Majandus- ja Kommunikatsiooniministeerium · 25. mai 2023
Sisu (failidest)
Partnership agreement for the project #CO12 SusTool of Interreg Baltic Sea Region | v.2.0 of 04.10.2022
Partnership agreement for the project
#CO12 SusTool
of Interreg Baltic Sea Region
Having regard to
REGULATION (EU) 2021/1059 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 24 June 2021, Article
26(1),
The Interreg Programme “Interreg Baltic Sea Region” (CCI 2021TC16FFTN003), hereinafter referred to as
Programme,
The Interreg Baltic Sea Region Programme Manual, hereinafter referred to as Programme Manual,
The written acceptances according to Article 22(1), subparagraph 4, of REGULATION (EU) 2021/1059 OF THE
EUROPEAN PARLIAMENT AND OF THE COUNCIL of 24 June 2021 addressed by countries outside the
Programme area to the IB.SH,
The subsidy contract for the project #CO12 SusTool of Interreg Baltic Sea Region (hereinafter referred to as
subsidy contract), in particular Article 6(3) thereof,
The approved project data (hereinafter referred to as project data) available in the electronic data exchange
system of the Programme (hereinafter referred to as BAMOS+). These project data derive from the original
application and its attachments (e.g. contact and bank information) selected by the Monitoring Committee
and comprise subsequent changes to the original project setup as referred to in Article 5 of the subsidy
contract.
the following partnership agreement (hereinafter referred to as agreement) is concluded between
Eesti Vabariigi Majandus- ja Kommunikatsiooniministeerium - Estonian Ministry of Economic Affairs and
Communications
with its official address at Suur-Ameerika 1, 10122 Tallinn, Estonia
and represented by Ahti Kuningas
hereinafter referred to as lead partner. The lead partner is listed in the project data as project partner no° 1
and
Asociacija INFOBALT - Association INFOBALT
with its official address at Goštauto str. 8-313, LT-01108 Vilnius, Lithuania
represented by Virgilijus Dirma
and listed in the project data as project partner no° 7
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Partnership agreement for the project #CO12 SusTool of Interreg Baltic Sea Region | v.2.0 of 04.10.2022
- each hereinafter referred to as project partner, all project partners named above hereinafter referred to as project
partners,
for the project #CO12 SusTool selected by the Monitoring Committee of Interreg Baltic Sea Region on 23/09/2022
(hereinafter referred to as project).
The project partners of the project with whom the LP has concluded or will conclude partnership agreements are:
PP2 Estonian Association of Information Technology and Telecommunications
PP3 Let´s Do It Foundation (Estonia)
PP4 Ministry of Environmental Protection and Regional Development of the Republic of Latvia
PP5 Latvian Information and Communications Technology Association
PP6 DIMECC Ltd. (Finland)
PP7 Association INFOBALT (Lithuania)
PP8 Ministry of Finance of Estonia
Table of content
Article 1 Subject of the agreement............................................................................................................................... 3
Article 2 Duration of the agreement ............................................................................................................................ 3
Article 3 Project objectives, project partnership .......................................................................................................... 3
Article 4 Obligations of the lead partner ...................................................................................................................... 3
Article 5 Obligations of the project partners ................................................................................................................ 4
Article 6 Co-operation with third parties ..................................................................................................................... 5
Article 7 Work plan, objectives, results, outputs and deliverables .............................................................................. 5
Article 8 Ownership, use of deliverables and outputs ................................................................................................. 6
Article 9 Detailed project budget, lead partners and project partners contributions ................................................. 6
Article 10 Detailed spending plan................................................................................................................................. 7
Article 11 Request for payments, reporting ................................................................................................................. 7
Article 12 Communication and visibility ....................................................................................................................... 9
Article 13 Liability ......................................................................................................................................................... 9
Article 14 Non-fulfilment of obligations .....................................................................................................................10
Article 15 Audit rights, availability of documents, evaluation ...................................................................................10
Article 16 Recovery of amounts unduly paid .............................................................................................................10
Article 17 Withdrawal from the partnership ..............................................................................................................11
Article 18 Applicable law and dispute settlement ......................................................................................................11
Article 19 Data protection ..........................................................................................................................................12
Article 20 Concluding provisions ................................................................................................................................12
Annexes ......................................................................................................................................................................13
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Article 1
Subject of the agreement
1. Subject of this agreement is organising the partnership and stipulating provisions to ensure proper
implementation of the project.
2. The subsidy contract between the IB.SH (acting as Managing Authority and Joint Secretariat of Interreg Baltic
Sea Region) and the lead partner dated 03.02.2023 as well as the body of rules and regulations it is based on
and refers to, is considered to be an integral part of this agreement. The subsidy contract shall be attached
to this agreement as Annex I.
Article 2
Duration of the agreement
1. This agreement shall take effect retrospectively from the date the subsidy contract entered into force (cf.
Article 17(1) of the subsidy contract), i.e. from 03.02.2023. In case project activities are carried out in an
eligible project phase but before the entry into force of the subsidy contract and this agreement, the
provisions of this agreement shall already apply to that phase.
2. This agreement will remain in force as long as the lead partner or the project partners have to fulfil obligations
arising from this agreement, the subsidy contract and/or the provisions it is based on (cf. Article 1 of the
subsidy contract).
Article 3
Project objectives, project partnership
1. The lead partner and the project partners commit themselves to do everything in their power to implement
the project jointly according to the project data and to support one another with the aim to reach the
project's objectives.
2. The project partners entitle the lead partner to represent the project partners in the project. They commit
themselves to undertake all steps necessary to support the lead partner in fulfilling its obligations specified
in the subsidy contract and this agreement.
Article 4
Obligations of the lead partner
1. The lead partner shall be responsible for the overall coordination, management and implementation of the
project. It shall fulfil all obligations arising to the lead partner from Article 26(1) and (2) of REGULATION (EU)
2021/1059 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 24 June 2021, the subsidy contract
including the body of rules and regulations it bases on and refers to, as well as the Programme Manual. That
means in particular:
a) following the Programme’s reporting procedures, requesting and receiving payments from IB.SH, in
accordance with Article 4 of the subsidy contract,
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b) complying with the obligations defined in Articles 5 and 6 of the subsidy contract,
c) warranting that any person acting as a user with read, write and submit rights on project level is employed
by the lead partner and at all times duly authorised to represent the lead partner and to act on its behalf
in BAMOS+, in accordance with Article 7 of the subsidy contract,
d) maintaining the project’s subpage hosted at the Programme portal, contributing to the communication
activities of the Programme and complying with the visibility requirements, in accordance with Article 8
of the subsidy contract,
e) complying with the rules on ownership and use of deliverables and outputs, as specified in Article 9 of the
subsidy contract,
f) assisting any audit or evaluation and retaining all files, documents and data related to the project, in
accordance with Article 10 of the subsidy contract,
g) ensuring that any recovery is made in accordance with Article 11 of the subsidy contract,
h) complying with the rules on assignment, liability, data protection, dispute settlement and communication
as determined in Articles 13 to 17 of the subsidy contract.
2. In addition to the responsibilities of the lead partner stipulated in this article, specific obligations of the
project partners (cf. Article 5 of this agreement) also apply to the lead partner.
Article 5
Obligations of the project partners
1. Each project partner undertakes to comply with the body of rules and regulations referred to in Article 1 of
the subsidy contract as well as relevant national regulations and all other rules applicable to the project
partner. That means in particular:
a) complying with the rules on eligibility of expenditure as stipulated in Article 3 of the subsidy contract and
laid down in the Programme Manual,
b) completing all activities, deliverables and outputs as set out in the work plan (cf. Article 7 of this
agreement),
c) respecting the rules on ownership, title, industrial and intellectual property rights, as well as the use of
deliverables and outputs laid down in Article 8 of this agreement,
d) guaranteeing sound financial management of its budget as indicated in the project data,
e) in accordance with Article 11 of this agreement, following the reporting procedures defined in the
Programme Manual and submitting partner progress reports in time and via BAMOS+,
f) complying with the Programme’s communication and visibility rules as outlined in Article 12 of this
agreement,
g) assuming responsibility in the event of any irregularity in the expenditure it has declared,
h) repaying the lead partner any amounts unduly paid and complying with any request for recovery by the
IB.SH and/or the lead partner based on Article 11 of the subsidy contract and Article 16 of this agreement,
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i) keeping available all its documents related to the project in line with the requirements of the Programme
Manual. This obligation shall persist even if the project partner is excluded from the project or the project
partner has withdrawn from the project (cf. Article 14(1), 17(1) of this agreement).
2. By signing this agreement, each project partner declares that it:
a) is familiar with and adheres to the content of the subsidy contract and the provisions it bases on and refers
to; this includes the rules defined in Articles 2(5), 11 and 12 of the subsidy contract, which entitle the IB.SH
to reduce the amounts of Programme co-financing awarded to the project, to terminate the subsidy
contract, to withhold payments, to recover Programme co-financing unduly paid and/or to suspend
payments,
b) is familiar with and adheres to the project data,
c) undertakes to inform the lead partner immediately about all circumstances that delay, hinder or make
impossible the realisation of the project as well as all circumstances that mean a change of the
disbursement conditions or which would entitle the IB.SH to suspend payments, to reduce the amounts of
Programme co-financing awarded, to recover co-financing unduly paid (cf. Article 11 of the subsidy
contract) or to terminate the subsidy contract in full or in part (cf. Article 12 of the subsidy contract).
Article 6
Co-operation with third parties
1. If a party to this agreement cooperates with third parties, including external service providers, it shall remain
solely responsible concerning compliance with its obligations as set out in this agreement. Any project
partner shall inform the lead partner about the subject and party of any contract concluded with such a third
party.
2. No party to this agreement is entitled to assign its rights and obligations under this agreement without the
prior consent of the other parties to this agreement and the approval of the IB.SH (cf. Article 13 of the subsidy
contract).
3. Co-operation with third parties shall follow the public procurement procedures and State aid rules
determined in the Programme Manual and national and EU legislation.
Article 7
Work plan, objectives, results, outputs and deliverables
1. Each project activity is assigned to the lead partner or one of the project partners according to the project
data. The lead partner and the project partners adhere to this plan.
2. The lead partner and all project partners are aware that the IB.SH will check whether the lead partner and
project partners reached the objectives, results and outputs planned in the project data. In case the planned
objectives, results and outputs are not reached, the IB.SH is entitled to terminate the subsidy contract in
accordance with Article 12(1)(e) of the subsidy contract and/or to recover Programme co-financing in
accordance with Article 11 of the subsidy contract.
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3. The lead partner and the project partners shall agree on any amendment of the work plan. The project
partners shall inform the lead partner immediately if any need for an amendment occurs. The partnership
will observe the rules on project changes as determined in the Programme Manual and Article 5 of the
subsidy contract.
4. Each project partner shall inform the lead partner immediately about any factors that could lead to any
deviation in the work plan, especially those that could cause temporary or final discontinuation of the project.
Article 8
Ownership, use of deliverables and outputs
1. Ownership, title and industrial and intellectual property rights in the deliverables and outputs of the project, as
well as the reports and other documents relating to it shall, depending on the applicable national law, belong
to the lead partner and/or project partners.
2. In the spirit of cooperation and exchange, the lead partner and project partners shall ensure that all
deliverables and outputs produced by the project are in the public interest and publicly available. They should
be fully accessible and available to the general public in a usable format. The IB.SH and any other relevant
programme, EU and national body can use them for information and communication purposes in the
framework of the Programme.
3. Each project partner shall ensure that it has all rights to use any pre-existing intellectual property rights, if
necessary for the implementation of the project.
4. If any sensitive or confidential information or any pre-existing intellectual property right related to the project
must be respected, the respective project partner shall inform the lead partner in advance. The lead partner
shall then agree with the IB.SH how to handle the situation.
Article 9
Detailed project budget, lead partners and project partners contributions
1. The project partners accept the detailed project budget determined in the project data, as well as the amount
and composition of the earmarked Programme co-financing (non-repayable grant) awarded to the lead
partner in the subsidy contract (cf. Article 2(1) to (3) thereof). Each project partner commits itself to provide
its own contribution to the total project budget.
2. The detailed project budget in the project data provides detailed financial data for the lead partner and each
project partner per cost category.
3. The IB.SH will calculate the co-financing from the Programme funds based on reported eligible expenditure
only (cf. Article 2(4) in conjunction with Article 3 of the subsidy contract). The lead partner will pay the
Programme co-financing to the project partners on the same basis.
4. The lead partner shall disburse the Programme co-financing subject to the condition that the IB.SH makes
the funds available. If the IB.SH does not make the funds available, any claim by a project partner against the
lead partner for whatever reason is excluded.
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5. The project partners shall inform the lead partner immediately when they need a change of the project
budget. The project partners shall authorise any change of the project budget as laid down in the project
data before the lead partner submits the change request to the IB.SH. The partnership will observe the rules
on project changes as determined in the Programme Manual and Article 5 of the subsidy contract.
Article 10
Detailed spending plan
1. All project partners declare that they will request payments according to the timeframe established in Article
11 of this agreement and at least to the extent defined in the spending plan in the project data. Payments
not requested in time and in full as indicated in the spending plan may be lost. Moreover, the maximum
amount of ERDF co-financing approved (cf. Article 2(1) of the subsidy contract) might be reduced if the actual
payment requests are less than the expected payment requests. The Programme Manual provides further
details on financial planning and de-commitment.
Article 11
Request for payments, reporting
1. The project partners are aware that expenditures incurred by implementing project activities are reimbursed
retrospectively. Therefore, each project partner shall apply relevant measures to maintain a sufficient level
of financial liquidity to cover the project-related expenditures.
2. The project partners are entitled to request payments by following the reporting procedures defined in the
Programme Manual.
3. The lead partner and project partners shall report via BAMOS+. Each project partner shall respect the terms
and conditions for the use of BAMOS+. In particular, each project partner shall warrant that any person acting
on its behalf as a user with read, write and submit rights is employed by the project partner and at all times
duly authorised to represent the project partner in relation to all project partner responsibilities in BAMOS+
and to submit data and documents via BAMOS+ on behalf of the project partner organisation.
4. The following submission dates apply for each project partner to enable the lead partner to meet the
deadlines for submission of progress reports according to Article 4(2) of the subsidy contract:
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Partner report Reporting period Deadline for
Start date End date submission
Report Reporting period Deadline for Deadline for
partners submission
Start date End date
1 22/09/2022 30/06/2023 15/07/2023 01/08/2023
2 01/07/2023 31/12/2023 15/01/2024 01/02/2024
3 01/01/2024 30/06/2024 15/07/2024 01/08/2024
4 01/07/2024 31/12/2024 15/01/2025 01/02/2025
5 01/01/2025 30/06/2025 15/07/2025 01/08/2025
6 and closure 01/07/2025 31/03/2026 01/03/2026 01/04/2026
phase 3 months
5. If a project partner ascertains it will be behind schedule with its contribution to the progress report as defined
in Article 4(2) of the subsidy contract, it shall immediately inform the lead partner. The project partner must
not submit such information later than the actual deadline for submission of the given partner report. The
project partner concerned and the lead partner, supported by the other parties to this agreement, shall
collectively sort out the problem causative for the default. If necessary, the lead partner shall submit a
request for postponement of the submission deadline of the progress report to the IB.SH.
6. If a project partner does not comply with the requirement to inform the lead partner, does not sort out any
problem causative for the default, is responsible for not meeting a deadline, or the IB.SH does not approve a
postponement of the submission deadline, the lead partner shall be entitled to exclude the partner report
from the progress report the lead partner is obliged to submit to the IB.SH according to the subsidy contract.
7. Each project partner must provide additional information if the lead partner or the IB.SH deem that
necessary. If the IB.SH asked for further information the lead partner shall collect and send it within the time
frame demanded by the IB.SH.
8. Similar to the right of the IB.SH as laid down in Article 4(3) of the subsidy contract, the lead partner reserves
the right not to accept – in part or in full – reported expenditure if – due to the results of the lead partner’s
checks and/or controls or audits performed by another authority– the validation or the facts stated therein
prove to be incorrect or if the underlying activities or expenditure are not in line with the body of rules and
regulations as set out in Article 1 of the subsidy contract.
9. The lead partner shall redistribute the co-financing paid to its account between the relevant project partners.
The lead partner shall not make any deduction or retention or levy further specific charges that would reduce
the amount claimed by a project partner in accordance with these rules. Project partners whose currency is
other than Euro shall bear any exchange rate risk.
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Article 12
Communication and visibility
1. Each project partner shall ensure compliance with the communication and visibility obligations specified in
the Programme Manual.
2. Upon request of the lead partner, each project partner shall support the lead partner in maintaining the
project subpage hosted at the Programme portal in accordance with the rules laid down in the Programme
Manual.
3. Upon request of the lead partner, each project partner shall contribute to the communication activities of
the Programme as outlined in the Programme Manual. If requested by the lead partner, the project partners
shall assist the lead partner in preparing and publishing a set of pre-defined communication products on the
project subpage as listed and defined in the Programme Manual.
4. By signing this agreement, each project partner confirms that the IB.SH is authorised to publish information
about the project as defined in Article 8(4) of the subsidy contract.
5. Each project partner authorises the lead partner to use communication and visibility material produced by
the project or project partners to showcase how the Programme co-financing is used. Furthermore, each
project partner authorises the lead partner to forward this material to the IB.SH, other programme
authorities, programme promoters at the national level, as well as Union institutions, bodies, offices or
agencies. For this purpose, each project partner ensures that a royalty-free, non-exclusive and irrevocable
licence to use such material and any pre-existing rights attached to it is granted to the aforementioned
Programme and Union bodies in accordance with the Programme Manual.
6. In accordance with Article 8(6) of the subsidy contract, each project partner takes full responsibility for the
content of any audio, visual or audiovisual notice, publication, deliverable, output or communication and
visibility material provided to the lead partner which has been developed by the project partner or third
parties on behalf of the project partner. The project partner is liable in case a third party claims compensation
for damages (e.g. due to an infringement of intellectual property rights or personal data protection rights).
The project partner will indemnify the lead partner in case the lead partner suffers any damage because of
the content of the said material.
Article 13
Liability
1. Within the partnership, each party to this agreement shall hold harmless the other parties and indemnify
them from liabilities, damages and costs resulting from the non-compliance of its duties and obligations as
outlined in this agreement and its annexes.
2. The lead partner and each project partner are solely liable for the statements/commitments made in its
partner declaration attached to the latest project data.
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3. No party to this agreement shall be held liable for not complying with obligations ensuing from this
agreement and its annexes in case of force majeure. In such a case, the party concerned must announce this
immediately in writing to the other parties to this agreement.
Article 14
Non-fulfilment of obligations
1. If a project partner repeatedly does not fulfil its obligations stipulated in the subsidy contract or this
agreement (incl. its annexes), the lead partner may exclude the project partner from the project. The lead
partner shall follow the rules of the Programme Manual. The lead partner shall inform the IB.SH of such
decision without delay. The exclusion has to be approved by the Programme body stipulated in the
Programme Manual. In case the exclusion is approved, the project partner is obliged to refund to the lead
partner any Programme co-financing received by the day of exclusion for which it cannot prove that it was
used for the implementation of the project according to the rules of eligibility of expenditure.
2. In case of non-fulfilment of obligations of a project partner having financial consequences for the entire
project co-financing, the lead partner may demand compensation to cover the sum involved.
Article 15
Audit rights, availability of documents, evaluation
1. The responsible auditing bodies of the EU and, within their responsibility, the auditing bodies of the
participating countries or other national public auditing bodies or an external auditor designated by the IB.SH,
as well as the Audit Authority of the Programme, the Group of Auditors of the Programme and the IB.SH are
entitled to audit the project and the proper use of the awarded Programme co-financing by the lead partner
and the project partners or to arrange for such an audit to be carried out by authorised persons.
2. Each project partner shall provide all documents and information required for the audit and give access to
its business premises, as well as project-related locations.
3. Each project partner is obliged to keep for audit purposes all supporting documents related to the project in
accordance with the requirements of the Programme Manual.
4. Each project partner shall assist authorised evaluators and provide them with documents or information
necessary for Programme or project evaluations.
Article 16
Recovery of amounts unduly paid
1. In case the IB.SH recovers Programme co-financing unduly paid from the lead partner in accordance with
Article 11 of the subsidy contract, the lead partner shall recover the unduly paid Programme co-financing
from the respective project partner in line with the procedure for irregularities of the Programme Manual.
2. The project partner involved shall repay the lead partner any amounts unduly paid in accordance with the
procedure for irregularities of the Programme Manual.
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3. If the IB.SH suspends payments, the lead partner will do so accordingly, and the project partners shall have
no claims to payment of the remaining amount. If the IB.SH deducts a recovery amount from an open
payment request, the lead partner is also entitled to deduct the recovery amount from payment claims of
the project partners. In addition, if the IB.SH deducts unduly paid co-financing that the lead partner or a
project partner had to return in another project funded by Interreg Baltic Sea Region, the lead partner has
the right to deduct the corresponding Programme co-financing to the project partner in question from any
open payment request in the present project.
Article 17
Withdrawal from the partnership
1. The lead partner and each project partner agree not to withdraw from the project unless there are
unavoidable reasons for it. If this were nonetheless to happen, the lead partner and the remaining project
partners shall endeavour to cover the contribution of the withdrawing project partner either by directly
assuming its tasks or by asking one or more new third organisations to join the partnership.
2. The parties to this agreement are aware that the IB.SH is entitled to terminate the subsidy contract if the
number of project partners falls below the minimum number of partners that is set in the Programme Manual
(cf. Article12(1)(b) of the subsidy contract).
3. In case of change in the partnership, the parties to this agreement will adhere to the provisions on project
changes as determined in the Programme Manual.
Article 18
Applicable law and dispute settlement
1. Without prejudice to both the applicable European law and Article 16(1) of the subsidy contract, this
agreement shall be governed by and construed in accordance with Estonian law, being the law of the country
of the lead partner.
2. The lead partner and the project partners sign this agreement with the intention to cooperate amicably.
Should a dispute arise between the lead partner and the project partners or between the project partners in
connection with this agreement, the parties concerned will endeavour to work towards a mutually
acceptable settlement.
3. If the amicable settlement method was ineffective and the disagreement persists in spite of all efforts being
made in this respect, the dispute shall be finally decided by the courts. The place of jurisdiction is Tallinn,
Estonia at the seat of the lead partner.
4. The provisions of this Article shall not affect the recovery of amounts unduly paid laid as down in Article 16
of this agreement. Thus, neither a procedure for amicable settlement according to paragraph 2 nor a court
procedure according to paragraph 3 shall have a suspensive effect on any recovery of amounts unduly paid.
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Article 19
Data protection
1. In accordance with Article 4 of REGULATION (EU) 2021/1060 OF THE EUROPEAN PARLIAMENT AND OF THE
COUNCIL of 24 June 2021, the lead partner, the IB.SH, other programme bodies (e.g. the Audit Authority, the
Monitoring Committee), controllers, responsible national authorities (e.g. auditors, Approbation Authorities),
evaluators and the European Commission are allowed to process personal data only where necessary for the
purpose of carrying out their respective obligations under the body of rules and regulations referred to in Article
1 of the subsidy contract, in particular for monitoring, reporting, communication, publication, evaluation,
financial management, verifications and audits. The personal data shall be processed in accordance with
REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 (General
Data Protection Regulation).
Article 20
Concluding provisions
1. This agreement is concluded in English. In case of translation of this document and its annexes into another
language, the English version shall be binding.
2. The working language of the project shall be English.
Accordingly, any written communication between the lead partner and the project partners related to this
agreement and the implementation of the project shall be in English and state the number and short name
of the project.
3. Should any provision in this agreement become wholly or partly ineffective, the remaining provisions remain
binding for the parties. The parties to this agreement undertake to replace the ineffective provision with an
effective provision that comes as close as possible to the purpose of the ineffective provision.
4. Amendments and supplements to this agreement and/or to its annexes must be set out in an addendum.
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For the lead partner:
Ahti Kuningas
Name Name
Secretary General
Title Title
Digitally signed
Signature and stamp Signature and stamp
Place, date Place, date
For the project partner no° 7:
Virgilijus Dirma
Name Name
Acting director
Title Title
Digitally signed
Signature and stamp (if available) Signature and stamp (if available)
Place, date Place, date
Annexes
I. Subsidy contract for the project # CO12 SusTool of Interreg Baltic Sea Region including its addenda
2023.02.03_C012_SC
_signed.pdf
Application Form
APPROVED 060123.pdf
II. Project original approved application form in its latest version including its addenda
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