REPORT ON THE OVERALL STATUS OF THE IHO WORK PROGRAMME MID-YEAR 2015

IHB File N° S1/1001/WP CIRCULAR LETTER 66/2015 2 September 2015 REPORT ON THE OVERALL STATUS OF THE IHO WORK PROGRAMME MID-YEAR 2015 References: A. EIHC-5 - Decision No. 3 (PRO. 5 - Improving the total cost estimate of the IHO tasks for the definition of a prioritized Work Programme) B. IHO Circular Letter 17/2015 dated 24 February - Report on the overall status of the IHO Work Programme - end of 2014. Dear Hydrographer, Background 1. Decision No. 3 (see Reference A) of the 5th Extraordinary International Hydrographic Conference (EIHC-5) introduced a six-monthly reporting regime to help assess the progress of the IHO Work Programme. The first status report at the end of 2014 was circulated to Member States in February this year (see Reference B). This Circular Letter provides a report for the next reporting point - mid-year 2015. 2. In July 2015, the Directing Committee invited the Chairs of Regional Hydrographic Commissions, Committees, Sub-Committees and Working Groups and the Director of the IHO Data Centre for Digital Bathymetry (DCDB) to report on the overall status of their respective work programmes. A reporting template was provided to achieve this. Outcome at mid-year 2015 3. 26 of 43 Chairs provided a report for the period January to June 2015. This represents a response rate of about 60%, similar to the response rate for the previous reporting period. The following 17 bodies did not provide a report: Subordinate organ of HSSC: S-66PT Subordinate organs of IRCC: CBSC, MSDIWG, DCDB Regional Hydrographic Commissions: NHC, MBSHC, BSHC, USCHC, EAHC, SEPRHC, SWPHC, NIOHC, RSAHC, SWAtHC, ARHC. Inter-organizational bodies: ABLOS, IBSC 4. As directed by EIHC-5, the Directing Committee is providing in Annex A a brief summary of the reports received. The reports themselves are reproduced in Annex B (in English only). Main areas of concern reported 5. Based on the reports received, it appears that supporting the continuing development of the S-100 framework remains as a particular area of risk to the technical work programme. The recruitment of a permanent Technical Standards Support Officer is being proposed by the Directing Committee in the draft Budget for 2016 to address some of the gaps identified in the support for S-100 and its associated Registry. 6. Based on the limited number of reports received, no significant shortcomings have been identified in the execution of the IRCC work programme. Feedback 7. Four Member States provided comments in response to Reference B: Canada, Chile, Portugal and Suriname. Their responses are provided in Annex C, together with the outcome of their review by the Directing Committee. 8. Noting the different views expressed by the four Member States on the usefulness of the biannual reports, the Directing Committee would welcome any further feedback from Member States on this letter or the reporting process not later than 1 November 2015. Next Reporting Period 9. In accordance with the Conference Decision, the Directing Committee will issue its next request for six-monthly reports in early January 2016. On behalf of the Directing Committee Yours sincerely, Robert WARD President Annexes: A. Compilation of the Status Reports from IHO bodies and inter-organizational bodies involving the IHO - Mid-year 2015 B. Status Reports received (in English only). C. Responses from Member States to IHO CL 17/2015 and comments by the Directing Committee Copy (by e-mail): - Chairs and Vice-Chairs of IHO bodies - Chairs and Vice-Chairs of inter-organizational bodies involving the IHO 2  Annex A to IHO CL 66/2015 Compilation of the Status Reports from IHO bodies and inter-organizational bodies involving the IHO - Mid-year 2015. Number of responses 1. The Chairs of 26 out of 43 bodies provided reports. The following 17 bodies did not provide a report: - subordinate organ of HSSC: S-66PT - subordinate organs of IRCC: CBSC, MSDIWG, DCDB - Regional Hydrographic Commissions: NHC, MBSHC, BSHC, USCHC, EAHC, SEPRHC, SWPHC, NIOHC, RSAHC, SWAtHC, ARHC. - inter-organizational bodies: ABLOS, IBSC. Status of the Work Programme of the HSSC 2. A procedure has been implemented in liaison with the ENC Standards Maintenance Working Group (ENCWG) to monitor and address errors or ambiguities identified through the practical implementation of the new or revised editions of IHO ECDIS-related standards required to support the new edition of IEC Standard 61174 – Electronic Chart Display and Information System (ECDIS) - Operational and Performance Requirements, Methods of Testing and Required Test Results. Close liaison with the ECDIS equipment manufacturers and the shipping industry is required during the one-year transition phase to ensure that any issue arising is dealt with in the most appropriate manner1. 3. The revision of Edition 5.0.0 of S-58 - ENC Validation Checks (IHO CL 18/2015 refers) is still ongoing; the ENCWG identifies the need to develop a test dataset to accredit ENC production software. 4. The development of S-100 and S-100 based product specifications, as well as the operation of the S-100 Registry, continues to rely on a small number of dedicated experts from the Member States and from the industry. This situation is fragile and could undermine the central role of S-100 in the development of the common maritime data structure in support of e- Navigation. 5. The Hydrographic Dictionary Working Group (HDWG) reports that lack of participation continues to impede progress in its activities. Status of the Work Programmes of the Regional Hydrographic Commissions 6. Only five out of the 16 regional bodies provided a report. 7. The Eastern Atlantic Hydrographic Commission notes the persistent under-development of hydrographic capabilities in the region and a lack of awareness of hydrography by top-level decision makers. Status of the work programme of the IRCC 8. No gaps were reported at the Committee level. 1 See IHO Circular Letter 65/2015 dated 31 August – Status of IHO ECDIS and ENC Normative References.  Annex B to IHO CL 66/2015 Status Reports received - HSSC - S-100WG - ENCWG - NCWG - NIPWG - DPSWG - DQWG - TWCWG - SCWG - HDWG - IRCC - WWNWS-SC & S-124CG - WEND-WG - IENWG - NSHC - EAtHC - MACHC - SAIHC - HCA - GEBCO GUIDING COMMITTEE (+ GEBCO Outreach WG, GEBCO Web Site work) - GEBCO-SCUFN - GEBCO-TSCOM & SCRUM - FC - SRWG  REPORT TEMPLATE Overall status of the work programme of Hydrographic Standards and Services Committee (HSSC) Compiled by Dr Mathias Jonas - e-mail address: [email protected] Current goals and priorities Current or expected gaps and needs Comments Maintenance of current ECDIS standards: Software upgrades (OEM, ENC producers, end-users) Continued need to inform shipping industry and OEM implementation of the new editions of S- and feedback in case of implementation problems of standard changes and how they affect ECDIS 52, S-52 Presentation Library, S-58, S-63 performance. and S-64 Coordination with IEC and IMO New IMO Circular ECDIS guidance for good practice confirms the need for software maintenance for ECDISes at sea. This will become applicable to new systems when new editions of IEC and IHO standards come into force by end of 2015. New editions of IHO standards are available. Their publication is pending to IEC´s planned release of the new edition of IEC61174 Requirement for a test data set compiled for testing of Funding or in kind support required for testing before new version of S-58-Ed. 5.1.0 publication. Development of S-100 and S-100 based Due to IT reasons reengineering of the registry All S-100 dependent WGs are affected product specifications structure and the register interface required NOAA and ROK work on proposal Delayed creation of edition 2.0 of S-63 for S-10x data Resources constraints but contingency measures products. underway Delays in drafting the S-100 interoperability Lack of test material, ie. S-100 based data products Guidebook other than ENCs – postponed to 2016 Re-structuring of HSSC Working Groups HDWG : ongoing discussion about the scope, the Member States view and commitment via HSSC working arrangements and the expected output required B-2  REPORT TEMPLATE Overall status of the work programme of the S-100 Working Group (acronym of the IHO body or inter-organizational body involving the IHO) Compiled by Julia Powell - e-mail address: [email protected] Current goals and priorities Current or expected gaps and needs Comments Repair S-100 Register Functionality – the existing Encountered issues with connecting to the IHO Fixing the existing functionality to the S-100 S-100 Register has several broken interfaces so no Clone Server to make repairs to broken webpages Register is only a stop-gap solution. The S- proposals can be made. on the IHO Registry. 100WG chair is working with ROK to develop a new interface to the S-100 register. This way forward will be reported on at HSSC7. The feature Catalogue Builder(FCB) connecting to The FCB can not connect to the IHO registry The FCB would connect to KHOA’s S-100 S-100 Register because of deficiency between S-100 edition 2.0.0 registry in order to test operation of feature and IHO data table. Need to update the registry. catalogue by various domain owners. Interim solution will be reported on at HSSC7. Prepare a New Edition of S-102 S-102 still needs to establish both a feature and portrayal catalogue for machine readability. It also needs to propose the encoding that will be used for this product to S-100 edition 2.1.0 Develop an S-100 Interoperability Guidebook Currently, there is not enough information and the This item will be tentatively scheduled for 2016 test bed is not mature enough to prepare this item of work. In addition, it may be difficult to resource this properly B-3  REPORT TEMPLATE Overall status of the work programme of : Electronic Navigational Chart WG (ENC WG) Compiled by: Thomas Mellor e-mail address: [email protected] Principal goals or priorities for your group Current or expected gaps and needs that may Any amplifying comments prevent completion of tasks on time S-52 Presentation Library minor revision to clarify More communication with OEMs required we IHO must make more use of marketing and social a number of issues identified during OEM ECDIS need them to report in any discrepancies so the media to engage with the shipping industry and implementation standard can be amended inform them of any IHO activities that will affect them. There is a compelling need for the IHO to continue to inform the shipping industry of standard changes and how this affects ENC display. The IHO must engage with all stakeholders to ensure the changes to ECDIS required by the new editions of IHO standards are fully understood. S-64 minor revision to clarify a number of issues More communication with OEMs required need identified during OEM testing of the Presentation them to report in any discrepancies Library S-58 - 5.1.0 revision currently underway There is a requirement for a test dataset to be IHO should consider ways to fund the testing of created for accrediting the software manufacture standards before they are published. process S-65 review to ensure alignment with the WEND Task not under way Principles. B-4  REPORT TEMPLATE Overall status of the work programme of the Nautical Cartography Working Group (NCWG) Compiled by Jeff Wootton - e-mail address: [email protected] Current goals and priorities Current or expected gaps and needs Comments (A) Maintain and extend Publication S-4 'Chart Issue with requirement to conform to IHO Paper to be presented to HSSC7. Specifications of the IHO & Regulations of the Resolution 2/2007 for S-4 and coordination of IHO for INT Charts' (IHO Task 2.3.2) and (E) publication of associated (IHO adopted) national Maintenance of S-4 supplementary publications INT1 publications (DE, FR, ES). INT 1, 2 & 3 (IHO Task 2.3.2) Consideration of the ‘future of the paper chart’ Discussion Paper presented at NCWG1. NCWG1 Draft ToR’s for Correspondence Group (Project (Task A16). Action 54 - Chair to begin process for setting up a Team?) in preparation by NCWG Chair for NCWG Correspondence Group on the future of submission to HSSC7. paper charts and consequences to the work of NCWG, so that a proposal can be submitted to HSSC7. Consider standardization issues related with Refer HSSC6-05.5D rev1. Discussed at NCWG1. Refer to WENDWG5 Actions 01 and 02. additional information overlay services and This task is in part associated with NCWG Chair will include a summary of NCWG1 provide recommendations as appropriate (S-4 – recommendation (iii) of the paper to HSSC6. discussions related to the UKHO AIO Service in Task A22). Agreed by the WG that this recommendation was the NCWG report to HSSC7. outside the remit of the NCWG, and more appropriately belonged with the WENDWG. B-5 Develop guidelines for preparation & maintenance Draft document prepared by NSEHWG. This Longest ongoing CSPCWG (NCWG) Work Item. of small / medium scale ENC schemes (S-11 Part draft has been reviewed and amended by the A – Task B3). NCWG Chair and Secretary, and is currently subject to review of the NCWG membership and INT Chart Coordinators (ICCWGs). Develop new section V for INT1 for ‘data quality’ Preliminary discussions held at AU, however Progress report delivered at NCWG1. Intent is for (INT1 – Task E9). progress delayed due to AU resource strain. draft to be presented at NCWG2 All other Tasks in the Work Plan are in hand (no gaps or additional needs) or Planned. B-6  REPORT TEMPLATE Overall status of the work programme of the NIPWG Compiled by Jens Schröder-Fürstenberg- e-mail address: [email protected] Principal goals or priorities for your group Current or expected gaps and needs that may Any amplifying comments prevent completion of tasks on time Populate the NPUBS domain of the FCD Register [NEED] improvement of the registry handlingThe registry is not able to support the upload of (work item F.7) attribute types such as complex attributes, functions such as “sandbox” or “bulk upload” are missing Develop S-122–Marine Protected Area Product [GAP] portrayal and data quality parts missing Portrayal part is under consideration by the Specification (work item F 8.1) [NEED] harmonization with S-101 data model, involved WGs, quality model was forwarded to feature catalogue builder the DQWG for further consideration. The harmonization discussion between the S- 100WG/S-101 Project Team and NIPWG is ongoing, the feature catalogue builder is not available Draft Data Capture and Encoding Guides for [NEED] harmonization with S-101 data model Both the S-101 and the S-122 data models should Marine Protected Area Product Specification be harmonized to the widest possible extent. (work item J.2.1.1) Establish and monitor, in liaison with the S- [NEED] specification of the intended operation Further progress of the nautical information layer 100WG, the project teams required to specify and of/between different product specifications development/specification is limited by currently develop nautical information layers for use in existing lack of understanding of how layers ECDIS (IHO Task 2.6.2) (different product specifications) will operate within S-100 Develop high level specifications for a combined [GAP] MSP specification MSPs in their current status of development have Marine Service Portfolio (MSP) covering the not been accepted by the IMO. Further provision of hydrographic services to mariners in improvements and clarifications are requested and accordance with the IMO e-navigation strategy should be provided by 2016. implementation plan B-7 Develop a test and implementation plan for the [GAP] MSP specification MSPs in their current status of development have development of the MSP “hydrographic services” not been accepted by the IMO. Further (Work item H) improvements and clarifications are requested and should be provided by 2016. A MSP named “hydrographic services” doesn’t exist at the time when this report was been compiled. B-8  REPORT TEMPLATE Overall status of the work programme of …DPSWG…………………(acronym of the IHO body or inter-organizational body involving the IHO) Compiled by …Jonathan Pritchard. (name of the compiler of the report) - e-mail address: …[email protected]………………………. Principal goals or priorities for your group Current or expected gaps and Any amplifying comments needs that may prevent completion of tasks on time Creation of edition 2.0 of S-63 for S-10x data Input to document creation has A lot of input gathered over the last few DPSWG meetings has been products been difficult to obtain due to compiled into a skeleton document which needs to be filled out. resource constraints. DPSWG chair has collated input from group members to date but more work is required and currently there is no detailed plan to achieve the goal of a “draft” during 2015. This situation may have changed by HSSC however. A drafting group later in 2015 is a contingency measure to try and focus group efforts on turning concepts into concrete documentation. Support to data protection scheme administrators On track A reactive function for the DPSWG group. A mixture of simple and end users (including ECDIS OEMs) queries and issues of policy which are progressed with IHB staff. Input into other IHO work groups on S-63 2.0 On track The basic structure of the S-63 2.0 scheme and the division of structure. responsibilities is largely defined and needs to be presented to the IHO S-100 WG along with detailed updates to existing documentation and suggestions. This will be accomplished for the next S-100WG meeting. Closer cooperation with S-100 WG has not been possible to date due to resource constraints B-9  REPORT TEMPLATE REPORT mid-2015 Overall status of the work programme of DQWG Compiled by Mr. Antti CASTRÉN - e-mail address: …[email protected] Principal goals or priorities for your group Current or expected gaps and needs that may Any amplifying comments prevent completion of tasks on time Finalizing the data model for data quality in S-101 - Finalising the logic tree which drives the - Three tier model suggested earlier has been composite bathymetric data quality indicator in S- replaced by 5+2 tier model to better differentiate 101 between varying data quality. Identifying the data quality related elements in - other S-1xx product specifications Reviewing data quality definitions within ISO and S-100 as well as S-100 based product specifications B-10  REPORT TEMPLATE Overall status of the work programme of …………TWLWG……………(acronym of the IHO body or inter-organizational body involving the IHO) Compiled by …Christopher Jones…………. (name of the compiler of the report) - e-mail address……[email protected]…………… Principal goals or priorities for your group Current or expected gaps and needs that may Any amplifying comments prevent completion of tasks on time (from draft TWCWG Work Plan) Work Item D.1. None identified Develop and maintain a standard for the As a fundamental element of the S-112 Product transmission of real-time tidal data (Dynamic Specification, during TWLWG7 a draft Tidal Water Level Data Product Specification – S112). Height Product Specification was presented by Australia and numerous amendments applied, Work Item F.1. guided by the Chair of S-100WG. None identified A revised draft has been circulated to MS for Develop and maintain a product specification for comment. dynamic application of tides in ECDIS Further development of Tidal Zone feature attributes to be undertaken. Work Item M.1. None identified Course material (PowerPoint slides) developed by South Africa were reviewed during TWLWG7 and Develop and maintain material for course on Tides a list of delegates identified to make suggested and Currents. changes to core elements of the course material. (In support of CBSC requests [Capacity In progress to be fed back to SA in order to be Building]). incorporated into the course documentation. B-11  REPORT TEMPLATE Overall status of the work programme of …..SCWG………………(acronym of the IHO body or inter-organizational body involving the IHO) Compiled by …Kurt Hess……………………. (name of the compiler of the report) - e-mail address: …[email protected]…………………. Principal goals or priorities for your group Current or expected gaps and needs that may Any amplifying comments prevent completion of tasks on time (from draft TWCWG Work Plan) E. Develop, maintain and extend a Product None identified Currents team may request that the draft Product Specification for the transmission and portrayal of Specification be formally reviewed by HSSC navigationally significant current surface data (S- and/or S-100WG in late 2015 or early 2016 111 - IHO Task 2.13.3) B-12  REPORT TEMPLATE Overall status of the work programme of HDWG Compiled by …Jean Laporte………. - e-mail address: …[email protected] Cc [email protected] Principal goals or priorities for your group Current or expected gaps and needs that may Any amplifying comments prevent completion of tasks on time 1. Revise the HDWG TORs and Business rules IHO/HSSC and Member States formal approval Draft new TORs has been prepared for more than six months, based on the following principles: - Unique HD reference for each term, expression and definition, in one and only one of the IHO official languages. - HD translation into any other language limited to the terms and expressions, not the definitions. - Translation of definitions in other languages left to the discretion and responsibility of MS. - Re-introduction of index numbers and table of cross-comparisons to facilitate consultation. - The HD should not be a S-100 registry or owned by any other WG. - Etc. B-13 2. Organise a limited face to face meeting and - IHO and relevant Member States formal - Although composed nominally of 12 members revive the moribund WG approval. or more, the WG never meets, members do not know one another and never log in the forum - Travel funds (last entry: June 2014). - Human resources and participation limited - The existing WG might as well be disbanded eventually to one member per major language and started again from scratch so as to reflect as group (En, Fr, Sp, 中文). best as possible the main language groups and IHO Working Groups. - A minimum commitment should be sought from participating WG members and eventually reflected in timesheets. 3. Proceed with the revision of the HD, starting - Task left untouched because of lack of HR. Although the Chairman and Secretary have with a rehearsal limited to the first 500 existing - The idea of a rehearsal is to learn to work processed the new entries submitted to the WG, terms and expressions. together again before going into active none of the reviews mentioned in the 2015-2016, production. Task A3, of the Work Plan have even started, due to the lack of commitment and HR. 4. Upgrade the on-line Wiki - The on-line Wiki should only provide access to - Work on the improved on-line Wiki should only the unique IHO reference and links between be considered when the new TORs have been languages & alphabetical indexes. approved. In the meantime, the existing Wiki should be maintained. - IHO should not engage in the production or maintenance of national Wiki, which should be - It has been noted that in practice, HD users still left at the discretion of Member States or consult their hard copies. language sub-groups. B-14  REPORT TEMPLATE Overall status of the work programme of IRCC Compiled by Edward Hosken (on behalf of Tom Karsten) [email protected] Current Goals and Priorities Current or expected gaps and needs Comments Hold annual meeting of IRCC None IRCC7 held June 2015 IRCC8 planned for May 2016 HOs CATZOC information to be included in C-55 Some HOs have not yet responded CL52 issued in July 2015 Report to IRCC on the status of the RHC None Reports due to IRCC8 procedures for selecting their respective representatives to the Council Update IHO Publication C-16 - based on the CL planned for July 2015 CL requesting MS input not yet issued inputs provided by Member States concerning government rights of access to bathymetric data collected for commercial or scientific purposes Establish Crowd Source Bathymetry WG None Inaugural group meeting planned for Oct 2015 (CL42 refers) B-15  REPORT TEMPLATE Overall status of the work programme of: WWNWS-SC Compiled by: Peter Doherty – Chairman WWNWS-SC- e-mail address: [email protected] ………………………………………………………. Current goals and priorities Current or expected gaps and needs Comments Maritime Safety Information Training Course Travel expense for 2 Instructors, anticipated via 2 courses per year, 2 instructors per course CB funding. Maritime Safety Information Document Review None expected. WG supports review and standardization of IMO, Work Group WMO, IHO common MSI documents. Chairman supports through IMO NCSR. Conclusion of IHO/WMO MoU expected to increase WMO participation. S-124 Working Group None at this time. WG has the right mix of WG contributes to the modernization of GMDSS National MSI authorities and Industry Partners. via e-navigation. Longer term engagement of MS in S-124 development considered fragile and could retard S delivery. Harmonization with IALA e- navigation initiative considered vital. Review of the Iridium proposal as a GMDSS None expected. Review of Iridium proposal and various Satellite Service Provider documentation via WWNWS-SC meetings interaction with IMO and WMO For a. Longer term challenges for NAVAREA coordinators’ service delivery via two satellite providers to be considered and exposed with IMO. B-16  REPORT TEMPLATE Overall status of the work programme of …WEND Working Group (acronym of the IHO body or inter-organizational body involving the IHO) Compiled by …Mark Halliwell (for Capt Jamie McMichael-Phillips… (name of the compiler of the report) - e-mail address: [email protected] Current goals and priorities Current or expected gaps and needs Comments 1 Pilot project using OEM tools to resolve ENC None Ongoing. overlapping issues. Singapore/EAHC leading. 2 Develop scenarios and test cases on ECDIS with None Ongoing. overlapping ENCs. IC-ENC tasked. None Ongoing. 3 Develop policy on overlapping data and production responsibilities. RENCs Manager and RENC Chair tasked. 4 Report on RENC Harmonization issues and None Ongoing. progress made. RENCs tasked. 5 Provide a joint RENC paper on the benefits for None Planned. ENC Producer Nations either to join a RENC or to RENCs tasked. distribute their ENCs through a RENC. 6 Create a documents repository on the IHO None Planned. WENDWG webpage to provide greater IHB tasked. organization and access by RHCs to best practices in ENC coverage and management. 7 Monitor ENC Producers who distribute their None Ongoing. ENCs through a RENC. RENCs and IHB tasked. None Ongoing. 8 Monitor global ENC Coverage. UK tasked. None Planned. 9 Using risk assessment methodologies, identify and consider ENC Gaps. RHCs and IHB tasked. B-17  None Planned. 10 Provide and update the List of Ports (and moorings) database. UK, RHCs and IHB tasked. None Ongoing. 11 Provide relevant SPIs and WPIs on ENC adequate Coverage and ENC Producers. Chair (supported by UK), RENCs and IHB tasked. Ongoing. 12 Continue the development of the IHO ENC Catalogue. IHB tasked. Ongoing. 13 Deliver the RENC ENC Catalogue and Overlap Checker to RHCs and IHB. RENC (PRIMAR) and IHB tasked. 14 Provide support to CBSC on request for Planned. compelling requirements in the scope of the RHCs tasked. WENDWG activities. Planned. 15 Identify articles in WEND Principles and Guidelines that are considered not fully FR, and correspondence group. implemented. Planned. 16 Identify barriers that prevent these articles to be implemented. FR, and correspondence group. 17 Make proposals for corrective actions. Planned. FR, and correspondence group. Planned. 18 If no action identified, assess long term consequences. FR, and correspondence group. 19 Provide systematic advanced notices of AIO to Planned. ENC Producers in case of safety issues and seek UK, All. agreement and report on progress made on the information flow. B-18 20 Provide AIO benefits/risks evaluation, Planned. description of information flow, views from UK, All and Chair. NCWG and final recommendations. B-19  REPORT TEMPLATE Overall status of the work programme of IHO-EC network WG (acronym of the IHO body or inter-organizational body involving the IHO) Compiled by Laurent Kerléguer (name of the compiler of the report) - e-mail address: [email protected] Principal goals or priorities for your group Current or expected gaps and needs that may Any amplifying comments prevent completion of tasks on time To monitor the outcome of the EC call for tender The tender of the 19 partners’ consortium leaded “Coastal mapping” by SHOM and including 12 HOs has been selected. To prepare the position of European HOs about After consulting European HOs of the RHC the future phase of EMODNet, the long term concerned, IENWG HOs have defined a common marine data initiative from the European strategy relative to the future EMODNET 3 call Commission for tender. To improve cooperation with the European SHOM and BSH have represented IENWG at the Commission, by promoting amongst its entities European Parliament Intergroup “Sea, rivers, and with decision makers the role of the islands, coastal areas” on the 2nd of July in hydrographic offices in development of EU Brussels. They have promoted the skills of HOs on maritime policies. all the chain of value from data acquisition to standard authoritative data and products. To monitor European directives, calls for tenders IENWG has taken action to review working paper and proposals, projects, events, etc, potentially IHB , IENWG-WP2015/01, 23 April 2015 on the impacting HOs and to define actions to be EU Directive on Marine Equipment and how it conducted in accordance could foster the requirement that software-based equipment such as ECDIS be updated to the latest version of the relevant standards. HOs of EU/EEA to make aware the relevant administration in the Member States to which they belong B-20  REPORT TEMPLATE Overall status of the work programme of NSHC Compiled by Leendert Dorst, Hydrographic Service of the Royal Netherlands Navy - e-mail address: [email protected] Principal goals and priorities Current or expected gaps and needs Comments shared European contacts and projects none in cooperation with other European RHCs in the IENWG shared progress to reach an up to date bathymetric 1. limited survey capacity; 1. resurvey strategies for dynamic areas and coverage of the North Sea emerging survey methods (LIDAR, SDB, CSB) 2. lack of a basin-wide risk assessment are taken into account 2. merger of BE/FR/NL/UK Dover Straight Survey Strategy WG and NSHC Resurvey WG will strengthen this task shared experiences relating to Marine Spatial Data none through establishing a BSHC/NSHC MSDI Infrastructures Working Group shared progress on the establishment of vertical lack of an international initiative to establish a 1. includes national Chart Datums, references reference frames consistent set of references for the entire North suitable for the coastal zone, and Ellipsoidally Sea area Referenced Surveying 2. task is coordinated by the NSHC Tidal WG 3. the current situation will be described by the Coastal Mapping project of the European Commission (DG Mare), action item "assess consistency of the existing vertical datums" B-21  REPORT TEMPLATE Overall status of the work programme of ………EAtHC…………(acronym of the IHO body or inter-organizational body involving the IHO) Compiled by … CV A.DIHAJI (DHOC, MOROCCO) (name of the compiler of the report) - e-mail address: [email protected] Principal goals or priorities for your group Current or expected gaps and needs that may Any amplifying comments prevent completion of tasks on time Continue to engage coastal states of the region Ongoing Republic of Congo has sent to IHB a Letter of to apply to IHO membership. application to IHO membership on 22.05.2015. Cooperation with a regional organizations in the Ongoing A draft of memorandum of understanding between region MOWCA and IHO prepared by France and MOWCA, was submitted on 25.05.2015 to IHB for approbation by IHO MSs (Sent by IHB to IHO MSs on 05.06.2015). Raising the awareness of the importance of Deficiency of awareness of political deciders in For example: hydrography in the Region and promoting the region on the importance of hydrography for - Technical visit to Liberia depending on the future capacity building. the governance of their maritime space by evolution of Liberia’s sanitary conditions. increasing maritime co-activities, which leads to a lack of funding and government support. -To suggest to consider including special session on hydrographic capacity as an agenda item for discussion at 38th Annual Council Port Management Association of West and Central Africa (PMAWCA) in june 2015, (A letter from Chair of EAtHC was sent to PMAWCA to attend to 38th Annual Council, without answer) . Monitoring and improving the status of nautical -The need to enhance the data available in the information, surveys, and charting, developing region, for the benefit of national planning or for and implementing INT chart and ENC schemes. other applications, such as marine disasters prevention. B-22  -Lack of feedback regarding NAVAREA II Points of Contacts, and no points of contact at all for some coastal States. -Ports non-covered by large scale ENCs. Interest to develop regional hydrographic A few coastal States have national hydrographic courses, based on existing African maritime organizations. They mainly consist in academy. hydrographic cells under the main port authority. B-23  REPORT TEMPLATE Overall status of the work programme of MACHC Compiled by Leendert Dorst, Hydrographic Service of the Royal Netherlands Navy - e-mail address: [email protected] Principal goals and priorities Current or expected gaps and needs Comments increase membership and regional cooperation developments on the use of Spanish needed membership is growing. The IHO/OECS regional cooperation has the potential to become an important driver for further progress. shared progress to reach an up to date bathymetric 1. limited survey capacity; 1. emerging survey methods (LIDAR, SDB, CSB) coverage of the MACHC area are taken into account 2. lack of a basin-wide risk assessment 2. developments on risk assessment methodologies are followed closely achieve full ENC coverage none 1. coordinated by the MACHC Integrated Charting Committee. 2. of the 799 current and planned ENCs required to meet WEND principles for adequate ENC coverage, 685 are currently published and available (86%) ensure all coastal states reach CB Phase 1 status. none 1. coordinated by the MACHC CB Committee. 2. The requirement to deliver capacity building activities in Spanish is being met. 3. Annual Hydrographic Awareness Seminars are organized in conjunction with MACHC meetings to raise awareness in the region. establish a regional marine SDI through the none coordinated by the MACHC MEIP WG. Marine Environmental Infrastructure Programme (MEIP) of MACHC. B-24  REPORT TEMPLATE Overall status of the work programme of ……SAIHC………………(acronym of the IHO body or inter-organizational body involving the IHO) Compiled by …Captain Abri Kampfer. (name of the compiler of the report) - e-mail address: …[email protected] Principal goals or priorities for your group Current or expected gaps and needs that may Any amplifying comments prevent completion of tasks on time Promote technical co-operation in the domain of Majority of Associate Member States in region Shortcomings have been identified during hydrographic surveying, marine cartography, and have still not achieved Phase 1 hydrographic technical visits within the region and are being nautical information within the Region development addressed through the SAIHC Capacity Building Strategy. National reports presented at the SAIHC Conference allow the opportunity for Associate Member States to provide feedback on progress and request specific support. Next ICCWG and SAIHC Conference scheduled to be held in Dar- es-Salaam from 21 to 23 September 2014. Stimulate all countries within the Region to widen Lack of funding and government support. High Visits by IHB President identified as a SAIHC hydrographic activity in the area and to encourage level interaction required to inform decision Capacity Building priority. CBSC 13 approved a them to seek technical advice and assistance from makers at the political levels of Government to SAIHC requirement for a High level visit to the IHB in establishing and strengthening their create awareness and garner support for in-country Tanzania by IHB President and SAIHC Chair for hydrographic capabilities in order to promote safe officials. 2016. navigation and create an environment within which economic development may take place. B-25 Facilitate the exchange of information concerning The lack of functioning hydrographic offices and SAIHC Conference and SAIHC ICCWG are used surveys, research or scientific and technical National Hydrographic Committees create some to communicate the requirements and obtain developments, to aid in the planning and difficulty to obtain information. information from delegates. Between scheduled organisation of hydrographic activities conferences there is only communication with INT Chart producers and no feedback from Associate Member countries Conduct Capacity Building projects as approved One training event transferred from 2014 to The transferred project was successfully executed by CBSC February 2015. in February 2015. Final planning are underway for the execution of two projects before the end of the year, which will be a Technical Aspects of Maritime Boundaries and Baselines Workshop in Fish Hoek, South Africa and a Phase 1 Skills Course, planned to be held in the Comoros. B-26  REPORT TEMPLATE Overall status of the work programme of …HCA…………………………(acronym of the IHO body or inter-organizational body involving the IHO) Compiled by …John Haumann……………. (name of the compiler of the report) - e-mail address: …[email protected]…. Principal goals or priorities for your group Current or expected gaps and needs that may Any amplifying comments prevent completion of tasks on time Improved Data sharing -US provided ortho-rectified commercial imagery to improve geodetic control in Argentine produced data. -New Zealand provided survey data for US chart of McMurdo Station Improved navigation data over Antarctica Lack of survey assets working in Antarctic waters Crowd sourcing initiatives partnering with IAATO vessels B-27  REPORT TEMPLATE GENERAL BATHYMETRIC CHART OF THE OCEANS (GEBCO) Project Overall status of the work programme of ……GEBCO Guiding Committee……… Compiled by …Shin Tani & David Clark…………………. e-mail address: …Shin Tani <[email protected]> and [email protected] 2015 IHO WP #/Current goals and priorities Current or expected gaps and needs Comments A. Organize and conduct GGC XXXII meeting None Meeting to be held in Kuala Lumpur, Malaysia, Oct 5, 2015 - Oct 9, 2015 D1. Encourage the contribution of bathymetric Need to encourage MS to send bathymetric data, GGC Chair attended IRCC7 in Mexico, June 1-3, data to the IHO DCDB especially shallow water data to IHO DCDB. 2015 D3. Promote data contribution through GEBCO GGC needs to be invited from all the RHC EAHC, NIOHC, SEPRHC have been invited and participation in RHCs meetings meetings. participated, SAIHC will be participated. F. Develop the on-line function of B-4 No Progress. Discussed at GGC KL Investigate feasibility. G1. Contribute to outreach and education about Draft being made. Will be discussed at GGC KL 10 year celebration Nippon Foundation Training ocean mapping Program in Monaco is postponed to 2016 B-28  REPORT TEMPLATE GENERAL BATHYMETRIC CHART OF THE OCEANS (GEBCO) Project Overall status of the work programme of ……GEBCO Outreach Working Group Compiled by …Pauline Weatherall, e-mail address: ………[email protected]……………………………. 2015 IHO WP #/Current goals and Current or expected gaps and needs Comments priorities G2. Increase membership and None The membership of the WG has been extended from 4 involvement in the GEBCO Outreach members to 12 : Working Group http://www.gebco.net/about_us/committees_and_groups/ G2 Further develop a roadmap and plan for Outreach activities, including A road map was outlined at the GEBCO Guiding effective use of Outreach budget Committee meeting in June 2014: http://www.gebco.net/about_us/meetings_and_minutes/do cuments/ggc_gebco_outreach_roadmap.pdf Investigate and develop outreach material and products Outreach colleagues have developed a draft outline for web page content aimed for High School and college students – this has been passed to the Outreach WG for comment. G3. Printing of GEBCO World Map in No update to report at present from Outreach WG. MS I. Develop short course and course No update to report at present material on compiling digital bathymetric models (DBMs) to be included in GEBCO from a heterogeneous bathymetric source database B-29  REPORT TEMPLATE GENERAL BATHYMETRIC CHART OF THE OCEANS (GEBCO) Project Overall status of the work programme of ……GEBCO (web site work) Compiled by …Pauline Weatherall………………. e-mail address: ………[email protected]……………………………. 2015 IHO WP #/Current goals and priorities Current or expected gaps and needs Comments H. Ongoing, maintenance and update of GEBCO’s None GEBCO’s web site is updated when required to web site (www.gebco.net), hosted at the British include news items; meeting information and any Oceanographic Data Centre (BODC) ad hoc required additions/changes. Recent news items include: http://www.gebco.net/about_us/news_and_events/ B-30  REPORT TEMPLATE GENERAL BATHYMETRIC CHART OF THE OCEANS (GEBCO) Project Overall status of the work programme of ……GEBCO/SCUFN Compiled by ……Hans Werner Schenke, Lisa Taylor, e-mail address: [email protected] or [email protected]; [email protected] Current goals and priorities Current or expected gaps and needs Comments SCUFN-27 Meeting 16-20 June 2014 SCUFN-27 Summary Report to be approved at Summary Report completed (see IHO website) SCUFN-28. Action Items from SCUF-27 under work by SCUFN-Members SCUFN-28 Meeting 12 – 16 Oct 2015 none Organize/prepare the Meeting by DHN, Brazil 12 – 16 Oct 2015 in Rio de Janeiro /Niteroi, Brazil Preview of submitted name proposals by SCUFN- none Development and test of websites Members during intersessional period www.scufnsubmission.org and www.scufnreview.org underway Final Implementation of the on-line GEBCO Need for improvement and corrections of the Under work by IHB and IHO-DCDB Gazetteer www.ngdc.noaa.gov/gazetteer/ online Gazetteer content, s.a. feature geometry, coordinates, and meta data Completion of the generic term website Improvement of the graphic examples and adding Contributions and input requested from SCUFN www.genericterm.org and replenishment of new additional generic terms Members and Generic Term Group terms B-31  REPORT TEMPLATE GENERAL BATHYMETRIC CHART OF THE OCEANS (GEBCO) Project Overall status of the work programme of SCRUM/TSCOM Compiled by …Martin Jakobsson, Karen Marks…. e-mail address: …Martin.Jakobsson@ geo.su.se, and [email protected]………………… 2015 IHO WP #/Current goals and priorities Current or expected gaps and needs Comments B. Joint TSCOM/SCRUM Meeting Dec. 2014 Completed Held at Mtn. View, CA Dec. 2014 B. Joint TSCOM/SCRUM Meeting Oct. 2015 None, In preparation Kuala Lumpur, Malaysia Oct. 2015 C. GEBCO Data Store development On hold until host funding can be allocated Host and developer NOAA NGDC Voluntary, Data Store prototype in preparation G2. Release article for GEBCO_2014 none Manuscript submitted to AGU Earth and Space Science Journal completed, submitted and in press: Weatherall, P., Marks, K.M., Jakobsson, M., Schmitt, T., Tani, S., Arndt, J.-E., Rovere, M., Chayes, D., Ferrini, V., Wigley, R., 2015. A New Digital Bathymetric Model of the World's Oceans. Earth and Space Science, Doi: 10.1002/2015EA000107 Images for ESS cover submitted for consideration B-32 G2. GEBCO Science Day/AGU Special Session Completed Highly successful Fall 2014 AGU Meeting Special Session held as GEBCO Science Day G3. GEBCO World Map Completed. Available for download from the Map with gazetteer features names, no seas, is GEBCO webpage. made available for download from the GEBCO web page. MS are able to download and print. New version of the World Map based on the GEBCO_2014 map will be the next update D2. IBCAO Printed Map First draft completed in June and circulated A map for printing of the Arctic Ocean is among the IBCAO EB. Comments have been currently being prepared within IBCAO received and the map has been updated. The is A final PDF based on most recent IBCAO estimated to be ready for final distribution in Sept Version 3.0 is planned to be ready during the 2015. summer of 2015. D2. Initiation of regional mapping project: The initiation process had begun There are several marine research expeditions IBCAO-Greenland involving bathymetric mapping of Greenland’s continental shelf planned for nearest years to come. SCRUM is currently looking into to start a regional project within IBCAO with a specific focus on Greenland: “IBCAO-Greenland D2. Initiation of regional mapping project: The initiation process had begun SCRUM is currently looking into to start a IBCAO-Svalbard regional project within IBCAO with a specific focus on the waters around Svalbard: “IBCAO- Svalbard” B-33  REPORT TEMPLATE Overall status of the work programme of …Finance Committee (FC)………(acronym of the IHO body or inter-organizational body involving the IHO) Compiled by …Andrew Millard……………. (name of the compiler of the report) - e-mail address: Andrew.millard:ukho.gov.uk………………………. Principal goals or priorities for your group Current or expected gaps and needs that may Any amplifying comments prevent completion of tasks on time Maintain oversight of the IHB financial None FC meets twice a year. Last meeting we approved performance against the approved budget: the Annual Report. I am happy that the Governing  Ensure appropriate effort is made to collect Body is maintaining sound financial controls and members contributions is operating within budget and within its terms.  Ensure costs of running the IHB are within Efforts to collect outstanding monies due from the limits set by the budget. member states continue with some inevitable  Ensure funds are used for the purposes challenges but overall we are ahead of approved by member states expectations at this time of the year.  Identify and manage any financial risks that the IHB may be subject to  Ensure processes are adequate to minimize the occurrence of fraud being committed against the IHB, either from external or internal parties.  Ensure any recommendations arising from the auditors are acted upon B-34  REPORT TEMPLATE Overall status of the work programme of ………SRWG…………………(acronym of the IHO body or inter-organizational body involving the IHO) Compiled by Andrew Millard…. (name of the compiler of the report) - e-mail address: …[email protected]………………………………. Principal goals or priorities for your group Current or expected gaps and needs that may Any amplifying comments prevent completion of tasks on time In accordance with ToR of the SRWG: Review proposed revised draft regulation There has been a delay in providing the draft Review implementation plan regulations for the SRWG to review. An update I Review proposed job descriptions for directors received on 21 July from Robert Ward suggests under new structure they will now be available during September 2015. I have alerted the rest of the SRWG and we will endeavor to turn round our comments quickly. B-35  Annex C to IHO CL 66/2015 MEMBER STATES’ RESPONSES TO CL 17/2015 AND COMMENTS BY THE DIRECTING COMMITTEE CANADA Canada would like to thank the IHB for this detailed report. Canada, as a member of the United States - Canada Hydrographic Commission (USCHC) and the Arctic Regional Hydrographic Commission (ARHC) will work with fellow Member States to ensure the reporting requirements, including deadlines are respected. On the general subject of reporting and responses (e.g. to Circular Letters), a suggestion from the United States is for a calendar (separate or incorporated into the Meeting Calendar) on the IHO website which indicates when various reports and responses are due. If this is logistically possible and not too stressfull on IHB resources, Canada believes this would be helpful for Member States. Comment by the Directing Committee: IHO deadlines are now included in the IHO Calendar of Events posted on the IHO web site. CHILE 1. We concur with the analysis conducted by the DC and we agree with the areas identified as priorities for the IHO, based on the very few responses received. 2. Trying to find out an interpretation of the low level of responses, we are of the idea that HOs and their staff are working with a high level of pressure allowing not much time to conduct additional assessment processes. In fact, existing operational workload does not facilitate the inclusion of extra administrative work. Moreover, it is not clear at all, the need of assessments conducted each six months, and worst, it is not evident the usefulness of it. 3. Decision N°3 is the result of the deliberations had when considering PRO5, the object of which was “Improving the total cost estimate of the IHO tasks for the definition of a prioritized Work Programme”, and it seems very unlikely that the process followed goes in that direction. 4. We would like to propose to finish this six months assessment and concentrate on the assessment required for the preparation of the Annual Report, following guidance that the IHB can prepare and provide, based on the experience gathered in this first additional reporting process. Such process could include an easy to follow format that it is proposed to include the necessary information to assess the achievement of the tasks; the difficulties found in their completion and the estimated cost incurred. We are of the opinion that these information might constitute valuable parameters to consider in the preparation of the following WPs. Comment by the Directing Committee: Considering the positive views of Canada and Portugal on the usefulness of the reports and noting that Decision No. 3 provides for the re-consideration of the issue “in the context of the 2018 - 2021 Work Programme and Budget”, the proposal by Chile to discontinue reporting may be premature. PORTUGAL The Portuguese Hydrographic Institute congratulates IHO and all Member States for the decision of a six- monthly reporting based regime considering that this allows the Member States to be updated with the status of their respective work programme. The Portuguese Hydrographic Institute considers important that all Commissions, Committees, Sub- Committees and Working Groups submit their respective report to allow Member States to monitor closely the evolution of the work programme and the difficulties encountered by each working group. Comment by the Directing Committee: See the Directing Committee’s comment on the response from Chile. SURINAME Suriname has no comments on the letter, neither the reporting process. ______ C-2