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UPU International Bureau – Union member countries Weltpoststrasse 4 3015 BERNE  Governmental authorities SWITZERLAND  Regulators T +41 31 350 31 11 F +41 31 350 31 10 – Designated operators www.upu.int – Restricted unions Contact: Mr Abdellatif Meskine T +41 31 350 31 70 Berne, 3 November 2021 [email protected] Reference: 0405(DIRCAB.CAB)1138 Subject: List of addresses, heads and senior officials of postal entities – Official launch of the appli- cation Dear Sir/Madam, The UPU International Bureau has developed a new application for the list of addresses, heads and senior officials of postal entities (LAHSO). This new application will be officially launched on Wednesday, 10 November 2021 at 12.00 (CET). The new application will be more dynamic and user friendly, making it easier for individuals who have been designated and accredited by their authorities to input and retrieve data. Indeed, the system relies on the assistance and engagement of the LAHSO contact points designated for each country. A. Contact points and deputies 1 Roles The International Bureau has collected the LAHSO contact points and deputies for each authority within each UPU member country. These individuals are responsible for ensuring that any changes to addresses, persons responsible, contact details, etc., are reflected in LAHSO. Contact points and their deputies are the only indi- viduals authorized to input such changes in the provided interface, and will ensure that the published infor- mation is correct and up to date. 2 Form to be completed The International Bureau is still waiting for contact point forms from some countries. Governmental authorities, regulators and designated operators are invited to complete this form to designate their contact points if they have not already done so. / Annex 1 contains practical information related to use of this form. 3 Notification or change of contact point and/or deputy To designate or change their contact points, the authorities of UPU member countries are invited to complete / the form provided in Annex 2. This form is available in English and French only and can be downloaded from the UPU website (www.upu.int/en/Members-Centre/List-of-addresses). These forms, duly completed and  2 signed by the Head of International Relations or the Director/Secretary General of the authority concerned, are to be sent back to the International Bureau, preferably by e-mail ([email protected]). At this stage, the restricted unions are asked not to submit the contact point form, but rather to continue to send any updates concerning their organization to [email protected]. They are asked to indicate the changes using highlighting or the track changes function, so that the International Bureau team can make the necessary updates on their behalf in LAHSO. B. Official notification concerning authorities and high-level positions An official notification letter addressed to the Director General of the UPU International Bureau is required for any changes involving the name of the authority or high-level positions. Such positions include the following: Minister, Deputy Minister, Secretary of State, Under-Secretary of State, Permanent Secretary/Secretary General, Deputy Permanent Secretary/Secretary General, Chair of the Regulatory Board, Chair of the Board of Directors, Chief Executive Officer, Director General, Assistant Director General, and Deputy Director General. The official notification letter must be sent by the contact point or by a senior official on the list of addresses of the authority in question. The letter must include the date(s) of the change(s) and be sent to the following e-mail addresses: [email protected] and [email protected]. The letter may also be sent via post to: UPU International Bureau Weltpoststrasse 4 3015 BERNE SWITZERLAND Without official notification, any such changes cannot be made in the system. C. Consultation of the address list The UPU International Bureau has ensured that contact points and their deputies have access to the address list, as well as any individuals who had access to the former list and who have connected in recent months. Access is given to postal entity staff and not to external stakeholders. Contact points and their deputies can request access for additional staff members. Such requests should be sent to [email protected], indicating the full name, title and e-mail address of the individual concerned. D. Access to the LAHSO application The LAHSO application is available at lahso.upu.int and is compatible with the Google Chrome and Mozilla Firefox web browsers. Users can access LAHSO through the account they use to log in to the UPU website. Special access rights have been given to authorized individuals (contact points and their deputies) to allow them to perform updates in addition to simply viewing the list. Therefore, registration on the UPU website is necessary to access the database. For anyone who is not yet a registered user, a short guide on how to register for a UPU account (user name and password) is available on the UPU website at www.upu.int/en/Contact-us/IT-support. As of 11 November 2021, it will no longer be possible to consult the previous version of the address list, and access rights for that list will no longer be valid.  3 E. Guides Two user guides have been prepared for the new application: – Operational Data Editor Guide – for contact points and their deputies; – Report Viewer Guide – for individuals with consultation rights only. These two guides are available online: lahso.upu.int/help/Content/Home.htm. F. Contacts For any questions or issues: – of a technical nature, requests should be sent to the support platform at support.upu.int (more infor- mation about this platform is available at www.upu.int/en/Contact-us/IT-support); – concerning content and use, requests should be sent to [email protected]. I wish to thank all UPU member countries and the restricted unions for their commitment to the UPU, and in particular for their efforts to ensure the success of this new address list system. Yours faithfully, (Signed) Pascal Clivaz Deputy Director General Saatja: "UPU.Address.List" <[email protected]> Saaja: "info.mkm, Regionaal- ja Põllumajandusministeerium" <[email protected]> Teema: RE: Notification Letter Kuupäev: 2023-07-07 06:26 Dear Sir/Madam, The UPU International Bureau acknowledges with thanks receipt of the notification letter information about another Ministry in charge of Postal affairs as well as of the Minister in charge. We are pleased to inform you that this information has been added into the list of address system (LAHSO). However, the former persons mentioned into LAHSO from the Ministry previously in charge remain published into LAHSO and are Mr Laas and Ms Reilent who are the LAHSO points of contact for the Governmental authority of Estonia. It would be possible to remove them only once a new form for the designation of the LAHSO points of contact will be dully filled and submitted with designated staff from the current Ministry in charge. We send you herewith the form to fill as well as the LAHSO letter with useful information such as the role of the LAHSO points of contact. We look forward to hearing from you and we remain, Yours faithfully, LAHSO Team De : [email protected] <[email protected]> Envoyé : mardi, 4 juillet 2023 09:40 À : CA.Secretariat <[email protected]>; UPU.Address.List <[email protected]>; DGoffice <[email protected]>; Cerp secretariat <[email protected]>; Regionaal- ja Põllumajandusministeerium <[email protected]> Objet : Notification Letter Tere! Teile on saadetud dokumendihaldussüsteemi Delta kaudu dokument. Pealkiri: Notification Letter Registreerimise kuupäev: 04.07.2023 Registreerimise number: 14-4/2023/3543-1. Majandus- ja Kommunikatsiooniministeerium Suur-Ameerika 1 10122 Tallinn 625 6342 [email protected] <mailto:[email protected]> <http://www.mkm.ee> http://www.mkm.ee English text on page 2 Liste des adresses, des chefs et des fonctionnaires supérieurs des entités postales (LAHSO) Formulaire point de contact et suppléant Informations pratiques Madame, Monsieur, En référence aux communications du Bureau international 0405(DIRCAB.CAB)1053 du 8 mai 2019, 0405(DIRCAB.CAB)1002 du 14 janvier 2020 concernant les coordonnées des points de contact et de leurs suppléants devant être ajoutées à l’application relative à la Liste des adresses, des chefs et des fonctionnaires supérieurs des entités postales (LAHSO). À ce jour, le Bureau international n’a pas encore reçu les formules désignant les points de contact. Il convient de rappeler que les points de contact et leurs suppléants seront chargés de collecter en interne les données à mettre à jour concernant leurs autorités respectives, de saisir et de valider ces changements dans l’interface prévue à cet effet et de veiller à tenir à jour les données publiées. De plus amples informations sont disponibles sur le site Internet de l’Union postale universelle au lien suivant : https://www.upu.int/fr/Espace-membres/Liste-des-adresses Veuillez prendre note des éléments ci-après concernant les formulaires en question: 1 o Un formulaire doit être rempli pour chaque autorité (c’est-à-dire un formulaire pour l’autorité gouvernementale, un pour le régulateur, si existant, et un pour l’opérateur désigné). 2 o Les formulaires doivent être dûment remplis (coordonnées du point de contact et du suppléant, nom du signataire, signature et date) et porter le cachet de l’autorité concernée. 3 o Une seule adresse électronique doit être fournie pour le point de contact. L’adresse email du suppléant peut être différente. 4 o Les formulaires complétés doivent être envoyés à l’adresse [email protected] . Vous trouverez ci-joint les modèles de formulaires à remplir. Nous souhaitons souligner que cette nouvelle application revêt une grande importance et sera utile à tous les Pays-membres de l’UPU. Le succès de ce nouvel outil de travail repose sur la participation de chaque autorité. Nous restons à votre disposition pour toute demande de clarification et espérons recevoir les formulaires dûment remplis dans les meilleurs délais. Veuillez agréer, Madame, Monsieur, l’assurance de ma haute considération. ************************ List of addresses, heads and senior officials of postal entities (LAHSO) Point of contact and deputy’s form Practical information Dear Sir/Madam, Reference is made to the communications of the International Bureau of 8 May 2019 (ref. 0405(DIRCAB.CAB)1053), 14 January 2020 (ref. 0405(DIRCAB.CAB)1002) and 10 August 2020 concerning points of contact and deputies for the new list of addresses of heads and senior officials of postal entities (LAHSO) application. To date, the International Bureau has not yet received the forms designating the points of contact. As a reminder, the points of contact and their deputies will be responsible for collating any updates to be made with regard to their respective authorities, entering and validating those changes in the interface provided, and ensuring that the published information remains up to date. Additional information is provided under the following link: https://www.upu.int/en/Members-Centre/List-of-addresses Please note the following with regard to the required forms: One form should be completed per authority (i.e. one for the governmental authority, one for the regulator, if any, and one for the designated operator); Forms should be duly completed (details of point of contact and deputy + name of signatory + signature + date) and stamped by the relevant authority; A single e-mail address must be provided for the contact point. The e-mail address of the deputy can be different. Forms should be returned to [email protected] . Please find attached the template forms for completion. We wish to emphasize that this new application is of great importance and will be useful for all UPU member countries. The success of this new working tool is dependent on the participation of each and every authority. We remain at your disposal if any clarification is needed, and we look forward to receiving the completed forms at your earliest convenience. Yours faithfully, Liste des adresses, des chefs et des fonctionnaires supérieurs des entités postales (LAHSO) – Points de contact Pays-membre: Autorité représentée Autorité gouvernementale Régulateur Opérateur désigné Nom de l’autorité (ministère, régulateur, opérateur désigné, etc.) 1. Point focal Nom(s) Prénom(s) M me M. Fonction/titre Adresse Pays Téléphone Télécopie Adresse électronique (dans les cas où il y a plusieurs adresses électroniques , merci d’indiquer uniquement l’adresse professionnelle) 2 . Suppléant Nom (s) Prénom(s) M me M. Fonction/titre Adresse Pays Téléphone Télécopie Adresse électronique (dans les cas où il y a plusieurs adresses électroniques , merci d’indiquer uniquement l’adresse professionnelle) 3 . Signataire de la présente formule Nom(s) Prénom(s) M me M. Fonction/titre Adresse Pays Téléphone Télécopie Adresse électronique (dans les cas où il y a plusieurs adresses électroniques , merci d’indiquer uniquement l’adresse professionnelle) Lieu et date Signature Cachet de l ’ autorité compétente Merci de bien vouloir renvoyer cette formule par télécopie ou par courrier électronique au Bureau inte rnational le plus tôt possible de préférence par courrier électronique à l’adresse [email protected] ou à : Direction du Cabinet Liste des adresses Union postale universelle Case postale 312 3000 BERNE 15 SUISSE Télécopie: (+ 41 31) 350 35 00