Kiri

H. E. Mr. Tiit Riisalo Minister of Economic Affairs and IT Republic of Estonia Tallinn Tallinn, July 21 s t. 2023 Your Excellency, I have the honour to enclose herewith copy of the letter that the Minister of Transport, Mobility and Urban Agenda of Spain, H. E. Ms . Raquel Sánchez Jiménez, has asked me to convey to you . I remain faithfully yours, , Guillermo Corral van Damme Ambassador of Spain Practical information note INFORMAL MEETING OF TRANSPORT MINISTERS PLACE BARCELONA DATE 21 AND 22 SEPTEMBER 2023 OFFICE FOR THE COORDINATION OF [email protected] THE SPANISH PRESIDENCY OF THE COUNCIL OF THE EUROPEAN UNION RETURN TO CONTENTS CONTENTS GENERAL INFORMATION 2 DEADLINES 3 LOCATION 3 PROGRAMME 5 VENUE 6 INTERPRETATION 7 DELEGATION 7 REGISTRATION AND ACCREDITATIONS 7 LIAISON OFFICERS 9 FLYOVER AND LANDING CLEARANCES FOR STATE AIRCRAFT 9 ARRIVALS AND DEPARTURES 9 TRANSPORTATION 9 ACCOMMODATION 10 HOTEL MAJESTIC 11 CATERING 11 BARCELONA | 21 SEPTEMBER 2023 11 BARCELONA | 22 SEPTEMBER 2023 12 SECURITY 12 GENERAL INFORMATION 12 USEFUL CONTACTS 12 INTERNET - WI-FI 13 FIRST AID AND MEDICAL ASSISTANCE 13 LOST AND FOUND 13 WEATHER CONDITIONS 13 SOCIAL MEDIA 13 LINKS OF INTEREST 13 PHOTOGRAPHS 14 SPANISH PRESIDENCY SUSTAINABILITY PLAN 14 PUNTO VIOLETA GUIDE 14 IN COLLABORATION WITH 15 1 RETURN TO CONTENTS GENERAL INFORMATION The Spanish Presidency of the Council of the European Union welcomes you to Barcelona for the Informal Meeting of Transport Ministers that will take place on 21 and 22 September. The Office for the Coordination of the Spanish Presidency of the Council of the European Union (OCPUE for its acronym in Spanish) is pleased to provide the following Practical Information Note (PIN) to assist delegations in preparing for the Council. Please note that this information may be subject to change. The Spanish Presidency will use the accreditation platform to share all kinds of updated information related to the meeting. This includes documentation from the Informal Ministerial Meeting (IMM), the programme and practical information. As soon as a new document or change is uploaded to the platform, the platform will automatically notify the delegation members by email. If you have any queries, you may contact [email protected]. 2 RETURN TO CONTENTS DEADLINES Date What must be done Where to go/Who to contact 17 August - Opening of the online accreditation [email protected] platform - Appoint the Delegation Accreditation Officer (DAO) to proceed with the accreditation 23 August Deadline for appointing the DAO from each country From 17 August to Registration of delegations Through the online accreditation platform. 6 September 6 September Deadline for accrediting the delegation 21 and 22 Informal Meeting of Transport [email protected] September Ministers LOCATION During the second half of 2023, the Spanish Presidency of the Council of the European Union has opted for a territorially structured presidency model, holding 24 Informal Ministerial Meetings (IMM), which will take place in cities in all the autonomous communities of Spain, to highlight the cultural richness and diversity of our country. Moreover, the Conference of Presidents of the European Parliament and the College of Commissioners’ trip in Madrid will be organised, as well as the Informal Meeting of Heads of State or Government in Granada. Alongside these meetings, other expert-level meetings and cultural activities will take place, meaning that more than 400 events are expected to take place within the framework of the Spanish Presidency. In this context, the Spanish Presidency has chosen the city of Barcelona, capital of the Autonomous Community of Catalonia, as the venue for the Informal Meeting of Transport Ministers, which will be held on 21 and 22 September. Barcelona is a cosmopolitan and open city, where social cohesion is a reality. Its urban layout includes both Roman remains and medieval quarters, from modernist buildings to the avant-garde of the 20th century. One of the most iconic areas of the city is its Gothic Quarter: a network of narrow streets and charming squares that reflect its medieval past with monuments such as the impressive Cathedral. The Catalan capital could not be understood without its 19th century Eixample (expansion district) or its most famous street, La Rambla: a showcase of flower stalls, street artists, and symbolic spaces such as the Gran Teatre Liceu and Mirador de Colom. As well as culture, where artists such as 3 RETURN TO CONTENTS Picasso, Miró, Tàpies and Gaudí have museums displaying their work, Barcelona is a city that overlooks the sea from the famous Barceloneta beach. The Informal Meeting of Transport Ministers will address the area of mobility. Barcelona is a crucial hub for international transport, both passenger and freight. It is very well connected with an extensive network of airports, railways, and buses; and Barcelona Airport is the second largest in Spain and the sixth largest in Europe in terms of passenger numbers. Its port is the third largest in the country, with a major role in the maritime traffic of freight. There is also an extensive network of railways connecting Barcelona with the rest of Spain, and it is a gateway to other European countries. Barcelona has also become an example of sustainable urban mobility. The city has made a great effort to improve its infrastructure and its range of mobility services, implementing a series of measures to reduce the environmental impact. Among others, these include the creation of an extensive network of efficient public transport, the promotion of cycling and an extensive network of cycle paths, as well as its commitment to electric and shared transport, the improvement of pedestrian infrastructure and a renewed urban design that implements the local and suburban economy. These initiatives have contributed to reducing traffic congestion and pollutant emissions, improving the quality of life of its inhabitants. They have also allowed citizens to have greater freedom of movement and access to transport, which contributes to equality. La Rambla de Barcelona La Sagrada Familia 4 RETURN TO CONTENTS PROGRAMME Thursday, Arrival of delegations at Barcelona-El Prat Airport and transfer to 21 September Hotel Majestic 16:30 Transfer from Hotel Majestic to the Port of Barcelona 17:00-18:30 Working visit to the Port of Barcelona and unofficial group photo 18:45-19:45 Visit to the Picasso Museum 19:45-19:55 Transfer of the Heads of Delegation to the Aeri del Port (Port of Barcelona Cable Car) 20:00-20:10 Ride on the Aeri del Port with arrival at Terraza Miramar* 20:10-22:00 Official dinner served by Celler de Can Roca 22:00 Transfer to Hotel Majestic Friday, 08:15 Arrival at Recinto Modernista de Sant Pau (Modernista Sant Pau 22 September Complex), doorstep and handshake 09:00 Family photo 09:30-11:30 First working session 11:30-12:00 Coffee break 12:00-13:30 Second working session 13:30-15:00 Informal lunch 15:00-15:45 Official press conference * The cable car is an aerial cabin suspended in the air that crosses the Port of Barcelona. Heads of Delegation who may suffer from vertigo are advised not to participate in this part of the programme. In this case, the Head of Delegation can join the collective transport offered to the delegates to make the transfer from the Picasso Museum to the dinner venue. 5 RETURN TO CONTENTS VENUE RECINTO MODERNISTA DE SANT PAU Address: C/ de St. Antoni Maria Claret, 167 Website: RECINTO MODERNISTA DE SANT PAU (https://santpaubarcelona.org/en/) After housing the facilities of the Hospital de la Santa Creu i Sant Pau for a century, following the transfer of healthcare activity to the new hospital, an ambitious restoration process has made it possible to recover the heritage and artistic value of the Recinto Modernista de Sant Pau, thanks to the work of architect Lluís Domènech i Montaner. Recinto Modernista de Sant Pau Plenary session The meeting will take place in the “Sala Hipòstil·la” room on the basement floor. 1+0 meeting format (only Heads of Delegation at the plenary session). Delegates’ lounge The venue has a specific working room for delegates: the “sala de 1902” room, located on the basement floor. Rooms for bilateral meetings The complex has certain spaces reserved for bilateral meetings of delegations. These may be reserved in advance by sending an email to: [email protected]. During the meeting, the rooms may be reserved through the Liaison Officers. Press centre The press area will be located in “salas 3 and 4.” Official press conference The official press conference will take place in the “sala Francesc Cambó” room on the 1st floor. 6 RETURN TO CONTENTS It is possible to reserve a room for a delegation’s press conference. This room may be reserved by sending an email to: [email protected]. INTERPRETATION The European Commission’s Directorate-General for Interpretation, SCIC, will provide simultaneous interpretation via interpretation booths. The language regime for the Informal Meeting will be 5/5, Spanish, English, French, German and Italian (ES, EN, FR, DE, IT). Please note that interpretation will not be provided during breaks between the sessions, during lunch, reception times and during the official dinner. No interpretation will be provided at the press appearances of the participating ministers either, apart from the Presidency’s press conference. To facilitate the proper interpretation of the interventions, please send any relevant meeting documents such as speeches or speaking points to this email address [email protected] at least one week before the date of the meeting. Please note that any additional accompanying interpreters must be registered as part of the official delegation to gain access to the meeting venue. Prior to the meeting, the interpreters may ask the organisers to send them the same preparatory information available to the SCIC. This request may be made by sending an email to [email protected]. DELEGATION The delegations of the Member States, the Commission delegation, the General Secretariat of the Council delegation and delegations from guest countries will be limited to the 1+2 format (Head of Delegation plus two accompanying participants, and a security officer if requested). These formats are fixed and no exception is allowed. If any official photographers or press secretaries from the delegation wish to have access to the meeting venue, they must be accredited as members of the delegation. The same applies to any additional interpreters. Should the Ambassador to Spain of a Member State or a guest country wish to attend the meeting, they must also be accredited as members of the delegation. REGISTRATION AND ACCREDITATIONS For security reasons, each delegate must have completed the registration and accreditation procedures to gain access to the meeting venue and the official dinner. This registration will be made through the online accreditation platform by the Delegation Accreditation Officer (DAO). All delegation-related information (including personal details, intolerances, accreditations, hotels, transportation, and security officers) may be processed via the platform. 7 RETURN TO CONTENTS OPENING AND CLOSING DATES OF THE ACCREDITATION PLATFORM The relevant Spanish Minister sends a formal letter of invitation to the Heads of Delegation, which includes a QR code providing access to this Practical Information Note enclosed. The accreditation platform will open five weeks before the IMM. At that time, all delegations must, first of all, appoint the DAO, as soon as possible, and communicate their details to the email address [email protected]. The accreditation platform will be open from 17 August to 6 September (it will close two weeks before the IMM). INSTRUCTIONS FOR THE ACCREDITATION OFFICER The DAO is responsible for the accreditation of all members of their delegation. Please register the DAO by sending their contact details (full name, phone number, and e-mail address) to [email protected] as soon as possible, but no later than 23 August. Once appointed, the DAO will receive a link to the accreditation platform to register their delegation. DAOs are kindly requested to register their delegation and provide all necessary travel information. The accreditation platform will be open until 6 September 2023. Please make sure to fill in the delegation’s details correctly before submitting the registration, as certain information (for example, the name of the delegate) will appear on the badge. If there are any questions regarding registration, please send an email to [email protected]. All personal information provided for accreditation will be processed in accordance with the EU General Data Protection Regulation (GDPR). TYPES OF ACCREDITATIONS Heads of Delegation will receive a lapel pin and other delegates will receive an accreditation badge (blue badge). All participants must always wear visibly a valid pin or badge, including during the dinner. Delegations will be given their pin and badges from their Liaison Officer (DLO) upon arrival. All badges are strictly personal and non-transferable. If you lose your pin or badge, you must immediately notify your Liaison Officer and the organisers by sending an email to [email protected]. ACCREDITATION ACCESS Pin Heads of Delegation Allows access to all areas Allows access to the delegates’ lounge, Blue badge Delegates and to the press meeting areas. 8 RETURN TO CONTENTS LIAISON OFFICERS A Liaison Officer (DLO) will be assigned to each delegation to assist and accompany the Head of Delegation and delegates throughout the meeting. The DLO will: - Serve as a point of contact between the delegation and the organisers. - Accompany and be available to the delegation, ensuring that the programme schedule is adhered to and that the delegation participates in the events. - Provide logistical assistance and administrative support at airports, train stations, accommodation and venues. - Provide and distribute accreditations upon arrival (pins and badges). - Reserve spaces and slots for bilateral meetings, if requested. DLOs will get in contact with embassies or delegations in Madrid a few days before the start of the IMM. If there are any questions regarding DLOs, please contact: [email protected]. FLYOVER AND LANDING CLEARANCES FOR STATE AIRCRAFT The Embassies of EU Member States in Madrid and of guest countries must send a Note Verbale to ask for flyover and landing clearance, as well as an EUDIC Form, to the Ministry of Foreign Affairs, European Union and Cooperation at the following email address: [email protected]. For countries holding Annual Diplomatic Clearance, simply tick section 5 (notification). Countries without annual diplomatic clearance for 2023 should tick section 4 (request) on the EUDIC Form, and they will receive a code for the specific flight. ARRIVALS AND DEPARTURES Delegations must indicate the place and time of arrival to and departure from Barcelona through the accreditation platform. Delegates who are not travelling with the Head of Delegation will not be greeted or sent off by the liaison officers. TRANSPORTATION The Spanish Presidency will provide collective transportation for the entire delegation (including security and liaison officers) exclusively for transfers between the different official venues within the programme, only on 21st and 22nd September. 9 RETURN TO CONTENTS Delegations are advised to make early arrangements for their flights to Spain. Once travel plans have been made, the places and times of arrival and departure must be indicated through the accreditation platform. The meeting venue and selected hotel are located in the city of Barcelona. The official airport of arrival and departure for the delegations is the Airport of Barcelona. The organisers will provide, as a courtesy, access to the Barcelona Airport’s authority lounge for the Head of Delegation and accompanying individuals only (if they travel together). Their use will be requested through the accreditation platform; it is not necessary to request this access by Note Verbale. They may be greeted by ambassadors or representatives accredited by their Embassies at the corresponding authority lounge. The person sent by the Embassy, as well as the car plate, must be communicated in advance via email address: [email protected]. At that time, they will also contact the Liaison Officer, who will assist them during the IMM. Access to the authority lounges in other Spanish airports for connecting flights with the official airport of arrival may be requested through the accreditation platform. It will only be granted for the head of the delegation and their accompanying delegates, provided that the delegations bear the cost of the corresponding handling service. It will not be necessary to send a verbal note to access these l0unges, but it will be necessary to upload the data on the platform. All Heads of Delegation arriving on the days of the meeting will be provided with transport from Barcelona Airport to the city centre, offered by the Spanish Presidency. This service will consist of a convoy formed by a representative vehicle for the Head of Delegation and a van for the rest of the delegation, with the corresponding security protection. The transfers take approximately 20 minutes. The Presidency does not offer transfer for delegates that arrive or leave in separate flights from their head of delegation. The organisers will also facilitate all internal transfers within the city of Barcelona that form part of the official programme of the IMM, by means of collective transportation. The delegation or members thereof who do not wish to use them must make their own arrangements to follow the programme. On the day the meeting ends, the organisers will facilitate the return of the delegations from the meeting venue to Barcelona Airport, with the same individual convoy arrangement as on arrival. ACCOMMODATION Delegations with a travel schedule other than that covered by the organisers should make their travel arrangements privately. The Spanish Presidency has reserved rooms for the Heads of Delegation and the delegates authorised to accompany them in the host cities. The Presidency will only cover the cost of accommodation, breakfast, and corresponding taxes for the night of 21 September for the Head of Delegation and one delegate (1+1). All other delegates are assigned a room to facilitate coordination and security during the meeting. The cost of these overnight stays will be paid for by the delegation itself. Additional expenses incurred by the Head of Delegation or any other member thereof that are not foreseen in the framework of official events (meals, drinks, minibar, etc.) will be borne by the delegation. 10 RETURN TO CONTENTS Accommodation is assigned and reserved through the online accreditation platform of the Spanish Presidency. The organisers strongly recommend staying at the hotels that will be assigned to you through the online accreditation platform of the Spanish Presidency. The reservations made through the platform are guaranteed. Should you opt for a different hotel, the organisers will not be able to provide you with transportation or security with respect to such accommodation. It shall be the responsibility of those who choose to stay at another hotel to make their way there, travel to the meeting point for the other delegations, make the reservation and check in, with no support from the Liaison Officer during this process. Delegations must request their accommodation reservations via the link to the online accreditation platform. During the IMM, the Heads of Delegation and delegates shall stay at Hotel Majestic. HOTEL MAJESTIC Hotel Majestic is located in a completely restored neoclassical building from 1918 on Passeig de Gràcia, 2 km from the Basílica de la Sagrada Familia. Hotel Majestic CATERING BARCELONA | 21 SEPTEMBER 2023 20:10 Official dinner served by Celler de Can Roca The Heads of Delegation shall dine at Terraza Miramar, served by one of the most renowned Catalan gastronomic restaurants. 11 RETURN TO CONTENTS Delegates shall dine in the Gaudí room at this same restaurant. BARCELONA | 22 SEPTEMBER 2023 13:30 Informal lunch in the “Sala Lluís Domènech i Montaner” room at the Recinto Modernista A joint lunch for the Heads of Delegation and delegates will be served in the “Sala Lluís Domènech i Montaner” room, located on the first floor of the Recinto Modernista. SECURITY The Presidency will provide security during the meeting through the National Police and the Guardia Civil, in addition to local and regional police, where appropriate. Security zones designated by Spanish authorities will only be accessible to accredited vehicles and accredited individuals wearing a valid pin or badge. For this reason, delegates and other accredited participants must always wear visibly a valid pin or badge. Heads of Delegation have the option to bring a security officer in addition to their delegation. This information must be provided upon accreditation, and the security service must register on the accreditation platform. Special authorisations for the use of weapons and radio frequencies for a security officer must be made by means of a Note Verbale addressed to the Ministry of Foreign Affairs, European Union and Cooperation (which may be sent in advance to the email address [email protected]). For any questions related to security, including requests to conduct a security visit to Spain ahead of the meeting, delegations should contact [email protected]. The entry of an EU citizen into Spanish territory shall be made with a valid and current passport or identity document in which the nationality of the holder is stated. Nationals of non-EU countries must be in possession of a valid and current passport or travel document proving their identity, which is deemed valid for this purpose by virtue of international conventions signed by Spain, and must not be subject to any express prohibitions. GENERAL INFORMATION Useful contacts OFFICE FOR THE COORDINATION OF THE SPANISH PRESIDENCY OF THE COUNCIL OF THE EU - OCPUE [email protected] MEDICAL EMERGENCY TELEPHONE NUMBER 112 NATIONAL POLICE 091 MUNICIPAL POLICE 092 12 RETURN TO CONTENTS Internet - Wi-Fi Wireless internet access is available throughout the meeting venue. First aid and medical assistance Each meeting venue will have a medical unit. At the time of accreditation, the platform will ask for relevant information on allergies, dietary restrictions and preferences of the Heads of Delegation and delegates, and voluntarily: blood group, mobility issues, medicinal allergies and pharmaceutical treatments. It is important that all this information is provided so that they may be addressed properly. Lost and found If you have lost or found an item, please contact the Liaison Officer. Please note that the organisers are not liable for personal injuries or loss or damage to the private property of registered delegates. All participants should make their own arrangements with respect to personal insurance for their items. Weather conditions Temperatures in Barcelona in September are expected to range between 16°C and 31°C. Social media All content from the Spanish presidency is available on social media: TWITTER @eu2023es INSTAGRAM www.instagram.com/eu2023es FACEBOOK www.facebook.com/eu2023es YOUTUBE www.youtube.com/@EU2023ES FLICKR www.flickr.com/photos/eu2023es/ LINKEDIN Spanish Presidency of the Council of the European Union www.linkedin.com/company/eu2023es Links of interest The website of the Spanish Presidency of the Council of the European Union 2023 www.eu2023.es contains information on all matters related to the Presidency and is available in Spanish, English, and French. 13 RETURN TO CONTENTS On the website www.lamoncloa.gob.es/lang/en, you can find all information regarding the current affairs of the Spanish Government. Photographs Photographs provided by TURESPAÑA (Turismo de España; www.spain.info/en) and by the establishments themselves. SPANISH PRESIDENCY SUSTAINABILITY PLAN The Organising Committee of the Spanish Presidency of the Council of the European Union has adopted this Plan to ensure that the Spanish Presidency is a sustainable Presidency, in line with the 2030 Agenda and with political priorities such as ecological transition, inclusion, and equality. The Sustainability Plan distinguishes between three phases of development: the preparatory phase, the presidency phase, and the completion phase. During the preparatory phase, i.e., during the months prior to the start of the Spanish Presidency, the Sustainability Plan has called upon all organisational centres to take into account and promote the application of sustainability criteria in public procurement processes. The presidency phase covers the six months comprising the six months of the Spanish Presidency. To implement this Plan as of 1 July, six commitments are made: 1. Encourage the use of sustainable and low-emission transportation. 2. Opt for rational use of energy resources. 3. Commit to sustainable, healthy, and local catering services. 4. Promote sustainable use of materials and reduction of waste for a Circular Economy. 5. Ensure inclusion, equality, and universal accessibility. 6. Facilitate transparency and broaden the scope of the Plan. Finally, the Sustainability Plan includes a completion phase, in which the implementation of the Plan will be accounted for. PUNTO VIOLETA GUIDE Gender-based violence is not a private problem; it is a violation of human rights that is the responsibility of society as a whole, especially public authorities. For this reason, the Spanish Presidency of the Council of the European Union facilitates access to the Punto Violeta Guide to act in the face of Violence against women, an instrument promoted by the Ministry of Equality to involve society as a whole in the fight against male sexist violence and to spread the necessary information to know how to act in the event of violence against women.  Punto Violeta Guide (in Spanish).  Punto Violeta Guide (in English).  Punto Violeta Guide (in French). 14 RETURN TO CONTENTS IN COLLABORATION WITH 15  RETURN TO CONTENTS OFFICE FOR THE COORDINATION OF THE [email protected] SPANISH PRESIDENCY OF THE COUNCIL OF THE EUROPEAN UNION 16 Saatja: . Emb. Tallin <[email protected]> Saadetud: 21.07.2023 12:00 Adressaat: <"MKM info"> Teema: Letter from the Minister of Transport of Spain Manused: image001.jpg; image002.jpg; image003.jpg; image004.jpg; image005.jpg; image006.jpg; image007.jpg; 39-23 Tiit Riisalo.pdf; Tiit Risalo, Estonia.pdf; NIP IMM Transport EN.PDF Dear Minister, Please find enclosed a copy of the letter that the Minister of Transport of Spain, Ms. Raquel Sánchez Jiménez, has aked me to convey to you. I remain faithfully yours, Embajada de España en Estonia/ Hispaania Suursaatkond Eestis Liivalaia 12, 6. 10118 Tallin Tlfno: +372 667 6651 Fax: +372 631 3767 Email: [email protected] www.exteriores.gob.es Querido Tiit: Tenemos el placer de invitarte al Consejo Informal de ministros de Transporte de la Unión Europea que tendrá lugar en Barcelona los días 21 y 22 de septiembre, y que llevará por título “Reunión Informal Ministerial de Transportes”. En ella, abordaremos la movilidad desde tres perspectivas: como un derecho que da acceso a otros derechos como el trabajo, la educación o la sanidad, prestando atención a los ámbitos urbano y rural; la accesibilidad en la movilidad; y el atractivo de la movilidad. En el siguiente código QR, podrás encontrar adjunta la nota de información práctica. Esta contiene información detallada sobre las diferentes cuestiones logísticas, así como el enlace a la plataforma de registro de las delegaciones. Será un placer poder contar con tu presencia en España. Un cordial saludo,  COURTESY TRANSLATION Dear Tiit, We are pleased to invite you to the Informal Council of Ministers of Transport of the European Union that will take place on September 21-22 in Barcelona and will be entitled "Informal Ministerial Meeting of Transport". During the meeting, we will address the topic of mobility from three perspectives: as a right that gives access to other rights such as work, education or health, paying attention to urban and rural areas; accessibility in mobility; and the attractiveness of mobility. In the following QR code, you can find attached the practical information note. This contains detailed information on the different logistical issues, as well as the link to the delegation registration platform. It will be a pleasure to count on your presence in Spain. Yours faithfully,