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BASEL, ROTTERDAM AND STOCKHOLM CONVENTIONS Secretariats of the Basel, Rotterdam and Stockholm Conventions Secretariat of the Rotterdam Convention United Nations Environment Programme Food and Agriculture Organization of the United Nations Office Address: International Environment House 1 Viale delle Terme di Caracalla, 00153 Rome, Italy 11–13, chemin des Anémones, 1219 Châtelaine, Geneva, Switzerland Tel.: +39 06 5705 2061 ¦ Fax: +39 06 5705 3224 ¦ E-mail: [email protected] Postal Address: c/o Palais des Nations, 8-14, avenue de la Paix, 1211 Geneva 10, Switzerland Tel.: +41 (0) 22 917 8271 ¦ Fax: +41 (0) 22 917 8098 ¦ E-mail: [email protected] 18 October 2022 Subject: Invitation to the training of potential chairs and negotiators for meetings of the Basel, Rotterdam and Stockholm conventions, Geneva, Switzerland, February 2023 Dear Madam/Sir, We are pleased to invite you to nominate a candidate to participate in the training of potential chairs and negotiators for meetings of the Basel, Rotterdam and Stockholm conventions to be held in February 2023 in Geneva, Switzerland. Two workshops are being organized, with participants being selected for either of the workshops to take place, respectively, from 6 to 8 February 2023 and from 8 to 10 February 2023. The training aims to enhance the skills and knowledge of representatives of Parties to effectively chair and negotiate at various types of meetings across the three conventions. It addresses practical and procedural issues encountered by chairs and negotiators of international meetings encompassing preparations for chairing and negotiating, rules of procedure, administrative matters related to the operation of various meetings under the three conventions, as well as communication techniques and skills. The training will be composed of two sequential components: the chairs’ online training course, followed by the three- day face-to-face workshops, which will include presentations, case studies and simulation exercises. Senior negotiators who have previously served as chairs will share their experiences, lessons learned, and best practices. Further information about the training is contained in the attached outline. The Secretariat gratefully acknowledges the generous financial support of the Governments of Germany and Switzerland for organizing this training. In light of the above, you are invited to nominate a candidate to participate in the training and in so doing, put forward the name of a candidate who fulfils the criteria below: • Lead role in the negotiations under the Basel, Rotterdam and/or Stockholm conventions at the international level, including participation in at least one meeting of the conferences of the Parties to the Basel, Rotterdam and Stockholm conventions and/or in their subsidiary bodies in recent years; • Expected to participate in the meetings of the conferences of the Parties to the Basel, Rotterdam and Stockholm conventions and/or in the meetings of their subsidiary bodies in forthcoming years; • Fluent in English (level C1/C2 of the Common European Framework of Reference or equivalent); • Desire to participate in upcoming meetings under the three conventions in the role of chair. Involvement of the candidate in the negotiations and implementation of the Minamata Convention on Mercury, the Montreal Protocol on Substances that Deplete the Ozone Layer, the Intergovernmental negotiating committee (INC) to develop a legally binding instrument on plastic pollution and the Strategic Approach for International Chemicals Management (SAICM) at the national or international level is an advantage. To: Basel Convention Focal Points Rotterdam Convention Official Contact Points Stockholm Convention Official Contact Points cc: Ministry of Foreign Affairs (to be disseminated through the Permanent Missions to the United Nations Office at Geneva) Permanent Missions to the United Nations Office at Geneva Basel Convention Competent Authorities Rotterdam Convention Designated National Authorities Stockholm Convention National Focal Points Secretariat of the Basel, Rotterdam and Stockholm Conventions Page | 2 The nominated candidate is kindly requested to submit his/her curriculum vitae and the attached completed registration form by email as soon as possible, and no later than 15 November 2022 to [email protected]. The nomination needs to be accompanied by an official letter from the Ministry of Foreign Affairs or a note verbale from the Permanent Mission to the United Nations Office at Geneva confirming his/her nomination for the participation in the training. Please note that nominations will not be processed by the Secretariat if they are not accompanied by an official letter from the Ministry of Foreign Affairs or a note verbale from the Permanent Mission of your country in Geneva. Participants will be selected following a review of the nominations by the Secretariat, taking into account the quality and strength of their applications materials based on the above-mentioned criteria, as well as geographical and gender considerations. The selected participants will be allocated to one of the two workshops in February 2023 and informed of their selection in mid-December 2022. Please note that limited places are available for this training, thus nominations received after the deadline will not be considered. In accordance with applicable United Nations (UN) rules, financial assistance will be available to support the participation of the selected participants from developing-country Parties and Parties with economies in transition in the above- mentioned workshops, subject to decisions of the conferences of the Parties to the Basel, Rotterdam and Stockholm convention on programmes of works and budgets concerning arrears as referred to in the below paragraph. This would include a return economy class air ticket at the most economical rate applicable and daily subsistence allowance (DSA) at the applicable UN rate for Geneva. Please note that requests for financial assistance must be processed by the Secretariat with sufficient time in advance of the training workshop to ensure the timely issuance of air tickets and to allow time for candidates to apply for visas. For this reason, it will not be possible for the Secretariat to consider requests for financial assistance after the 15 November 2022 deadline. Pursuant to decisions BC-15/30, RC-10/19, and SC-10/26 on programmes of work and budgets for the biennium 2022- 2023, in particular concerning arrears, as adopted in 2022 by the conferences of the Parties to the Basel, Rotterdam and Stockholm Conventions respectively: no representative of any Party whose contributions are in arrears for four years or more, and that has not agreed on or is not respecting a schedule of payments, shall be eligible to receive financial support to attend intersessional workshops or other informal meetings. Thus, we take this opportunity to invite you to check the status of the Party that you represent and find some guidance on how to settle arrears under the relevant Convention, by clicking on the following link(s): http://www.basel.int/?tabid=9207 (BC); http://www.pic.int/?tabid=9209 (RC); http://www.pops.int/tabid/9208/Default.aspx (SC). If in arrears, we encourage all relevant national authorities to settle all outstanding arrears or to agree on a payment plan before the deadline for nomination of candidates. Given the cross-cutting nature of the training and its relevance beyond the Basel, Rotterdam and Stockholm conventions to the chemicals and waste cluster in general, a limited number of participants who are involved in the work of the Strategic Approach to International Chemicals Management (SAICM), the Minamata Convention on Mercury, the Montreal Protocol on Substances that Deplete the Ozone Layer and the intergovernmental negotiating committee to establish a new treaty on plastic pollution, will also be invited by the relevant organization to participate in above-mentioned training. More detailed information on the training programme and relevant training materials as well as travel arrangements and meeting venue will be communicated to the participants once the review process of the nominations has been completed by the Secretariat. If you have any further questions, please kindly contact Ms. Andrea Lechner (email: [email protected]). We look forward to your response. Yours sincerely, Rolph Payet Executive Secretary Encl. BASEL, ROTTERDAM AND STOCKHOLM CONVENTIONS Secretariats of the Basel, Rotterdam and Stockholm Conventions Secretariat of the Rotterdam Convention United Nations Environment Programme Food and Agriculture Organization of the United Nations Office Address: International Environment House 1 Viale delle Terme di Caracalla, 00153 Rome, Italy 11–13, chemin des Anémones, 1219 Châtelaine, Geneva, Switzerland Tel.: +39 06 5705 2061 ¦ Fax: +39 06 5705 3224 ¦ E-mail: [email protected] Postal Address: c/o Palais des Nations, 8-14, avenue de la Paix, 1211 Geneva 10, Switzerland Tel.: +41 (0) 22 917 8271 ¦ Fax: +41 (0) 22 917 8098 ¦ E-mail: [email protected] Training of potential chairs and negotiators for meetings of the Basel, Rotterdam and Stockholm conventions, 6-8 or 8-10 February 2023, Geneva Outline of the programme Objective In order to strengthen the implementation of the Basel, Rotterdam and Stockholm conventions, there is a need to expand the number and diversity of trained, confident and willing chairs for the various meetings under the conventions. The three- day training workshops, combined with an online training component, will aim to enhance the skills and knowledge of government officials to effectively chair and negotiate at various types of meetings across the three conventions. Target audience The training targets are representatives from Parties to the Basel, Rotterdam and Stockholm conventions. Interested participants should have taken a lead role in the negotiations under the Basel, Rotterdam and Stockholm conventions in the past and have a desire to participate in the roles of chairs in upcoming meetings under the conventions. Participants will also include representatives involved in the work of the Minamata Convention on Mercury, the Montreal Protocol on Substances that Deplete the Ozone Layer, the Intergovernmental Negotiating Committee (INC) to develop a legally binding instrument on plastic pollution and the Strategic Approach for International Chemicals Management (SAICM). Content The training will address practical and procedural issues encountered by chairs and negotiators of international meetings, encompassing preparations for chairing and negotiating, rules of procedure, administrative matters related to the operation of various meetings under the three conventions, as well as chairing techniques and skills. The training will be composed of two sequential components: the chairs’ training online course, followed by the face-to- face workshops, which will include presentations, case studies and simulation exercises. Senior negotiators who have previously served as chairs will share their experiences, lessons learned, and best practices. More specifically, the training will cover the following topics: • Key institutions of the Basel, Rotterdam and Stockholm conventions and actors at their meetings • Basic principles of meeting operations relevant to chairs and negotiators, including procedural and substantive aspects • Fundamentals of negotiating and chairing • Management of and participation in contact groups • Chairing of online and hybrid meetings REGISTRATION FORM TRAINING OF POTENTIAL CHAIRS AND NEGOTIATORS FOR MEETINGS OF THE BASEL, ROTTERDAM AND STOCKHOLM CONVENTIONS GENEVA, SWITZERLAND , 6-8 or 8-10 FEBRUARY 202 3 TO BE COMPLETED BY EACH MEETING PARTICIPANT Please type or print clearly (do not use abbreviations ) and return the completed form by Tuesday , 15 November 202 2 to [email protected] . COUNTRY PARTICIPANT DATA: MR FORMCHECKBOX MS FORMCHECKBOX FIRST NAME LAST NAME FUNCTIONAL TITLE SECTION / DEPARTMENT NAME OF ORGANIZATION / INSTITUTION COMPLETE MAILING: ADDRESS, STREET ADDRESS or P.O. BOX, CITY, COUNTRY TELEPHONE: ( including country and city code) MOBILE TELEPHONE: ( including country code) FAX: ( including country and city code) E-MAIL ADDRESS(ES): Please attach your curriculum vitae. Please note that registration forms will not be processed by the Secretariat if they are not accompanied by an official nomination letter from the Ministry of Foreign Affairs or a note verbale from the Permanent Mission of your country to the United Nations Office at Geneva . It is essential that we receive your registration form by the deadline indicated above to process travel support, where applicable. We will not be able to process incomplete forms . Thank you for your understanding and cooperation. SECTION TO BE FILLED ONLY BY GOVERNMENT REPRESENTATIVES ELIGIBLE FOR FUNDING FOR REPRESENTATIVES OF DEVELOPING COUNTRY PARTIES OR PARTIES WITH ECONOMIES IN TRANSITION FOR WHOM SUPPORT FOR TRAVEL /DSA IS BEING REQUESTED : City of departure (airport): Please also provide a copy of the first page of your national passport (valid for more than 6 months) . SECTION TO BE FILLED BY ALL PARTICIPANTS PLEASE INDICATE WHETHER YOU MEET THE FOLLOWING CRITERIA: Lead role in the negotiations under the Basel, Rotterdam and/or Stockholm conventions at the international level, including participation in at least one meeting of the conferences of the Parties to the Basel, Rotterdam and Stockholm conventions and/or in their subsidiary bodies in recent years . Yes (if yes, explain) No Expected to participate in the meetings of the conferences of the Parties to the Basel, Rotterdam and Stockholm conventions and/or in the meetings of their subsidiary bodies in forthcoming years . Yes No Not sure Fluent in English (level C1/C2 of the Common European Framework of Reference or equivalent) . Yes No Desire to participate in upcoming meetings under the three conventions in the role of chair . Yes No Involvement in the negotiations and implementation of the Minamata Convention on Mercury, the Montreal Protocol on Substances that Deplete the Ozone Layer, the Intergovernmental negotiating committee (INC) to develop a legally binding instrument on plastic pollution and the Strategic Approach for International Chemicals Management (SAICM) at the national or international level . Yes (if yes, explain) No Please explain below reasons why you would be interested in the training (a motivation letter) (max 200 words) : Saatja: BRS Secretariat (No-Reply) <[email protected]> Saadetud: 20.10.2022 15:18 Koopia: chairs training <[email protected]> Teema: Invitation to nominate candidates to participate in the upcoming training of potential chairs and negotiators for meetings of the Basel, Rotterdam and Stockholm conventions Dear Sir/Madam, Please find attached a letter inviting nominations for candidates to participate in the upcoming training of potential chairs and negotiators for meetings of the Basel, Rotterdam and Stockholm conventions. Nominations need to be submitted by 15 November 2022 to using the attached registration form and need to be accompanied by an official letter from the Ministry of Foreign Affairs or a note verbale from the Permanent Mission to the United Nations Office at Geneva. Should you require any further information, please do not hesitate to contact Ms. Andrea Lechner (email: ). With best regards, Secretariat of the Basel, Rotterdam and Stockholm Conventions