IHB File No. S1/6000/2017
CONFERENCE CIRCULAR LETTER No. 4
03 May 2016
XIXth INTERNATIONAL HYDROGRAPHIC CONFERENCE /
1st SESSION OF THE IHO ASSEMBLY
Monaco, 24-28 April 2017
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SHIPS’ VISITS AND RECEPTIONS
Reference: Conference Circular Letter No.1 dated 21 April 2016 - Announcement and General
Arrangements
Dear Hydrographer,
Ships' Visits
1. A regular feature of International Hydrographic Conferences is the opportunity offered to Member
States for their survey vessels to berth in Monaco (Port Hercule) during the Conference period and to
offer Conference delegates the chance to visit these ships. Member States are therefore invited to
consider sending a hydrographic ship to the Port of Monaco during the XIXth International
Hydrographic Conference / 1st Session of the IHO Assembly in April 2017.
2. Member States that intend to send a ship to Monaco during the Conference / Assembly period are
kindly requested to inform the Directing Committee as soon as possible, and no later than 01 November
2016, so that advance notice for the allocation of suitable berths or moorings can be forwarded to the
Monaco Port Authorities, noting that Port Hercule is frequently congested. Member States must also
make a formal application through diplomatic channels to the Monaco Government for their ship to visit.
Receptions
3. Advance notice is also required if any Member State wishes to organise and host a reception or
similar social event during the Conference / Assembly week. It is expected that there will be an evening
reception hosted by the Directing Committee, and possibly two others, subject to confirmation (Monaco
Government and Industry Exhibitors). Therefore, the number of evenings available for other receptions
may be limited. Member States may also wish to consider co-hosting receptions, as has occurred in the
past, particularly in the case of those Member States nominating candidates for election.
4. The reception hosted by the Directing Committee will take place at the end of the week, so as to
leave as many other opportunities as possible available. Member States should note that any requests to
organise and hold receptions will be considered on a “first come - first served” basis in view of the
relatively small number of opportunities available for such receptions. The IHB terrace can be used by
any Member State wishing to host a reception during the Conference week, noting that its current
capacity is limited to 100 guests. The IHB Conference Room is another alternative should the terrace be
too small or the weather conditions not be favourable. Invitations to attend hosted receptions should be
printed and distributed by the Member State concerned.
5. The Directing Committee remains at the disposal of Member States for any supplementary
information that they may require.
On behalf of the Directing Committee,
Yours sincerely,
Robert WARD
President
Signe Paevere
From: REG <
[email protected]>
Sent: Wednesday, May 4, 2016 10:28 AM
To: 'Arg'; 'Aus'; 'Bahrain'; 'Bang'; 'Belg'; 'Brazil'; 'Brunei'; 'Canada'; 'Chile'; 'China';
'Croatia'; 'Cuba'; 'Cyp'; 'Den'; 'DomRep'; 'DPRK'; 'Egypt-ENHD'; VA_hnt; 'Fiji';
'Finland'; 'France'; 'Georgia'; 'Ger'; 'Greece'; 'Guat'; 'Iceland'; 'India'; 'Indonesia'; 'Iran';
'Ireland'; 'Italy'; 'Jamaica'; 'Japan'; 'Korea'; 'Kuw'; 'Latvia'; 'Malays'; 'Mauritius';
'Montenegro'; 'Moz'; 'Mozambique'; 'Myan'; 'Nether'; 'Nigeria'; 'Norway'; 'NZ';
'Oman'; 'Pak'; 'Philip'; 'PNG'; 'Poland'; 'Port'; 'Qatar'; 'Rom'; 'Russia'; 'S Africa'; 'SA';
'Sing'; 'SL'; 'Slo'; 'Suriname'; 'Sweden'; 'Syria'; 'Thailand'; 'Tonga'; 'TT'; 'Turk'; 'UAE';
'UK'; 'Ukraine'; 'Urug'; 'USNOAA'; 'Ven'; 'Vietnam'
Cc: 'Argentina'; 'Australia'; 'Bahrain'; 'Banglasedh2'; 'Belgium'; 'Belgium'; 'Belgium';
'Belgium'; 'Belgium'; 'Brazil'; 'Brunei'; 'Canada'; 'Chile'; 'China'; 'Croatia'; 'Croatia';
'Cuba'; 'Denmark'; 'Denmark'; 'DPRK'; Tõnis Siilanarusk; 'Fiji'; 'France'; 'Germany';
'Germany'; 'Greece'; 'Iceland'; 'India'; 'India'; 'Iran'; 'Iran'; 'Iran'; 'Iran'; 'Ireland'; 'Italy';
'Malaysia'; 'Mauritius'; 'Mauritius'; 'Mozambique'; 'Myanmar'; 'Myanmar'; 'Portugal';
'Portugal'; 'SaudiArabia'; 'Slovenia'; 'SriLanka'; 'Suriname'; 'Suriname'; 'Sweden';
'Thailand'; 'Thailand'; 'Tonga'; 'Trinidad'; 'Tunisia'; 'Tunisia'; 'UAE'; 'Ukraine';
'USNAVY'; 'USNOAA'; 'USNOAA'; 'USNOAA'; 'USNOAA'; 'Vietnam'; 'Vietnam2';
'Vietnam3'; 'Vietnam3'; 'Astrid.Kalvik'; 'C Andreasen'; 'Celine Buisson Rosvold'; 'ECC';
'eva.hegland'; 'hs-varna'; 'ilda.becirovic'; 'info'; 'inst.cartograf'; 'J Lowell NGA'; 'J
Rogers NGA'; 'jacek.jagodzinski'; 'K Alexander NGA'; 'Minika Bjorge'; 'P Doherty
NGA'; 'solvi.tunge'; 'stig.osaland'; 'svein.skjaeveland'; 'tonje.mevatne'; 'tore.halset'
Subject: CCL 4/2016 - Deadline 1 Nov 2016
Attachments: CCL04.docx
Dear Hydrographer,
Please find attached herewith :
CCL 4/2016 : XIXth INTERNATIONAL HYDROGRAPHIC CONFERENCE / 1st SESSION OF THE IHO
ASSEMBLY
Monaco, 24-28 April 2017
SHIPS’ VISITS AND RECEPTIONS
Yours sincerely,
IHB
M.MOLLET
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