Invitation 49th meeting of the Port State Control Committee

> Return address PO Box 16191 2500 BD Den Haag Secretariat Paris MoU on Port State Control - the Maritime Authorities participating in/co-operating Koningskade 4 under the Paris MoU on Port State Control Den Haag Postbus 16191 - the Representatives of the European Commission 2500 BD Den Haag - the Observers to the Paris MoU on Port State Control www.parismou.org Contact Richard Schiferli T 31 70 456 15 09 F 31 70 456 15 99 [email protected] Our reference ILT/PSC-2016/026 Date 18 February 2016 Subject Invitation 49th Port State Control Meeting Enclosure(s) 5 Dear Sir/Madam, On behalf of the Norwegian Maritime Administration, I have the pleasure of inviting you to the 49th meeting of the Port State Control Committee, which will be held in Haugesund, Norway on 23-27 May 2016. The venue of the meeting will be at the Scandic Maritim Hotel. http://www.scandichotels.com/Hotels/Norway/Haugesund/Scandic-Maritim/ We recommend you to make hotel reservations at Scandic Maritime Hotel. Hotel reservations have to be made directly to the hotel with the annexed reservation form (annex 1). Please note that the block booking is only valid until the 1 May 2015. General information and more details concerning reservations will be posted on the members area of the web site. You are kindly requested to complete the annexed registration form and send this to the Secretariat before the 1 May 2015 (annex 2). In consultation with our hosts from Norway and the MoU Advisory Board (MAB) the meeting will start on Monday morning and finishes on Friday at lunchtime. Therefore your travel arrangements may need adjustment to arrive a day prior and perhaps leave a day after the meeting. With reference to section 7.3 and 7.4 of the ‘Rules of Procedure for the Port State Control Committee’ (annex 3), as adopted by PSCC44, the MoU Advisory Board (MAB) proposes to have a secluded session on the afternoon of Thursday 21 May 2015 after the tea break. In the event of a secluded session, co-operating maritime authorities and observers will be requested to refrain from attending the meeting for the duration of the secluded session. Delegates submitting discussion papers for meetings of the Committee are kindly Paris MOU On Port State Control Secretariat advised to indicate under which generic heading and agenda item number they would wish to have their papers tabled. Date 18 February 2016  In order to enhance the efficiency of the decision making process in the Our reference Committee, delegations are further advised to limit the size of their ILT/PSC-2016/026 submissions to a maximum of two pages, containing a summary of the issue to be discussed and clearly listing the decisions to be made by the committee. Any background information or supporting documentation may, if necessary, be attached as an annex to the submissions.  The template for submissions will be available on the website. You are requested to submit your documents to the Secretariat in a digital format (MS Word files) by e-mail to [email protected] no later than 8 April 2016. Please refer in the subject line of your e-mail to PSCC49, including the agenda item. All meeting documents will only be made available in a digital format (PDF) on the member area of the Paris MoU website. A draft timetable and draft agenda for the meeting have been annexed to this invitation (annex 4 and 5) as agreed by the MoU Advisory Board (MAB). The MAB would like to draw your attention to the fact that a position for 1 EU member (Germany) and 2 non-EU members (Norway and Russia) on the board will become available this year. Your administration, if appropriate, is invited to consider participating in the work of the MAB. I am looking forward to meeting you in the Norway. Kind regards, Richard W.J. Schiferli Secretary General Paris MoU on Port State Control Page 2 of 2 GENERAL INFORMATION FOR DELEGATES ABOUT NORWAY Norway occupies the western part of the Scandinavian peninsula in northern Europe, with almost one- third of the country situated north of the Arctic Circle. It has an area of 324,220 square km (125,182 sq mi). Norway has the greatest length of any European country; its width is 430 km (267 mi) ese–wnw. Bounded on the north by the Arctic Ocean, on the northeast by Finland and Russia, on the east by Sweden, on the south by the Skagerrak, on the southwest by the North Sea, and on the west by the Norwegian Sea of the Atlantic Ocean. Norway has a land boundary length of 2,544 km (1,581 mi) and a total coastline estimated at 21,925 km (13,624 mi). System of government: Constitutional monarchy and parliamentary democracy Head of government: Prime Minister Erna Solberg Population: 5,137,679 inhabitants (as of 1 July 2014) Capital city: Oslo Languages: Norwegian and Sami Religion: Church of Norway (Protestant Christianity) Currency: Norwegian kroner (NOK) Time zone: Greenwich Mean Time (GMT) +2 hour (summer time) National day: 17 May NORWAY – the land of the Fjords, Midnight Sun & Northern Lights Norway is a country of natural beauty, with some of the most spectacular and unique qualities offered by nature, such as the Fjords & the coast, the mountains & the glaciers, spectacular waterfalls, the Northern Lights & the Midnight Sun. Norway & the Vikings. During the Viking Age (800-1050 AD) the Norwegian Vikings explored Europe through trade and warfare. With their Viking ships they traveled to the Mediterranean countries, to England, Scotland & Ireland, and as far as to America. The Viking age was characterized by expansion and immigration. Many Norwegians left the country to live in Iceland, the Faroe Islands, Greenland and parts of Britain and Ireland. Norways coastline. Norway has an extensive and unique coast line, with islands, skerries, fjords, narrow passages & mountain peaks, stretching from Skagerak and the south of Norway along the North Sea to the Arctic Circle and northwards to the North Cape, the barren Finnmarken coast and the Barents Sea towards the Russian border. Economy in Norway. Norway has experienced rapid economic growth since the World war II, and is now amongst the wealthiest countries in the world, with a Scandinavian welfare system. Norway is the world’s third largest oil exporter. Norway – a peaceful country. As Norway has only approximately 5 million inhabitants Norway is considered a quiet, peaceful & safe country. About Haugesund In the southwest of Norway where the fjords flow out into the North Sea, you will find Haugesund. The geographical region is flanked by the Folgefonna glacier to the north and the mountain formation of Preikestolen to the south. The regional centre Haugesund (population 40,000) is a young, vibrant city, and hosts several festivals. Among them is the Norwegian International Film Festival in August, which is one of the most important film festivals in Scandinavia. The Viking Age is important to the region, as it was the kith and kin of the early princes who ensured that the base of power for the Viking Harald the Fairhaired was to be at Haugalandet (region) when he united Norway into one single kingdom. One of the best sites to experience the viking roots is Avaldsnes at the Karmøy island, which is also known for its long and pale beaches. If you want to experience the surrounding nature of the region, there are plenty of opportunities. You can for example take an excursion to the Langfoss waterfall, which has been nominated as one of the 10 most beautiful waterfalls in the world by CNN. Island hopping to Røvær and Utsira is also a popular activity, and locals will be more than helpful if you ask them for advice on the best hiking trips. More tourist information can be found here: http://www.visithaugesund.no/en/ Climate of Norway The climate of Norway is much milder than that of most other regions as far north, especially along the country's west coast. Snow that falls along the coast melts often immediately. The warm North Atlantic Current of the Gulf Stream keeps nearly all the seaports ice-free, even in the northern regions. During winter, Norway's inland regions are colder than the coast because mountains block the warm west winds from the sea. Snow covers the ground at least three months a year. During the summer months, when the sea is cooler than the land, the situation is different; then the west winds cool the coast more than the inland so the warmest summers are in the inland valleys of the southeast. Average temperatures vary between -10°C in January in Spitzbergen and +16°C in July in Oslo. Precipitation in Norway varies between 500 and 3000 mmm per year. The most rain falls along the coastal areas, less rain falls inland and in the eastern parts of Norway. Climate in Haugesund Required clothing: Be prepared for rapid and extreme weather changes. In Haugesund you can experience four seasons in one day. Bring warm clothes and rainwear. Currency The Norwegian currency is Norwegian Kroner (NOK). 1 NOK is divided into 100 øre (cents). Coins are circulated in the following denominations:1 krone, 5 kroner, 10 kroner and 20 kroner. Notes are circulated in the following denominations: 50 kroner, 100 kroner, 200 kroner, 500 kroner and 1000 kroner. Credit Cards All major credit cards are accepted widely, but not everywhere. If in doubt, ask in advance. Visa and Master Card are the most common cards; acceptance of American Express is more limited. ATM`s are found everywhere. Visa Some people can visit Norway without a visa, but most people from countries outside the EU/EEA must apply for a visitor's visa. For detailed information visit: https://www.udi.no/en/want-to-apply/visit- and-holiday/ Safety and security As in any other country, one should take care and observe elementary safety in Norway. Emergency phone number: 112 Health Issues No vaccinations are required to enter Norway. Visitors from EU member states should make sure that they have an European Health Insurance card. Tap water is safe to drink in Norway Internet Wireless internet connection is available most places. Electricity and Communications Meeting Venue and Hotel The venue of the PSCC49 meeting is in the Hotel Scandic Maritim in Haugesund. Scandic Maritim Åsbygata 3, 5528 Haugesund Tel: +47 52 86 30 00 web site: http://www.scandichotels.com/Hotels/Norway/Haugesund/Scandic- Maritim/?cmpid=ppcyahoo#.VrxxYo0UXLA A block reservation has been made. Reservations have to be made strictly through the hotel registration form provided so as to benefit from the packages offered specifically for this meeting. Please note that the block booking is only valid until 1 May 2016. Transportation Haugesund airport is on the island of Karmøy. The most common and reccomended travel route is via Oslo. There are domestic services to/from Oslo with SAS and Norwegian. Haugesund also has some international services. Wizzair has a route to/from Gdańsk. In addition, Widerøe has a route to/from Copenhagen. Airports nearby are located in Bergen and Stavanger, but the traveltime by bus is 2 hours from Stavanger and 3 hours from Bergen. There is a bus connection between Bergen and Stavanger to Haugesund: http://kystbussen.no/default.aspx Bus from Haugesund airport to city centre (Scandic Maritim Hotel) Airport Express Coach , fare from / to Haugesund Airport about NOK 90,- The airport express coach in Haugesund has several stops on the way to and from the airport. Detailed information on Flybussen: http://flybussen.no/en Taxi from Haugesund airport Taxi is available at the airport during opening hours Price: about NOK 450,- daytime / NOK 500,- evening and weekends to Haugesund city center. Travel time: 15-20 minutes For orders: Haugaland Taxi, PHONE (+47) 52 81 81 81 Haugesund Taxisentral, PHONE (+47) 52 80 80 80 Karmøy Taxi, PHONE (+47) 52 85 80 80 From: Marek Rauk Sent: 18. veebruar 2016 10:56 To: Airi Kontson Subject: FW: Invitation 49th meeting of the Port State Control Committee Attachments: 026 - MoU Invitation PSCC49 Haugesund Norway.pdf; Annex 1- Registration form Scandic Maritim hotel.pdf; Annex 2 - PSCC49 Registration form.pdf; Annex 4 - PSCC49-1.0 Draft Time Table.pdf; Annex 5 - PSCC49-2 0 Draft Agenda (16 February 2016).pdf; General information for delegates PSCC49.pdf; Annex 3 - 44-2011-02P RoP for PSCC, rev 3.pdf Importance: High Palun registreeri. From: Schiferli, R.W.J. (Richard) - ParisMoU [mailto:[email protected]] Sent: Thursday, February 18, 2016 10:28 AM To: (Belgium) Bart Heylbroeck <[email protected]>; (Belgium) Bart Wackenier <[email protected]>; (Belgium) Tony van Lathem <[email protected]>; (Bulgaria) Alexandar Iliev <[email protected]>; (Bulgaria) Zhivko Petrov <[email protected]>; (Canada) Bill Henderson <[email protected]>; (Canada) C�dric Baumelle <[email protected]>; (Canada) Naim Nazha <[email protected]>; (Canada) Suzanne Minier Chouinard (E-mail) <[email protected]>; (Croatia) Mladen Mandic (E-mail) <[email protected]>; (Cyprus) Michalis Michaelides (E-mail) <[email protected]>; (Denmark) Philippe Bauchy (E-mail) <[email protected]>; (EC) John Burke (E-mail) ([email protected]) <[email protected]>; (EMSA) Dimitrios Karabins <[email protected]>; (EMSA) Holger MEYER (E-mail) <[email protected]>; (EMSA) ROHLING Frank (E-mail) <[email protected]>; Marek Rauk <[email protected]>; (Finland) Aleksi Uttula (E-mail) <[email protected]>; (France) Alan Symoneaux (E-mail) <Alan.Symoneaux@developpement- durable.gouv.fr>; (France) Francois Beaugrand (E-mail) <Francois.Beaugrand@developpement- durable.gouv.fr>; (France) Jean-Luc Le Liboux (E-mail) <jean- luc.leliboux@developpement- durable.gouv.fr>; (Germany) Axel Schlupkothen <[email protected]>; (Germany) Gert Jurgen Scholz (E-mail) <[email protected]>; (Germany) Mike Meklenburg <[email protected]>; (Germany) PSC BMVI <ref- [email protected]>; (Germany) Rainer Mayer (E-mail) <[email protected]>; (Greece) Capt Ioannis Kourouniotis <[email protected]>; (Iceland) Einar Einarsson <[email protected]>; (Iceland) Geir Thor Geirsson (E-mail) <[email protected]>; (Iceland) PSC (E-mail) <[email protected]>; (ILO) Brandt Wagner <[email protected]>; (IMO) Brice Martin Castex <[email protected]>; (Ireland) Brian Hogan <[email protected]>; (Ireland) Ean Wallace <[email protected]>; (Ireland) James SNELGROVE <[email protected]>; (Italy) Caterina Piccirilli <[email protected]>; (Italy) Fabrizio Pirelli <[email protected]>; (Latvia) Arthurs Oss (E-mail) <[email protected]>; (Latvia) G. Sarja (E- mail) <[email protected]>; (Lithuania) Linas Kasparavicius <[email protected]>; (Lithuania) Povilas Juozapavicius (E-mail) <[email protected]>; (Malta) Dale Hammilton (Email) <[email protected]>; (Malta) Ivan Sammut (Email) ([email protected]) <[email protected]>; (Malta) Mark Chapelle (Email) ([email protected]) <[email protected]>; (Montenegro) Snezana Djurkovic <[email protected]>; (MoU Abuja) Mrs Mfon Ekong Usoro <[email protected]>; (MoU Abuja) Secretariat <[email protected]>; (MOU BS) Huseyin Yuce <[email protected]>; (MOU Carib) Jodi Munn-Barrow (E-mail) <[email protected]>; (MoU Indian Ocean) Dilip Mehrotra <[email protected]>; (MOU Med) Mokhtar AMMAR <[email protected]>; (MOU Riyadh) Mohammed Shaban Al Zadjali <[email protected]>; (MOU Tokyo) Okada Mitsutoyo (E-mail) <[email protected]>; (MOU VDM) Luis A. Arroz <[email protected]>; Brinkman, D. (Dennis) - ILT <[email protected]>; (Norway) Alf Tore Sorheim <[email protected]>; (Norway) Bjorn Ove Hansen <[email protected]>; (Norway) Randi Birkelund <[email protected]>; (Norway) Thor Clausen <[email protected]>; (Norway) Torbj�rn Havner�s <[email protected]>; Secretariat ParisMOU <[email protected]>; (Poland) PSC <[email protected]>; (Poland) Wlodzimierz Basandowski <[email protected]>; (Portugal) Vitor Antunes <[email protected]>; (Romania) Marian Popescu <[email protected]>; (Romania) PSC <[email protected]>; (Romania) Serban Berescu (E-mail) <[email protected]>; (Russia) Natalia Kharchenko (E-mail) <[email protected]>; (Russia) Vitaly Klyuev (E-mail) <[email protected]>; (Slovenia) Dean Herenda <[email protected]>; (Slovenia) Tomo Borovnicar (E-mail) <[email protected]>; (Spain) Manuel Palao (E-mail) <[email protected]>; (Sweden) Dan Sarenius (E-mail) <[email protected]>; (Sweden) Gunnar Ljungberg (E-mail) <[email protected]>; (UK) Nick Hodgson (E- mail) <[email protected]>; (UK) Pat Dolby (E-mail) <[email protected]>; (UK) PSC Headquarters (E-mail) <[email protected]>; (USCG) Chris Brunclik <[email protected]>; (USCG) Steven R.Keel (E-mail) <[email protected]>; Bogaerts, H.E. (Hans) - ILT <[email protected]>; Cadogan, M.J. (Melany) - ParisMoU <[email protected]>; Droppers, C. (Carien) - ParisMoU <[email protected]>; Holk, A.C. van (Xander) - DGB <[email protected]>; Hulhoven, R.J.M. (Ronald) - ParisMoU <[email protected]>; Schiferli, R.W.J. (Richard) - ParisMoU <[email protected]>; Smulders, L.O. (Luc) - DGB <[email protected]>; Snijders , I. (Ivo) - ParisMoU <[email protected]>; Vlag, M. (Maarten) - ParisMoU <[email protected]>; Vree, I. de (Ingrid) - ParisMoU <[email protected]>; Vuuren, A.E. van (Arnold) - ILT <[email protected]>; Westers, J. (Joop) - ILT <[email protected]>; Wout van 't, L. (Lourens) - ParisMoU <[email protected]>; Zanten, T. van (Ties) - ILT <[email protected]> Cc: (Canada) Cinthia van Ginkel <[email protected]>; (Canada) Richard Day <[email protected]> Subject: Invitation 49th meeting of the Port State Control Committee Importance: High Dear Sir/Madam, On behalf of the Norwegian Maritime Administration, I have the pleasure to invite you for the 49th meeting of the Paris MoU Port State Control Committee. The meeting will be held in Haugesund, Norway on 23-27 May 2016. The invitation letter, registration forms, Rules of Procedure, as well as draft agenda and time table have been attached to this email. General information and more details concerning reservations will be posted on the members area of our web site starting today. Looking forward to meeting you in the Norway. Kind regards, Richard W.J. Schiferli Secretary General ......................................................................... ..... Paris MoU on Port State Control Koningskade 4 | 2596 AA | The Hague P.O. Box 16191 | 2500 BD | The Hague Management Assistant: Ingrid de Vree | [email protected] | +31 (0)70 456 15 08 ......................................................................... ..... T +31 (0)70 456 15 09 F +31 (0)70 456 15 99 [email protected] www.parismou.org ......................................................................... ..... Dit bericht kan informatie bevatten die niet voor u is bestemd. Indien u niet de geadresseerde bent of dit bericht abusievelijk aan u is toegezonden, wordt u verzocht dat aan de afzender te melden en het bericht te verwijderen. De Staat aanvaardt geen aansprakelijkheid voor schade, van welke aard ook, die verband houdt met risico's verbonden aan het elektronisch verzenden van berichten. This message may contain information that is not intended for you. If you are not the addressee or if this message was sent to you by mistake, you are requested to inform the sender and delete the message. The State accepts no liability for damage of any kind resulting from the risks inherent in the electronic transmission of messages. Hotel Reservation Form Paris MoU 49th Port State Control Committee Meeting (PSCC49) (23-27th May 2016 at Scandic Maritim) Title, Mr, Mrs First Name, Surname First Name Partner, Surname Address Street, City, Country Tel.: Fax: E-mail: Arrival date/time: Departure date/time: Rooms (please select) Select Roomtypes Mealplan Price Superior room single occupancy with a sea Accommodation & Breakfast NOK 1140,00 view balcony Superior room double occupancy with a Accommodation & Breakfast NOK 1390,00 sea view balcony Prices are per room per night. VAT is included in the price. Note: the room rates are inclusive unlimited use of WiFi Special requirements: (special diet / allergies) Special requirements partner: (special diet / allergies) Guarantee To guarantee your booking by credit card please fill in the requested information below. Credit Card Details Type: Holder: Number: Expiry date: Reservation conditions  Check-in time is from 15.00 hours. Check-out time is before 12.00 hours.  Credit card details are taken in order to guarantee your booking, your card will be pre-authorized but no payment will be taken until arrival at the hotel.  Above accommodation rates will be applied for a maximum of 2 days prior and post the event st  Accommodation rates are valid until 1 of May, 2016. All changes and cancellations must be made by the delegate directly with the hotel by fax or email. st  Cancellations made before 1 of May 2016, no cancellation fee will be applied by the hotel. st  Cancellations made later than 1 of May 2016, 100 % non refundable charge of the cost of the stay will apply. I agree to the above cancellation policy Signature Date: Return by Fax to +47 52863001 or e-mail to: [email protected] Att: Miss Stine Nordal Address: Åsbygata 3, 5528 haugesund Reception: +47 52863000 Annex 2 Submit before 1 May 2016 Secretariat Paris MOU on Port State Control PORT STATE CONTROL COMMITTEE th 49 session 23-27 May 2016 Haugesund, Norway PORT STATE CONTROL COMMITTEE REGISTRATION FORM* The following person will participate in the 49th Port State Control Committee, which will be held in Haugesund, Norway on 23-27 May 2016 Country Organization Department Name of Participant Job title Accompanied by partner** YES NO Name Partner Address Tel no: Fax no: E-mail : Date/Time of Arrival Airline, Flight No Date/Time of Departure Airline, Flight No Please use one (1) form per delegation member and return it by fax (or e-mail) to the Paris MOU Secretariat before: 1 May 2016. *This form is only to inform the Secretariat of the expected number of participants for the above- mentioned meeting. This form should not be used for hotel reservation(s). ** Please tick boxes as appropriate Send Registration form Koningskade 4 Telephone: +31 70 456 1508 P.O. Box 16191 Telefax: +31 70 456 1599 2500 BD The Hague E-mail: [email protected] The Netherlands Internet : www.parismou.org PORT STATE CONTROL COMMITTEE INSTRUCTION 44/2011/02P ) RULES OF PROCEDURE FOR PORT STATE CONTROL COMMITTEE * 1. Main objective. 1.1 The Port State Control Committee, hereinafter referred to as “the Committee”, is the executive body under the Paris Memorandum of Understanding on Port State Control (Paris MoU), established in accordance with the provisions of paragraph 7.1 of the Paris MoU for the purpose of carrying out the tasks set out in paragraph 7.3 of the Paris MoU. 2. Composition of the Committee. 2.1 The Committee consists of members, co-operating maritime authorities and observers. 2.2 Members are representatives of the Authorities signatories to the Paris MoU and of the Commission of the European Communities. 2.3 Co-operating maritime authorities are representatives of the authorities to which the Committee has granted this status. 2.4 Observers are representatives of the organizations referred to in paragraph 7.1 of the Paris MoU and of organizations to which the Committee has granted this status. 3. Meetings. 3.1 The Committee will, in principle, meet at intervals of nine months to one year in one of the countries the Authorities of which are signatories to the Paris MoU. The sequence of countries normally follows the alphabetical order. 3.2 The meetings of the Committee may take up to 5 working days. 4. Delegations to the Committee. 4.1 Heads of delegations to the Committee meetings representing members must have sufficient responsibility for port State control in their Administration to allow for effective policy making at the Committee. Heads of delegations of co-operating maritime authorities must comply with similar qualifications. 4.2 The qualifications and function(s) of delegates to meetings of the Committee will be recorded upon their registration and will be reflected in the list of participants to the meeting. 5. Chairman and Vice-Chairman of the Committee. Revision 3 Page 1 of 4 PMoU Confidential Koningskade 4 Telephone: +31 70 456 1508 P.O. Box 16191 Telefax: +31 70 456 1599 2500 BD The Hague E-mail: [email protected] The Netherlands Internet : www.parismou.org 5.1 The Chairman of the Committee will be elected from the members of the Committee for a term of office of 3 meetings of the Committee. 5.2 The term of office of the Chairman includes the inter-sessional periods between meetings, commencing with the inter-sessional period immediately preceding the first meeting in which the Chairman will be acting as such. 5.3 After the election of a Chairman, the resigning Chairman will continue his office until the Committee has completed the meeting in which the election took place. 5.4 The Vice-Chairman will be elected by the Committee. The vice-Chairman will be selected from the Member State members of the Committee. If the chairman is from an EU member State the vice-chairman will be from a non-EU member of the Committee. If the chairman is from a non-EU member State the vice-chairman will be from an EU member of the Committee. 5.5 The term of office of the vice-chairman will coincide with the term of office of the chairman. 5.6 In the event that the Chairman of the Committee has to leave his or her office, the vice- chairman will chair the next meeting of the Committee following the event. At that Committee meeting a new chairman will be elected and will assume his or her office at the end of that meeting. 5.7 The Chairman of the Committee is an ex officio member of the MAB. 5.8 The Vice-chairman is an ex officio member of the MAB (if not already a member of MAB).In case the vice-chairman is required to act as chair and is already a MAB member, he/she should arrange a replacement MAB representative for his/her member State. 5.9 In the event the chairman is unable to attend a Committee meeting the Vice-Chairman will chair the Committee meeting. 6. Secretariat and the Information system manager. 6.1 The Secretariat, guided by the MAB, acts upon the instructions of the Committee and will carry out the tasks set out in paragraph 7.5 of the Paris MoU. 6.2 The Secretariat keeps notes of the meetings of the Committee and prepares and circulates the reports of the meetings of the Committee. 6.3 The Chairman of the meeting may, if necessary, request the Secretariat to prepare a written briefing to assist in the proceedings of the meeting. 6.4 The Information system manager has a standing invitation to participate in the meetings of the Committee. 7. Proceedings of the meetings. 7.1 The Chairman is responsible for the effective proceedings of the meetings of the Committee. Revision 3 Page 2 of 4 PMoU Confidential Koningskade 4 Telephone: +31 70 456 1508 P.O. Box 16191 Telefax: +31 70 456 1599 2500 BD The Hague E-mail: [email protected] The Netherlands Internet : www.parismou.org 7.2 All delegations to the Committee, the Secretariat and the Information system manager have the right of speech at the meeting, although the Chairman has the power to limit speaking time of delegations not being a member to the Committee, to intervene in excessive elaborations by any speaker, which may include actions to curtail or to deny further speaking time. In principle, only one member of each delegation is expected to speak on each separate subject. 7.3 Each delegation has the right to request a secluded session of the Committee for member delegations only, if, in the view of such delegation, the nature of the subject justifies a secluded session. In the event of a secluded session, co-operating maritime authorities and observers will be requested to refrain from attending the meeting for the duration of the secluded session. 7.4 A request for a secluded session should be submitted to the Secretariat, preferably prior to the meeting, indicating precisely the subject that should be dealt with in the secluded session. However, this does not exclude that the course of discussions at the meeting may warrant a request for continuation at a secluded session. In all events where a request for a secluded session is made, it is left to the discretion of the Chairman to determine the timing of the secluded session in order not to disrupt the effective proceedings of the meeting. 7.5 Members of the Committee as referred to in paragraph 2.2 have a right to vote, unless expressly determined otherwise in sections 8 and 9 of the Paris MoU. Each member has one vote. The Chairman, the Secretariat, the Information system manager, co-operating maritime authorities and observers are excluded from voting. 7.6 Unless expressly determined otherwise in sections 8 and 9 of the Paris MoU, proposals which are put to a vote are adopted by a majority of the members as referred to in paragraph 2.2, present and voting in the Committee. A proposal is deemed to be rejected in the event of an equal vote. 7.7 Voting will be practised by raising hands, unless the proposal relates to persons in which case voting will exercised in writing in accordance with procedures to be determined by the Chairman. 8. Submission of papers. 8.1 The draft agenda for the meetings of the Committee will be set by the MAB, twelve weeks prior to the scheduled meeting dates. 8.2 The annotated agenda of the meetings of the Committee, together with a convocation, will be delivered by the Secretariat to the parties referred to in paragraph 2.1, not later than ten weeks prior to the scheduled meeting dates. 8.3 All delegations to the Committee, the MAB, the Secretariat and the Information system manager have a right to submit papers for meetings of the Committee. Submissions must be received by the secretariat, not later than six weeks prior to the scheduled meeting dates. Papers will be numbered in accordance with the order of their submission. Papers received after the deadline will, in principle, be deferred to the next meeting of the Committee. 8.4 Meeting documents shall, in principle, be no longer than 2 pages, comprising a clear summary of the issue together with a list of all decisions the Committee is asked to take. Revision 3 Page 3 of 4 PMoU Confidential Koningskade 4 Telephone: +31 70 456 1508 P.O. Box 16191 Telefax: +31 70 456 1599 2500 BD The Hague E-mail: [email protected] The Netherlands Internet : www.parismou.org Any supporting information must be submitted as an annex to this short paper. 8.5 Meeting documents will be delivered as soon as possible to the parties referred to in paragraph 2.1, but not later than four weeks prior to the scheduled meeting dates. 8.6 Meeting documents concerning technical work, agreed and endorsed at TEG should, in principle, be deemed as finalized and not be revisited at PSCC level. 9. Final provisions. 9.1 Nothing in these Rules of Procedure will be construed as restricting the competence of the Committee to take measures as it deems necessary. A decision of the Committee not to apply these Rules of Procedure is subject to the provisions of paragraphs 7.5, 7.6 and 7.7. 9.2 In all cases the provisions of the Paris MoU prevail over these Rules of Procedure. * These Rules of Procedure have been adopted by the Port State Control Committee at its 30th session, in Saint Petersburg, on 15 May 1997, and last amended by PSCC44 at Naples, Italy on 6 May 2011. Revision 3 Page 4 of 4 PMoU Confidential Submitted by: SECRETARIAT PORT STATE CONTROL COMMITTEE PSCC49/2.0 49th session, 23-27 May 2016 16 February 2016 Haugesund, Norway agenda item 2 DRAFT AGENDA Opening of PSCC49 1. Time table PSCC49/1.0 2. Adoption of the Agenda PSCC49/2.0 3. Reports from MoU Bodies 3.1 Report from the MoU Advisory Board PSCC49/3.1 (Submitted by the MAB) 3.2 Report from Technical Evaluation Group 29 PSCC49/3.2A (Submitted by the Secretariat) Report Chairman of Technical Evaluation Group PSCC49/3.2B (Submitted by the Chairman of TEG) TEG standard guidelines on submissions PSC49/3.2C (Submitted by the TEG/TEG Chairman/Secretariat) 3.3 2015 Annual Report of Paris MoU on Port State Control PSCC49/3.3A (Submitted by the Secretariat) Info-graphic 2015 Annual Report PSCC49/3.3B (Submitted by the Secretariat) 4. More effective use of resources 4.1 Concentrated inspection campaigns 4.1.1 Evaluation CIC on crew familiarization for enclosed space entry PSCC49/4.1.1 (Submitted by TEG/TF43) 4.1.2 CIC on Maritime Labour Convention in 2016 PSCC49/4.1.2 (Submitted by TEG/TF35) 4.1.3 CIC on Safety of Navigation – incl. ECDIS PSCC49/4.1.3 (Submitted by Tokyo MoU/Canada) 4.1.4 Scheduling of future CIC’s PSCC49/4.1.4 (Submitted by MAB) 4.1.5 Proposal IC on MARPOL Annex VI PSCC49/4.1.5 (Submitted by TEG/TF45) 4.1.6 Proposal to update policy on (joint) CICs PSCC49/4.1.6 (Submitted by TEG/TF21) 4.2 Inspection Regime and Information System 4.2.1 Update on developments in EU legislation --- (Verbal report by the EC) 4.2.2 Implementation of the new inspection regime PSCC49/4.2.2A (Submitted by TEG/TF31) Calculation of the regional commitment and fair share PSCC49/4.2.2B (Submitted by TF31) Calculation of the average deficiency and detention ratio PSCC49/4.2.2C for the company performance formula (Submitted by MAB/TF31) 4.3 Harmonization of inspection/detention regimes 4.3.1 Update of PSCC Instructions PSCC49/4.3.1 (Submitted by the Secretariat) 4.3.2 Update of Definitions and Abbreviations PSCC49/4.3.2 (Submitted by the Secretariat) 4.3.3 Amendment of ISM Guidelines PSCC49/4.3.3 (Submitted by TEG/TF2) O:\ILT\PMOU\__PSCC\PSCC49 - NORWAY 2016\INVITATION\Annex 5 - PSCC49-2 0 Draft Agenda (16 February 2016).docx  PSCC49/2.0 4.3.4 Amendment of Guidelines for Operational Control PSCC49/4.3.4 (Submitted by TEG/TF10) 4.3.5 Amendment of Guidelines for MARPOL Annex VI PSCC49/4.3.5 (Submitted by TEG/TF45) 4.3.6 Amendment of Guidelines for ECDIS PSCC49/4.3.6 (Submitted by TEG/TF46) 4.3.7 PSC Guidelines on the IMO Polar Code PSC49/4.3.7 (Submitted by TEG/TF47) 4.3.8 Accidental damage PSCC48/4.3.8 (Submitted by the MAB) 4.3.9 Guidelines RO Responsibility PSCC49/4.3.9 (Submitted by the TEG/United Kingdom/Belgium/EC) 4.3.10 Amendment Guidelines for Refusal of Access - Ship recycling PSCC49/4.3.10 (Submitted by the TEG/Ireland) 4.3.11 Amendment STCW Guidelines and new deficiency code PSCC49/4.3.11 (Submitted by the TEG/Ireland/Secretariat) 4.3.12 Amendment guidelines for PSCOs for the main power failure simulation PSCC49/4.3.12 (Submitted by the MAB) 4.4 Issues related to recognized organizations 4.4.1 Data issues with recognized organizations PSCC49/4.4.1 (Submitted by the MAB/Secretariat) 4.5 Amendments to the MoU 4.5.1 Proposals for amendment of the Memorandum PSCC49/4.5.1 (Submitted by the MAB) 5. Review of performance of Paris MoU members 5.1 Inspection/detention statistics - Information Portal PSCC49/5.1 (Submitted by the Secretariat) 5.2 Evaluation of statistics 5.2.1 Evaluation of Paris MoU Statistics PSCC49/5.2.1 (Submitted by TEG/TF21) 5.2.2 Development statistical tool in THETIS PSCC49/5.2.2-INF (Submitted by EMSA/THETIS) 5.3 Refusal of access PSCC49/5.3 (Submitted by the Secretariat) 5.4 Paris MoU Detention Review Panel PSCC49/5.4 (Submitted by the Secretariat) 5.5 Paris MoU “Peer Review” PSCC49/5.5 (Submitted by the Secretariat) 5.6 Summary of visits to EU members PSCC49/5.6-INF (Submitted by the EC) 5.7 Enhanced monitoring and reporting PSCC49/5.7A (Submitted by the Secretariat and EC/EMSA) Proposals for enhanced monitoring and reporting PSCC49/5.7B (Submitted by the MAB) 6. Effective communication within the Paris MoU 6.1 Information system developments 6.1.1 Status report on TF6 activities PSCC49/6.1.1 (Submitted by TF6) 6.1.2 Status report on THETIS activities 2015 PSCC49/6.1.2 (Submitted by EMSA/THETIS) 6.1.3 Mobile technology for THETIS PSCC49/6.1.3 (Submitted by the MAB) 6.2 Report of the Steering Board on Codes PSCC49/6.2 (Submitted by the Secretariat) 6.3 Internet 6.3.1 Update on www.parismou.org PSCC49/6.3.1-INF (Submitted by the Secretariat) 6.3.2 Highlights on detentions PSCC49/6.3.2-INF (Submitted by the Secretariat) 7. Training of port State control officers 7.1 Training regime 7.1.1 Scheme to harmonize the level of professional competency PSCC49/7.1.1A (Submitted by TEG/TF34) Enhancing effectiveness of training PSCC49/7.1.1B (EC/EMSA/Secretariat) Page 2 of 4  PSCC49/2.0 7.1.2 Status of distant learning tools PSCC49/7.1.2A-INF (Submitted by the EC/EMSA) DLP module on Paris MoU procedures PSCC49/7.1.2B (Submitted by the MAB) 7.2 Report on training activities and exchange programme PSCC49/7.2 (Submitted by Secretariat and EC/EMSA) 7.3 Cooperation with EMSA 7.3.1 Status of RuleCheck PSCC49/7.3.1-INF (Submitted by EC/EMSA) 8. External relations. 8.1 Policy on new membership 8.1.1 Progress report Montenegro PSCC49/8.1.1 (Submitted by Montenegro) 8.1.2 Report Fact Finding Mission to Montenegro PSCC49/8.1.2 (Submitted by the Secretariat) 8.1.3 Membership of Montenegro PSCC49/8.1.3 (Submitted by the MAB) 8.1.4 Request for member status by Albania PSCC49/8.1.4 (Submitted by the Secretariat) 8.1.5 New request for member status by Turkey PSCC49/8.1.5 (Submitted by Secretariat) 8.2 Inter regional co-operation and policy 8.2.1 Report on Port State Control from ILO PSCC49/8.2.1 (Submitted by the International Labour Office) 8.2.2 Report on Port State Control from IMO --- (Submitted by the IMO Secretariat) 8.2.3 Submissions to IMO/III-3 PSCC49/8.2.3-INF (Submitted by the MAB/Secretariat) 8.2.4 Report from the Viña del Mar Agreement PSCC49/8.2.4-INF (Submitted by the Viña del Mar Agreement Secretariat) 8.2.5 Report from Tokyo MoU PSCC49/8.2.5-INF (Submitted by the Tokyo MoU Secretariat) 8.2.6 Report from Caribbean MoU PSCC49/8.2.6-INF (Submitted by the Caribbean MoU Secretariat) 8.2.7 Report from Mediterranean MoU PSCC49/8.2.7-INF (Submitted by the Mediterranean MoU Secretariat) 8.2.8 Report from Indian Ocean MoU PSCC49/8.2.8-INF (Submitted by the Indian Ocean MoU Secretariat) 8.2.9 Report from Abuja MoU PSCC49/8.2.9-INF (Submitted by the Abuja MoU Secretariat) 8.2.10 Report from Black Sea MoU PSCC49/8.2.10-INF (Submitted by the Black Sea MoU Secretariat) 8.2.11 Report from Riyadh MoU PSCC49/8.2.11-INF (Submitted by the Riyadh MoU Secretariat) 8.2.12 Report from U.S. Coast Guard PSCC49/8.2.12-INF (Submitted by the U.S. Coast Guard) 8.3 Co-operation/exchange of information with other organizations 8.3.1 Report EQUASIS Editorial Board PSCC49/8.3.1-INF (Submitted by the Secretariat) 8.3.2 Policy on data exchange agreements PSCC49/8.3.2A (Submitted by the Secretariat) Policy on data exchange agreements PSCC49/8.3.2B (Submitted by the Netherlands) 8.3.3 Data exchange with OCIMF PSCC49/8.3.3 (Submitted by the Secretariat) 8.3.4 Data exchange with Vesseltracker PSCC49/8.3.4 (Submitted by the Secretariat) 8.3.5 Data exchange with IHS-Fairplay PSC49/8.3.5 (Submitted by the Secretariat and EMSA/THETIS) 8.3.6 Renewal of data exchange agreement with INTERTANKO PSCC49/8.3.6 (Submitted by the Secretariat) 8.3.7 Data exchange with Q88 PSCC49/8.3.7 (Submitted by the Secretariat) rd 8.4 3 Inter-regional Ministerial Conference on Port State Control PSCC49/8.4 (Submitted by the Canada) 8.5 Transparency of Information PSCC49/8.5 (Submitted by the MAB) Page 3 of 4  PSCC49/2.0 9. Paris MoU internal policy, financial and administrative matters 9.1 Management of future requirements PSCC49/9.1 (Submitted by the MAB) 9.2 Paris MoU long term strategy PSCC49/9.2 (Submitted by the MAB) 9.3 Quality Management System of the Secretariat PSCC49/9.3 (Submitted by the Secretariat) 9.4 Financial account 2015 PSCC49/9.4 (Submitted by the Secretariat) 9.5 Paris MoU Budget 2016-2019 PSCC49/9.5 (Submitted by the Secretariat) 9.6 Review of dates and places of Paris MoU meetings PSCC49/9.6 (Submitted by the Secretariat) 9.7 Status of Relevant Instruments PSCC49/9.7-INF (Submitted by the Secretariat) 9.8 List of Paris MoU Addresses PSCC49/9.8A-INF (Submitted by the Secretariat) List of Paris MoU Financial Contacts PSCC49/9.8B-INF (Submitted by Secretariat) 10. Election of the Chairman and MAB members 10.1 Election member(s) of MoU Advisory Board PSCC49/10.1 (Submitted by the Secretariat) 11. Any other business 12. Adoption of a press release --- (Submitted by the MAB) Closure of PSCC49 Page 4 of 4 Submitted by: SECRETARIAT PORT STATE CONTROL COMMITTEE PSCC49/1.0 th 49 session, 23-27 May 2016 17 January 2016 Haugesund, Norway agenda item 1 DRAFT TIME TABLE Sunday 22 May 2016 PM Arrival delegates 17.00-18.00 MoU Advisory Board meeting Monday 23 May 2016 09.00-09.45 Registration 10.00-10.30 Opening of PSCC49 10.30-11.00 Meeting in session 11.00-11.30 Coffee / Tea break 11.30-13.00 Meeting in session 13.00-14.00 Lunch break 14.00-15.30 Meeting in session 15.30-16.00 Coffee / Tea break 16.00-17.30 Meeting in session 19.00 Welcome reception Tuesday 24 May 2016 09.00-11.00 Meeting in session 11.00-11.30 Coffee / Tea break 11.30-13.00 Meeting in session 13.00-14.00 Lunch break 14.00-15.30 Meeting in session 15.30-16.00 Coffee / Tea break 16.00-17.30 Meeting in session 18.00 Excursion Wednesday 25 May 2016 09.00-11.00 Meeting in session 11.00-11.30 Coffee / Tea break 11.30-13.00 Meeting in session 13.00-14.00 Lunch break 14.00-15.30 Meeting in session 15.30-16.00 Coffee / Tea break 16.00-18.30 3rd JMC – PDG04 20.00 PSCC dinner O:\ILT\PMOU\__PSCC\PSCC49 - NORWAY 2016\INVITATION\Annex 4 - PSCC49-1.0 Draft Time Table.doc  PSCC49/1.0 Page 2 Thursday 26 May 2016 09.00-11.00 Meeting in session 11.00-11.30 Coffee / Tea break 11.30-13.00 Meeting in session 13.00-14.00 Lunch break 14.00-15.30 Meeting in session 15.30-16.00 Coffee / Tea break 16.00-17.30 Meeting in session Friday 27 May 2016 09.00-10.30 Meeting in session 10.30-11.00 Coffee / Tea break 11.00-12.00 Meeting in session/closing of PSCC49 12.00-14.00 Lunch O:\ILT\PMOU\__PSCC\PSCC49 - NORWAY 2016\INVITATION\Annex 4 - PSCC49-1.0 Draft Time Table.doc