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Saatja: Webdesktop <[email protected]> Saadetud: 03.03.2023 10:25 Adressaat: <"SM Info">; <[email protected]>; <"[email protected]">; <"Elen Ohov"> Koopia: <=?utf-8?Q?Agne_Nettan-Sepp_Br=C3=BCsselis?=>; <"Liisa Merimaa"> Teema: Webdesktop: Kiri nr 14-4/205 / Esindaja nimetamine Euroopa Kemikaaliameti haldusnõukogusse Manused: 205.pdf; 205_edastuse-kiri.pdf Tere! Edastan Euroopa Kemikaaliameti kirja. Vastamise tähtaeg on 31.03.2023 ja käib esinduse kaudu. Palun meile saata nõutud info ja lisadokumendid vähemalt 3 tööpäeva enne nimet tähtaega e- posti aadressile [email protected] . Reg. number: 14-4/205 Reg. kuupäev: 02.03.2023 Sisu: Esindaja nimetamine Euroopa Kemikaaliameti haldusnõukogusse / Management Board of the European Chemicals Agency (ECHA) Heade soovidega Tiiu Noobel [email protected] sekretär, EV alaline eisndus EL juures 1 (4) D(2023)0086 Helsinki, 31 January 2023 PK/kr Permanent Representation of Estonia to the EU Rue Guimard 11/13 Brussels B-1040 [email protected] Subject: Estonia’s representation to the Management Board of the European Chemicals Agency (ECHA) Your Excellency, I would like to thank Estonia’s current Management Board representative, Ms Enda VESKIMÄE, for her contribution to ECHA’s work since 2015, including for her role as member of Management Board Subgroup on Finance, Audit and Risks. Her term of office will end on 31 May 2023, and as she has served two terms, the mandate may not be renewed. Therefore, I am now writing to seek your cooperation in initiating the nomination procedure for a new member from Estonia. By way of background, ECHA is one of the largest EU decentralised agencies, based in Helsinki, with ca. 600 staff and a budget of €118 million. It implements several tasks in the field of chemicals safety, e.g., the REACH Regulation on the Registration, Evaluation, Authorisation and Restriction of Chemicals, the Biocidal Products Regulation, the Waste Framework and Drinking Water Directives, the Rotterdam and Stockholm Conventions and other tasks deriving from legislation and agreements with EU institutions. Under the Chemicals Strategy for Sustainability, ECHA’s legislative mandate is set to widen as it is expected to receive new and additional tasks. As a Member of the Board, the Member State nominee, together with the other members, sets ECHA’s strategic direction and takes decisions in governance matters and on senior appointments. When nominating a Member, Member States are invited to consider not only the current legislative mandate of ECHA but also future tasks and the need for expertise in the fields of budget, risk, audit and people management. Experience in serving on a Board is advantageous for the role. The person nominated should meet ECHA’s requirements on conflicts of interest, transparency, and independence, including respecting the ECHA Conflict of Interest Policy and adhering to the guidelines for exclusion criteria. The appointment procedure is administered by the Secretariat of the Council of the EU. You are asked to submit your Member State’s nomination to [email protected], the latest by 31 March 2023. It should contain the full name of the nominee, the birth date, and a proof of citizenship (i.e., copy of passport). It is recommended to attach a CV. The Council needs at least two months to adopt its decision, which is published in the Official Journal of the EU. In the interest of the continuity of the Board’s functioning, we would kindly ask that the nomination procedure is initiated as soon as possible. As Chair of the Board, I am available for an informal discussion with the nominating authority, to provide you with background on Board Members’ roles and mandate and help you to identify the most suitable candidate. I am also ready to speak to the candidate in advance of his/her appointment. The secretariat of the Management Board is equally at your disposal in case of questions. Yours sincerely, Paul Krajnik Chair of the Management Board P.O. Box 400, FI-00121 Helsinki, Finland | Tel. +358 9 686180 | echa.europa.eu  2 (4) D(2023)0086 Helsinki, 31 January 2023 PK/kr Cc: Ms Enda Veskimäe, Member of the ECHA Management Board Ms Mari-Anne Härma, Director of Member State REACH Competent Authority Ms Antoaneta Taneva, General Secretariat of the Council of the European Union, Directorate-General Economic Affairs and Competitiveness Encl.: Information on the role of the ECHA Management Board and its members P.O. Box 400, FI-00121 Helsinki, Finland | Tel. +358 9 686180 | echa.europa.eu  3 (4) D(2023)0086 Helsinki, 31 January 2023 PK/kr Annex: Information on the role of the Management Board and its members About ECHA: ECHA is with over 600 staff one of the biggest decentralised Agencies of the EU. It manages technical and scientific tasks under several EU Regulations and Directives with relevance for the functioning of the internal market for chemicals and their safe use. The budget for 2023 amounts to € 118.5 million, partly financed by fees from industry. About the Management Board (MB): The MB is the governing body of ECHA, sets its strategic direction and takes decisions for work programming, budgetary and human resources, audit matters and senior appointments. The primary duty of the MB and of its members – being part of ECHA – is to provide strong governance and strategic steer to enable the Agency to deliver its mission and vision and fulfil the role and tasks assigned to it. About the members of the Management Board: MB members need knowledge and expertise in general managerial, financial and legal matters, as well as in the regulation of chemicals. Knowledge and experience of operating in a Board will also be an advantage. ECHA was set up under the REACH Regulation (Registration, Evaluation, Authorisation and Restriction of Chemicals), but its mandate has grown over time. Today it also includes tasks under the Biocidal Products Regulation, the Waste Framework and Drinking Water Directives, the Rotterdam and Stockholm Conventions and several additional tasks deriving from other legislation and agreements with EU institutions. The mandate of the Agency is expected to further broaden in the future. The term of office of MB members is four years and may be renewed once. MB members may not be members of the ECHA Committees or the Forum. MB members are assessed against generic exclusion guidelines to safeguard the independence, integrity and credibility of the ECHA bodies 1. Appointed members sign a declaration of interest and commitment annually, which is made public. Members are bound by confidentiality during and after their term. Main tasks of the MB • Strategy, planning and reporting • Appointing authority for the Executive Director and members of the Board of Appeal • Budgetary and financial matters • Setting of internal rules (rules and procedures for Agency bodies, implementing rules for the Staff Regulations, public access to documents, rules for reimbursement and remunerations, etc.) • Contacts with external parties (stakeholders, third parties) Examples of decisions the MB took in 2022 • Adoption of the Annual report 2021 and assessment of the Consolidated Annual Activity report • Adoption of the opinion on the Final accounts 2021 • Adoption of the Programming document for 2023-2026 • Adoption of the Budget 2023 • Appointment of Committee members for Risk Assessment Committee (RAC) and Committee for Socio-Economic Analysis (SEAC) • Defining the composition of MB sub-groups (Finance, audit and risks (FAR), Strategy, planning and implementation (SPI), Board of Appeal (BoA), Reporting Officers for the Board of Appeal and for the Executive Director) 1 https://echa.europa.eu/documents/10162/13608/pro_0067_04_coi_management_en.pdf/c4082b12-5830-4647- abf7-47c4a0879c86 (Annex 2) P.O. Box 400, FI-00121 Helsinki, Finland | Tel. +358 9 686180 | echa.europa.eu  4 (4) D(2023)0086 Helsinki, 31 January 2023 PK/kr Extracts from the REACH regulation 2 and Management Board rules Title X, Article 78 Powers of the Management Board The Management Board shall appoint the Executive Director pursuant to Article 84 and an accounting officer in accordance with Article 43 of Regulation (EC, Euratom) No 2343/2002. It shall adopt: a) by 30 April each year, the general report of the Agency for the previous year; b) by 31 October each year the work programme of the Agency for the coming year; c) the final budget of the Agency pursuant to Article 96 before the beginning of the financial year, adjusting it, where necessary, according to the Community contribution and any other revenue of the Agency; d) a multiannual work programme, which shall be regularly revised. It shall adopt the internal rules and procedures of the Agency. These rules shall be made public. It shall perform its duties in relation to the Agency's budget pursuant to Articles 96, 97 and 103. It shall exercise disciplinary authority over the Executive Director. It shall adopt its rules of procedure. It shall appoint the Chairman, the members and alternates of the Board of Appeal in accordance with Article 89. It shall appoint the members of the Agency committees as set out in Article 85. It shall forward annually any information relevant to the outcome of the evaluation procedures in accordance with Article 96(6). Article 79 Composition of the Management Board 1. The Management Board shall be composed of one representative from each Member State and a maximum of six representatives appointed by the Commission, including three individuals from interested parties without voting rights and in addition two independent persons appointed by the European Parliament. Each Member State shall nominate a member to the Management Board. The members thus nominated shall be appointed by the Council. 2. Members shall be appointed on the basis of their relevant experience and expertise in the field of chemical safety or the regulation of chemicals whilst ensuring there is relevant expertise amongst the board members in the fields of general, financial and legal matters. 3. The duration of the term of office shall be four years. The term of office may be renewed once. However, for the first mandate, the Commission shall identify half of its appointees, and the Council shall identify 12 of its appointees, for whom this period shall be six years. Management Board rules of procedures URL: https://echa.europa.eu/documents/10162/29644884/FINAL_MB_33_2020_Revised_MB_Rules _of_Procedure_MB58.pdf/eccf6f4b-b81f-ae6a-02b0-f77d2794714c Management Board operating Framework URL: https://echa.europa.eu/documents/10162/13608/mb_52_2019_operating_framework_manage ment_board_en.pdf/4f011777-2c8a-4ee4-544a-dc6b4fdcef96 2 Regulation (EC) No 1907/2006 P.O. Box 400, FI-00121 Helsinki, Finland | Tel. +358 9 686180 | echa.europa.eu From: ECHA Management Board <[email protected]> Sent: Thursday, March 2, 2023 3:51 PM To: Esindus EL juures üldaadress <[email protected]> Cc: VESKIMÄE Enda <[email protected]>; Mari-Anne Härma (Terviseamet) <mari- [email protected]>; [email protected]; ECHA Management Board <mb- [email protected]> Subject: KIND REMINDER: Nomination of a Management Board member for the European Chemicals Agency (ECHA) - Estonia Dear Sir/Madam, Referring to the attached letter from the Chair of the Management Board of ECHA regarding the nomination of a Management Board member, I would like to remind you to communicate to [email protected] the information about your nominee: • their full name • their birthdate and proof of citizenship (e.g. copy of passport) • their CV. Kindly submit the nomination latest by 31 March 2023. With best regards, Kaisu Rönty Management Board Assistant Governance, Strategy and Relations Unit European Chemicals Agency Telakkakatu 6, P.O. Box 400, FI-00121 Helsinki, Finland Tel. +358 9 6861 8867 [email protected] http://echa.europa.eu/ The above represents the opinion of the author and is not an official position of the European Chemicals Agency. This email, including any files attached to it, is intended for the use of the individual to whom it is addressed. If you have received this message in error, please notify the author as soon as possible and delete the message. From: ECHA Management Board <[email protected]> Sent: Tuesday, January 31, 2023 12:37 PM To: [email protected] Cc: VESKIMÄE Enda <[email protected]>; [email protected]; TANEVA Antoaneta <[email protected]>; [email protected]; KRAJNIK Paul <[email protected]>; ECHA Management Board <[email protected]> Subject: Nomination of a Management Board member for the European Chemicals Agency (ECHA) - Estonia Dear Sir/Madam, Please find attached a letter from Mr Paul Krajnik, Chair of the Management Board of the European Chemicals Agency. Yours sincerely, Kaisu Rönty Management Board Assistant Governance, Strategy and Relations Unit European Chemicals Agency Telakkakatu 6, P.O. Box 400, FI-00121 Helsinki, Finland Tel. +358 9 6861 8867 [email protected] http://echa.europa.eu/ The above represents the opinion of the author and is not an official position of the European Chemicals Agency. This email, including any files attached to it, is intended for the use of the individual to whom it is addressed. If you have received this message in error, please notify the author as soon as possible and delete the message.