Rule 14.2.10 (h) of the Rules of Procedure, a subdivision of three members of the
Standing Committee of the Regional Committee for Europe shall assess, before the opening of the special
session, whether the credentials of Members are in conformity with the requirements of the Rules of
Procedure, and shall report to the Regional Committee accordingly during the opening meeting with a view
to the Regional Committee making a decision thereon. The subdivision will assess whether credentials
received after the opening meeting are in conformity with the requirements of the Rules of Procedure and
will report immediately to the Regional Committee.
Public nature of the meetings
5. Consistent with Rule 6 of the Rules of Procedure of the Regional Committee for Europe, the virtual
session of the Regional Committee shall be held in public. In line with usual practice it will be broadcast on
the WHO Regional Office for Europe (WHO/Europe) website.
Officers of the Regional Committee
6. In accordance with Rule 10 of the Rules of Procedure of the Regional Committee for Europe, the
officers and rapporteur elected by the Regional Committee for Europe at its 72nd session will hold office
for this special session of the Regional Committee, if available.
1
This will affect notably the relevant provisions of the following Rules of Procedure of the Regional Committee for
Europe: Rule 41 (voting by show of hands).
2
As per Rule 1 of the Rules of Procedure of the Regional Committee for Europe, the term “Members” includes
Member States and Associate Members in the WHO European Region.
EUR/RCSS3/CONF./1 page 4
Quorum
7. It is understood that virtual attendance of Members shall be taken into account when calculating the
presence of a quorum in accordance with Rule 22 of the Rules of Procedure.
Addressing the Regional Committee
8. During the virtual special session, only Members shall be provided with the opportunity to take the
floor. Individual statements will be limited to three minutes. Group statements will be limited to five
minutes. Delegates wishing to take the floor should signal their wish to speak. Prerecorded video
statements will not be allowed.
9. Members, invited States that are not members of the Regional Committee, invited representatives of
the United Nations, specialized agencies and other regional international organizations, and non-State
actors in official relations with WHO or accredited by the Regional Committee shall have the opportunity to
submit written statements of no more than 600 words in one of the working languages of the Regional
Committee for posting on the WHO/Europe website under the related agenda item. A written statement
may be submitted in lieu of an oral intervention or to complement it.
10. Any such written statements, with the exception of those submitted in the exercise of a right of
reply, may be submitted until the closure of the special session of the Regional Committee and shall remain
posted on the WHO/Europe website in the language of submission until the adoption of the report of the
special session. The content of the written statements will be summarized/reflected, in accordance with
the usual practice, in the report of the special session.
11. Member States may provide translations of their submitted written statements into one or more of the
working languages of the Regional Committee, if they so wish. Such translations shall be posted alongside the
submitted written statement and shall be clearly marked with the words “unofficial translation”.
12. Consistent with Rule 25 and Rule 26 bis, any Member wishing to raise a point of order or exercise a
right of reply in relation to an oral statement made at the Regional Committee should signal its intention to
do so. It is understood that, in accordance with well established practice, any right of reply to such a
statement shall be exercised at the end of the meeting.
13. Any Member wishing to exercise a right of reply in relation to a written statement should do so in
writing as soon as possible and, in any case, no later than five working days after the closure of the relevant
virtual session. Any Member wishing to exercise a right of reply in relation to a written statement
submitted in reply to its previous written statement should do so in writing as soon as possible and, in any
case, no later than five working days after the posting of the statement in reply. Any Member wishing to
exercise a further right of reply in relation to a written statement submitted in reply to its previous written
statement should do so in writing as soon as possible and, in any case, no later than five working days after
the posting of the statement in reply. Written statements submitted in the exercise of a right of reply shall
remain posted on the WHO/Europe website in the language of submission until the adoption of the report
of the session. The content of statements thus submitted will be summarized/reflected, in accordance with
the usual practice, in the report of the special session.
Decision-making
14. All decisions of the Regional Committee taken during its special session should, as far as possible, be
taken by consensus.
15. In the event that a vote is required, voting shall take place by show of hand, except if any
representative would request a roll-call. Members shall be invited by the presiding officer to use the “raise
hand” feature of the videoconferencing platform that was identified for this session.
EUR/RCSS3/CONF./1 page 5
16. In the event that a roll-call is requested, should any delegate fail to cast a vote for any reason, that
delegate shall be called upon a second time after the conclusion of the initial roll-call. Should the delegate
fail to cast a vote on the second roll-call, the delegation shall be recorded as absent.
17. Brief statements consisting of explanations of vote may, if not made orally, be submitted in writing
no later than three working days following the closure of the virtual special session. The content of the
statements consisting of the explanations of vote will be summarized/reflected, in accordance with the
usual practice, in the report of the special session.
= = =
Saatja: EURO Governance <
[email protected]>
Saadetud: 02.05.2023 09:48
Adressaat: EURO Governance <
[email protected]>
Teema: WHOEURO: Silent procedure for adoption of the draft decision on
special rules and procedures for RCSS3
To the Member States of the WHO European Region
Dear Sir or Madam,
In view of the upcoming special session of the Regional Committee
(RCSS3), and following the decision by the Thirtieth Standing Committee
of the Regional Committee to hold RCSS3 on 15 May 2023 under a virtual
format, please find enclosed draft special rules and procedure to secure
a smooth running of the special session. This draft decision, which was
developed in close consultation with the WHO Legal Counsel¡¯s Office, has
been reviewed and agreed by the members of the Standing Committee of the
Regional Committee for Europe through its subsidiary subgroup on
WHO/Europe¡¯s governance.
In order to secure a smooth adoption at the start of the session, we
invite Member States to raise any issues or concerns in advance of the
start of the session.
In the absence of any reactions by Wednesday 10 May 2023 close of
business, the draft decision will be considered to be ready for adoption
by consensus at the start of the session on Monday 15 May 2023.
Thank you for your kind consideration!
Yours sincerely,
Regional Governance and Languages Unit
Executive Director¡¯s DivisionWHO Regional Office for Europe Marmorvej
51, DK-2100 Copenhagen Ø, DenmarkT: +45 45 33 68 51
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Objet : OMS/Europe : proc¨¦dure d¡¯approbation tacite pour l¡¯adoption du
projet de d¨¦cision relatif aux proc¨¦dures et r¨¨glements sp¨¦ciaux de
la troisi¨¨me session extraordinaire du Comit¨¦ r¨¦gional de l¡¯OMS pour
l¡¯Europe
À l¡¯attention des États membres de la R¨¦gion europ¨¦enne de l¡¯OMS
Madame, Monsieur,
En vue de la prochaine session extraordinaire du Comit¨¦ r¨¦gional de
l¡¯OMS pour l¡¯Europe, et suite ¨¤ la d¨¦cision du Trenti¨¨me Comit¨¦
permanent du Comit¨¦ r¨¦gional de l¡¯Europe de tenir ladite session le 15
mai 2023 sous un format virtuel, veuillez trouver ci-joint un projet de
d¨¦cision relatif aux proc¨¦dures et r¨¨glements sp¨¦ciaux afin de
garantir le bon d¨¦roulement de cette session. Ce projet de d¨¦cision,
qui a ¨¦t¨¦ ¨¦labor¨¦ en ¨¦troite consultation avec le Bureau du
Conseiller juridique de l¡¯OMS, a ¨¦t¨¦ examin¨¦ et approuv¨¦ par les
membres du Comit¨¦ permanent du Comit¨¦ r¨¦gional de l¡¯Europe par
l¡¯interm¨¦diaire de son sous-groupe subsidiaire sur la gouvernance de
l¡¯OMS/Europe.
Afin de garantir une adoption sans heurts au d¨¦but de la session, nous
invitons les États membres ¨¤ nous faire part de toute question ou
pr¨¦occupation avant le d¨¦but de la session.
En l¡¯absence de r¨¦ponses avant le mercredi 10 mai 2023 (fin de
journ¨¦e), le projet de d¨¦cision sera consid¨¦r¨¦ comme pr¨ºt ¨¤ ¨ºtre
adopt¨¦ par consensus au d¨¦but de la session, le lundi 15 mai 2023.
Merci pour votre aimable attention.
Nous vous prions d¡¯agr¨¦er, Madame, Monsieur, l¡¯expression de notre
tr¨¨s haute consid¨¦ration.
Unit¨¦ Gouvernance r¨¦gionale et langues
Division du directeur ex¨¦cutifBureau r¨¦gional de l¡¯OMS pour
l¡¯Europe Marmorvej 51, DK-2100 Copenhague Ø, DanemarkT¨¦l. : +45 45
33 68 51
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Betreff: WHO/Europa: Vereinfachtes schriftliches Verfahren zur Annahme
des Beschlussentwurfs zu den besonderen Regeln und Verfahren f¨¹r die
RCSS3
An die Mitgliedstaaten in der Europäischen Region der WHO
Sehr geehrte Damen und Herren,
angesichts der bevorstehenden außerordentlichen Tagung des
Regionalkomitees (RCSS3) und nach der Entscheidung des Dreißigsten
Ständigen Ausschusses des Regionalkomitees, die RCSS3 am 15. Mai 2023 in
Hybrid-Form abzuhalten, erhalten Sie anbei einen Entwurf der besonderen
Regeln und Verfahren, die einen reibungslosen Ablauf der Tagung
gewährleisten sollen. Dieser Beschlussentwurf, der in enger Abstimmung
mit der Rechtsabteilung der WHO ausgearbeitet wurde, ist von den
Mitgliedern des Ständigen Ausschusses des Regionalkomitees f¨¹r Europa
durch dessen Arbeitsgruppe f¨¹r F¨¹hrungsfragen bei WHO/Europa gepr¨¹ft
und gebilligt worden.
Um zu Beginn der Tagung eine reibungslose Annahme dieses Beschlusses
sicherzustellen, bitten wir alle Mitgliedstaaten, Einwände oder Bedenken
schon vor Beginn der Tagung zu äußern.
Sollten bis B¨¹roschluss am 10. Mai 2023 keine Reaktionen eingegangen
sein, gilt der Beschlussentwurf als reif f¨¹r die einvernehmliche Annahme
zu Beginn der Tagung am 15. Mai 2023.
Vielen Dank f¨¹r Ihr Verständnis.
Mit vorz¨¹glicher Hochachtung
Das Team des Referats Leitende Organe und Sprachendienst
Abteilung des ExekutivdirektorsWHO-Regionalb¨¹ro f¨¹r Europa Marmorvej
51, DK-2100 Kopenhagen Ø, DänemarkTel.: +45 45 33 68 51
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§Ò§ð§â§à §£§°§© Marmorvej 51, DK-2100 Copenhagen Ø, Denmark§´§Ö§Ý.:
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