Invitation

Contact person Keti Varoshlija Botterman Junior Administrative Officer Victim Support Europe [email protected] Brussels, 20/10/22 To: Members of Victim Support Europe Ref: Formal notification of Victim Support Europe’s General Meeting on 09 December 2022 from 10.00-13.00 CET Online Meeting Dear Members, We are delighted to inform you that the General Meeting of Victim Support Europe will be held online on 09 December from 10.00 to 13.00 CET /Brussels time. Agenda The proposed agenda will be sent in the coming month. Resolutions or potential topics for discussion Full members are entitled to propose resolutions to the GM. If you wish to do so, please send your proposal before 01 November 2022 to [email protected]. In case any member would like to discuss a particular issue at the General Meeting, we kindly ask you to inform us before 25 October 2022 at the following e-mail: [email protected]. General Information Who can attend the GM? VSE welcomes all members to attend the GM. How to attend To be able to attend the meeting all members will receive by e-mail an invitation link for the meeting. Who can vote at the GM? While VSE welcomes the attendance of all members, you must be a Full Member of VSE in order to cast a vote on any matter. One representative from each full member organisation may vote on behalf of his or her organisation. Victim Support Europe AISBL – Association internationale sans but lucratif Victim Support Europe is a network of non-governmental victim support organisations which provide assistance and information to victims of crime. Victim Support Europe promotes the establishment and development of victims’ rights and victim services throughout Europe  How to Vote? Voting is done by a show of hands except for votes relating to members of the Executive Board mandates, which are organised by secret ballot. Board Position Nominations We take this opportunity to inform you that two Board positions are open for nominations: VSE President’s position is open after Geraldine Hanna stepped down from the position in June 2022. Her resignation was announced at the Annual General Meeting in May in Malta. Executive Board Member Livija Plancic will end her second term in November. This position will be open for nominations. The Executive Board discussed the nominations process for the Board positions in April. During that meeting, it was agreed that because of the size of VSE and an increasing scope of its activities, nominees should be able to demonstrate a range of skills and attributes necessary to the leadership of the organisation. Nominations for the President and Board members should therefore include a CV and motivation letter addressing those matters. In particular, for the position of President, the motivation letter should address the following: Presidents’ Position CV and Motivation letter The position requires knowledge in: - victims matters - practical service delivery - Public affairs (e.g. National, EU, UN, Council of Europe) Nominees should be able to demonstrate the following skills - Strategic thinking - Leadership and the ability to represent broad community interests - Communication - And of course a sense of humour is always welcome! The position will require availability for two days per month. Victim Support Europe AISBL – Association internationale sans but lucratif Victim Support Europe is a network of non-governmental victim support organisations which provide assistance and information to victims of crime. Victim Support Europe promotes the establishment and development of victims’ rights and victim services throughout Europe We invite full members to consider nominations for these positions. Further details are provided below: Who can stand for election, or otherwise nominate candidates for election to the Executive Board? To stand for election, or otherwise to nominate potential candidates, you first must be a Full Member of VSE. Associate Members may be nominated by the Executive Board to stand for a Board position. How to apply? To nominate President or Executive Board member, Full Members must complete the Nomination Form available on intranet under the dedicated section. Please send your Nomination Form, CV and Motivation letter to Keti Varoshlija Botterman at the following address: [email protected]. Please note that NOMINATIONS are CLOSED at 12pm midnight, on 25 November 2022 (14 clear days before the GM is taking place in accordance with our Constitution). IMPORTANT: All candidates for the mandate of member of the board are required to be present at the general assembly during which the vote is scheduled, under penalty of having their candidacy suspended, unless in a case of force majeure. Please feel free to contact [email protected] should you have any enquiries. We do hope that everyone will be able to attend the General Meeting 2022 and, on behalf of Victim Support Europe, I look forward to seeing you all-online! Yours faithfully, Levent Altan Victim Support Europe AISBL – Association internationale sans but lucratif Victim Support Europe is a network of non-governmental victim support organisations which provide assistance and information to victims of crime. Victim Support Europe promotes the establishment and development of victims’ rights and victim services throughout Europe VSE GENERAL MEETING 9th December 2022, 10.00 – 13.00 CET (Brussels time) Held: ONLINE AGENDA Introduction 10:00 - 10:05 Opening and welcome by VSE Vice-President Petra Klein 10:05 - 10:10 Minutes from the previous meeting 10:10 – 10:15 Presentation of the Financial Report 10:15 – 10:25 Presentation of new VSE Members 10:25 – 10:30 Presentation of new VSE staff Voting 10:30 – 10:45 Voting for the President and the board members Future look through strategic priorities 10:45 – 10:50 Introduction on updates and forward look 10:50 – 11:30 STRATEGIC PRIORITY #1: Policy & Advocacy 11:30 - 11:35 Live Poll 11:35 – 11:45 Coffee break 11:45 – 12:15 STRATEGIC PRIORITY #2: Capacity-building & Training 12:15 – 12:20 Live Poll 12:20 - 12:50 STRATEGIC PRIORITY #3: Projects, Fundraising and Future Growth 12:50 - 12:55 Live Poll Closing 12:55 – 13:00 AOB and Closing remarks 1 Saatja: Keti Varoshlija Botterman | VSE <k.varoshlija- [email protected]> Saadetud: 18.11.2022 16:22 Adressaat: Keti Varoshlija Botterman | VSE <k.varoshlija- [email protected]> Teema: REMINDER to REGISTER for VSE General Meeting online on 9 December 2022 Tähtsus: Kõrgeim Invitation to theVSE General Meeting 2022 9 December 2022 Dear VSE Members,We are pleased to inform you that the VSE General Meeting will take place online on Friday, 9 December 2022 from 10:00 to 13:00 pm CET (Brussels time).Below you can find more information regarding the agenda, the voting for board positions and the online meeting link.Agenda The agenda and the necessary documents for this meeting will be posted in the respective intranet section Organisational meetings. To access this page, please click . Voting for Board PositionsAt this meeting, voting for President and a Board Member will take place. Please find attached the open call for nominations and the nomination letter.As explained in the open call for nominations document, only Full Members are allowed to vote. We strongly encourage representatives of Full Members to attend the General Meeting and cast their vote, as a majority of Full Members votes is necessary to validate the outcome. We kindly ask all the full members to share with us the name of the person voting on behalf of the organisation at the following e-mail address: .Online ZOOM meeting The General Meeting will take place online via the ZOOM platform. You can register to the event following . You will receive the meeting link via email after you complete your registration. We kindly ask you to log in at least 15 minutes before the start of the event. Please keep your microphones on mute. If you have any questions or comments, use the chat box or raise your hand.If you have any questions or concerns, please feel free to contact us.We hope to see you all very soon. All the best, The VSE Team Co-funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the European Commission. Neither the European Union nor the granting authority can be held responsible for them. NOMINATION FOR ELECTION TO THE EXECUTIVE BOARD 1. Country: ___________________________________________________________________ 2. Name of organisation: ________________________________________________________ 3. Name of candidate: __________________________________________________________ (Note: Candidates must be members of the nominating organisation) 4. Post on the Board: ___________________________________________________________ 5. Declaration 1: On behalf of the organisation named at paragraph 2 of the nomination, I wish to propose the above candidate for election to a post on the Executive Board of Victim Support Europe. _____________________ ___________________________ Date and signature Printed name (Note: The signatory must be the Chair, Vice-Chair, Secretary or Chief Executive Officer of the nominating organisation, but not the candidate) 6. Declaration 2: I agree to accept the nomination as a candidate for election to the Executive Board of Victim Support Europe and I understand that, if elected, I shall be expected to attend Board meetings regularly. _____________________ ___________________________ Date and signature Printed name (Note: The signatory must be by the candidate) This form should be returned digitally by 25 November 2022 to: Keti Varoshlija Botterman Junior Administrative Officer Email: [email protected] Victim Support Europe Rue Froissart 123-133 B-1040 Brussels Belgium