Invitation Prespa Forum Dialogue 2023

STRUGA, NORTH MACEDONIA 15-16 JUNE 2023 DELEGATES HANDBOOK This Handbook provides logistical information about arrangements for PFD2023 and may be subject to further updates. Amendments or other changes, if any, will be communicated in due course. ‘ IT S ABOUT NORTH MACEDONIA 2023 PEOPLE         www.pfd.mk  ABOUT THE PRESPA FORUM DIALOGUE The Prespa Forum Dialogue is a platform created by the Government of the Republic of North Macedonia in 2021, aiming at becoming an international traditional forum that will enable countries, leaders, organizations, and citizens to address ongoing political concerns, contribute to peaceful conflict resolution by sustaining a continuous, frank and open dialogue, as well as building long-term relationships and strengthening partnerships. The third edition of the Prespa Forum Dialogue 2023 (PFD2023), will be held on 15 and 16 June 2023, in Struga under the auspices of the President of the Government of the Republic of North Macedonia, H.E. Dimitar Kovachevski. VENUE AND LOCATION PFD2023 will be happy to welcome you at the small and magnificent city of Struga, located in the south western region of the country and lying on the shore of Lake Ohrid and the Black Drim River. Described as vivid and vibrant city by merchants and travellers throughout the centuries, Struga is a place where natural beauty meets centuries old tradition, offering a very diverse cultural content. PFD2023 will be held at Hotel Drim, Kej Boris Kidric/51 Struga, North Macedonia (10-minute drive from Ohrid Airport) +389 46 785 800 +389 46 780 460 E-mail: [email protected] http://drim.com.mk/         2 www.pfd.mk  FORMAT OF PARTICIPATION •The format for Heads of Delegations at the level of Heads of State/Government and Minister of Foreign Affairs is 1+2, including representatives of diplomatic missions accredited to the Republic of North Macedonia. •The format for other Ministers/Secretaries General of international and regional organizations is 1+1, including representatives of diplomatic missions accredited to the Republic of North Macedonia. •The format for Special invitees/ guests is 1+0. •This format applies to all plenary sessions and panels. REGISTRATION AND BADGES •Forum participation is by invitation only and registration is mandatory. •All delegates are kindly requested to complete the online registration form. The form should be fulfilled by 25 May 2023. •Heads of delegations at the level of Heads of State/Government and Ministers of Foreign Affairs will receive pins, while badges will be provided for other Ministers, official members of delegations, special invitees, guest speakers, other participants, media representatives, and security officers. •Personal photographers and cameramen should be considered as part of the official delegation and should be included in the online registration forms. •For identification and security reasons, all delegates are requested to wear their identification pins and badges at all times during the sessions and panels. •Accreditation badges and information folders will be distributed by liaison officers upon arrival or will be presented previously to contact persons of diplomatic missions. •Other registered participants will receive their badges upon arrival at the Information Desk, situated at the entrance of Hotel Drim. ACCOMMODATION •Heads of delegations at the level of Heads of State/Government and Ministers of Foreign Affairs, as well as other Ministers and Special invitees/guests will be accommodated at Hotel Drim. •The cost of accommodation for the above mentioned format will be covered by the organizer for maximum of two nights, in the following format: Nights covered Format Head of Delegations: Head of State, Head of Government Maximum two nights 1+2 and Minister of Foreign Affairs Other Ministers/Secretary General of international and regional Maximum two nights 1+1 organisations Special invitees/guests Maximum two nights 1+0 *Expenses for use of room phones and of the minibar are not covered •Other members of delegations and participants need to make their own hotel reservations in other hotels in Struga/Ohrid. •Due to the high demand for accommodation during that period of the year, we kindly advise that hotel reservations be made in due time.         3 www.pfd.mk  ARRIVAL, DEPARTURE AND TRANSPORTATION •Official welcome at International Airports of Skopje and Ohrid and also at the land crossing borders will be provided for Heads of Delegations at the level of Heads of State/Government and Ministers of Foreign Affairs. •Delegations need to provide information about their arrivals and departures, indicating whether it is a special flight, commercial flight or by car. •Flight permissions are needed for special flights. Diplomatic missions are therefore kindly requested to submit flight clearance applications at least 5 days before the arrival of the delegation to the Ministry of Foreign Affairs at the following e-mail address: [email protected] and accordingly inform their respective liaison officers. •Airport VIP services will be provided and covered by the organizer for Heads of Delegations, at the level of Heads of State/Government and Ministers of Foreign Affairs only. •Police escort and security vehicles will be provided for motorcades of Heads of Delegations at the level of Heads of State/Government and Ministers of Foreign Affairs. •Shuttle service will be provided from/to the airport and designated hotels for other delegations. •Diplomatic missions are kindly requested to assist with their official vehicles in the transfer of members of their delegations. •All delegations will pass through passport and customs controls upon arrival/departure. Therefore, delegations are kindly requested to designate a person in charge of such formalities (passport and luggage) and submit this information to their respective liaison officers. WORKING LANGUAGE •The working language of the PFD2023 is English. Interpretation will be provided in Macedonian and in Albanian languages. •Delegates who wish to use their mother tongue are kindly requested to provide their own interpreters and inform their liaison officers and to indicate this in the registration form. •There will not be any additional interpretation booths for simultaneous interpretation. •Delegations should provide their own interpreters for bilateral meetings, as well as for other occasions and accordingly inform the organizer. BILATERAL MEETING ROOMS •Separate rooms will be available for bilateral meetings at Hotel Drim. •Bilateral rooms will be booked upon previous request sent by the delegation to the following e-mail address: [email protected] •There will be no bilateral meeting rooms with simultaneous interpretation equipment. VISAS •All visitors entering the Republic of North Macedonia must have a valid passport and visa if required. •For more information about visa requirements, please check the following links: https://www.mfa.gov.mk/en/page/31/do-you-need-a-visa and https://www.mfa.gov.mk/en/page/432/visa-requirements-for-entering-the-republic-of-north-macedonia •Please be advised to submit a visa application, if required, as early as possible.         4 www.pfd.mk  MEDICAL SERVICES •Medical services will be provided throughout the duration of the official programme. Delegations should submit notification about any special medical requirements and food restrictions, as requested in the registration forms. •PFD2023 will be held in person, while respecting the COVID 19 safety measures. SECURITY •Security will be provided by the Ministry of the Interior of the Republic of North Macedonia. •Heads of Delegations at the level of Heads of State/Government and Ministers of Foreign Affairs will be provided with security arrangements/officers for the entire duration of their stay. •Only one personal security officer, properly accredited, for Heads of Delegations at the level of Heads of State/Government and Ministers of Foreign Affairs will be allowed access to the session’s halls. •The list of security officers accompanying official delegations and necessary information concerning the types, calibres and serial numbers of their side arms, the amount of ammunition, types and radio frequencies of the communication equipment are to be provided to the Ministry of Foreign Affairs by a Note Verbale and sent to the following e-mail address: [email protected] by 4 June 2023 at the latest. PRESS/MEDIA CENTER •A Press Centre having all necessary technical equipment will be available at the PFD2023 venue. •Additional media information will be provided separately. POINT OF CONTACT Ms. Blerta Sali +389 75 359 286 [email protected] ONLINE REGISTRATION FORMS FOR PFD2023 HEAD OF STATE; SPECIAL INVITEES/ PRIME MINISTER; MINISTER; GUESTS SECGEN         5 www.pfd.mk Saatja: Nele Hollo <[email protected]> Saadetud: 02.05.2023 17:42 Adressaat: <"MKM info"> Koopia: <"Silver Tammik">; <"Anu Vask"> Teema: FW: Invitation Prespa Forum Dialogue 2023 Tähtsus: Kõrgeim Manused: image001.png; image002.png; CONCEPT NOTE PFD 2023.pdf; PFD2023 Handbook.pdf; note invitation PFD23 Riisalo.pdf; Tiit Riisalo PFD23 invitation.PDF Tere Edastan kutse minister T. Riisalole osalemaks kõnelejana Prespa foorumil Strugas, Põhja-Makedoonias 15.-16.06. Palun andke teada, kas ministril oleks soovi osaleda. Selgituseks, et kutse osalemiseks on saanud ka peaminister, välisminister ja vabariigi president. Oma osalemise on kinnitanud hr Karis, kes ühendab foorumil osalemise ametliku visiidiga Põhja- Makedooniasse. Heade soovidega Nele Hollo Lauaülem Kagu-Euroopa ja ELi üldasjade büroo Euroopa osakond Välisministeerium +372 637 7267 | +372 5304 3324 Islandi väljak 1 | 15049 Tallinn vm.ee From: Videlina Kolovska <[email protected]> Sent: Friday, April 28, 2023 11:28 AM To: Protokolli sekretär (e-mail) <[email protected]> Cc: Nele Hollo <[email protected]> Subject: FW: Invitation Prespa Forum Dialogue 2023 Please find attached Embassy’s Note No. 44-01-101/1 from 28 April 2023 with Invitation addressed to the Minister of Economic Affairs and Information Technology of the Republic of Estonia, H.E. Mr. Tiit Riisalo as a special guest speaker to the Prespa Forum Dialogue 2023. Regards, Videlina Kolovska Third Secretary Embassy of the Republic of North Macedonia, Tallinn, Republic of Estonia Harju 6, 10130 Tel.+372 699 6002 Mob.+372 5614 9782