Vaidlustus

Public Procurement Review Committee Ministry of Finance of Estonia Tartu mnt 85, Tallinn Harju maakond, 10115 Estonia In Pardubice, Czech Republic on 25th July 2024 Per express post courier and per e-mail ([email protected]) The State Fee for submission of a Public Procurement Appeal will be paid upon request Public Procurement Appeal – Reference number 278652 "Mode S MSSR hankimine (Lennuliiklustenindus)" I. On 18th July 2024, our company received the Decision of the State Support Services Center, as the Contracting Authority, to exclude the Tenderer – company ELDIS Pardubice, s.r.o. (registered address: Dělnická 469, 533 01 Pardubice, Czech Republic; Company ID Number: 150 50 742; Company VAT Number: CZ699003219; registered in the Commercial Register maintained by the Regional Court in Hradec Králové, section C, insert 524; represented by Ing. Aleš Jedlička, Managing Director and Mgr. Jan Zajíček, MBA, Managing Director) from Public Procurement Proccess (reference number 278652) "Mode S MSSR hankimine (Lennuliiklustenindus)", for the following reasons: E LD IS P ar dubic e, s.r .o., D ěl ni c k á 469, 533 0 1 P ard ubi c e IČ : 15050 742, D IČ : C Z69 900 321 9 Zapsaná v obchodním rejstříku vedeném u Městského soudu v Hradci Králové, spisová značka C524.  - ad 1) According to the wording of condition No. TG-14, radars must be installed and certified in 2021-2024. The radars referred to in the Tenderer's offer were installed and accepted in 2018. versus The Tenderer shall provide at least three Mode S MSSR installations which are certified and in use for providing civil air traffic services located within the European Union during the period spanning from 2021 to 2024. - ad 2) For condition No. C5-21, the Tenderer has referred to document ZG017A, chapter 12.1. In document ZG017A, chapter 12.1. the Tenderer has not described that the Tenderer will supply a dual-channel transponder with automatic switching as required. From Tenderer's offer it has not been proven that the transponder has automatic switching function. - ad 3) For condition C6-25, the Tenderer has referred to the document Plan for Software Aspects of Approval (PSAA) to demonstrate compliance with the condition, but the referenced document does not contain the required parameters that are mandatory under the said condition. - ad 4) For condition C9-30, the Tenderer has provided only a list of spare parts. The Tenderer has not specified the amount of human resources, exact schedules or other resources for preventive maintenance. According to the condition, the Tenderer had to provide all the resources necessary to perform preventive maintenance. - ad 5) For condition C11-08, the Tenderer has referred to ZG017A Chapter 25, but the Tenderer has not confirmed that the manuals will be supplied in two printed copies. The Tenderer has specified in the comment box for the said condition that 2 copies will be E LD IS P ar dubic e, s.r .o., D ěl ni c k á 469, 533 0 1 P ard ubi c e IČ : 15050 742, D IČ : C Z69 900 321 9 Zapsaná v obchodním rejstříku vedeném u Městského soudu v Hradci Králové, spisová značka C524.  delivered in PDF format, but according to the condition the Tenderer has to deliver 2 printed copies and 2 electronic copies. - ad 6) For condition C11-13, the Tenderer has referred to document ZG017A Chapter 25 to prove the condition, which does not contain a complete overview of the integrations of the system and its sub-systems. According to the condition, the system manual must provide a complete overview of the integrations of the system and its subsystems. - ad 7) For condition C11-26, the Tenderer has referred to document ZG017A, chapter 25, which does not contain block diagrams and a fault-finding tree diagram, to demonstrate compliance with the condition. In the offer of the Tenderer as a whole, only some block drawings can be found in different chapters. - ad 8) To demonstrate compliance with conditions C13-03, C13-06, C13-10, C13-19, C13-23 and C13-34, the Tenderer has referred to chapter 12.5 of document ZG017A. In the said document, the Tenderer has submitted the above-mentioned conditions of the technical specification prepared by the procurer to prove the fulfillment of the requirements as the Tenderer 's confirmations and/or evidence of the fulfillment of the requirements (the Tenderer has copied the requirements from the technical specification into the composition of the Tenderer's offer). According to the state procurement compliance condition "Technical specification with compliance matrix", the submission of the technical specification prepared by the procurer together with the compliance matrix form as part of the tender as a technical document by the Tenderer is prohibited, because it does not allow the procurer to check the substantive compliance of the tender. E LD IS P ar dubic e, s.r .o., D ěl ni c k á 469, 533 0 1 P ard ubi c e IČ : 15050 742, D IČ : C Z69 900 321 9 Zapsaná v obchodním rejstříku vedeném u Městského soudu v Hradci Králové, spisová značka C524. The Contracting Authority found that the offer submitted by the Tenderer does not meet the requirements of technical description No. TG-14, C5-21, C6-25, C9-30, C11-08, C11-13, C11-26, C13-03, C13-06, C13 -10, C13-19, C13-23 and C13-34. And therefore, in accordance with § 52/3 and § 114/1 and § 114/2 of Public Procurement Act, the Tenderer´s offer was assessed and declared as unsatisfactory and was rejected. II. Against the above-mentioned Decision of the State Support Services Center dated 18th July 2024, the Tenderer – company ELDIS Pardubice, s.r.o. in accordance with § 185/1 and § 185/2/2 of the Public Procurement Act of Estonia (passed on 14th June 2017 and entry into force on 1st September 2017) hereby submit the Public Procurement Appeal (Contestation Objection) to Public Procurement Proccess reference number 278652 "Mode S MSSR hankimine (Lennuliiklustenindus)", based on the following reasons and legal arguments: - ad 1) TG-14: Technical Matrix Statement: ID Requirement description Compliance Tender Comment/proposed solution Yes/No" reference Please see Reference Letter from PANSA, Poland for delivery of 4x MSSR (Mode S) radar systems. Please refer The tenderer shall provide Project included: to: at least three Mode S MSSR Delivery & installation of 4x MSSR- Tender Offer installations which are 1 Mode S air-traffic surveillance Document certified and in use for radar system including provision of and TG-14 providing civil air traffic Yes project management, training, E-ANNEX-11 services located within the installation and system Reference European Union during the commissioning (FAT/SAT Letter – period spanning from 2021 milestones) including integration. PANSA, to 2024. Radar systems are/were fully Poland operational within the European Union in the period from 2021 to 2024. E LD IS P ar dubic e, s.r .o., D ěl ni c k á 469, 533 0 1 P ard ubi c e IČ : 15050 742, D IČ : C Z69 900 321 9 Zapsaná v obchodním rejstříku vedeném u Městského soudu v Hradci Králové, spisová značka C524. As mentioned in TG-14: “The tenderer shall provide at least three Mode S MSSR installations which are certified and in use for providing civil air traffic services located within the European Union during the period spanning from 2021 to 2024.” From the semantic and systematic interpretation of this condition, we are convinced that the reference is met by a radar that: • are certified (at any time in the course of time) and • in use for providing civil air traffic services located within the European Union during the period spanning from 2021 to 2024. These conditions are fulfilled in our proper and timely submitted reference of radars delivered to Poland in 2018. The decisive factor is whether the radars are certified and have been operated in the specified years. In other words, it is not decisive when the radar was certified. However, it is essential that radars are certified whenever (i.e. not “were certified” from 2021 to 2024 or “were commissioned” from 2021 to 2024) and that the radars were properly operated from 2021 to 2024 at a European airport. As the radars delivered by us to Poland are properly certified for operation and at the same time are used and are in operation "for providing civil air traffic services" in the period from 2021 to 2024, they meet the requirement of TG-14. Our reference radars delivered to Poland (please see the document E-ANNEX- 11_REFERENCES_Poland-PANSA_4xMSSR) meet this condition. For that reason, we are sure that this incorrect Decision by the Contracting Authority caused an infringement of Public Procurement Act by the Contracting Authority that resulted in an infringement of our rights and adversely affects our business interests. E LD IS P ar dubic e, s.r .o., D ěl ni c k á 469, 533 0 1 P ard ubi c e IČ : 15050 742, D IČ : C Z69 900 321 9 Zapsaná v obchodním rejstříku vedeném u Městského soudu v Hradci Králové, spisová značka C524.  - ad 2) C5-21: Technical Matrix Statement: ID Requirement description Compliance Tender reference Comment/proposed Yes/No" solution A dual site monitor, with Document ZG017A, Noted, dual monitor is automatic changeover that chapter 12.1 part of the delivery. C5-21 insure compliance with ICAO Yes Local/Remote Control Annex 10, shall be provided and Monitoring Systems for Mode-S ground station (LCMS/RCMS)) Tenderer’s referenced documentation (ZG017A) provides the following information about control transponder: “The checking is realized by LCMS workstation. „Control transponder” is offered in back-up configuration with possibility of two independent detected echoes for MSSR-1 interrogation. “ The reference to Chapter 12.1 may not have been chosen completely appropriatrely, but the ZG017A documentation contains the entire Chapter 15. named “Control Transponder” regarding the Control Transponder from which it is evident that it is supplied and that it is a "dual transponder" solution. This is particularly evident from sub-chapter 15.1 and 15.1.1. Control Transponder is also mentioned as „Far Field Monitor (Test Transponder)” in the submitted E-ANNEX-16 List of Deliverable Items. Please note that „Far Field Monitor (Test Transponder)” is commonly used synonym to “Control Transponder”. E LD IS P ar dubic e, s.r .o., D ěl ni c k á 469, 533 0 1 P ard ubi c e IČ : 15050 742, D IČ : C Z69 900 321 9 Zapsaná v obchodním rejstříku vedeném u Městského soudu v Hradci Králové, spisová značka C524.  - ad 3) C6-25: Technical Matrix Statement: ID Requirement description Compliance Tender Comment/proposed Yes/No" reference solution The Contractor shall deliver a special Plan for Each software and document: Software hardware parameter, Aspects of its description, (i) Listing all the software parameters Approval impact and range of that could be accessed and/or modified (PSAA) values is desribed in via the user interfaces or any dedicated separate document. terminal; (ii) Indicating for each parameter the default value, increment, minimum & maximum values, units, etc; (iii) Listing all the hardware parameters (switches, jumpers, DIP,......) that are C6-25 Yes accessible and/or configurable; (iv) Indicating for each hardware parameter the default configuration, the possible ones and the physical location on concerned PCB by means of a lay-out diagram; (v) Describing for each parameter the impact of a change at the component, LRU, sub-system and system levels, especially from the point of view of the functionality being modified, and the effects on the output and input data. Based on the requirement’s wording Tenderer understood that the required information is required from the "Contractor" and not from the “Tenderer” which meant that Tenderer did not specify and submit these parameters during the tender procedure. The submitted PSAA document for the tender procedure provides a general description and evidence that such procedures are implemented in Tenderer’s design and manufacturing process. The project specific parameters will be supplied during the delivery of the system after the contract award/contract signature, if any. E LD IS P ar dubic e, s.r .o., D ěl ni c k á 469, 533 0 1 P ard ubi c e IČ : 15050 742, D IČ : C Z69 900 321 9 Zapsaná v obchodním rejstříku vedeném u Městského soudu v Hradci Králové, spisová značka C524.  - ad 4) C9-30 Technical Matrix Statement: ID Requirement description Compliance Tender Comment/proposed Yes/No reference solution See Parts are declared in E-ANNEX-16 List List of LRU The Tenderer shall specify all resources of Deliverable C9-30 necessary to carry out the proposed Yes Items preventive maintenance. E-ANNEX-17 List of Spare Parts “Resources” were understood as items that need to be provided for a successful preventive maintenance. “All resources” was considered a too broad definition that could mean anything from human resources and tools to time needed for transport from Czech Republic to Estonia. We do not consider this item as major reason for exclusion, rather request for clarification should have been requested by the Contracting Authority. E LD IS P ar dubic e, s.r .o., D ěl ni c k á 469, 533 0 1 P ard ubi c e IČ : 15050 742, D IČ : C Z69 900 321 9 Zapsaná v obchodním rejstříku vedeném u Městského soudu v Hradci Králové, spisová značka C524.  - ad 5) C11-08 Technical Matrix Statement: ID Requirement description Compliance Tender reference Comment/proposed Yes/No solution The System Manuals delivery Please, see the Documentation is shall contain two (2) sets of document ZG017A, casualy delivered in C11-08 printed documents and in Yes chapter 25. two sets in PDF format electronic PDF format for Documentation delivered system. Tenderer’s referenced documentation (ZG017A, Chapter 25) provides the following information: “Documentation covering detailed technical descriptions of the equipment, user's operational manuals, and installation manuals will be delivered with the equipment. All items of the documentation will be in English language. Technical documentation of radar system is delivered in two sets in paper and electronics (CD-ROM) version….” “Customer has the free licence to copy the deliverable documentation called for under the contract, and to circulate or use the copies within the organization…..” From Tenderer’s response, it is clear that customer will receive two (2) sets of technical documentation, this documentation also contains the required System Manuals. Tenderer acknowledges that the documents may have different titles, however all the crucial information (system description, system configuration, operating instructions, etc.) is provided. Such information forms an integral part of delivery for every air-traffic control surveillance radar product. The project-specific structure and titles of the documentation may be subject to a negotiation and agreement. We do not consider this item as major reason for exclusion, rather request for clarification should have been requested by the Contracting Authority. E LD IS P ar dubic e, s.r .o., D ěl ni c k á 469, 533 0 1 P ard ubi c e IČ : 15050 742, D IČ : C Z69 900 321 9 Zapsaná v obchodním rejstříku vedeném u Městského soudu v Hradci Králové, spisová značka C524.  - ad 6) C11-13 Technical Matrix Statement: ID Requirement descriptionCompliance Tender reference Comment/proposed Yes/No solution System Manuals shall give Please, see the document Full overview of the a full overview of the ZG017A, chapter 25. system and its parts C11-13 Yes Documentation and the Block might be seen in integration of the various systems and sub-systems. Diaram chapter diagram System Description and an overview of the technical documentation is provided within ZG017A document. System Manuals are delivered as part of the Technical Documentation package after signing the contract. - ad 7) C11-26 Technical Matrix Statement: ID Requirement Compliance Tender reference Comment/proposed description Yes/No solution Please, see the document The documentation The documentation ZG017A, chapter 25. contains also shall include Documentation, furt see the functional block C11-26 functional block Yes technical part of the diagrams with fault diagrams and fault documentation to get the tracing. tracing trees. information about required points Functional (block) diagram is part of ZG017A Chapter 4. E LD IS P ar dubic e, s.r .o., D ěl ni c k á 469, 533 0 1 P ard ubi c e IČ : 15050 742, D IČ : C Z69 900 321 9 Zapsaná v obchodním rejstříku vedeném u Městského soudu v Hradci Králové, spisová značka C524.  - ad 8) C13-03, C13-06, C13-10, C13-19, C13-23 and C13-34 Technical Matrix Statement: ID Requirement description Compliance Tender reference Comment/proposed Yes/No solution The system shall prevent Document ZG017A, Users have assigned role the presentation of chapter 12.5 Security and related privileges. information system and Cybersecurity Non-privileged users can C13-03 Yes management-related not see information functionality at an interface related to system for non-privileged users. managment. Document ZG017A, The user must be The system shall enforce C13-06 Yes chapter 12.5 Security authorized before gaining access restrictions. and Cybersecurity access to the system. Document ZG017A, Only system The system shall prohibit chapter 12.5 Security administrator can install user installation and and Cybersecurity and configure the C13-10 configuration of software Yes software, users can only without explicit privileged change some parameters status. and settings. Software manufacturer Document ZG017A, Service department can shall be contractually chapter 12.5 Security provide 24/7 support. C13-19 obligated to provide Yes and Cybersecurity support on emergency cases. Document ZG017A, The system will not use The system shall not use C13-23 Yes chapter 12.5 Security wireless networking. wireless networking (WiFi). and Cybersecurity All default passwords used Document ZG017A, Passwords in the system in system components chapter 12.5 Security can be changed. C13-34 Yes and/or devices shall be and Cybersecurity changeable. The above-mentioned requirements were to be adjusted to the specific requirements of the tender, due to the fact that each tender and radar installation has slightly different (cyber)security requirements and is therefore unique. The aim was to provide evidence and assurance that the Tenderer is fully capable of meeting the requirements and providing the solution. E LD IS P ar dubic e, s.r .o., D ěl ni c k á 469, 533 0 1 P ard ubi c e IČ : 15050 742, D IČ : C Z69 900 321 9 Zapsaná v obchodním rejstříku vedeném u Městského soudu v Hradci Králové, spisová značka C524.  III. Considering all the above-mentioned facts, we propose that the Public Procurement Review Committee decide on the basis of this Public Procurement Appeal as follows: „The improper exclusion Decision of the State Support Services Center dated 18th July 2024 is annulled and Tenderer ELDIS Pardubice, s.r.o. is entitled to continue in the Public Procurement Process (reference number 278652) "Mode S MSSR hankimine (Lennuliiklustenindus)".” Attachments of Public Procurement Appeal: • E-ANNEX-11_REFERENCES_Poland-PANSA_4xMSSR • E-ANNEX-12_TPQ_ZG017A5_12 • E-ANNEX-16_TPQ_List_of_ Deliverable_Items_EN • E-ANNEX-17_TPQ_List_of_ Spare_Parts_EN • E-ANNEX-27_TPQ_QA_PSAA_EANS • Technical requirements with compliance matrix form In Pardubice, Czech Republic on 25th July 2024 Digitálně Digitálně Aleš podepsal Aleš Jedlička Jan podepsal Jan Zajíček Jedlička Datum: 2024.07.25 Zajíček Datum: 2024.07.26 21:42:57 +02'00' 07:14:41 +02'00' ___________________ ___________________ ELDIS Pardubice, s.r.o. ELDIS Pardubice, s.r.o. Ing. Aleš Jedlička Mgr. Jan Zajíček, MBA Managing Director and CEO Managing Director E LD IS P ar dubic e, s.r .o., D ěl ni c k á 469, 533 0 1 P ard ubi c e IČ : 15050 742, D IČ : C Z69 900 321 9 Zapsaná v obchodním rejstříku vedeném u Městského soudu v Hradci Králové, spisová značka C524.