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Informal Exchange on Integration Policies PRATICAL INFORMATION NOTE 13 April 2021 09.30 – 12.40 (CET) Contents: General information ..................................................................................................................................... 3 Checklist and meeting timeline .................................................................................................................... 4 Liaison Officers ............................................................................................................................................. 4 Participants and accreditation...................................................................................................................... 5 Virtual conference ........................................................................................................................................ 5 1 www.2021portugal.eu  Login details ............................................................................................................................................. 5 Technical point of contact ........................................................................................................................ 5 Technical Test........................................................................................................................................... 6 Virtual conference software .................................................................................................................... 6 Interpretation ............................................................................................................................................... 6 Presidency Portal for Informal Events (PPI).................................................................................................. 6 Website and social media............................................................................................................................. 6 Points of contact........................................................................................................................................... 7 2 www.2021portugal.eu General information Portugal is holding the Presidency of the Council of the European Union between 1 January and 30 June 2021. Due to the ongoing COVID-19 pandemic, the Informal Exchange on Integration Policies, scheduled for the 13th of April 2021, will be held virtually. In order to prepare the participation of your delegation we have the pleasure to share this Practical Information Note (PIN) with protocol, logistical and technical information. Please note that all information is subject to change. The meeting will begin at 09:30 and end at 12:40 (CET). Please be aware that the links to the meeting will only be given to the Heads of Delegation. The Informal Exchange aims to promote a constructive dialogue on issues such as the pandemic crisis on migrants' living conditions, the Action Plan of the European Commission and the role of other relevant stakeholders. To ensure fruitful and lively discussions, the Presidency has regarded two key moments in the Programme: − An Informal Exchange, focused on “The impact of the pandemic crisis on migrants' living conditions: labour market integration policies in the European recovery”; − And a Policy Forum, under the theme of “Integration policy in focus: the role of social partners and local authorities”, which will count with the participation of other relevant stakeholders to the integration process. Please note: The format of the Informal Exchange will be of a round-table discussion and all Member States will be given the floor (3 min. each). The Policy Forum will consist of some introductory remarks from our guests, as well as an exchange with the Heads of Delegations of the Member States. If your Head of Delegation wishes to take the floor during the Policy Forum, for questions and remarks, we kindly request you to let us know in advance, by selecting the corresponding slot on our platform, during the accreditation process. Intervention time will be adjusted, and informed in due course, according to the number of registrations. Closer to the meeting, you will receive: • The Delegates’ Handbook with detailed information on the programme, the list of participants, login information and other technical matters. • Access to the Presidency Portal for Informal Events (PPI), where you can find all relevant information pertaining to the Informal Meeting. 3 www.2021portugal.eu Checklist and meeting timeline By: What to do: Where: appoint a Delegation Accreditation 25 March [email protected] Officer Online accreditation system (link 26 March online accreditation system opens to be sent to the DAO) 26 March to 7 April register your delegation Online Accreditation system 7 April online Accreditation system closes Link to be included on Delegates' 12 April individual technical test Handbook second technical test 1 hour before the meeting 13 April Informal Exchange on Integration Policies Liaison Officers The Presidency Team will assign a Liaison Officer (LO) to each delegation, to support your preparations for the Informal Exchange on Integration Policies. The LO will be your primary point of contact before and during the meeting and will assist you with any practical matters that may arise. The contact information of the LO assigned to your delegation will be shared with your Delegation Accreditation Officer (DAO). For any queries regarding the logistics of your delegation’s participation, you can always e-mail the LO team at: [email protected] 4 www.2021portugal.eu Participants and accreditation We kindly ask you to appoint one Delegation Accreditation Officer (DAO) and send us the following information via e-mail to [email protected] no later than 25 March 2021: • Name • E-mail address • Telephone number. The DAO is responsible for the accreditation of all members of your delegation and will receive the login information for the online accreditation platform by 26 March 2021. The accreditation process will close on 7 April 2021. After that date, any changes that may arise, should be communicated, as soon as possible, by email to [email protected]. Please note that all delegates must be registered with their individual, institutional, email address. Each delegation will receive login details to access the Informal Meeting for their Head of Delegation only. All personal information provided during the accreditation procedure will be processed in accordance with the EU General Data Protection Regulation (GDPR). Reminder: if your Head of Delegation wishes to take the floor during the Policy Forum "Integration policy In focus: the role of social partners and local authorities", please inform us prior to the meeting on the accreditation platform. You should tick the corresponding slot on the accreditation form. Virtual conference Login details The login details for the Informal Meeting and the technical test run will be provided in the Delegates' Handbook, which we will send to all delegations and upload to the Presidency Portal for Informal Events (PPI) in due course. On the day of the Informal Meeting, the conference room will be open from 08:30 (CET). Technical point of contact We kindly ask you to appoint one technical point of contact who will be responsible for technical support issues prior to and during the Informal Meeting. The contact information for your technical point of contact must be submitted on the accreditation platform, when the DAO registers for the first time. The following information must be provided: • Name of the technical point of contact 5 www.2021portugal.eu  • E-mail address • Telephone number. Technical Test We will provide an opportunity to conduct a technical test prior to the Informal Meeting, on 12 April 2021 from 13.30 to 16.30 (CET). Please contact your Liaison Officer to arrange a convenient time slot. You can use this test opportunity to ensure that all systems work properly and to resolve any technical issues that might arise. We therefore kindly ask you to be sure to use the same equipment for the test run that will be used during the actual meeting. Virtual conference software The Portuguese Presidency will use Webex Meetings as the main software tool for the working sessions. Interpretation The working language will be English, no interpretation will be provided. Presidency Portal for Informal Events (PPI) The Portuguese Presidency uses the Presidency Portal for Informal Events (PPI) of the General Secretariat of the Council of the EU, where Delegates can access all documents relating to the Informal Meeting. Prior to the meeting, we will share the credentials needed to access the platform via e-mail. Please note that all delegates must be registered with their individual e-mail address to have access to the PPI. Website and social media Official information about the upcoming Portuguese Presidency will be published on the Presidency website and on official social media accounts: Website www.2021portugal.eu 6 www.2021portugal.eu  Twitter @2021PortugalEU Facebook @PortugalintheEU Instagram @2021portugaleu YouTube @MinistériodosNegócios EstrangeirosPortugal Flickr 2021portugal Hashtag #EU2021PT Points of contact For any queries, please contact us via our Liaison Officer team: [email protected] 7 www.2021portugal.eu 8 www.2021portugal.eu Saatja: Integration PPUE <[email protected]> Saaja: Integration PPUE Teema: BACKGROUND NOTE - Informal Exchange on Integration Policies Dear colleagues, You can find attached the Background Note for the upcoming Informal Exchange on Integration Policies, next April 13th. In case you have not yet registered your delegation, we kindly remind you that it is still possible. We are looking forward to seeing you virtually, Our best regards, THE PRESIDENCY TEAM Rua Prof. Gomes Teixeira, 2 - 8º 1399-022 Lisboa, PORTUGAL TEL + 351 213 927 856 Twitter @MPresidência <https://twitter.com/mpresidencia_pt> Informal Exchange on Integration Policies 13 April 2021 – Video conference DRAFT PROGRAMME Working language: English (EN) Platform: Webex Meetings Starting at Opening of the virtual conference room 08:30 CET 09:30 Opening Session 09:30 - Welcome address by the Minister of State for the Presidency, Mariana Vieira da Silva 09:35 - Introductory remarks by the Vice-President of the European Commission, Margaritis Schinas 9:40 - Introductory remarks by the European Commissioner for Home Affairs, Ylva Johansson 9:45 Informal Exchange: “The impact of the pandemic crisis on migrants' living conditions: labour market integration policies in the European recovery” 09:45 - Summary of the European Integration Network Meeting by the Portuguese High Commissioner for Migration, Sónia Pereira 09:50 - Exchange by the Member-states (3 min. per MS) 11:10 Short break 11:20 Policy forum: “Integration policy in focus: the role of social partners and local authorities” 11:20 - Exchange of views and experiences with guest representatives (tbc) 11:40 - Floor to the Member-states for questions and remarks* 1 www.2021portugal.eu  12:30 Closing session 12:30 - Concluding remarks by the European Commissioner for Home Affairs, Ylva Johansson 12:35 - Concluding remarks by the Minister of State for the Presidency, Mariana Vieira da Silva 12:40 - End of the meeting *Please see the Practical Information Note (PIN) on how to register in the Policy Forum 2 www.2021portugal.eu Saatja: Integration PPUE <[email protected]> Saaja: Integration PPUE Teema: FW: INVITATION - Informal Exchange on Integration Policies Dear Madam / Sir, Following our email below, if you have not done it yet, we kindly remind you to appoint your Delegation Accreditation Officer, in order to register your Minister for the meeting. You can find all information in the Practical Information Note, but if you have any additional questions, please come back to the Presidency Team. Our best regards, THE PRESIDENCY TEAM Rua Prof. Gomes Teixeira, 2 - 8º 1399-022 Lisboa, PORTUGAL TEL + 351 213 927 856 Twitter @MPresidência <https://twitter.com/mpresidencia_pt> De: Integration PPUE Enviada: 24 de março de 2021 19:05 Para: Integration PPUE <[email protected]> Assunto: INVITATION - Informal Exchange on Integration Policies Dear Madam / Sir, The Portuguese Presidency of the Council of the European Union is honoured to send you the Invitation, a Practical Information Note (PIN) and the Draft Programme for the Informal Exchange on Integration Policies, scheduled to take place on April 13th, in video conference. Our aim is to share some views on the impact of the pandemic crisis on migrants' living conditions, the Action Plan on Integration and Inclusion (2021-2027) of the European Commission and the role of other relevant stakeholders. You can find all necessary information in the PIN, we kindly request you to appoint a Delegation Accreditation Officer at: [email protected] <mailto:[email protected]> . The background paper will follow in due time. We are looking forward to seeing you virtually, Our best regards, THE PRESIDENCY TEAM Rua Prof. Gomes Teixeira, 2 - 8º 1399-022 Lisboa, PORTUGAL TEL + 351 213 927 856 Twitter @MPresidência <https://twitter.com/mpresidencia_pt> Mariana Vieira da Silva Minister of State for the Presidency Lisbon, March 24th 2021 Dear Colleague, With the motto “Time to deliver: for a fair, green and digital recovery”, Portugal took over the Presidency of the Council of the European Union in a challenging context. While the impacts of the COVID-19 pandemic are directly felt in our public health systems, they also bear strong social and economic consequences that are cause for serious concern. Parallel to that, Europe faces long-standing challenges in terms of migration policy, with the ongoing debate on a new approach to collectively address them. Part of that effort should be focused on how to ensure a better, well managed and effective integration, fostering equality and social cohesion. To that end, the European Commission has launched the Action Plan on Integration and Inclusion (2021-2027), highlighting key areas of support to Member-states. One of those areas is the labour market, a crucial dimension among socioeconomic crisis, a key driver of the European Social Model and a reference for successful integration policies. Aiming to build on the event promoted by the German Presidency last November, in order to share some views on the impact of the pandemic crisis on migrants' living conditions, the Action Plan of the European Commission and the role of other relevant stakeholders, the Portuguese Presidency of the Council of the European Union has the pleasure to invite you to the Informal Exchange on Integration Policies. The event will 1 be taking place online, in a video conference format, in 13 April 2021, from 9:30 to 12:30 (CET). It will begin with an Informal Exchange between Member States, where the Presidency welcomes you to a round-table discussion centred on "The impact of the pandemic crisis on migrants' living conditions: labour market integration policies in the European recovery". All Member States will have the opportunity to take the floor. After a short break, the event will proceed with a Policy Forum, where we invite you to take a look into the experience of other actors and stakeholders, in a session dedicated to the topic of “Integration policy in focus: the role of social partners and local authorities". Delegations that wish to take the floor, for questions and remarks, should inform us in advance, during the registration process. Please find enclosed the draft programme and a Practical Information Note, where you can find all necessary information. I would be very honoured to count on your participation in this exchange. Yours sincerely, Mariana Vieira da Silva Minister of State for the Presidency 2