Invitation to Baltico Meeting

BALTICO MEETING 2014 Riga May 14 - 15 List of participants 2014-07-01 Country Organisation Address Name. Title. Occupation Tel/Fax e-mail / web-site Denmark Danish Maritime Authority DMA Christian Kopp Pedersen Tel: +45 [email protected] Carl Jacobsens Vej 31 Deputy Head of Division Aids to Mob: +45 http://www.dma.dk 2500 Valby Navigation Mads Bentzen Billesø Tel: +45 32 68 95 95 [email protected] Chief Officer Mob: +45 41 31 92 85 http://www.dma.dk Maritime Technology Fax: +45 32 57 43 41 Estonia Estonian Maritime Estonian Maritime Administration Olavi Heinlo Tel: +372 6205 600 [email protected] Administration (EMA) Valge tn 4 Deputy head of Cartography Mob: +372 http://www.vta.ee 114 13 Tallinn Department Fax: +372 6205 606 Tallinn Radio State Infocommunication Foundation Jüri Grigorjev Tel:+372 693 10 00 [email protected] (RIKS) Technical Director of State Info- Mob: +372 506 06 16 http://www.riks.ee/ Ädala 4F communication Foundation 106 14 Tallinn Laur Lemendik Tel: +372 6931000 [email protected] President of State Mob: http://www.riks.ee/ Infocommunication Foundation \\hk-fs07\users\SVAHAK01\My Documents\BALTICO\BALTICO MEETING\BALTICO MEETING 2014\2014 Participants.doc Estonia Estonian Weather Service Taimi Paljak Tel: +372 666 0910 [email protected] Head of Weather Forecasting Mob: +372 521 9818 http://www.emhi.ee Estonian Weather Service Department Mustamäe tee 33 10616 Tallinn Ülle Jõemaa Forecaster Finland Finnish Transport Agency Finnish Transport Agency Janne Virtanen Tel: +358 20 637 3489 [email protected] Hydrographic Office National Co-ordinator www.liikennevirasto.fi/ P.O. Box 33 FI-00521 Helsinki Mika Vuoristo Tel: +358 40 180 1687 [email protected] Deputy National Co-ordinator www.liikennevirasto.fi/ Finnish Transport Agency Dan Lillberg Tel: +358 40 5441211 [email protected] Western Finland VTS / Turku Radio www.fta.fi Finnish Meteorological Finnish Meteorological Institute Marja Aarnio Tel: +358 29 539 3333 [email protected] Institute (FMI) BOX 503 Head of group Customer Services, +358 50 520 2147 http://www.fmi.fi/ FI-00101 Helsinki Safety Germany Deutscher Wetterdienst Abteilung Seeschifffahrtsberatung Wilfried Behncke Tel: +49 406 690 1807 [email protected] Postfach 30 11 90 National NAVTEX-Coordinator Mob: +49 172 652 8349 [email protected] Bernhard-Nocht Str. 76 Fax: +49 406 690 1946 20359 Hamburg Thies Schlünzen Tel: +49 406 690 1895 [email protected] Maritime Advisor and Deputy of Fax: +49 406 690 1946 http://www.dwd.de/ National NAVTEX Co-ordinator. [email protected] Latvia Hydrographic Service, Trijadibas street 5, Riga Mikus Ranka Tel: +371 670 621 53 [email protected] Maritime Administration of LV-1048, Latvia Head of Cartographic Division Fax: +371 678 600 82 http://www.lja.lv/en Latvia Aigars Gailis Tel: +371 670 621 45 [email protected] Head of Hydrographic Service Mob: +371 264 499 24 [email protected] Fax: +371 678 600 82 http://www.lja.lv/en http://www.navtex.lv/ Madars Dilbergs Tel: +371 [email protected] National co-ordinator of Latvia Mob: +371 [email protected] Fax: +371 678 600 82 http://www.lja.lv/en http://www.navtex.lv/ Latvian Coast Guard Service Andris Skribis \\hk-fs07\users\SVAHAK01\My Documents\BALTICO\BALTICO MEETING\BALTICO MEETING 2014\2014 Participants.doc Latvia Latvian Environmental, Andris Viksna Geological and Meteorological Centre Lithuania Lithuanian Maritime Safety Not attending http://www.msa.lt/en/hydrography Administration Norway Coastal Administration Norwegian Coastal Department Torgeir S Torkjelsson Tel: +47 35 57 26 10 [email protected] Brevik VTS VTS officer, navco-coordinator Mob: +47 48 23 53 32 www.kystverket.no Servicebox 2 N-3950 Aalesund Poland Nautical Information Biuro Hydrograficzne Marynarki Radosław Magierek Tel: +48 (58)626 65 17 [email protected] Department (HOPN) Wojennej (OIN) Commander, senior specialist, Mob: 601 192 068 http://hopn.mw.mil.pl ul. Jana z Kolna 8B Nautical Information Department Fax: +48 58 626 36 80 81-301 Gdynia 1 HOPN Russia Not attending [email protected] [email protected] Sweden Swedish Maritime Swedish Maritime Administration Svante Håkansson Tel: +46 10 478 46 48 [email protected] Administration (SMA) Hydrographic Office, BALTICO Baltic Sea Sub-area Co-ordinator Mob: +46 734 32 10 07 www.sjofartsverket.se/ufs SE-601 78 Norrkoping Andreas Andersson Tel: +46 10 478 49 42 [email protected] Head of Nautical Productions Mob: +46 727 10 95 42 www.sjofartsverket.se/ufs Swedish Maritime Administration Daniel Johnsson Tel: +46 771 63 06 85 [email protected] MSI SWEDEN MSI Sweden www.sjofartsverket.se Slussgatan 11 SE-151 71 Södertälje Sweden Swedish Meteorological and SMHI Robert Olsson Tel: +46 11 495 85 70 [email protected] Hydrological Institute (SMHI) Meteorological Warning and Head of Oceanographic Forecasts Mob: +46 767 20 83 80 www.smhi.se Forecasting Service and Warnings SE-601 76 Norrköping The United The United Kingdom United Kingdom Hydrographic Office William Van-Den-Bergh MBE Tel: +44 1823 723 314 [email protected] Kingdom Hydrographic Office Admiralty Way Head of RNW Fax: +44 1823 33 4260 www.ukho.gov.uk TAUNTON Chairman IMO NAVTEX Somerset Coordinating Panel TA1 2DN Larry Bennett Tel: +44 1823 337900 [email protected] Radio Signals Manager, ext 3694 www.ukho.gov.uk Secretary IMO NAVTEX Coordinating Panel \\hk-fs07\users\SVAHAK01\My Documents\BALTICO\BALTICO MEETING\BALTICO MEETING 2014\2014 Participants.doc  PROVISIONAL agenda BALTICO MEETING 2016 Tallinn 24-25 May 2016 Meeting room Capella, Nordic Hotel Forum http://www.sjofartsverket.se/balticomeeting2016 1. Opening of the meeting Estonia 2. Election of chairman Estonia 3. Meeting arrangements. Estonia 4. Adoption of the agenda. Chair 5. Short introduction of participants All 6. Review of Action Items from the Riga meeting 2014 Sweden 7. Presentation of national reports All 8. S-124 (MSI in ECDIS) Denmark 9. Presentation of the project EFFICIENSEA 2 Denmark 10. Current and coming major operations and changes at sea in the All Baltic 11. Method and procedure for sending MSI to Baltico Sweden 12. Names of water areas in the Baltic Sea (General area, Locality) Sweden 13. IHO S-53 and the NAVTEX manual 14. Meteorological Warnings and Forecasts Sweden (SMA, SMHI) 15. Routines regarding MSI during winter conditions \\hk-fs07\users\SVAHAK01\My Documents\BALTICO\BALTICO MEETING\BALTICO MEETING 2016\2016 Baltico Agenda 160128.doc  16. Monitoring of Navtex broadcasts Sweden 17. Relationship between NtM and MSI 18. MSI on the Internet 19. MSI in mobile phones, APPs etc. 20. Presentation of a new tool in use at MSI Sweden 21. The use of virtual AIS. 22. Any other business 23. Next meeting Sweden 24. Review of actions Chair, secretary 25. Closure of the meeting Chair TIMETABLE 23 May Evening Ice Breaker Party in the lobby bar at Nordic Hotel Forum 24 May 09:00 Start of meeting 17:00 End of day 1 Evening Dinner hosted by EMA and RIKS 15 May 09:00 Start of Day 2 15:00 End of Meeting 2016-01-28 \\hk-fs07\users\SVAHAK01\My Documents\BALTICO\BALTICO MEETING\BALTICO MEETING 2016\2016 Baltico Agenda 160128.doc  Baltico Meeting 2014 actions Agenda Description Action by Finished by item 6 Prepare a paper with suggestions for abbreviations to be Sweden 7 Jul 2014 included in the MSI Manual 8 Prepare a paper to BSICCWG with concerns about the Sweden 10 Jun 2014 suggested changes to water names. 19 Inform in NtM that light icing not generate a Nav. Warn. All Before winter 2014-15 24 Include information that vessels should contact Bothnia Sweden Before winter VTS before passage of Nordvalen 2014-15 24 Check routines about ice class restrictions outside Finland Sweden Before winter and Sweden 2014-15 26 Include links to web sites with MSI All As soon as possible 26 Make a recommendation on the use of DCS for MSI Sweden As soon as possible 27 Next meeting. Decide a date. Estonia, As soon as Sweden possible  Nordic Hotels OÜ Viru väljak 3, 10111 TALLINN tel (+372) 622 2900, faks (+372) 622 2888 e-mail: [email protected] www.nordichotels.eu Hotel Reservation „BALTICO“ 23-25.05.2016 Please complete the form for each room requested, stating the names of all guests and send it via email or Fax it back to: +372 622 2888 Guest Information: Last name: First name: Country: Phone: Fax: E-mail address: Room Information: Arrival Date (dd/mm): Departure Date (dd/mm): Room type: Number of nights: Number of persons in room: Parking: Yes / No Late Arrival – after 18:00 hours: Yes / No Smoking room: Yes / No I will share a room with: (name of accompanying person) Room rates: Standard single room 100 EUR per night Standrd double/twin room 109 EUR per night. Rates include rich buffet breakfast, use of Relax Centre and free wireless internet. (Price is valid til 18.04.2016) Method of payment: We wish to remind you that in order to hold and guarantee your booking, we kindly ask you to send your credit card number along with its expiry date: Credit card holder: Type: Card No: Expiry date: The hotel will not charge this credit card beforehand. The complete hotel bill you must pay on your check-out. Cancellation policy: • To avoid charges, equal to the amount of the whole stay, eventual cancellation must be made directly to the hotel in writing 2 days prior to arrival. • In case of No Show, the entire booking period will be charged. Terms and conditions: • The hotel rates are inclusive of local taxes & breakfast unless otherwise stated. • Group booking requests (more than 10 rooms) should be addressed in writing to reservations department ([email protected]). We will advise on the special conditions applying to group reservations. • Any change or cancellation to the reservation must be notified in writing to Nordic Hotel Forum directly. Miscellaneous: • Check in time: after 14:00, Check out time: 12:00. • Late check out is subject to availability. Late check out until 18:00hrs will be charged at 50% of the room-night rate. Check out after 18:00hrs shall be charged at 100% of the room-night rate. • Credit card is required to guarantee your reservation. • The hotel reserves a right to debit your credit card in case of No-Show. • All participants will be responsible for paying their entire hotel stay as well as any incidentals (e.g. mini bar, TV etc.) directly to the hotel upon check out. Reservations are not final until confirmation is received from the hotel! Signature: Print name: Date: We will respond to your queries within 48 hrs. Please note that the office is closed during the weekend.  BALTICO MEETING 2016 24.-25. May, 2016 Tallinn, Estonia Location: Nordic Hotel Forum http://www.nordichotels.eu/en/ Hosts: Estonian Maritime Administration (EMA) and State Info- communication Foundation (RIKS) Meeting room: Meeting room “Capella” Nordic Hotel Forum Meeting time: 24.05 9.00 – 17.00 / 25.05 9.00 – 15.00 Meeting table shape: U Dinner: Hosted by EMA and RIKS on 24.05. Time will be announced at the meeting. Icebreaker: 23th May at hotel lobby bar Important: Please let us know if you will participate in the Ice-breaker party. RSVP by April 25 ( e-mail: [email protected]) Pay attention to hotel reservation terms and conditions. Contact: Olavi Heinlo – Deputy Head, Cartography Department, EMA [email protected] +372 6205 621 Hotel location https://www.google.ee/maps/place/Nordic+Hotels+O%C3%9 Google maps C/@59.4373367,24.7529373,17z/data=!3m1!4b1!4m2!3m1!1s link: 0x4692936195406a51:0x87229a97532f20d9?hl=et Hotel from https://www.google.ee/maps/dir/Tallinn+Airport,+Lennujaa airport by bus ma+tee,+Tallinn/Nordic+Hotels+O%C3%9C,+Viru+v%C3%A4lja Google maps k+3,+10111+Tallinn/@59.4268857,24.7572986,14z/data=!3m1 link: !4b1!4m14!4m13!1m5!1m1!1s0x4692eb610fbb18a5:0x50c358 8b2554eaa7!2m2!1d24.7993023!2d59.416396!1m5!1m1!1s0x 4692936195406a51:0x87229a97532f20d9!2m2!1d24.755126!2 d59.437334!3e3?hl=et Information http://www.tallinn-airport.ee/en/transport/leaving-the- about airport airport/ transfer:  National Coordinators Operational Points of Contact concerning MSI Updated 25 Mar 2014 Country Telephone (h24) E-mail Website with current Navigational Warning Denmark +45 89 43 32 11 [email protected] http://frv.dk/en/SailingInformation/Warnings/Pages/default.aspx http://adam.vta.ee/teenused/tm/KehtivadNavigatsioonihoiatused/KehtivadNavigatsioo Estonia +372 6205 665 [email protected] nihoiatused.txt Finland +358 204 48 6400 [email protected] http://portal.liikennevirasto.fi/sivu/www/e/ +49 (0) 4927 seewarndienst.wsa-emd@t- http://www.bsh.de/aktdat/nwn/nwn-ost.pdf Germany 1877283 online.de Latvia +371 67323103 [email protected] http://www.navtex.lv http://www.lhd.lv http://www.msa.lt/en/hydrography/navigational-warnings-and-kq74/notices-to- Lithuania +370 46 469713 [email protected] mariners-scx9.html Poland +48586266208 [email protected] http://www.hopn.mw.mil.pl/index.php?akcja=on Russian +7 812 717 59 00 [email protected] Federation Sweden +46 771 63 06 85 [email protected] http://www.sjofartsverket.se/baltico \\hk-fs07\users\SVAHAK01\My Documents\BALTICO\BALTICO MEETING\BALTICO MEETING 2014\H24 contacts Mar2014.doc From: Olavi Heinlo Sent: Tuesday, February 2, 2016 8:24 AM To: Signe Paevere Cc: T�nis Siilanarusk; Darja G�nter; Dana Kuznetsova Subject: FW: INVITATION TO BALTICO MEETING IN TALLINN 24-25 MAY 2016 Attachments: Baltico meeting 2016 Hotel reserv.pdf; Baltico meeting 2016 Information.pdf; 2016 Baltico Agenda 160128.pdf; Baltico Meeting 2014 actions.pdf; H24 contacts Mar2014.pdf; 2014 Participants.pdf; 2016 Baltico Meeting reporting template.doc Tere! Signe palun registreeri. Darja ja Dana palun pange endale kalendrisse. Olavi From: [email protected] [mailto:[email protected]] Sent: Thursday, January 28, 2016 5:48 PM To: [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Olavi Heinlo <[email protected]>; Laur Lemendik <[email protected]>; [email protected]; [email protected]; [email protected]; William.Van-Den- [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected] Cc: Olavi Heinlo <[email protected]> Subject: INVITATION TO BALTICO MEETING IN TALLINN 24-25 MAY 2016 To: National co-ordinators on Navigational Warnings and National Meteorological organizations within the Baltic Sea Sub-area, MSI Sweden, Tallinn Radio, Navarea One co-ordinator and the Secretary of the International NAVTEX- panel. INVITATION TO BALTICO MEETING IN TALLINN 24-25 MAY 2016 With reference to my e-mail in September 2015 I�m hereby forwarding an invitation from EMA and RIKS to Baltico Meeeting 2016. The previous meetings have been held in Norrk�ping 2004, Copenhagen 2006, Hamburg 2008, Gdynia 2010, Klaipeda 2012 and Riga 2014. The goal of the Baltico Meetings is to maintain a high level of quality of the MSI-service in the Baltic Sea area. The meeting is gathering people from different organizations and nations, with responsibility of parts of the process of the promulgation of MSI to shipping. My belief is that these meetings have contributed to improve the MSI services to shipping in our region. Documents and reports from the previous meetings are available at the web site: http://www.sjofartsverket.se/balticomeeting Attached to this e-mail you will find a number of PDFs, which are also available on http://www.sjofartsverket.se/balticomeeting2016. For You to do: - let Olavi Heinlo and Svante H�kansson, as soon as possible, know whether you, and/or one or more colleagues, will participate - let us also know if this e-mail has happened to be addressed to wrong person or organization - and let us also know if you will participate in the Icebreaker party before April 24 - revise the provisional agenda and send additional items to Svante - send contact information, or amendments to those attached (dated Mar 2014), to Svante - note that the offered price at Nordic Hotel Forum is valid until April 18 - fill out the �reporting template� and return to Svante before April 24 - revise the list of action items from 2014 and consider appropriate actions, if any. Regards Svante H�kansson SWEDISH MARITIME ADMINISTRATION Hydrographic Office NtM/BALTICO Phone: +46 10 478 46 48 Mobile: +46 734 32 10 07