Nimetamine

Saatja: Webdesktop <[email protected]> Saadetud: 19.04.2023 14:40 Adressaat: <"MKM info"> Koopia: <"[email protected]"> Teema: Webdesktop: Nimetamine Manused: 364.pdf; 364-privacy_statement.pdf; 364-lisa.xlsx Tere Edastame kirja. Reg. number: 14-4/364 Reg. kuupäev: 19.04.2023 Sisu: Nimetamine - Request for nomination of representatives for the sub-groups related to the product areas of “Thermal insulating products. Composite insulating kits/systems”, “Cement, building limes and other hydraulic binders”, of the Informal “Commission Expert Group on the CPR Technical Acquis process” (SG code: E03776) Parimat Raili Lillemets Sekretär Eesti alaline esindus Euroopa Liidu juures Ref. Ares(2023)2762748 - 19/04/2023 EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR INTERNAL MARKET, INDUSTRY, ENTREPRENEURSHIP AND SMES Ecosytems III: Construction, Machinery and Standardisation The Director Brussels, 19/04/2023 GROW.H.1/DT NOTE FOR THE ATTENTION OF THE PERMANENT REPRESENTATIONS AND THE MISSIONS OF ICELAND, LIECHTENSTEIN, NORWAY AND TÜRKIYE TO THE EU Subject: Request for nomination of representatives for the sub-groups related to the product areas of “Thermal insulating products. Composite insulating kits/systems”, “Cement, building limes and other hydraulic binders”, of the Informal “Commission Expert Group on the CPR Technical Acquis process” (SG code: E03776) The challenge we face in the construction products sector can only be resolved by joint efforts of the Commission and the Member States. In the likely event that the Construction Products Regulation (CPR) is revised1, the existing catalogue of approximately 600 technical specifications (Harmonised Standards and European Assessment Documents) adopted under the Construction Products Directive and the current CPR will have to be modified and adopted again, with necessary guidance from the Commission and the Member States. Moreover, this is necessary because the future CPR would contain additional – namely environmental – requirements that need to be covered by harmonised technical specifications. For these reasons, we have started a comprehensive overhaul of the so-called CPR Acquis, which is composed of harmonised standards, other technical specifications and collateral legal acts. The overhaul requires a permanent advisory structure which we have established as from the fourth quarter 2021 onwards. DG GROW’s unit H.1 has been focusing the staff’s work on this structure since the end of 2019, involving Member States of the EEA, Türkiye and Switzerland, and stakeholders. The advisory structure is being created as an expert group, as defined by the Commission Decision C(2016)3301 (‘horizontal rules’), and is published in the Register of the Commission Expert Groups with the code E03776 and name “Commission Expert Group 1 The proposal for a revised Construction Products Regulation (CPR) was adopted by the Commission on 30 March 2022. Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111 Office: BREY 10/206 - Tel. direct line +32 229-95724 [email protected] on the Construction Products Regulation Technical Acquis process”. It is composed of a main forum acting as a “Steering Group”, which represents the coordination level, and of 36 sub-groups corresponding to the product areas identified by the CPR. Moreover, we foresee up to 5 thematic sub-groups to deal with horizontal issues (e.g. environmental sustainability, fire safety, dangerous substances, etc.). This high number of subgroups is needed because of the high level of expertise required. Such expertise is different from product area to product area. The procedure for setting up the informal Commission Expert Group on the CPR Technical Acquis process according to Commission Decision C(2016)3301 was completed in the Q2 2021. Consequently, the main group acting as the Steering Group and the two first sub-groups have been active since October 2021 and were published in the Register of Commission Expert Groups. On 15 February 2023, the members of the Commission expert group on the CPR Technical Acquis process approved the proposal of Unit H1 to start the work of other two sub-groups following the priority list established in cooperation with the Member States2. The sub-groups have to be composed of members appointed by Member States of the EU and observers from the EEA and Türkiye. The experts shall be civil servants or public employees employed in national administrations or in a national designated notified certification body, notified testing laboratory or technical assessment body. The sub- groups can be composed, in addition, of observers representing in particular national standardisation bodies, the industry and other stakeholders. The two product area sub-groups’ tasks shall be: a) to develop definitions of the scope of the product area; b) to suggest the content of the high level structure of harmonised technical specifications including assessment methods, essential characteristics, expression of test/assessment results (inclusion of classes of performance and/or threshold levels), requirements and regulatory needs; c) to implement the procedure established by the Steering Group and respect the work program assigned by the Steering Group; d) to evaluate draft harmonised technical specifications to ensure that the final documents are covering completely the requirements as under (b) to the extent that no other dedicated procedures prevail; e) to provide recommendations to the Steering Group on how to structurally eliminate potential shortcomings of draft harmonised technical specifications; f) to propose to the Steering Group solutions on issues related to interactions and overlaps. Therefore, we thank you for your co-operation and we invite you to nominate your representatives for the sub-groups related to the two product areas: 2 https://ec.europa.eu/docsroom/documents/42129 2   Sub-group # 3 - “Thermal insulating products. Composite insulating kits/systems”,  Sub-group # 6 - “Cement, building limes and other hydraulic binders”, The representatives must ensure a high level of expertise. The names of the experts, the organisation represented and the email address should be officially communicated to [email protected] by 15 May 2023. You are kindly requested to do so by filling in the attached matrix template (Annex I of this note). Please note that the Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001). The personal data collected will not be shared with third parties without express consent. Further privacy statement information is in the Annex II of this note. (e-signed) Gwenole COZIGOU Enclosures: Annex I: Matrix template Annex II: Privacy statement 3 Electronically signed on 14/04/2023 11:41 (UTC+02) in accordance with Article 11 of Commission Decision (EU) 2021/2121 Ref. Ares(2023)2762748 Ares(2022)7884755 - 19/04/2023 15/11/2022 EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR INTERNAL MARKET, INDUSTRY, ENTREPRENEURSHIP AND SMES Ecosystems III: Construction, Machinery and Standardisation H.1 – Construction PROTECTION OF YOUR PERSONAL DATA This specific privacy statement provides information about the processing and the protection of your personal data Processing operation: Organisation and management of meetings of the Commission expert group on the Construction Products Regulation Technical Acquis process Data Controller: European Commission, Directorate-General for Internal Market, Industry, Entrepreneurship and SMEs, Unit H.1 – Construction (hereinafter “DG GROW Unit H.1” or “the Data Controller”) Record reference: DPR-EC-00744 Table of Contents 1. Introduction 2. Why and how do we process your personal data? 3. On what legal ground(s) do we process your personal data? 4. Which personal data do we collect and further process? 5. How long do we keep your personal data? 6. How do we protect and safeguard your personal data? 7. Who has access to your personal data and to whom is it disclosed? 8. What are your rights and how can you exercise them? 9. Contact information 10. Where to find more detailed information? 1. Introduction The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data. This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor. This privacy statement concerns the processing operation Organisation and management of Commission expert group meetings undertaken by DG GROW Unit H.1 as presented below. For the purpose of this privacy statement and the corresponding record, the term “expert groups” describes Commission expert groups in the sense of Article 2(1) of Commission Decision C(2016)3301 of 30 May 20161 and their sub-groups, as well as other similar entities in the sense of Article 2(2) of Commission Decision C(2016)3301 and their sub-groups. 2. Why and how do we process your personal data? Purpose of the processing operation: The European Commission collects and uses your personal information only for the organisation, preparation, management and follow-up of expert groups meetings. More specifically, this concerns the following processing activities:  communication activities such as sending e-mails and invitations (this entails the management of contact lists for correspondence);  exchange of meeting documents (notably through information sharing and circulation of documents via e-mail, the Advanced Gateway to EU Meetings (AGM) online system for meeting organisation (see Record of processing DPR-EC-01141 - Information system supporting the organisation of meetings (former notification DPO-3911)) or Microsoft Teams (see Record of Processing DPR-EC-04966 – EC M365 environment) and sharing of information with other Commission services to follow-up on the expert group meeting concerned;  organisational and administrative activities to ensure the participants' access to Commission premises (see Record of Processing DPR-EC-00655 (Commission Physical Access Control System (PACS)));  reimbursement of travel, subsistence costs or payment of special allowances in the sense of Article 21 of Commission decision C(2016) 3301 (see Record of Processing DPR- EC-00301 - Legal Entities and Bank Accounts (former notifications DPO-372 and DPO- 300));  audio-visual recording of the meetings for the purpose of drafting minutes (see Record of Processing DPR-EC-03266 (Audio-visual recording of meetings));  publication of minutes of meetings, including list of participants, in the Register of Commission expert groups and other similar entities (‘the Register of expert groups’) for reasons of transparency. In the case of organisations, Member States’ authorities and other public entities, the names of their representatives may only be included in the minutes and published in the Register of expert groups subject to their prior freely given, specific, informed and unambiguous consent, in compliance with Article 3(15) and Article 7 of Regulation (EU) 2018/1725. Furthermore, in agreement with the competent Commission department, the expert group may, by simple majority of its members, decide that deliberations shall be public, in compliance with Article 13.6 of Commission Decision C(2016)3301 of 30 May 2016 establishing horizontal rules on the creation and operation of Commission expert groups. Live web-streaming and audio-visual recording at the meeting of the speakers, organisers and participants, as well as photographs of the speakers and panoramic photographs of participants and organisers may be taken in the context of the meeting and published at https://ec.europa.eu/growth/sectors/construction/product-regulation/acquis_en. The audience or non-speaker participants are not photographed individually or in groups. They may however appear on panoramic photographs of the whole event/audience. Please note that the meeting may be held using a third party videoconference IT service, such as Microsoft Teams or Cisco Webex, which processes personal data. Please read section 7 below for more information. 1 Commission Decision C(2016)3301 of 30 May 2016 establishing horizontal rules on the creation and operation of Commission expert groups. 2 Participants that do not wish to be part of the above web-streaming and recording/publishing activities have the possibility to object to processing by writing to the controller for the expert group in question before the meeting. In such a case, data subjects may be offered the opportunity to sitting in back rows which are not recorded/photographed, wearing special badges, attending the meeting in a separate room without web-streaming, or other options, depending on the circumstances of the particular meeting. Your personal data will not be used for an automated decision-making including profiling. 3. On what legal ground(s) do we process your personal data We process your personal data, because processing is necessary for the performance of a task carried out in the public interest (Article 5(1)(a) of Regulation (EU) No 2018/1725). Expert groups play an important role in enabling the Commission to collect advice and views from a variety of key actors, such as Member States' authorities, private stakeholders, scientists and professionals. The Commission uses advice and expertise received as a basis for sound policy making and implementation. The natural way for the Commission to obtain the opinion of the expert groups is in meetings. Furthermore, preparing minutes of the meetings of expert groups allows for the proper documentation of the work of the expert groups and also increases the transparency on expert groups and their work. Processing of your personal data is also necessary to comply with a legal obligation to which the controller is subject (Article 5(1)(b) of Regulation (EU) No 2018/1725), namely Commission Decision C(2016)3301 of 30 May 2016 establishing horizontal rules on the creation and operation of Commission expert groups, and in particular its Articles 13, 20 and 26. The latter Commission Decision also constitutes the Union law on which the processing under Article 5(1)(a) and (b) of Regulation (EU) No 2018/1725 is based. For specific processing activities the consent of the data subject is necessary: The names of representatives of organisations, Member States’ authorities and other public entities are included in the minutes of the meetings only subject to their prior freely given, specific, informed and unambiguous consent, in compliance with Article 3(15) and Article 7 of Regulation (EU) No 2018/1725. Your consent is required for the processing of your personal data relating to your access requirements. If you opt-in, you are giving us your explicit consent under Article 5(1)(d) of Regulation (EU) 2018/1725 to process your personal data for those specific purposes. You can give your consent form by informing the controller for the expert group in question. You can withdraw your consent for these services at any time by contacting the controller for the expert group in question. 4. Which personal data do we collect and further process? In order to carry out this processing operation the Data Controller may collect the following categories of personal data:  Personal data necessary for organising and managing meetings such as gender (Mr/Ms), name, organisation to which he/she belongs, e-mail address, phone/fax number;  Personal data necessary for security (access control to Commission premises) such as ID card/Passport number and date of birth, name, surname, organisation he/she belongs to, gender;  Personal data necessary for reimbursements purposes such as name, means of transport, hotel accommodation and banking details;  Personal data necessary for payment of special allowances, such as name and banking details;  Personal data necessary for establishing the attendance list and the minutes: signature, audio-visual recording of the meeting;  Personal data included in the minutes of meetings, such as names of meeting participants and their positions expressed (in case of representatives of organisations, Member States’ authorities and other public entities, only based on their prior freely given, specific, informed and unambiguous consent, if at all);  Personal data processed for web-streaming of the meeting, including audio-visual recording of the speakers, organisers and participants (non-speaker participants are not recorded individually but they may however appear on panoramic photographs of the whole event/audience);  Personal data relating to your dietary requirements and/or access requirements. If you do not provide these personal data, possible consequences are the impossibility to attend meetings and/or to be reimbursed or paid. We have obtained your personal data either directly from you, via the competent National department, other public entity or organisation that you work for or via the Permanent Representation of your country in Brussels. 5. How long do we keep your personal data? The Data Controller only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, namely for a maximum of 5 years after closure of the file to which the personal data processed belongs. The documents related to the work of the expert groups are transferred to the Historical Archives for permanent preservation2. The ‘administrative retention period’ of five years is based on the retention policy of Commission documents and files (and the personal data contained in them), governed by the common Commission-level retention list for European Commission files (SEC(2019)900). This information is without prejudice to different retention periods which may apply to personal data processed for the purpose of reimbursing travel and subsistence costs, payment of special allowances and ensuring the participant's access to Commission premises based on the dedicated processing operations notified to the DPO by the responsible Commission departments (Records of Processing DPR-EC-00655 (Commission Physical Access Control System (PACS)) and DPR-EC-00301 - Legal Entities and Bank Accounts (former notifications DPO-372 and DPO-300)). Sensitive personal data relating to access requirements will be deleted as soon as they are no longer necessary for the purpose for which they have been collected in the framework of the expert group meeting, but no later than within 1 month after the end of the meeting. 2 For the processing operations concerning the Historical Archives, please see legacy notifications: 'DPO- 3871-3 Notification for the digital archival repository and ARCHISscanning' and 'DPO-2806-5 Gestion des dossiers papier structurés par nom de personnes et transférés aux Archives Historiques'. 4 Recordings from the web-streamed meeting will be kept for 2 years before being deleted. More information is available in the Record of Processing DPR-EC-00306 (Web-streaming of Commission events). In case of audio-visual recording of the meeting, the recordings will be kept for 3 months after the meeting before being deleted. More information is available in the Record of Processing DPR-EC-03266 (Audio-visual recording of meetings). Personal data shared with the Directorate-General for Human Resources and Security of the European Commission for the participants to gain access to Commission buildings is kept for 6 months after the termination of the link between the data subject and the Commission. More information is available in the Record of Processing DPR-EC-00655 (Commission Physical Access Control System (PACS)). 6. How do we protect and safeguard your personal data? All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored on the servers of the European Commission. All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission. In order to protect your personal data, the Commission has put in place a number of technical and organisational measures. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation. 7. Who has access to your personal data and to whom is it disclosed? Access to your personal data is provided to the Commission staff authorised for carrying out this processing operation and to other authorised Commission staff according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements. More specifically, the following Commission staff have access to certain parts of the personal data: - Authorised staff of the European Commission's Directorate-General for Human Resources and Security have access to the personal data necessary for providing access to European Commission premises; - Authorised staff of the European Commission's Directorate-General for Budget and the Paymaster Office (PMO) have access to the personal data needed for reimbursement purposes and payment of special allowances; - Authorised staff of the European Commission's Directorate-General for Interpretation (SCIC) as meeting room and equipment providers have access to the audio-visual recordings of the meetings; - Authorised staff of other European Commission departments involved in the policy follow-up to a specific expert group meeting. The minutes of expert group meetings are made public on the Register of expert groups and in some cases contain personal data, as explained under Heading 2 of this privacy statement. Please note that pursuant to Article 3(13) of Regulation (EU) 2018/1725, public authorities (e.g. Court of Auditors, EU Court of Justice) which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients. The further processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing. The information we collect will not be given to any third party, except to the extent and for the purpose we may be required to do so by law. Cookies Cookies are short text files stored on a user’s device (such as a computer, tablet or phone) by a website. Cookies are used for the technical functioning of a website (functional cookies) or for gathering statistics (analytical cookies). The registration for the meeting takes place via a Commission website. The cookies employed by the Commission on the registrant’s device for that purpose will be covered by the cookie policy of the Commission, which is available here: https://ec.europa.eu/info/cookies_en. Cookies are stored by Europa Analytics, the corporate service which measures the effectiveness and efficiency of the European Commission's websites on EUROPA. More information is available in the Record of Processing DPR-EC-00685 (Europa Analytics). Enabling these cookies is not strictly necessary for the website to work but it will provide you with a better browsing experience. You can delete or block these cookies, but if you do that, some features of the meeting website may not work as intended. The cookie-related information is not used to identify data subjects personally and the pattern data is fully under the Commission’s control. These cookies are not used for any purpose other than those described here. Should you wish to opt your personal data out of our anonymised, aggregated statistics, you can do so on our cookies page. In particular, you can control and/or delete those cookies as you wish. Please note that the meeting may be held using a third party videoconference IT service such as Microsoft Teams or Cisco Webex. This IT tools have their own cookies and privacy policies (available here: Microsoft Privacy Policy; Microsoft Teams Commission Record DPR-EC-04966 and Microsoft Teams Privacy Policy; Cisco Webex Meetings Commission Record DPR-EC-05006 and Cisco Webex Privacy Policy) over which the Commission has a limited or no control. By participating into the meeting via a videoconference IT tool, the participants consent to the processing of their personal data via the third party tool as described in the related privacy policy. 8. What are your rights and how can you exercise them? You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access your personal data and to rectify them in case your personal data is inaccurate or incomplete. Under certain conditions, you have the right to erase your personal data, to restrict the processing of your personal data, to object to the processing and the right to data portability. 6  You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a) of Regulation (EU) 2018/1725, on grounds relating to your particular situation. To the extent you consented to the processing or publication of some of your personal data, you can withdraw your consent at any time by notifying the Data Controller. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent. You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below. Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request. Any request for access to personal data will be handled within one month. Any other request mentioned above will be addressed within 15 working days. 9. Contact information - The Data Controller If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller: European Commission, DG GROW Unit H.1: [email protected]. - The Data Protection Officer (DPO) of the Commission You may contact the Data Protection Officer ([email protected]) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725. - The European Data Protection Supervisor (EDPS) You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor ([email protected]) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller. 10. Where to find more detailed information? The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register. This specific processing operation has been included in the DPO’s public register with the following Record reference: DPR-EC-00744. Electronically signed on 15/11/2022 14:36 (UTC+01) in accordance with Article 11 of Commission Decision (EU) 2021/2121