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Kultuuriministeerium · 29. september 2020
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8-3 Kirjavahetuse sporditöö korraldamise küsimustes
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8-3/2020 Kirjavahetuse sporditöö korraldamise küsimustes
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Tarvi Pürn
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5. oktoober 2020

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Kultuuriministeerium Meie: 01.10.2020 nr 7-5.5/20-02125-2 Taotluse edastamine Edastan peaministrile saabunud Eesti Korvpalliliidu taotluse. Lugupidamisega (allkirjastatud digitaalselt) Heili Tõnisson Valitsuse nõunik Teadmiseks: Sotsiaalministeerium Stenbocki maja / Rahukohtu 3 / 15161 Tallinn / Estonia / registrikood 700004809 +372 693 5555 / [email protected] / www.riigikantselei.ee STATE AUTHORITIES LETTER OF SUPPORT Window 15th to 23rd February 2021 The Government / Ministry of _____________________________________________________________________________________________ a. Confirms to FIBA its support to the National Member Federation of _____________________________________________________________________________________________ (“National Federation”) in the preparation and the organization of the FIBA EuroBasket 2022 Qualifiers Bubble (“Competition”) from 15th to 23rd February 2021. b. guarantees, towards FIBA for the period starting on 15th February to 23rd February 2021: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To facilitate the issuing of entry and exit visas in/from the Country and access to the Country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the Competition (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. Commitment to sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. Date and place _____________________________________________________________________________________________ Signature of state authorities ______________________________________________ Stamp of the state authorities Page 1 of 1 STATE AUTHORITIES LETTER OF SUPPORT Window 23rd November 2020 to 1st December 2020 The Government / Ministry of _____________________________________________________________________________________________ a. Confirms to FIBA its support to the National Member Federation of _____________________________________________________________________________________________ (“National Federation”) in the preparation and the organization of the FIBA EuroBasket 2022 Qualifiers Bubble (“Competition”) from 23 November to 1st December 2020. b. guarantees, towards FIBA for the period starting on 23 November to 1st December 2020: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To facilitate the issuing of entry and exit visas in/from the Country and access to the Country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the Competition (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. Commitment to sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. Date and place _____________________________________________________________________________________________ Signature of state authorities ______________________________________________ Stamp of the state authorities Page 1 of 1 STATE AUTHORITIES LETTER OF SUPPORT Window 31st January to 7th February 2021 The Government / Ministry of _____________________________________________________________________________________________ a. Confirms to FIBA its support to the National Member Federation of _____________________________________________________________________________________________ (“National Federation”) in the preparation and the organization of the FIBA Women’s EuroBasket 2021 Qualifiers Bubble (“Competition”) from 31st January to 7th February 2021. b. guarantees, towards FIBA for the period starting on 31st January to 7th February 2021: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To facilitate the issuing of entry and exit visas in/from the Country and access to the Country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the Competition (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. Commitment to sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. Date and place _____________________________________________________________________________________________ Signature of state authorities ______________________________________________ Stamp of the state authorities Page 1 of 1 STATE AUTHORITIES LETTER OF SUPPORT Window 8th to 15th November 2020 The Government / Ministry of _____________________________________________________________________________________________ a. Confirms to FIBA its support to the National Member Federation of _____________________________________________________________________________________________ (“National Federation”) in the preparation and the organization of the FIBA Women’s EuroBasket 2021 Qualifiers Bubble (“Competition”) from 8th to 15th November 2020. b. guarantees, towards FIBA for the period starting on 8th to 15th November 2020: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To facilitate the issuing of entry and exit visas in/from the Country and access to the Country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the Competition (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. Commitment to sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. Date and place _____________________________________________________________________________________________ Signature of state authorities ______________________________________________ Stamp of the state authorities Page 1 of 1 FIBA RETURN TO BASKETBALL COVID-19 Protocol for FIBA Competitions – Basketball COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) CONTENTS 1. Preamble ........................................................................................................................................................... 3 2. Objectives .......................................................................................................................................................... 3 3. COVID-19 Oversight committee ........................................................................................................................ 4 4. Pre-competition quarantine for participating teams ........................................................................................ 4 5. Training requirements ....................................................................................................................................... 5 6. Referees and Game officials .............................................................................................................................. 5 7. COVID-19 testing ............................................................................................................................................... 6 8. International travel procedures ........................................................................................................................ 7 9. Medical Equipment and Personnel ................................................................................................................... 8 10. Hotels ................................................................................................................................................................ 9 11. Arena Operations ............................................................................................................................................ 10 12. Accreditation ................................................................................................................................................... 11 13. Team and referee facilities .............................................................................................................................. 11 14. Development of symptoms during an event or at a game.............................................................................. 12 15. Test Results Management ............................................................................................................................... 12 16. Game Operations ............................................................................................................................................ 13 17. Broadcast, media and technical suppliers ....................................................................................................... 14 18. Games with spectators.................................................................................................................................... 16 19. Compliance...................................................................................................................................................... 16 Appendices: Supporting Resources .......................................................................................................................... 16 Appendix 1. FIBA Restart Guidelines ........................................................................................................................ 17 Appendix 2. FIBA Risk Assessment template ............................................................................................................ 18 Appendix 3. Specific risk mitigation measures for media operations ...................................................................... 19 2 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) 1. Preamble This document sets out the framework for the safe return to competition in FIBA basketball. The Protocol sets levels of required expertise, infection prevention, hygiene, medical response and compliance for FIBA events. The COVID-19 virus is new, first identified in Wuhan China during late 2019. The virus quickly spread and was declared a pandemic by the WHO in March 2020. The virus related to the previous Corona viruses MERS and SARS which caused considered illness and death but quickly settled with public health controls. There have now been many millions of infections and hundreds of thousands of deaths globally. Virtually the entire planet has been affected directly by this pandemic. The impact of human activities such as travel, socialising, relationships and education has also been profound. Domestic and international sport has been shut down by the pandemic. COVID-19 is very infectious and can cause considerable harm to the human body, affecting multiple organs and the immune system itself. While the pandemic continues medical science is discovering new things about the virus. This means that way we manage and contain COVID-19 will evolve over time. While current prevention strategies can be very effective, until we have an effective vaccine or treatment, the pandemic will continue. While we wait for a ‘cure’ we need effective measures to reduce the risk of infection in sport. To minimise the COVID-19 risk in FIBA basketball we need thorough planning and a robust set of guidelines or protocols. These will be important and require diligent implementation, guided by expert support. To a large extent we will be relying on the cooperation, behaviour and understanding of the teams, players, officials, technical personnel, venue management, media and spectators. FIBA expects all parties to largely adhere to this Protocol that cover hygiene, biosecurity, testing and medical management. They are in place to protect all participants. Non-compliance with these guidelines may have serious consequences for the staging of the competition and participants so a compliance audit framework is proposed alongside the Protocol. 2. Objectives The aim of this document is to set out a medical and operational framework that teams and participants can follow to enhance the safety of basketball in FIBA competitions. Due to the constantly changing knowledge of the COVID-19 virus, this Protocol will evolve and be regularly updated. If there is a disconnect between local public health authorities and these guidelines, the government authority takes precedence. The present document sets out the procedures necessary for organising FIBA basketball competitions and cover aspects such as games, travel, accommodation and stadium operations. It is a requirement that all event organisers, teams and participants follow this Protocol. Key components are: • The appointment of an Oversight committee • The appointment of a Biosecurity official who will monitor compliance to the COVID-19 plan and promptly report any deviations to the oversight committee and FIBA • Personal hygiene of participants and the establishment of biosecure team environments • Limitation on the number of team participants and exposure to non-team personnel 3 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) • Pre-competition risk assessment and quarantine by team doctors • Testing and medical support • Venue and game management including media and broadcast Players and support personnel will need to operate in a controlled environment which limits the risk of COVID-19 entry and spread. This will include an assessment of all participants and their risk of infection. It means a medical control environment that manages illness and potential COVID-19 infection. It means a process that manages the management of COVID-19 cases and close contacts. 3. COVID-19 Oversight committee A FIBA basketball competition requires the formation of a COVID-19 Oversight committee by the event organiser to govern and ensure a safe environment for all participants. This committee requires senior management representation to ensure delegation of resources and implementation of the organisation’s plan. It will also need infectious diseases expertise, sports medicine, compliance and project management capability. The committee should review these FIBA basketball guidelines and interpret them for the unique aspects of their own event. The committee will need to liaise with local government and public health authorities. Government and public health authorities will have their own restrictions and controls that must be adhered to or navigated around with their consent. The FIBA Restart Guidelines and FIBA Risk Assessment Checklist, available on the FIBA website, is useful resources that will assist planning (refer to Appendix 1 and 2). The oversight committee will appoint a Biosecurity official whose role is to ensure compliance to the COVID-19 plan, protocols and restrictions and report any deviations to the FIBA Medical Compliance Officer 4. Pre-competition quarantine for participating teams Prior to leaving for a FIBA competition, teams are required to have a 10 day relative isolation and undergo a testing regime of 2 PCR tests (refer to 7. COVID-19 testing: Pre-travel training period). This relative isolation can mean living in normal residences with social contact restrictions or the team living in a biosecure hotel. Teams may compete in official competition and train during this period. Teams must facilitate and oversee the relative isolation procedures including a limitation of contact from non-team members, limiting the number of participants to those that have essential team roles and compliance oversight. During this time all participants must undergo awareness and education regarding the FIBA Protocol. This should include: • Roles of various officials including a biosecurity official which may be a dual role • Daily health screening and personal hygiene requirements • Transport and accommodation arrangements • PCR testing 4 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Basic personal hygiene guidance should include: • Regularly and thoroughly wash your hands with soap and water for 20 seconds • Augment this with an alcohol-based hand sanitiser • Maintain at least 2m distance between yourself and anyone else including at training except actual participants in the team such as players and coaches • Avoid touching eyes, nose and mouth • Wear a face mask when in public • Follow good respiratory hygiene - covering the mouth and nose with your bent elbow or tissue when coughing, or sneezing, followed by its disposal • Shower at accommodation before and after training and games • Clean training equipment before and after individual use • Stay home if unwell (e.g. fever, cough, sore throat or difficulty breathing) and call for medical advice • Avoid public places and transport All teams will be expected to travel with a Team Doctorand COVID-19 Biosecurity Compliance official. The Compliance official’s role is to ensure compliance to FIBA and team requirements and restrictions. The Compliance official must attend all training sessions, oversee entry restrictions (limited to team personnel who have no symptoms), that all team members have daily health checks and there is a record of attendees with times of entry and exit. During this time the team doctor must assess all team members for infection and potential COVID-19 harm risk if infected. Any player who has had a prior COVID-19 infection should be cardiac screened. During this assessment all risks of COVID-19 infection and control requirements must be explained and the individual consent to participation knowing the requirements and risks. This medical intervention must be fully documented by the team doctor. 5. Training requirements The training facility shall be appropriately cleaned prior to every use and then secured. Players should shower and change at their accommodation immediately prior and after training. Players should have their own individual towels and drink bottles. Support personnel should also respect social distancing and wear a face mask. Weight room training is permitted but the number of players and officials limited to the local distancing requirements (e.g. 1 person per 4sqm limitation) and management of sanitisation of equipment prior to and on competition of use. There will need to be a process for sanitising basketballs and other shared equipment. 6. Referees and Game officials Prior to leaving for a FIBA competition, referees and game officials are required to restrict social contacts for a 2-week period. If the individual undertakes high risk employment (e.g. healthcare worker) this shall be declared to FIBA. This is to limit the risk of COVID-19 infection. Individuals may exercise during this period but be cognisant of COVID-19 infection risks and take precautions. 5 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Referees and Game officials must utilise personal hygiene measures: • Regularly and thoroughly wash your hands with soap and water for 20 seconds • Augment this with an alcohol-based hand sanitiser • Maintain at least 2m distance between yourself and anyone else including at training • Avoid touching eyes, nose and mouth • Wear a face mask when in public • Follow good respiratory hygiene - covering the mouth and nose with your bent elbow or tissue when coughing, or sneezing, followed by its disposal • Stay home if unwell (e.g. fever, cough, sore throat or difficulty breathing) and call for medical advice • Avoid public places and transport. 7. COVID-19 testing FIBA requires COVID-19 testing of all participants in a team. Only reverse transcription polymerase chain reaction (RT-PCR) tests (“PCR”) from an accredited laboratory will be recognised as a valid test. This includes all players and support personnel or any other individual that has contact with the team and should be funded by the team. The testing mandated is: Pre-travel training period a. Two (2) PCR tests in the week of the pre-travel training isolation period leading into the pre- departure week b. The two (2) tests shall be at least 5 days apart. c. Participants shall obtain at least two (2) copies of the results of these two (2) tests, which shall be in English language and must be negative. d. Any participants that have a positive test results from these tests shall not travel. Pre-departure week a. All participants shall take at least one (1) PCR test within the seventy-two (72) hours prior to departure to country of the Host. b. Participants shall obtain at least two (2) copies of the result of this test, which shall be in English language and must be negative. c. Any participant that has a positive test result will not be permitted to enter in the country of the Host by the border officials and shall not attempt to travel. d. The relevant insitutions in the country of the Host may require online registration (travel card) before arrival for all travellers connected with the Event. The Host will timely provide links for e-registration to all participants. Arrival in country of the Host a. Border officials may randomly select travellers to undergo screening at the airport. b. All participants shall be prepared to present results of the PCR test to border officials or to the local medical staff at the airport, if requested. 6 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Participants already located in the country of the Host a. Participants located in the country of the Host shall also perform two (2) PCR tests in the week leading into the pre-departure week and one (1) PCR test within the seventy-two (72) hours before entry into the official team hotel. Arrival at the Hotel a. All participants shall be prepared to present all the PCR test results to the FIBA Medical Compliance Officer, upon arrival at the dedicated hotel. b. Participants that fail to present these results to the FIBA Medical Compliance Officer shall not be permitted to participate and will not be able to access the venue or hotel. Pre-game a. After arrival, participants may be requested to undergo a pre-game PCR testing(s) by FIBA at any time before the game day. b. The Host will be responsible for arranging such tests upon FIBA’s request and ensuring twenty-four (24) hours of testing turnaround time at a local laboratory. At other times at least weekly PCR testing, in addition to the above requirements, is strongly recommended. Referees and technical officials must have a negative PCR test from a sample collected not more than 72 hours prior to departure to a competition. 8. International travel procedures 1.1. Team players and support personnel Teams and game officials are encouraged to travel by chartered flights. If this is not possible then procedures should be in place to reduce the risk of infection during travel on commercial flights. Teams should liaise with the airport authorities at both departure and arrival airports to determine whether special arrangements can be made to minimise contact with the general public, such as the use of a VIP customs and transfer service. Teams must also be prepared to comply with any COVID- 19 testing by airlines but FIBA requires that all team members have a negative COVID-19 PCR test from a sample collected not greater than 2-3 days prior to the travel time so that team members can travel with a verifiable negative test. If the flight is on a commercial aircraft empty seats either side should be sought. If an entire team is travelling, book the group together with the above distancing and book an empty row of seats on either side of the group. Team members should wear face masks and wipe down their seat and its’ surrounds prior to use. 7 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) With a chartered flight, the plane should be thoroughly cleaned before boarding and entry should be separated, away from public exposure. All participants need to have a health check before they leave for the airport and no individual should travel with the team if they are unwell. It is the responsibility of the team Compliance official to ensure these measured are adhered to. The host organisation must make every effort to facilitate the arrival and transfer of the visiting team, including the direct collection in a private bus at the aircraft and private passage through the airport to avoid public spaces. All team transport by bus requires that the vehicles are thoroughly disinfected shortly before collecting the team. The bus driver shall be negative to a COVID-19 PCR test from a swab collected within 48 hours of contact with the team. The bus driver must wear a mask and maintain 2m social distancing even if there is a separate cabin or isolation by glass partition. If possible, team members shall enter and leave the bus by a middle door. The team Compliance official shall notify the organisers and the FIBA Medical Compliance Officer if these requirements are not complied with. 1.2. Referees and Game Officials The referees and game officials must take maximum care to maintain strict social distancing at all times while travelling, use a hand sanitiser regularly and wipe down their seat and its’ surrounds prior to use. If a referee or game official is unwell, they shall not travel. The local organiser is responsible for ensuring that FIBA referees, technical delegates and game officials have safe transfer and transport. All vehicles must be thoroughly disinfected before use. The driver of the vehicle has the same requirements as for bus drivers, namely, a negative PCR test, strict maintenance of social distancing and the use of a face mask. 9. Medical Equipment and Personnel The COVID-19 Oversight committee must ensure that there are adequate medical facilities and equipment to prevent COVID-19 infections and manage any suspected infection. This will include, but not limited to: • Adequate PPE, including an emergency PPE supply, face masks, gowns, face shields and gloves 8 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) • Appropriate medical equipment, including pathology collection and swabs (this may be delegated to a pathology provider) • Medical cleaning equipment • Medical waste and disposal • Appropriate isolation and transport facilities The COVID-19 Oversight committee must ensure there are event medical personnel sufficient and qualified to manage a COVID-19 infection case. The committee should also have hospitalisation and specialist medical support available if required. The COVID-19 Oversight committee must arrange team and officials transport that reduces the risk of infection. 10. Hotels Ideally, an exclusive hotel must be reserved for the sole use of teams, referees and game officials and arrangements are in place to limit contact between event participants and hotel staffs. If this is not possible, team(s) and game officials must have arrangements that prevent or reduce the risk of close contact between other hotel guests and staff. All participants must be accommodated in single rooms. Dining arrangements should be in a private area with no public access. A dining area should be for the exclusive use of one team or group at a time (with cleaning between team use if a shared room). Participants must keep their room clean and make their own bed to avoid maid service requirements. If this is not possible the issue should be discussed with the event organiser. Participants must stay at the hotel at all times unless for training or competition purposes. Visitors are not permitted. Public areas such as a public bar are off limits while at the hotel. Team social functions may be arranged but these are exclusively for team members and safety protocols must be maintained at all times. When moving around a hotel, event participants must wear face masks and maintain social distancing. If practical, the stairs should be used and sharing of lifts avoided. The local/event organisers must have an agreement with the hotel that delivers the above requirements as well as ensure: • Facilitated check-in and check-out to limit contact • Full disinfectant cleaning of rooms prior to use • Regular cleaning of team areas, meeting rooms, corridors, lifts and stairs • Staff wear face masks, maintain social distancing restrictions and not attend the hotel if unwell • Security control the entry to the hotel or secure floor • Quality food service which is freshly cooked • Regular cleaning of the dining areas with restricted access to essential hotel staff while in use 9 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) 11. Arena Operations The local oversight committee is responsible to ensure the training and competition areas are safe and compliant with local public health authority restrictions and FIBA requirements. All basketball venues should have a risk assessment for teams, game officials, media, broadcast and spectators. The FIBA Risk Assessment will assist with this assessment (refer to Appendix 2). 1.3. Arena entry and exit Temperature and symptom checks are required at all entry points along with social distancing marking for queuing, use of face mask and hand sanitiser. Arrangement must comply with local public health authority requirements. The arrival of team members and the game officials must be staggered to avoid mixing and crowding in the corridors. During team arrivals, the presence of any staff along the internal arena route should be kept to a minimum, with stewards in place to temporarily stop any other transit. Participants must go straight to their change room or designated area. Teams may perform a court inspection and warmup but must keep this to a minimum and should maintain separation during this time. Team members and game officials must exit the venue in a similar fashion to their entry. It is the responsibility of the team and event Biosecurity Compliance officials to ensure that these requirements are followed. 1.4. Face masks and hand sanitiser All team members and game officials must wear face masks except direct participants during the game. All others must wear a face mask, including operational staff, arena stewards, security, caterers, cleaners, broadcast staff, media (except commentators during the game), photographers, operational staff, bench officials (except the official game commentator) and independent medical staff. Hand sanitiser must be provided at all access points to the arena. 1.5. Cleaning In general, all areas of the arena that are in use for the game must be cleaned prior to use following local public health authority guidelines and requirements. These areas include media working areas, seating (depending on use), offices, meeting rooms and sanitary facilities. The event Biosecurity Compliance official must make sure a process in place that ensures compliance. 10 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) 1.6. Arena zones A zoning system will be implemented (and overseen by the Biosecurity Compliance official) in order to prevent any uncontrolled or indirect contact with the teams, namely: Zone 1 – ‘team zone’ which includes changing rooms, referee area, medical room, doping control, access corridors, scorers’ table, team bench, court and court surrounds with a clear surround access control (e.g. LED boards or signage). This zone is for the exclusive access of team members, game officials, security and essential operational staff. The total number of individuals in this zone should not exceed 80 or other restrictions of the local public health authorities. Broadcast positions are excluded from this zone. Consideration needs to be given for post-game media interviews by team members such as players and coaches which sits between Zones 1 and 2. Entry points and access needs to be provided that maintains the separation but allows media access to team members that maintains safe social distancing. Zone 2 – ‘tribunes and arena interiors’ are the seating sections and includes hospitality, media, broadcast, technical table and photographer areas. The ‘venue interiors' include all indoor areas at the arena other than Zone 1. This area may be used for manned camera positions excluded from Zone 1. Zone 3 – ‘arena exterior’ extends from the outer limits of Zones 1 and 2 to the outer boundary of the arena environments (fence, turnstiles, gate etc.) as well as the broadcast compound. All access points between zones must be clearly marked and have security control. An accreditation system must be in place that facilitates appropriate access. The host is responsible for overseeing the movement of people between different zones. 12. Accreditation The event organiser is responsible for an accreditation system that allows access to team and official accommodation, arena and arena zones. This must be strictly enforced with appropriate biosecurity arrangements. 13. Team and referee facilities Changing rooms for the teams and referees must optimise social distancing and air circulation. Depending on the actual size of the changing room, additional nearby rooms or spaces may be required. Ideally, a room or area should be set aside for the team's support and medical personnel and lockers should be spaced in a way to enhance social distancing. Specific optional requirements: • Any saunas, ice-baths, pools or jacuzzies must be closed or drained • All fitness equipment must be disinfected before and after use and located either within an area of the changing room or completely separate particularly if space is required for warmup and stretching • Physio equipment and massage beds must be disinfected before and after use • Participants must have individual drink bottles and towels 11 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) • Doping control facilities must align with FIBA Protocol with cleaning and restricted access to individuals who have undergone isolation and testing procedures. This includes the doping control personnel The same principles apply to the referee changing room and warmup area. The changing rooms, team and game officials access routes (corridors, door handles, handrails, etc.), team benches and officials bench (including any additional seating used to maintain social distancing) must be thoroughly disinfected prior to the arrival of the teams and game officials. Once the changing rooms have been disinfected prior to team arrivals no one may enter other than designated game officials who have undergone the same isolation and testing procedures as the team members. 14. Development of symptoms during an event or at a game Anyone involved in a FIBA competition who develops any symptoms indicative of a potential viral infection, including COVID-19, must immediately isolate themselves at the hotel and contact the FIBA Medical Compliance Officer for guidance and testing. Each team doctor shall check any potential viral infection and COVID-19 symptoms on all Players on a daily basis. The team doctor shall report findings to the FIBA Medical Compliance Officer. Any Participants exhibiting symptoms of viral infection or COVID-19, which must be honestly declared, will not be permitted to enter the Venue and will be immediately reported to the FIBA Medical Compliance Officer, who will decide whether the Participant shall be submitted for testing. If tested, the Participant shall self-isolate in their hotel room until the results of the test are known. Testing Results shall be handled in accordance with the below. Key indicators of a viral infection, including COVID-19, include high fever, dry cough, tiredness, sore throat, runny or blocked nose, breathlessness or loss of sense of taste and/or smell. A list of symptoms of COVID-19 can be found here: https://www.who.int/health- topics/coronavirus#tab=tab_3 In the case of game officials and other non-team members, contact the designated Event Medical officer or their personal doctor. The Event Medical officer should attend the game and be available to support teams and game officials. The Host must ensure that the Venue and the Hotel have the appropriate isolation facilities to manage such a situation. 15. Test Results Management Negative Results A Participant presenting negative results to the FIBA Medical Compliance Officer shall be permitted to participate in the Competition. This shall likewise apply to Participants that have displayed symptoms and have undergone testing in the Host country in accordance with the above and been cleared. 12 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Positive Results A participant returning any positive tests in the Host country shall: • Not be permitted to participate in the event and shall be immediately hospitalised unless this individual does not need to be hospitalised. • Not be permitted to participate in the event and designated rooms will be made available at the Hotel for a participant to be isolated. In the event of a positive COVID-19 detection, either the team doctor if it is a member of the team or the event medical officer, if it is a non-team member, must: • Notify the individual, immediately isolate and arrange a PCR test in consultation with the FIBA Medical Compliance Officer • Assess for any close contacts (15 minutes cumulative face to face within twenty-four (24) hours or two (2) hours in the same room), arrange testing and isolation • Any casual contact may be tested in consultation with the FIBA Medical Compliance Officer • The medical circumstances of the test results should have expert infectious diseases input in order to interpret the results and determine the required responses • Local public health management protocols followed. 16. Game Operations 1.7. Team benches, technical bench and other officials seating Substitutes, coaching and other support or technical personnel must remain at least 1m apart when seated on the bench during the game. Additional space for the bench seating will be required. Seating should, where possible, respect social distancing requirements. Technical seating must also be appropriately separated. During a timeout, closer contact between participants will be accepted. Medical personnel must utilise the appropriate PPE and follow local authority and FIBA medical guidelines. There must be no individuals in the bench area who do not have an active role in the game, (e.g. players who are not suited up). The team Biosecurity Compliance official must be in the bench area and ensure that the safety measures are complied with. Game officials must have designated seating according to their accreditation which should correspond to their isolation and testing requirements and therefore zone access. 1.8. Team warmup Warmup and practice shooting will be limited to specific access times. Players are not free to warmup or shoot outside of these times. 1.9. Team introductions and pre-game line up Players must go directly to the bench from the changing rooms for the start of the game. Players will then be located on the bench for introductions and not in the corridor. On introduction, players must 13 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) line up with 1m spacing and return to the bench following the presentation of the teams and other requirements, e.g. following national anthems. Players and referees must not shake hands, ‘high five’ or make unnecessary contact with others. Additional activities in the introductions such as entertainers, mascots, dancers or musicians must be with the approval of FIBA. 1.10. Game time Players and bench officials are not required to wear face masks, must retain 1m social distancing as far as is practical, avoid unnecessary contact with others and use only their own personal identified drink bottles and towels. Following the half-time break teams should again avoid congregating in the tunnel and must instead go directly to the court according to the timings indicated in the countdown to tip-off. Players and referees should liberally use hand sanitising gel prior to and entry from the court and at breaks in the game. A match official is responsible for the sanitisation of the ball. 1.11. Post game Players may go through the usual post game acknowledgement of opposition players and coaches but must not make physical contact, e.g. no handshaking. All participants must exit the court in a timely way on competition of the game. Players should not congregate unnecessarily post game. 17. Broadcast, media and technical suppliers 1.12. General principles All broadcast, media and technical personnel present in zone 2 must comply with the local public health and FIBA requirements including the wearing of masks (except when commentating), maintaining at least 2m social distancing with others, avoiding any uncessary physical contacts (e.g. handshakes, hugging or kissing as a greeting) and gathering restrictions. However, there is no reason why additional requirements may not be introduced by service and media providers to support the safety of their personnel. Specific risk mitigation measures for medical operations shall be referred to Appendix 3 in this Protocol. It is the responsibility of the event Biosecurity Compliance official to ensure these requirements are in place and adhered to. Any non-compliance should be reported to the FIBA Medical Compliance officer who will investigate the matter. 1.13. Staffing, facilities and broadcast positions Broadcast, media and technical supplier organisations must only appoint the minimum number of participants which will be approved and accredited for access purposes. FIBA reserves the right to restrict numbers of such accreditations. 14 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) 1.14. Post game media conference Will be conducted in such a way that maintains social distancing and FIBA requirements. There will need to be entry and exit points, with security control, to both Zones 1 (for players and coaches) and 2 (for media representatives). Wide separation of both parties needs to be maintained during the press conference. 1.15. Broadcast The television compound and truck must be arranged in a way that allows sufficient space for the movement of people without congestion e.g. vehicles appropriately spaced apart, clearly marked corridors and movement lanes. Camera positions will only be permitted in Zone 2 unless approved by FIBA. Any approval of camera positions in Zone 1 will require separation from the team participants, referees and game officials and maintain social distancing of 2m. Any interviews of participants in Zone 1 must have FIBA approval, maintain social distancing and be subject to conditions. Bench and time-out camera will not be permitted. A plan for all camera positions must be approved by the event organisers and FIBA. 1.16. Photographers Game photographers are limited to 6 at each end of the court. The photographer locations must be clearly marked, preferably on a bench behind the basket. There must be a minimum of 2m between each photographer positions and maintenance of 1 person per 4sqm. 1.17. Media The distribution of media in the stands must allow a 2m spacing. Media personnel must wear face masks except commentators during the course of the game only. Post-game interviews may be organized on/around the court once the teams have left the area or in a suitable pre-approved location. The allocated area must allow for 4sqm per person. The reporter and camera crew must stay at least 2m from the player or coach. All such arrangements require prior approval of the team, local organiser and FIBA. During a post-game press conference media personnel must wear face masks and maintain 3m separation from the team personnel. Team participants must have a separate entry from Zone 1. As the press conferences will be conducted in an enclosed room, the number of participants will be limited to 1 per 4 sqm. Therefore, the local event organiser should allow adequate space for press conferences bearing in mind the likely number of participants, including team personnel. A large room with significant attendee capacity is recommended. Recording devices (dictaphones, mobile phones, etc) must not be placed on the press conference podium Access for media personnel including photographers will be controlled by a designated Press officer with oversight by the Event CO. Post-game press conferences may be conducted remotely. 15 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) The Event CO and FIBA will oversee compliance to event and COVID-19 prevention requirements regarding media, broadcast, photographer activities, including social distancing, mask and gathering restrictions. 18. Games with spectators The presence of crowds will be determined by the local public health authorities and their restrictions that exist around public gatherings. There will be a number of aspects to venue and game management that will need to be implemented that will add a significant complexity to managing a safe environment. There should be a double barrier between zones 1 and 2 in crowded areas that facilitates a 2m separation. Access, movement and seating arrangements will be impacted and require careful planning according to local requirements. 19. Compliance The COVID-19 pandemic has had a profound impact on the world with many infections and deaths. Sport, including basketball, has been significantly impacted. The successful delivery of a basketball competition will require significant planning and resourcing. It is essential that all levels of this Protocol have oversight and compliance processes. In particular, event organisers must have access to appropriate medical experts for guidance and appropriate governance arrangements to ensure successful implementation FIBA requires that all event organisers, teams and participants follow this Protocol. If there are practicality issues for which a commonsense approach is not obvious, FIBA should be consulted. Any non-compliance must be reported to the FIBA Medical Compliance Officer. Appendices: Supporting Resources 1. FIBA Restart Guidelines 2. FIBA Risk Assessment template 3. Specific risk mitigation measures for media operations 16 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Appendix 1. FIBA Restart Guidelines https://www.fiba.basketball/documents/restart-guidelines-for-national-federations-en (English) https://www.fiba.basketball/documents/restart-guidelines-for-national-federations-fr (French) https://www.fiba.basketball/documents/restart-guidelines-for-national-federations-esp (Spanish) 17 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Appendix 2. FIBA Risk Assessment template http://fiba.basketball/documents/risk-assessment-mitigation-checklist 18 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Appendix 3. Specific risk mitigation measures for media operations SPECIFIC MEDIA AREAS RESTRICTIONS Media Tribune/Commentary Tribune • Should be located on an upper ring, when possible (not courtside, but elevated from team areas, far from players, benches and court). If this is not possible, add and additional 3m distance from regular courtside distance • Keep 1 out of 2 positions or at least 2m between seats, to guarantee social distancing between members of the media when sitting in the tribune • Sanitizer dispensers should be made available at each access point of the tribune • Media representatives should have an assigned position for the entire duration of the tournament and be escorted to it by members of the staff • Staff/volunteers must also wear masks Photographers Positions/Benches • Maximum 20 accredited photographers (including FIBA crew) evenly spread out at both ends of the court • A distance of 2m between photographers must be respected on the photo benches • Photographers should have an assigned position for the tournament and not move during the game. • Photographers should wear their mask at all times. • Staff/volunteers must also wear masks. Flash Interview Positions/Mixed Zone • Microphones for interviews must be on a long boom pole/stick, to avoid getting too close to the players (distance of 2m minimum to be guaranteed) • All microphones must be covered with plastic or other material that can be cleaned after each interview unless use of a mask is mandatory • Doubled set of barriers to make sure the 2m distance with players is physically respected in the mixed zone • In the Mixed zone, assign positions to media outlets in the mixed zone to make sure distance of 2m is respected between media outlets. • Doubled set of barriers to make sure the 2m distance with players is physically respected in the mixed zone • Camera persons, media and staff must always wear masks. Press Conference Room • Limit seats in the room (remove chairs) and max-out distances between media (2m minimum): 1/2 out of 3 positions should be empty to guarantee social distancing between members of the media while sitting • A limited number of accredited media will be allowed to access the room (SADs if necessary) and not more than 1 person per 4sqm (ideally a large room will be required) 19 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) • The moderator, as well as players and coaches accessing the room, must wear a mask to reach their seat. They can remove their mask during the press conference. • On the stage, the distance between moderator, player and coach must be minimum 2m • The media must be 3m from the players and coaches • If applicable: the translator should not take place at the table but remain on the side, respecting security distance of 2m with the other persons (and wearing a mask). • Media and staff/volunteers must also wear masks. • All microphones must be covered with plastic or other material that can be cleaned on after each press conference. • Ideally there should be separate entrance and exit points for media and game participants. Media Working Room • Limit seats in the room (remove chairs) and max-out distances between media (2m minimum): 1/2 out of 3 positions should be empty to guarantee social distancing between members of the media while sitting and not more than 1 person per 4 sqm (a large room required) • Media and staff must always wear masks. • No food or drinks available as buffet: only pre-packaged meal/snacks available with vouchers (times to be arranged to avoid queues to eat). Ideally, a volunteer should oversee the distribution. MEDIA ACCREDITATION LIMITATIONS • A limited number of overall accreditations (including allocation for each team or club) should be distributed, depending on the capacity of the venue’s media areas in covid-19 set-up • Only a selected number of media should be able to access specific zones (for ex. Mixed Zone; Press Conference) through the form of special access devices (SADs) • Specifically, media could be divided into five access categories to limit numbers: o all areas o media tribune only o media tribune + press conference o media tribune + mixed zone o courtside (photographers and crews) • Accreditation Center: must be organized to avoid waiting queues. • Health Declaration Form: after an accreditation approval is issued, the media accredited must complete a Health Declaration Form that needs to be signed before entering the competition venue (procedure and template to be defined). CIRCULATION & FLOWS IN THE COMPETITION VENUE • In addition to classic signage to guide media to the media areas, a clear circulation path must be established to avoid crossing, with arrows and additional signals • Entrance and exit separated to all rooms and areas of the venue • Temperature taken at venue media entrance • Sanitizer dispensers available at all access points of the different media areas 20 Page 1 of 5 • • Page 2 of 5 • • • • • • • • • • • • • • • • • • • Page 3 of 5 o o o o • • • • Page 4 of 5 Page 5 of 5 STATE AUTHORITIES LETTER OF SUPPORT Window 15th to 23rd February 2021 The Government / Ministry of _____________________________________________________________________________________________ a. Confirms to FIBA its support to the National Member Federation of _____________________________________________________________________________________________ (“National Federation”) in the preparation and the organization of the FIBA EuroBasket 2022 Qualifiers Bubble (“Competition”) from 15th to 23rd February 2021. b. guarantees, towards FIBA for the period starting on 15th February to 23rd February 2021: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To facilitate the issuing of entry and exit visas in/from the Country and access to the Country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the Competition (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. Commitment to sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. Date and place _____________________________________________________________________________________________ Signature of state authorities ______________________________________________ Stamp of the state authorities Page 1 of 1 STATE AUTHORITIES LETTER OF SUPPORT Window 23rd November 2020 to 1st December 2020 The Government / Ministry of _____________________________________________________________________________________________ a. Confirms to FIBA its support to the National Member Federation of _____________________________________________________________________________________________ (“National Federation”) in the preparation and the organization of the FIBA EuroBasket 2022 Qualifiers Bubble (“Competition”) from 23 November to 1st December 2020. b. guarantees, towards FIBA for the period starting on 23 November to 1st December 2020: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To facilitate the issuing of entry and exit visas in/from the Country and access to the Country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the Competition (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. Commitment to sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. Date and place _____________________________________________________________________________________________ Signature of state authorities ______________________________________________ Stamp of the state authorities Page 1 of 1 FIBA EuroBasket 2022 Qualifiers Bubble Host Bidding Form Note: This form shall be submitted by National Member Federations bidding to Host one of the FIBA EuroBasket 2022 Qualifiers Bubbles Deadline for submission: 5 October 2020 (for window 2) The National Member Federation of hereby officially bids to Host one of the FIBA EuroBasket 2022 Qualifiers Bubbles (“Competition”) that will take place from 23rd November 2020 to 1st December 2020 (window 2) from 15th to 23rd February 2021 (window 3) (tick the relevant box(es)) The bid is subject to the below terms and conditions. 1. General requirements The National Member Federation acknowledges its obligation to comply with the following: a. To timely submit the present Form to FIBA so that it arrives at the latest by 5 October 2020; b. Obtain from the Government, guarantees regarding to the free access to the country for participating teams (with negative PCR not older than 72 hours); c. Commitment from the Government to provide full medical support to the Competition (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; d. Commitment from the Government to sign an agreement with a local and approved laboratory in charge of the testing; e. Provide an hotel booked for the event on exclusive basis (location, prices per single room full board, etc.); f. Provide local transportation management (type of busses, relevant costs etc.); g. Propose a FIBA Registered and Approved Venue, booked for the event on exclusive basis (sanitised and fully available for basketball activities from 24th to 30th November); h. Commit to respect all FIBA Requirements as defined in the Handbook and the applicable COVID-19 Protocol for FIBA Competitions Guidelines (PROTOCOL); i. To respect all requirements and deadlines related to the implementation and organization of the Competition as per the Regulatory Framework; and j. Provide all other requested documents 2. Obligations of the National Member Federation a. The National Member Federation undertakes and agrees to: i. Host, manage and deliver all of the Bubble Host requirements set out in the Regulatory Framework; ii. Implement in collaboration with the medical authorities, all medical protocols as per the applicable PROTOCOL; Page 1 of 3 iii. Ensure that the games and all delivery of the Bubble Host requirements meet, in all aspects, the standards specified in the Regulatory Framework; iv. Grant all rights to FIBA and FIBA´s licensees as set out in the Regulatory Framework; v. Be responsible for order and security before, during and after the games hosted. The Bubble Host can be deemed liable for incidents of any kind; vi. Be responsible for the behaviour of its players, coaches, accompanying Team Delegation members, any person carrying out a function at a game on its behalf, and supporters. 3. Insurance a. Responsibilities of the Bubble Hosts The Bubble Hosts are obliged to ensure, at their cost, that medical care is available at the venues (competition and practice venues, hotels, etc.) for all Team Delegation members of all federations participating in a game and for FIBA Officials. This includes any accidents which may occur during local transportation arranged by the Bubble Host. The Bubble Hosts must carry civil responsibility (third party liability) insurance covering all participants and spectators, for all accidents in the venue, in particular for accidents which are the result of poor organisation such as faulty fittings, equipment and stands, security within the precincts of the game etc. The Bubble Hosts must carry appropriate sporting event cancellation insurance. 4. Government Support a. The National Member Federation shall ensure the full support of the relevant State Authorities in its country and ensure that the competent State Authorities agree and sign the “State Authorities Letter of Support”. The National Member Federation shall attach the said letter of support to the present form. 5. Game Venue & Hotel The National Member Federation confirms that the following venue has been registered and approved and can host games of the Competition: Venue: • Name of the Venue: • City of the Venue: _________________________ _________________________ Hotel: • Name of the Hotel: • City of the Hotel: • Distance of Hotel from Venue: _________________________ _________________________ _________________________ Page 2 of 3 6. Contact Details The National Member Federation informs FIBA that the following person will be the key contact person responsible for the implementation of the Competition: Game Director of the National Member Federation for the Competition: • First and Last Name: _____________________________________________________________________________________________ • E-mail: _____________________________________________________________________________________________ • Phone: _____________________________________________________________________________________________ The undersigned confirms that he/she is an authorized legal representative of the National Member Federation and has been empowered to sign and submit the present form. Read and agreed: Signature _____________________________________________________________________________________________ Date and place _____________________________________________________________________________________________ Name (in block letters) of the legal representative of the National Federation _____________________________________________________________________________________________ Official stamp of the National Federation To be returned to the respective FIBA Regional Office by 5 October 2020 at the latest. Page 3 of 3 • • • Page 1 of 3 Page 2 of 3 Page 3 of 3 FIBA EUROBASKET 2022 QUALIFIERS - Windows 2 & 3 National MEMBER FEDERATIONS’ HANDBOOK 1 FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 National Member Federations’ Handbook Contents 1 Principal Terms ........................................................................................................................................................ 8 1.1 Scope of application........................................................................................................................................ 8 1.2 Hosting ............................................................................................................................................................. 8 1.3 Duties and responsibilities of participating National Member Federations .............................................. 8 1.4 Competition General Provisions .................................................................................................................... 9 1.4.1 General Principles ................................................................................................................................... 9 1.4.2 Venue and Equipment............................................................................................................................. 9 1.4.3 Balls .......................................................................................................................................................... 9 1.4.4 Scoresheet ............................................................................................................................................... 9 1.4.5 FIBA Livestats .......................................................................................................................................... 9 1.4.6 Composition of Teams ............................................................................................................................ 9 1.4.7 Team Benches ....................................................................................................................................... 10 1.4.8 Playing Uniforms ................................................................................................................................... 10 1.5 Entry and Exit Visas....................................................................................................................................... 10 1.6 Legal Provisions ............................................................................................................................................ 10 2 Competition System ............................................................................................................................................. 12 2.1 Concept Overview ......................................................................................................................................... 12 2.1.1 FIBA Calendar ........................................................................................................................................ 12 2.1.2 Window 2 Concept ................................................................................................................................ 12 2.1.3 Tip-off times of the games ................................................................................................................... 12 2.2 FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 Schedule (Bubble with 4 Teams) ............................ 13 3. Registration ................................................................................................................................................................ 15 3.1 National Federation Testing Obligations .................................................................................................... 15 3.2 Eligibility and Registration of Players, Coaches and Accompanying Team Delegation Members ....... 15 3.2.1 Registration in FIBA MAP ..................................................................................................................... 15 3.2.2 Preliminary Team Delegation Roster................................................................................................... 16 3.2.3 Final Team Delegation Roster .................................................................................................................. 16 3.3 Insurance Matters .......................................................................................................................................... 17 3.3.1 Responsibilities of FIBA ........................................................................................................................ 17 2 3.3.2 Responsibilities of the National Member Federations....................................................................... 18 3.4 Team Uniforms .............................................................................................................................................. 18 3.5 Technical Meeting ......................................................................................................................................... 19 4 Participating Teams’ Rights & Obligations for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3........ 22 4.1 Travel and Accommodation Obligations .................................................................................................... 22 4.1.1 Costs to be borne .................................................................................................................................. 22 4.1.2 Visa applications.................................................................................................................................... 24 4.1.3 International Travel ............................................................................................................................... 24 4.2 Practice Sessions ........................................................................................................................................... 24 4.3 National Member Federations Management .............................................................................................. 25 4.3.1 Team Manager....................................................................................................................................... 25 4.3.2 Media Officer ......................................................................................................................................... 25 4.3.3 Team Doctor and COVID-19 Compliance Team Official .................................................................... 25 4.4 Accreditations ................................................................................................................................................ 26 4.5 Media Operations .......................................................................................................................................... 26 4.5.1 Media Requirements ............................................................................................................................. 26 4.5.2 Media Roles and Responsibilities ........................................................................................................ 27 4.6 Marketing Rights ........................................................................................................................................... 28 4.6.1 Advertising on Uniforms ...................................................................................................................... 28 4.6.2 Complimentary Tickets (if applicable) ................................................................................................. 29 4.6.3 All Teams related assets ....................................................................................................................... 29 4.6.4 “Game” Home Team related assets .................................................................................................... 29 5 Bidding Process for hosting a bubble for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 ................ 32 5.1 Bidding Principles.......................................................................................................................................... 32 5.2 Venue and Hotel Registration ...................................................................................................................... 32 5.2.1 Venue Application ................................................................................................................................. 32 5.2.2 Hotel Registration .................................................................................................................................. 33 5.3 Public Authorities Guarantees ..................................................................................................................... 33 5.4 Key dates ........................................................................................................................................................ 34 5.5 Terms and Conditions ................................................................................................................................... 34 5.6 Legal Provisions ............................................................................................................................................ 35 6 Organisation of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 & Host Obligations ......................... 37 6.1 Organisation and Management ................................................................................................................... 37 6.1.1 FIBA ........................................................................................................................................................ 37 3 6.1.2 FIBA Representatives ............................................................................................................................ 38 6.1.3 Host National Federation Event Management ................................................................................... 39 6.1.4 Sport Presentation (if approved by FIBA and applicable) ................................................................. 44 6.2 Host Obligations ............................................................................................................................................ 49 6.2.1 Organizational Costs ............................................................................................................................. 49 6.2.2 Accommodation .................................................................................................................................... 49 6.2.3 Transportation ....................................................................................................................................... 50 6.2.4 Practice Sessions ................................................................................................................................... 51 6.2.5 Ticketing and Hospitality (if applicable) .............................................................................................. 53 6.2.6 Safety and Security ............................................................................................................................... 53 6.2.7 Team Services ....................................................................................................................................... 54 6.2.8 FIBA Referee Services ........................................................................................................................... 55 6.2.9 Provision of Game Footage .................................................................................................................. 56 6.2.10 Scoresheet ............................................................................................................................................. 56 6.2.11 Statisticians and Table Officials ........................................................................................................... 56 6.2.12 Logistics ................................................................................................................................................. 56 6.2.13 Medical Services.................................................................................................................................... 57 6.2.14 Doping Controls..................................................................................................................................... 59 6.2.15 Insurance ................................................................................................................................................ 60 6.3 Technical Meeting Organization .................................................................................................................. 60 6.4 Venue Requirements ..................................................................................................................................... 61 6.4.1 General Information .............................................................................................................................. 61 6.4.2 Rental period and venue access .......................................................................................................... 61 6.4.3 Venue Requirements ............................................................................................................................. 61 6.4.4 Venue Operations .................................................................................................................................. 62 6.4.5 Seating ................................................................................................................................................... 62 6.4.6 Court area set-up ................................................................................................................................... 63 6.4.7 Basketball Equipment ........................................................................................................................... 65 6.4.8 Official Ball and Ball Carrier ................................................................................................................. 66 6.4.9 Changing Rooms and Offices ............................................................................................................... 66 6.4.10 Participants Tribune .............................................................................................................................. 68 6.4.11 Temperature .......................................................................................................................................... 68 6.4.12 National Flags ........................................................................................................................................ 69 6.4.13 National Anthems.................................................................................................................................. 69 4 6.4.14 Sound System ....................................................................................................................................... 69 6.4.15 Power ...................................................................................................................................................... 69 6.4.16 Lighting .................................................................................................................................................. 69 6.4.17 Internet ................................................................................................................................................... 70 6.4.18 Signage .................................................................................................................................................. 70 6.4.19 Venue Requirements for Practice Sessions ........................................................................................ 70 6.4.20 Access to facilities for spectators with disabilities (if applicable) ..................................................... 71 6.5 Access and Accreditation ............................................................................................................................. 72 6.5.1 General Principles ................................................................................................................................. 72 6.5.2 Venue Zoning......................................................................................................................................... 73 6.5.3 Accreditation for Team Delegations, FIBA Game Officials and Media............................................. 74 6.5.4 Data insertion......................................................................................................................................... 74 6.5.5 Issuing and Distribution of Accreditations .......................................................................................... 75 6.6 Media and Communications ........................................................................................................................ 76 6.6.1 Media Requirements ............................................................................................................................. 76 6.6.2 Media Areas ........................................................................................................................................... 76 6.6.3 Media Requirements ............................................................................................................................. 79 6.6.4 Media Roles and Responsibilities ........................................................................................................ 80 6.6.5 Media Activities ..................................................................................................................................... 81 6.7 Minimum TV Production Requirements...................................................................................................... 84 6.7.1 Overview ................................................................................................................................................ 84 6.7.2 Host Broadcaster ................................................................................................................................... 84 6.7.3 Broadcast Partners ................................................................................................................................ 84 6.7.4 Non-Rights Holders ............................................................................................................................... 84 6.7.5 Broadcast Plan Basic Principles ........................................................................................................... 85 6.7.6 FIBA Premium Production Camera Plan ............................................................................................. 85 6.7.7 TV Commentary Positions .................................................................................................................... 86 6.7.8 Bubble Host Obligations ....................................................................................................................... 87 6.8 IT Requirements ............................................................................................................................................ 89 6.8.1 Internet Connection ............................................................................................................................... 89 6.8.2 Security .................................................................................................................................................. 89 6.8.3 Telecommunications ............................................................................................................................. 89 6.8.4 Hardware ................................................................................................................................................ 90 6.8.5 Power and Power Redundancy ............................................................................................................ 90 5 6.8.6 Statistics ................................................................................................................................................. 90 6.8.7 Scorer’s Table ........................................................................................................................................ 91 6.8.8 Technical Table ...................................................................................................................................... 91 6.8.9 Time and Scoring System .................................................................................................................... 91 6.9 Marketing, Promotion and Commercial Rights and Benefits .................................................................... 92 6.9.1 National Member Federation’s Benefits.............................................................................................. 92 6.9.2 National Member Federations reserved rights & FIBA Rights .......................................................... 92 6.9.3 Ticketing and Hospitality – If applicable .............................................................................................. 94 6.9.4 National Federation Sponsorship Rights Package ............................................................................. 95 6.9.5 FIBA Reserved Rights .......................................................................................................................... 102 6.9.6 FIBA EuroBasket 2022 Qualifiers Marks and Brand Identity ........................................................... 103 6.9.7 Promotion ............................................................................................................................................ 104 7 Disciplinary Matters and Procedures ................................................................................................................ 106 8 Appendices .......................................................................................................................................................... 108 8.1 FIBA EuroBasket 2022 Qualifiers Bubble Host Bidding Form ................................................................. 109 8.2 Venue Requirements ................................................................................................................................... 114 8.3 Emergency Action Plan ............................................................................................................................... 119 8.4 Medical Care Information Sheet ................................................................................................................ 124 8.5 FIBA Lighting Specifications ...................................................................................................................... 126 8.7 FIBA Key Contact Book ............................................................................................................................... 132 6 01. PRINCIPAL TERMS 7 1 Principal Terms 1.1 Scope of application The FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 National Member Federation Handbook sets out the operational responsibilities and information for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 for the participating teams and the Bubble Hosts, and shall be used in conjunction with the following sets of regulations: • FIBA Internal Regulations, Official Basketball Rules, FIBA Specific Competitions Regulations and FIBA General Statutes: National Member Federations shall respect and fulfil the requirements of these documents. • The COVID-19 Protocol for FIBA Competitions (“PROTOCOL”). • Venue Registration Guidelines for Hosts: Only venues registered and approved by FIBA shall be entitled to host FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. • Circulars related to the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 (existing and future circulars). • Any other binding documents to be provided to the National Member Federations by FIBA. 1.2 Hosting For Windows 2 and 3, each group of the FIBA EuroBasket 2022 Qualifiers shall play all scheduled games in one of the participating countries in each respective group, hosted by the relevant National Federation and in accordance with the PROTOCOL (“Bubble”). In order to host one of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, National Federations shall have been awarded the right to host a Bubble in fulfilling the relevant criteria and requirements. The Bubble Host shall propose a venue and one international Hotel of a minimum four stars approved by FIBA, both fulfilling the requirements of the PROTOCOL, as well as providing FIBA with the documentation required within the relevant deadlines. Every application will be assessed and evaluated on its individual merits, taking into account qualitative and quantitative matters and all relevant aspects and particularly, all requirements included in the PROTOCOL. FIBA has the exclusive right and authority to decide, at its discretion, who shall be the Bubble Hosts (as defined under article 1.3 below). 1.3 Duties and responsibilities of participating National Member Federations The National Member Federations shall prepare their National Team in the best way possible to participate in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 in taking all safety and medical measures prior to departure and during the competition period and adequately prepare their staff to the very best of their abilities for all of the relevant organisational tasks in order to attain the best possible results. All participating National Member Federations shall strictly follow all protocols described in the PROTOCOL and sign the National Federation Testing Obligations. FIBA will assist National Member Federations through different programmes aimed at developing their organisational and promotional capacities. 8 The hosts selected by FIBA to host a Bubble (hereinafter called “Bubble Hosts”) have the right to propose any measures deemed necessary for the success of the organisation of the Bubbles. Furthermore, the Bubble Hosts must work closely and efficiently with all relevant government authorities at national, regional and/or local level as well as with FIBA and is responsible for the organisation of the games within its respective Bubbles, especially in following the implementation of the PROTOCOL. All hosts of a bubble of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 shall respect and apply the guidelines established in the FIBA Official Basketball Rules, in relation with the Appendix “Basketball Equipment”. FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 shall only be held in venues that meet the minimum requirements as provided in the Official Basketball Rules and in this document, using FIBA-approved technical equipment, the licensing rights of which belong to FIBA (floorings, backboards and backboard supports, shot clock, scoreboards including game clocks, balls, etc.). (See also FIBA Internal Regulations Book 1, Chapter 4). The Bubble Host is responsible for ensuring the proper maintenance and functioning of all equipment and facilities used for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. 1.4 Competition General Provisions 1.4.1 General Principles All games will be played in accordance with the current Official Basketball Rules. 1.4.2 Venue and Equipment National Member Federations shall fulfil all requirements related to the venue and the Basketball Equipment as outlined in Chapter 6.4 - Venue Requirements. All technical equipment shall conform to the rules and be available at the venue in good working order. 1.4.3 Balls Only basketballs provided by FIBA shall be used during the games and the practice sessions. 1.4.4 Scoresheet Only FIBA Official Scoresheets shall be used. Whenever it is available, the FIBA Digital Scoresheet software shall be used. 1.4.5 FIBA Livestats Only FIBA Livestats shall be used for the collection of game statistics. 1.4.6 Composition of Teams Team delegations shall consist of a maximum of twenty-five (25) members as per FIBA Internal Regulations and Chapter 3 of this Handbook. A minimum of ten (10) and a maximum of twelve (12) players, whose names shall be listed on the scoresheet. These players must be present at the beginning of the game. 9 A minimum of two (2) coaches and a maximum of three (3) coaches (one of whom must be the Head Coach) shall be listed on the scoresheet. One Team Doctor must be part of the Final Team Delegation Roster. One person shall be designated as COVID-19 compliance official as per the applicable PROTOCOL 1.4.7 Team Benches A maximum of twenty-one (21) members of the Team Delegation will have access to the court. Team benches shall have sixteen (16) seats available as per the Official Basketball Rules. A dedicated area with chairs, next to the court and to the relevant team bench (up to four (4) accompanying team delegation members), shall be provided to the remaining accredited accompanying team delegation members not entitled to have access to the court. The configuration of Team benches shall comply with the PROTOCOL. 1.4.8 Playing Uniforms Playing uniforms must conform to the Official Basketball Rules and to the FIBA Internal Regulations. 1.5 Entry and Exit Visas The Bubbles Host shall guarantee the unconditional issuance of entry and exit visas for all Team Delegations, the FIBA Game Officials and any other personnel, regardless of nationality, race or creed. The Host shall assist in informing the respective consulates about the persons participating in order to assist them in obtaining such visas. 1.6 Legal Provisions This FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 National Member Federations’ Handbook is governed by and shall be construed in accordance with Swiss law, without regard to its conflict of law rules. Save for any sanitary measures outlined in the PROTOCOL, in the case of discrepancy or conflict between the provisions of this Handbook and the FIBA Internal Regulations, the latter shall prevail. FIBA reserves the right to amend the provisions of this Handbook in its sole discretion and at any time provided that it informs the National Member Federations in writing or publishes the amendment on www.FIBA.basketball. 10 02. COMPETITION SYSTEM 11 2 Competition System 2.1 Concept Overview 2.1.1 FIBA Calendar The games of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 are organized in the windows outlined in the FIBA International Competitions Calendar issued by FIBA. The official dates of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 windows are: Window 2: 23 November to 1 December 2020 Window 3: 15 to 23 February 2021 The games will be played for each group in a bubble format within the above-mentioned windows. For a bubble of 4 teams (1 Group/bubble) – 2 games per day (example with the November 2020 Window): FRI SAT SUN MON FIBA EuroBasket 2022 27.11 28.11 29.11 30.11 Qualifiers – Window 2 GROUP C & D & G & H GD3 Rest Day GD4 Departure GROUP A & B & E & F Rest Day GD3 Rest Day GD4 For a bubble of 8 teams (2 Groups/bubble) – 2 games per day (example of GROUPS A & B in same bubble) FRI SAT SUN MON FIBA EuroBasket 2022 27.11 28.11 29.11 30.11 Qualifiers – Window 2 GROUP B GD3 Rest Day GD4 Departure GROUP A Rest Day GD3 Rest Day GD4 2.1.2 Window 2 Concept Each Bubble will consist of two Game Days (on Friday/Sunday or Saturday/Monday) and each team will have a day off. Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday Travel Training Game Day off/ Game Travel Training Travel Travel/Training Training Game Day off / Game Travel Training 2.1.3 Tip-off times of the games The tip-off times of the games will be set in a structured way in order to maximise exposure. Final timings will consider both the interest of fans and broadcasting schedule. FIBA upholds the right to take the final decision regarding the schedule and tip-off times. 12 2.2 FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 Schedule (Bubble with 4 Teams) Group A Group B Group C Group D Group E Group F Group G Group H ROU ITA CZE CRO FIN AUT GER GRE POL MKD BEL TUR GEO HUN MNE LAT ISR EST LTU NED SUI SLO GBR BIH ESP RUS DEN SWE SRB UKR FRA BUL WINDOW 2 GD3 27.11.2020 CZE BEL CRO TUR GER MNE GRE LAT LTU DEN NED SWE GBR FRA BIH BUL 28.11.2020 ROU POL ITA MKD FIN GEO AUT HUN ISR ESP EST RUS SUI SRB SLO UKR GD4 29.11.2020 DEN CZE SWE CRO FRA GER BUL GRE LTU BEL NED TUR GBR MNE BIH LAT 30.11.2020 ESP ROU RUS ITA SRB FIN UKR AUT ISR POL EST MKD SUI GEO SLO HUN WINDOW 3 GD5 19.02.2021 ROU ISR ITA EST FIN SUI HUN UKR POL ESP MKD RUS GEO SRB AUT SLO 20.02.2021 CZE LTU CRO NED GER GBR GRE BIH BEL DEN TUR SWE MNE FRA LAT BUL GD6 21.02.2021 POL ROU MKD ITA GEO FIN HUN AUT ESP ISR RUS EST SRB SUI UKR SLO 22.02.2021 BEL CZE TUR CRO MNE GER LAT GRE DEN LTU SWE NED FRA GBR BUL BIH 13 03. REGISTRATION 14 3. Registration 3.1 National Federation Testing Obligations All participating National Member Federations shall sign the National Federation Testing Obligations before taking part to the Window 2 & Window 3. This form shall be sent back to FIBA at the latest thirty (30) days prior to the start of Window 2. Window 2 1st Day of the Window Deadline to send the National Federation Testing Obligations November 2020 23.11.2020 24.10.2020 3.2 Eligibility and Registration of Players, Coaches and Accompanying Team Delegation Members For the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 and as per FIBA Internal Regulations Book 2, the Bubble Host shall allocate a maximum of twenty-five (25) accreditations to each Team Delegation, but only twenty-one (21) of them will have access to the playing court. No additional accreditations will be provided to any Team Delegation. The Team Delegation is composed of players, coaches and accompanying Team Delegation members. One of the Team Delegation members shall be a certified medical doctor, acting as the Team Doctor. One of the Team Delegation members shall act as COVID-19 Compliance Official as per the PROTOCOL. Other accompanying Team Delegation members are defined in the Official Basketball Rules. Players, coaches and accompanying Team Delegation members shall be registered according to the relevant articles of the FIBA Internal Regulations Book 3. The registration should, in principle, be as follows: 3.2.1 Registration in FIBA MAP The FIBA Management & Administration Platform (MAP online tool) shall be used for registration of players/coaches/accompanying Team Delegation members. The National Member Federations must register their players/coaches/accompanying Team Delegation members online in the FIBA MAP; this can be done at any time (in accordance with the relevant articles in the FIBA Internal Regulations) by entering all mandatory personal data and by uploading the required eligibility documents to the system. 15 Once the process is completed, the National Member Federations will be able to submit their players/coaches/accompanying persons’ data online to FIBA for validation. Should the entered data be incomplete, MAP will not allow the National Member Federations to proceed with the submission of their players/coaches/accompanying Team Delegation members for validation. 3.2.2 Preliminary Team Delegation Roster For each window, National Member Federations shall submit a Preliminary Team Delegation Roster in MAP. Online registration will be opened sixty (60) days and will then be closed seven (7) days before the start of a window. Windows 1st Day of the Window Deadline for Final Registration November 2020 23.11.2020 16.11.2020 February 2021 15.02.2021 08.02.2021 National Member Federations will be entitled to register a maximum of twenty-four (24) players, up to ten (10) coaches (4 head coaches and 6 assistant coaches), as well as up to fifteen (15) accompanying Team Delegation members for each Window. Only players/coaches/accompanying Team Delegation members validated and approved in MAP by FIBA for each national team will be eligible for the respective Window. The Preliminary Team Delegation Roster will be published on the FIBA official website exclusively after an official announcement from the respective National Member Federation. Following an official communication from the National Member Federation, FIBA will display the roster on the team page. However, if no announcement is made by the deadline for Final Registration above, the Preliminary Team Delegation Roster entered in MAP will be displayed on the FIBA official website. 3.2.3 Final Team Delegation Roster At the Technical Meeting with the teams, two days before the first game day of each Bubble, the National Member Federations shall submit to the FIBA Technical Delegate the Final Team Delegation Roster composed of: • The final ten (10) (minimum number of players required) to twelve (12) players out of the twenty-four (24) players validated and approved for the respective Window as per above in the Preliminary Team Delegation Roster. • a maximum of nine (9) Team Delegation Members composed as follows: o a minimum of two (2) and a maximum of three (3) coaches (one of whom must be the head coach) out of the 4 head coaches and 6 assistant coaches respectively validated and approved for the respective Window as per above; o a maximum of seven (7) accompanying Team Delegation members (or six (6), if three (3) coaches are selected) out of the fifteen (15) accompanying Team Delegation members validated and approved for the respective Window as per above, including at least one (1) medical doctor. 16 Each National Team may register a maximum of twenty-one (21) persons who will have access to the playing court per game. According to the FIBA Internal Regulations Book 3, as a principle, any player and/or coach validated and approved by FIBA in the Preliminary Team Delegation Roster as such, and not declared as a player or a coach in the Final Team Delegation Roster, can be selected as accompanying Team Delegation member in the Final Team Delegation Roster, considering the maximum limit of twenty-one (21) persons allowed National Member Federation may choose different Team Delegation members for games in the same Window. However, all of them must be on the validated and approved Preliminary Team Delegation Roster of twenty-four (24) players, ten (10) coaches and fifteen (15) accompanying Team Delegation members for the respective Window. Please note that a player’s availability for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 must be requested by the respective National Member Federation in a communication to the National Member Federation or club with which the player is registered at least thirty (30) days before the first day of the relevant Window as per Internal Regulations Book 3. The teams shall consist of a minimum of ten (10) players, physically ready to play, and a maximum of twelve (12) players; their names shall be listed on the scoresheet. These players must be present at the beginning of the game. If a team arrives with less than ten (10) players physically ready to play, it will be subject to an administrative fine as per FIBA Internal Regulations. Should a group of players of a team be placed into mandatory quarantine or self-isolation following a decision of a competent national/local authority, the game will go ahead as scheduled as long as the team has at least five (5) players available as per Official Basketball Rules, in accordance with the applicable FIBA Internal Regulations and have been tested negative as required by the PROTOCOL. If any member of the appointed referee’s crew for a game tests positive for Covid-19, FIBA may exceptionally appoint replacement game officials who may be of the same nationality as one of the national teams concerned and/or may not be on the FIBA Referees list. 3.3 Insurance Matters 3.3.1 Responsibilities of FIBA FIBA will provide all the players participating in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, with a Temporary Total Disablement (hereon TTD) insurance coverage, to protect their annual salary in case of accidents. TTD protection will operate 24/7, during the whole stay of the players with their National Team, protecting them from accidents occurring during practice, games and travels to and from the venues (exceptions will be included in the insurance policy’s terms and conditions). With regard to the players without a signed contract for the following season (Free Agents), FIBA will insure the amount of their last officially registered (with basketball authorities) annual salary. FIBA will also insure the amount of the College Players’ scholarship. 17 The TTD coverage will be in place from the beginning of the National Teams’ preparation, until the day after the last official game. The insurance policy’s terms and conditions, and all the necessary information regarding the insurance programme, are available on www.fiba.basketball. National Member Federations shall register their players on the dedicated insurance platform providing the requested information. The access and guidelines to use the platform will be provided by FIBA at the latest one month prior to the start of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. Only players registered on the insurance platform will be insured as specified above. FIBA shall insure the following FIBA Game Officials appointed by the respective FIBA Regional Office or FIBA Headquarters against accidents and injuries during the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3: • The Referees • The FIBA Technical Delegates • Any other FIBA Game Officials 3.3.2 Responsibilities of the National Member Federations Each National Member Federation is responsible throughout the Competition, as well as during the travel to and from the respective Bubble for ensuring the provision of adequate health insurance to cover all its Team Delegation members and any other persons carrying out duties on its behalf against all risks, including but not limited to injury, accident, disease and travel risks in consideration of the relevant regulations. Sport injuries due to accident occurring during the game or practice shall be covered by a FIBA specific insurance as mentioned in Section 3.3.1. 3.4 Team Uniforms The participating National Member Federations shall respect the provisions of the Official Basketball Rules and FIBA Internal Regulations Book 2 regarding advertising on the team uniforms. National Member Federations shall indicate to FIBA the colour of their uniforms (light and dark) and keep the same colours for the entirety of each Window/Bubble. National Member Federations will be entitled to change their colour/design of uniform for the next Bubble, should they qualify, with the condition to submit this information to FIBA at the latest thirty (30) days before the window and obtain FIBA approval. All participating National Member Federation are always requested to travel with their two sets of uniforms (light and dark colour). The information related to the colour to be worn by teams will be provided at the latest at the Technical Meeting by the FIBA Technical Delegate. All teams shall comply. As a principle, and unless otherwise communicated by FIBA, the team considered as Team A shall play with the light uniform and the team considered as Team B shall play with the dark uniform. If a National Member Federation does not bring one of their uniform sets, other teams shall then adjust their uniform colours accordingly. However, the former shall be fined (amount to be decided by the FIBA Disciplinary Panel) along with an additional penalty to the amount which can be of the actual and documented commercial losses that may arise for the remaining National Member Federations. 18 At least thirty (30) days prior to each Window, National Member Federations must submit for FIBA approval a drawing/design of the complete uniform set which will be worn for the entire Window. The uniforms to be worn by the team during the Bubble shall game the submitted drawings or pre-production samples. Windows 1st Day of the Window Deadline for Final Submission November 2020 23.11.2020 24.10.2020 February 2021 15.02.2021 16.01.2021 If a National Member Federation does not submit a new drawing/design of its uniforms in due time, FIBA shall consider the approved uniforms from the first window in February 2020 to be valid for all games. The same applies until a new drawing/design is submitted. Failure to meet the respective deadline shall result in an administrative fine as per the FIBA Internal Regulations. 3.5 Technical Meeting The Technical Meeting shall be hosted the day before each game day. The purpose of the Technical Meeting is to enable FIBA to brief the teams on all game procedures, medical protocols and requirements, make the necessary verifications and collect the Final Team Delegation Rosters. FIBA shall send to each Team Manager (as designated by the National Member Federations) a written invitation to the Technical Meetings at least one (1) week before the relevant Window. The FIBA Technical Delegate will confirm the Technical Meetings time upon arrival in the host country. Upon arrival in the country, the Team Liaison Officer of each participating National Member Federation shall provide to the Team Manager (or Head of Team Delegation), a copy of the written invitation to the Technical Meeting. The written invitation shall provide the following information: • Date, time and location of the meeting; • Only one member of the Team Delegation shall attend the meeting (the Head of the Delegation or the Team Manager); • Agenda of the meeting; • A request to bring to the meeting the following: o List of the twelve (12) players forming the final roster, with uniform numbers and personal details; o List of all other thirteen (13) members if applicable, only nine (9) of them will have access to the team bench, including coaches, team doctor and accompanying Team Delegation members; o Passports of the twelve (12) players and all the Team Delegation members who will appear on the Final Roster; o One FIBA pre-approved sample of the players’ uniforms, the warm-up shirts, the tracksuits and of the other Team Delegation members; 19 o The collective Entry Form in the Final Team Delegation Roster form (available in MAP) duly signed by the entire delegation including players, coaches and accompanying Team Delegation members. The following individuals shall attend the meeting: • One (1) representative of each Team Delegation (the Head of the Delegation or the Team Manager); • One (1) FIBA Technical Delegates; • Game Director of the Host National Federation; • The FIBA Medical Compliance Officer, • Additional staff with relevant specific responsibilities (related to health care, security, etc.), only if considered as fully necessary. The Technical Meetings will be chaired by the FIBA Technical Delegates, according to the decision of FIBA. The FIBA Technical Delegate will verify the Team Delegation members’ passports, the signed Final Team Delegation Roster form, the player’s uniform and all other elements he/she thinks are in the interest of the competitions to be checked. Only players and Team Delegation members who have signed the Final Team Delegation Roster form will be entitled to participate in the Bubble. The FIBA Medical Compliance Officer will remind participants of all mandatory requirements and protocols. Once the Technical Meeting is declared closed, no changes to the composition of the teams (twelve (12) players and other team delegation members) can be made at any time for the respective game of the window. Once the Technical Meeting is declared closed, the confirmed team rosters of both teams will be officially made known to the public by FIBA. 20 04. PARTICIPATING TEAMS’ RIGHTS AND OBLIGATIONS 21 4 Participating Teams’ Rights & Obligations for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 The National Member Federations registered and participating in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 agree to comply with all FIBA Rules, Regulations, PROTOCOL, Handbook and further information related to the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. The National Member Federations shall prepare their National Team in the best way to participate in the Bubbles and to adequately prepare their staff to the very best of their abilities for all the relevant organizational tasks to attain the best possible results. FIBA will assist the National Member Federations through different programmes aimed to develop the organizational and promotional capacities of the National Member Federations. 4.1 Travel and Accommodation Obligations 4.1.1 Costs to be borne The Participating National Member Federations shall cover the following costs: • International Flights of their Team Delegation including players, coaches and accompanying team delegation members; • All preparation costs, including visas, travel insurance, equipment, etc. • Accommodation, meals and local transportation. Related costs shall be specified once the bubble host is assigned and agreements with the hotel and the transportation company are finalised. The Bubble Host shall cover the following: • Accommodation, meals and local transportation for the Team Delegation of the bubble Host • Accommodation and meals for FIBA officials • Local security (venue, hotel and transportation) • Medical services on site • Onsite covid-19 test and laboratory expenses • Specific health and sanitary requirements imposed by the local authorities and FIBA • Venue(s) rental costs • Costs related to the games organisation • Other team services 4.1.1.1 Accommodation and meals Each participating National Member Federation shall be provided twenty-five (25) single rooms organised by the respective Bubble Host. It shall be booked in a hotel of a minimum four stars, located as close as possible of the arena and at a maximum of thirty (30) minutes by bus from the Bubble venue. All members of the Team Delegation shall be provided full board and a dedicated meeting room in the Hotel for the exclusive use of one team. An exclusive hotel shall be reserved for the sole use of teams and game officials. 22 Accommodation for all participating teams shall be organised by the Bubble Host from the first day of the window (Monday evening) until the day after the Bubble is concluded. The participating National Member Federations shall be responsible of their accommodation and shall confirm no later than fifteen (15) days before the start of the window, arrivals and rooms needed. Costs shall be borne by the participating National Member Federations. All participants must be accommodated in single rooms. Dining arrangements should be in a private area with no public access. A dining area should be for the exclusive use of one team or group at a time (with cleaning between team use if a shared room). Participants must stay at the hotel at all times unless for training, competition purposes or for any specific medical treatments if hospital treatment is required. Visitors are not permitted. Public areas such as the bar are off limits while at the hotel. Team social functions may be arranged but these are exclusively for team members and safety protocols must be maintained at all times. When moving around a hotel, event participants must wear face masks and maintain social distancing. If practical, the stairs should be used and sharing of lifts avoided. 4.1.1.2 Transportation Local transportation shall be organised by the Bubble Host , from arrival until departure. Costs shall be borne by the participating National Member Federations. It shall consist of transportation from the airport to the hotel, hotel to game venue for practice sessions and vice-versa, hotel to game venue for games and vice-versa and hotel to airport. Other trips shall not be allowed. The host organisation must make every effort to facilitate the arrival and transfer of the visiting team, including the direct collection in a private bus at the aircraft and private passage through the airport to avoid public spaces. Each team shall have a dedicated Team bus at its sole and exclusive use. Under no circumstances should a participant use public transport. All team transport by bus requires that the vehicles are thoroughly disinfected shortly before collecting the team. The bus driver should have a negative result from a COVID-19 PCR test from a swab collected within 48 hours of contact with the team. The bus driver must wear a mask and maintain 2m social distancing even if there is a separate cabin or isolation by glass partition. If possible, team members should enter and leave the bus by a middle door. 4.1.1.3 Accommodation and Transportation Payment Once the hotel and transportation company have been appointed, the Bubble Host shall inform the respective participating National Federations. Each participating National Federation is then fully responsible for the communication with the hotel and the transportation company. 23 Each participating National Federation shall make any payment directly to the hotel and the transportation company. the Bubble Host shall not be collecting participating National Federation money for this purpose. 4.1.2 Visa applications Each Visiting National Member Federation is responsible for applying for the relevant host country visa in good time. The Bubble Host shall provide the necessary assistance to help the Visiting National Member Federation to obtain any relevant entry documents. For example, if visas are required, the Bubble Host shall send out the appropriate invitation letters. 4.1.3 International Travel 4.1.3.1 Flight bookings Each Participating National Member Federation shall be responsible for arranging the booking of their Team Delegation flight tickets or arranging their international travel via other means and shall cover all international travel costs. The Participating National Member Federations must arrange to arrive in the host country on the first day of the window. National Member Federations are encouraged to travel by chartered flights. If this is not possible then procedures should be in place to reduce the risk of infection during travel on commercial flights as per the PROTOCOL. At a minimum, face masks shall be worn at all times. National Member Federations shall travel according to the applicable PROTOCOL. 4.1.3.2 Information to FIBA, FIBA Regional Offices and Bubble Host The Participating National Member Federations shall provide the following information to FIBA, to the relevant FIBA Regional Office and to the Bubble Host a minimum of two (2) weeks before the start of the window: • The detailed travel schedule of all Team Delegation members including arrival and departure times. • Any other specific request included in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3s Regulations, Guidelines and Manuals. 4.2 Practice Sessions Each participating National Member Federation shall be provided access to the game venue for practice sessions. The following practice sessions shall be offered to the National Teams participating in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3: ▪ On Day off: • One (1) practice session of forty-five (45) minutes in the morning • One (1) practice session of ninety (90) minutes at approximately the same time as the game. 24 ▪ On Game Day: • One (1) practice session of forty-five (45) minutes in the morning of the game days. 4.3 National Member Federations Management To support the preparation and activities of the National Teams before and during the Bubbles, FIBA requires that each participating National Member Federation appoints permanently or temporarily the following persons: • Team Manager • Media Officer • Team Doctor • COVID-19 Compliance Team Official 4.3.1 Team Manager Each participating National Member Federation shall designate one (1) person to act as Team Manager. The Team Manager shall be responsible for its Team Delegation and related operations and the main point of contact with FIBA and the Bubble Host, before and during the Bubble. The Team Manager shall be available to recurrently receive and process information from FIBA and ensure the best implementation. Online information and training might be organised for the Team Managers prior to the Window. 4.3.2 Media Officer Each participating National Member Federation shall designate one (1) person to act as Media Officer. This person shall be responsible for the implementation of the Media requirements and operations before, and during the Bubble. This person will act as the main point of contact regarding all its National Team’s media related matters, before and during the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. He/she may also support with the management of media representatives from its Country. The Media Officer will also provide all necessary information on the National Member Federation to FIBA. 4.3.3 Team Doctor and COVID-19 Compliance Team Official All teams will be expected to travel with a Team Doctor and COVID-19 compliance team official. The compliance official’s role is to ensure compliance to FIBA and team requirements and restrictions. The compliance official must attend all training sessions, oversee entry restrictions (limited to team personnel who have no symptoms), that all team members have daily health checks and there is a record of attendees with times of entry and exit. During this time the team doctor must assess all team members for infection and potential COVID-19 harm risk if infected. Any player who has had a prior COVID-19 infection should be cardiac screened. During this assessment all risks of COVID-19 infection and control requirements must be explained and the individual 25 consent to participation knowing the requirements and risks. This medical intervention must be fully documented by the team doctor. Each participating National Member Federation shall designate the Team Doctor in their Final Team Delegation Roster, according to Section 3.2. 4.4 Accreditations Each participating National Member Federation is entitled to receive a maximum of twenty-five (25) accreditations for its Team Delegation; this number includes the twelve (12) players. Only twenty-one (21) of these accreditations shall give access to the court (for persons on the Final Team Delegation Roster form approved during the Technical Meeting). The participating National Member Federations are requested to provide all relevant information to the Bubble Host, in advance of the Bubble. All information shall be treated according to the applicable confidentiality laws and regulations, by the Host. 4.5 Media Operations National Member Federations will be asked to fulfil the following general media requirements: a. Promote the Bubbles in which they are participating through all their communication/digital channels and social media; b. Assist FIBA in promoting their National Team on their official communications channels (website and social media); c. Participate in the post-game press conference as per the guidelines. 4.5.1 Media Requirements 4.5.1.1 Accreditation Foreign-based media shall be guaranteed a quota of media accreditation for each Bubble. FIBA requires that all media register in the FIBA Media Portal (https://accreditation.fiba.com/fiba-publicregistration/en- US/Account/Login) and have an up-to-date profile in the system to apply for a game. The Media Officers of the participating National Member Federations shall be available to support the Bubble Host with media traveling from its country. Specific information and requirements on Media Accreditation can be found on the as per the applicable PROTOCOL. 4.5.1.2 Player headshots and Team Photos Before each window, all National Member Federations must provide FIBA with headshot photographs of players and coaches before the beginning of the competition, wearing the official game jersey they will use during that Bubble (preferably dark colours). All photographs requested must be provided by the National Member Federation before the beginning of the first game of the Bubble, according to the relevant guidelines. 26 The photographs provided shall be taken by a professional photographer and respect the guidelines provided by FIBA. They must be delivered via the FIBA Photo gallery. 4.5.2 Media Roles and Responsibilities 4.5.2.1 FIBA Obligations FIBA shall be responsible for all global communications relating to the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, such as: • Creation and management of all the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 communications channels (website, social media, etc.) in various languages. • Definition of the official Social Media hashtag(s). • Provide general and/or customized content (videos, articles, photos, etc.) for National Federations and players. • Provision of guidelines for Communications & Media purposes i.e. Live press conferences, game photos, social media best practices. • Provide National Federations with Social media assistance: • To set up and/or certify channels • To set up event pages on Facebook. • Appoint an official FIBA photographer to cover each FIBA EuroBasket 2022 Qualifiers game 4.5.2.2 National Federations and Teams Obligations The National Member Federations’ media obligations before and during each Window include but are not limited to: • Appointing a professional Media Officer to coordinate all communications activities. • Providing FIBA with information regarding their team prior to the beginning of the Bubble (such as National Member Federation’s logo, website address, social media channels/ accounts, coaches information, etc.), as well as keeping FIBA up-to-date with the latest changes that may affect the coverage of the games. • Ensuring the presence of the head coach and players for media activities for post-game activities following the relevant guidelines. • Provide high resolution headshot photographs of the players (long-list of 24 players) and coaches before the beginning of the Bubble, as well as a team photo (FIBA to provide a brief in due time). • Always using the official hashtag when communicating about the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 on social media. • Integrating FIBA Live-stats and statistics widget in the National Member Federation website. • Ensuring assistance to FIBA in promoting ticket sales by providing ticketing platform links and other information on ticket sales. 4.5.2.3 National Federation’s Media Officer Obligations The National Member Federation Media Officers’ duties include but are not limited to: • Developing a relationship of trust with media of the countries he/ she is involved with. • Communicating with FIBA and providing the information required from their National Member Federation. 27 • Being easily reachable during the FIBA EuroBasket 2022 Qualifiers in which their Team participates, via live communications channels (like WhatsApp, Skype or similar). • Securing the involvement of star players in the coverage of the games. • Ensuring that media procedures are understood and followed by the team on preparation and Game Days. If the Media Officer of a participating National Member Federation is at the Bubble, he/she shall also support the Bubble Host Media Officer with duties listed in chapter 6.6 that concern or involve his/her National Team. 4.5.2.4 Social Media Regulations FIBA strongly supports and encourages players, coaches, National Member Federation representatives and accredited persons at the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 to be active on Social Media by posting about their experiences (tweet, videos, photos, etc.). Nonetheless, these publications must respect the following guidelines: • Publications must be dignified and in good taste and must not contain disrespectful or obscene words or images. • Players and other members of the Team Delegations on the bench are not allowed to publish content on Social Media during their game. • No filming or audio recording of any game (including pre- or post-game action on the field of play) is allowed. • Photos can be taken for personal use and accredited media may publish them for editorial purposes on Social Media (these photos can only be taken with smartphones/tablets, no professional equipment allowed). • Social Media activity linked to the event should not be linked to any commercial and/or advertising purposes. • Guarantee regular promotion of the competition on social media starting two weeks before each Bubble. • Follow posting guidelines provided by FIBA for all posts covering or promoting the event. It must be kept in mind that what is posted on Social Media can be considered as “public” and cannot be entirely retracted or deleted. Consequently, all content associated with a player/coach/Team Delegation member/ media representative must be consistent with his/her values and those of the organization he/she represents (National Member Federation, team, media, etc.). 4.6 Marketing Rights 4.6.1 Advertising on Uniforms The National Member Federation retains the exclusive right to the endorsement agreements with the sportswear manufacturer as well as to third party advertising on the uniforms of the National Member Federation/National Team. The size and placement of the logos of the sportswear manufacturer and the third-party sponsor on the players’ uniforms shall strictly follow the FIBA Internal Regulations (Book 2). 28 4.6.2 Complimentary Tickets (if applicable) Each participating National Member Federation shall be provided, if possible, by the Bubble Host with the following tickets: - Five (5) VIP Tickets with access to the hospitality area (if applicable) - Twenty (20) First Category Tickets Access to the venue for spectators shall be according to the local laws in force. 4.6.3 All Teams related assets • Player towels • Sports bottles Up to one (1) commercial brand/local sponsor can be displayed on each individual item listed above. These assets are exclusive to each Team and there is no obligation from the Bubble Host to provide it. 4.6.4 “Game” Home Team related assets For the National Member Federations who were initially supposed to host the game, the following assets will be provided: 4.6.4.1 TV Brand Visibility The following on-site sponsorship assets generate significant TV & Media exposure and are available to the local sponsors of the initially supposed home team (“Game Home Team”) when playing: Courtside advertising boards: • Eighty percent (80%) of the courtside advertising boards’ inventory is available for the local sponsors of the Game Home Team. There shall be a maximum of fourteen (14) rotations in addition to a so-called "Position Zero "showing a FIBA EuroBasket 2022 Qualifiers promotional-related message. The position zero should be displayed – 2 minutes before tip-off -2 minutes before the end of half-time and + 2 minutes immediately after the game (Position zero shall not be shown during the game). It is recommended that each rotation appear on the advertising board configuration for fifteen (15) seconds in order to optimise the visibility of each sponsor. Each rotation shall not last more than fifteen (15) seconds. The board rotation plan shall include the Game Home National Team local sponsors as well as FIBA promotional messages, which may feature FIBA Commercial Affiliates (see FIBA reserved rights section 6.9). For technical implementation, see Section 6.9. of this handbook. In case of sponsor conflict with the Bubble Host, please refer to article 6.9.2 in fine. 29 Media backdrops : The commercial brands/local sponsors’ logos shall be displayed as a mosaic of logos according to the example layout provided by FIBA so that the visibility of each brand is optimised. • Flash interview backdrop: this backdrop must be transparent on wheels, so that broadcasters can use it to interview players right after the game or to have stand-ups just before the game. It is in the best interest of the Game Home Team to produce the flash interview backdrop for additional visibility of its own sponsors; however, it is not mandatory. But in case the Game Home Team decides to produce a flash interview backdrop, the Host Broadcaster is obliged to use it if they conduct flash interviews. For more details please refer to section 6.9.4. • Press Conference backdrop (mandatory): The dimension/size of the press conference backdrop is of minimum height 2.5m but may vary depending on the area used. • Product Placement: The placement of Local sponsors’ products within the main camera view shall seek FIBA approval. Any product placement requests will be evaluated on a case by case basis but must be approved in advance in order to consider Molten product exclusivity and camera angles. Product placement at press conferences shall follow the press conference set up guidelines. For preparation purpose, Bubble Hosts shall provide to FIBA no later than two (2) weeks prior to the window: - To FIBA: LED technical specifications - To participating Game Home Teams: o LED Technical specifications o Flash Interview backdrop / Press Conference size and specifications Windows 1st Day of the Window Deadline for Final Submission November 2020 23.11.2020 09.11.2020 February 2021 15.02.2021 01.02.2021 For implementation purpose, Game Home Team shall provide no later than seven (7) days prior to the start of respective the Window: - To FIBA: LED playlist - To Host: o Files for each LED Adds o Flash Interview backdrop / Press conference backdrop designed Windows 1st Day of the Window Deadline for Final Submission November 2020 23.11.2020 16.11.2020 February 2021 15.02.2021 08.02.2021 30 05. BIDDING PROCESS FOR HOSTING A BUBBLE 31 5 Bidding Process for hosting a bubble for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 5.1 Bidding Principles The National Member Federations that intend to host one of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 bubble will be requested to: • Provide FIBA with the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 Bubble Host Bidding Form (Appendix 1); • Obtain from the Government, guarantees regarding to the free access to the country for participating teams (with negative PCR not older than seventy-two (72) hours); • Commitment from the Government to provide full medical support to the event (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; • Commitment from the Government to sign agreement with local and certified laboratory for testing purpose; • Provide a hotel booked for the event on exclusive basis (location, prices per single room full board, etc.); • Provide local transportation management (type of the busses, relevant costs etc.); • Propose a FIBA Registered and Approved Venue, booked for the event on exclusive basis (sanitised and fully available for basketball activities from 24th to 30th November); • Commit to respect all FIBA Requirements as defined in the Handbook, Medical Protocols and Applicable PROTOCOL; and • Provide all other requested documents. If needed, venue inspection visits shall be organized during the bidding process as far as possible. The above documents should be submitted within the given deadline. FIBA will study all applications and allocate the respective bubbles. The Application Process for the FIBA EuroBasket 2022 Qualifiers - Windows 2 will take place from 25 September until 5 October 2020 and the Bubbles will be awarded on 8 October 2020. The Application Process for the for the FIBA EuroBasket 2022 Qualifiers - Windows 3 will be provided in due time. 5.2 Venue and Hotel Registration 5.2.1 Venue Application To be able to host the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, the National Member Federations shall register the venue in which they intend to host a Bubble. The National Member Federations shall complete the registration through FIBA MAP and the specific venue registration form to confirm their intention of registering one or more venues. 32 An inspection visit shall be scheduled, if needed and as far as possible, and the National Member Federation shall make available all required documentation and requested people. After the inspection, a report will be produced and submitted to the National Member Federation. If additional work needs to be done, the National Member Federation shall be given a deadline to fulfil the necessary requirements. The National Member Federations shall obtain approval of the relevant venue(s) before the end of the Application Process. 5.2.2 Hotel Registration The National Member Federations shall propose an International minimum four-star Hotels of sufficient available capacity, with the registered competition venue for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, that fulfil the relevant requirements. The Hotels shall be located a maximum of thirty (30) minutes from the venue. The registration of the proposed hotel will be done through the venue registration platform and shall be completed by the National Member Federation during the venue application process. If necessary, the hotels shall be inspected during the Venue inspections by FIBA. The hotel shall be proposed by the National Member Federation in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 National Member Federation Registration and Bidding Form. 5.3 Public Authorities Guarantees To ensure the success of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, the potential Bubble Host shall ensure the full support of the relevant state authorities in its country for the following areas: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To issue entry and exit visas in/from the Country and access to the country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the event (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. To sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. 33 A State Authorities Letter of Support shall be signed by both the National Member Federation and by the relevant Governmental Authority. FIBA shall receive the State Authorities Letter of Support by the specified deadlines together with the Bidding documents. 5.4 Key dates To be eligible to apply to host one of the FIBA EuroBasket 2022 Qualifiers – Window 2 & 3 Bubbles, the bidding National Member Federations must be in good standing with FIBA and fully compliant with the FIBA Statutes, Internal Regulations. The bidding National Member Federations shall agree to follow the Applicable PROTOCOL. The following are the milestones of the hosting application process for the FIBA EuroBasket 2022 Qualifiers – Window 2 & 3 Bubbles: • By 25 September 2020 – participating National Member Federations will receive the following documents: FIBA EuroBasket 2022 Qualifiers – Window 2 & 3 Handbook; FIBA EuroBasket 2022 Qualifiers – Window 2 & 3 Bubbles Bidding Form; FIBA Return to Basketball - COVID-19 Protocols for FIBA Competitions (the PROTOCOL); FIBA EuroBasket 2022 Qualifiers Windows 2 & 3 - NF Testing Obligations. Bidding Process for the Window 2: • 5th October 2020 – Deadline for the National Member Federations to confirm interest for hosting a bubble for the Window 2 of the FIBA EuroBasket 2022 Qualifiers, by submitting the FIBA EuroBasket 2022 Qualifiers – Window 2 & 3 Bubbles Bidding Form and all relevant guarantees. • 8th October 2020 – FIBA will award the bubbles hosts of November 2020 Window of the FIBA EuroBasket 2022 Qualifiers. Bidding Process timeline for the Window 3 will be provided in due time. 5.5 Terms and Conditions 1. All bids and any related correspondences must be provided in English. 2. Requests for information relating to the process must be sent to the respective FIBA Regional Office, to the attention of the Regional Executive Director. FIBA will endeavour to respond fully to any request for clarification. In the event that any response to any query raised by a bidder is deemed by FIBA to contain information which may be material to other bidders, FIBA reserves the right to circulate the information to all bidders. 3. FIBA reserves the right, in its absolute discretion, to clarify any part of this Handbook to the benefit of the bidders and/or to modify, if needed, any terms and conditions contained in this Handbook. 4. In submitting a bid, each bidder expressly waives any right of action it may have against FIBA with regards to the bid process. Any and all costs incurred (directly or indirectly) by or on behalf of a bidder in preparing and submitting any response to this process shall be borne solely by the bidder. 34 5. FIBA further reserves the right, in its absolute discretion, to reject or require bidders to resubmit any response to this invitation to bid in the event that such response fails to meet the requirements or expectations of FIBA. 5.6 Legal Provisions By submitting its candidature, the National Federation agrees to comply with the terms of engagement contained in this Handbook, the FIBA Internal Regulations and the Bidding Form. The agreement to organise a FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 and the agreement to take part in the said Competition constitutes a contract between FIBA, the Organiser and the participating teams. Assignment Once the organisation has been assigned, no change to the terms of this contract shall be tolerated for any reason except Force Majeure. Duties of FIBA FIBA must do all in its power to see that the Event will be successfully carried out and that FIBA is represented by competent persons, maintaining absolute impartiality. FIBA is obliged to assist the Organiser by all means at its disposal. However, FIBA may demand of the Organiser the reimbursement of expenses caused by its action. Duties of the Organiser The Organiser is obliged to respect the terms of the Bidding Form and all provisions referred to it. In particular, they must ensure that all qualified teams that are to take part in the Event can actually do so and that visas for entry into the country are issued in good time. Ownership of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 Bubbles The FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 Bubbles are owned and controlled by FIBA and all marks and media (e.g. television, radio, video, internet, mobile, etc.), commercial and marketing rights are exclusively owned by FIBA. 35 06. ORGANIsation OF THE WINDOW 2 & 3 / HOST OBLIGATIONS 36 6 Organisation of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 & Host Obligations 6.1 Organisation and Management The FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 will be managed by FIBA in close collaboration with the Bubble Hosts. FIBA will appoint two FIBA Technical Delegates and one FIBA Medical Compliance Officer for each Bubble, which will be of key importance for following implementation of the PROTOCOL and the smooth running of the games. The FIBA Technical Delegates will be the liaison between FIBA and the Host and participating National Member Federations and support with the implementation and delivery of the game. For the adequate preparation and delivery of the Bubble, the Bubble Hosts shall appoint at least the following personnel but limit the staff as limited as possible: • A Game Director • COVID-19 Oversight committee • A Venue Manager • A Marketing Coordinator • A Media Officer • A TV Coordinator • A Medical Coordinator • A Team Doctor • A Safety & Security Coordinator • Liaison Officers • Statisticians • Table Officials • A Public Announcer • A DJ • Volunteers 6.1.1 FIBA FIBA will support the Bubble Host, the National Member Federations and FIBA Game Officials (FIBA Referees, FIBA Technical Delegates, FIBA Medical Compliance Officers and other FIBA Game Officials) in the preparation and running of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. FIBA will set up adequate measures and operations to monitor the smooth organisation and delivery of all games. FIBA shall provide Applicable PROTOCOL and inform regularly the Bubble Hosts and participating National Member Federations, of updates in the protocols. FIBA shall develop an adequate process for problem solving. FIBA Technical Delegates will prepare reports on each Bubble. 37 FIBA shall then analyse the reports received, after completion of games and shall advise or take adequate measures to improve the quality of the following games. 6.1.1.1 FIBA Regional Office The FIBA Regional Office shall be responsible for the overall organisation and management of the FIBA EuroBasket 2022 Qualifiers and to coordinate the competition aspects and the operations of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, with the assistance from the FIBA HQ. The FIBA Regional Office shall: • Inform the participating National Member Federations of all relevant information related to the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3; • Support the National Member Federations with the registration of players, coaches and accompanying Team Delegation members, under the guidance of the FIBA HQ in accordance with the FIBA Internal Regulations - Book 3; • Ensure that the rules regarding Advertising on Teams Uniforms are applied in accordance with the FIBA Internal Regulations - Book 2. • Issue the nominations for the games; • Support the Bubble Host and National Member Federations on the overall implementation of the PROTOCOL. 6.1.1.2 FIBA Headquarters (HQ) The FIBA Headquarters (FIBA HQ) shall provide support to the FIBA Regional Office, through its different departments, preparing all required regulations, guidelines, handbook and other materials related to the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. FIBA HQ will oversee all TV, marketing and communication aspects of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 as well as their overall planning and worldwide delivery. 6.1.2 FIBA Representatives As a principle and for the integrity of the game, no gifts, presents or other items shall be offered to FIBA Representatives. All FIBA Representatives shall conform to the applicable PROTOCOL at all times, including testing. 6.1.2.1 FIBA Technical Delegates To organise the competition and to assist the National Member Federations in the delivery of the Bubbles, FIBA will assign FIBA Technical Delegates who will be specifically nominated to observe, verify and assist in the fulfilment of the regulations by the Hosting and Visiting National Member Federations. The role and duties of the FIBA Technical Delegate are as specified in the FIBA Internal Regulations Book 3. The two (2) FIBA Technical Delegates will be the official FIBA Representative at each FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 and the liaising point between FIBA and the Bubble Host. The nominations of FIBA Technical Delegates will be made by the respective FIBA Regional Office. At least two (2) FIBA Technical Delegates will be nominated for each Bubble. 38 6.1.2.2 FIBA Medical Compliance Officer A FIBA Medical Compliance Officer shall be appointed by FIBA for each Bubble. His role will be to monitor the full implementation and fulfilment of the PROTOCOL from the preparation phase until completion of the Window. 6.1.2.3 FIBA Referees The FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 will be officiated by an elite group of Referees. The nominations will be made by the FIBA Regional Offices under the guidance of the FIBA Head of Refereeing. At least seven (7) FIBA Referees will be nominated for each Bubble. Each day, the standby referee (the one not appointed to the games), shall act as an Instant Replay System Operator. During the games this referee will be located at the scorer’s table to support the FIBA Officiating Team with any requested replay information on the Instant Replay System. 6.1.2.4 Others FIBA may, in some cases, appoint additional FIBA Game Officials to attend a FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 to fulfil a specific requirement related to that game such as FIBA TV Operations Managers, FIBA Photographer, FIBA Regional Office Representatives, etc. 6.1.3 Host National Federation Event Management Effective Bubble delivery requires that Bubble Hosts plan and prepare the workforce needed in good time. FIBA requires that, the Bubble Host appoints permanently or temporarily the following persons for the organisation of each Bubble. All staff, volunteers and service providers contracted or engaged by Bubble Hosts shall conform to the applicable PROTOCOL at all time, including testing. 6.1.3.1 Game Director The Bubble Host shall designate one (1) person to act as Game Director for the Bubble. The Bubble Host Game Director shall be responsible for the overall organisation of the Bubble and all related operations as well as cooperation with local authorities and key stakeholders. This person will act as the main point of contact with FIBA and shall be identified as such in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 National Member Federation Registration and Bidding Form. The Game Director shall be available to recurrently receive and process information from FIBA before and during the respective FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 and ensure the best implementation. 6.1.3.2 COVID-19 Oversight committee Bubble host is required to appoint an COVID-19 Oversight committee to govern and ensure a safe environment for all participants. This committee requires senior management representation to ensure delegation of resources and implementation of the organisation’s plan. It will also need infectious diseases expertise, sports medicine, compliance and project management capability. 39 The committee shall review and implement the PROTOCOL and interpret them for the unique aspects of their own event. The committee shall liaise with local government and public health authorities. Government and public health authorities will have their own restrictions and controls that must be adhered to or navigated around with their consent. The FIBA Restart Guidelines and FIBA Risk Assessment Checklist, available on the FIBA website, is useful resources that will assist planning. The oversight committee shall appoint a Biosecurity official whose role is to ensure compliance to the COVID- 19 plan, protocols and restrictions and report any deviations to the FIBA Medical Compliance Officer. The FIBA Medical Compliance Officer shall have regular contact with the COVID-19 Oversight committee in the preparation phase and work closely with it onsite during the Bubble. The COVID-19 Oversight committee must ensure that there are adequate medical facilities and equipment to prevent COVID-19 infections and manage any suspected infection. This will include, but not limited to: Adequate PPE, including an emergency PPE supply, face masks, gowns, face shields and gloves Appropriate medical equipment, including pathology collection and swabs (this may be delegated to a pathology provider) Medical cleaning equipment Medical waste and disposal Appropriate isolation and transport facilities The COVID-19 Oversight committee must ensure there are event medical personnel sufficient and qualified to manage a COVID-19 infection case. The committee should also have hospitalisation and specialist medical support available if required. The COVID-19 Oversight committee must arrange team and officials transport that reduces the risk of infection. 6.1.3.3 Venue Manager The Bubble Host shall appoint one (1) Venue Manager for the Bubble The Bubble Host Venue Manager shall be familiar with the venue logistics and staff as he/she will be responsible for the management of the venue during the Bubble and all operations related to the venue. 6.1.3.4 Marketing Coordinator To maximise the promotional and marketing opportunities and to coordinate the branding of the event, the Bubble Hosts shall designate one (1) person to act as the Marketing Coordinator. This person will act as the main point of contact regarding all marketing and branding matters, before and during the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. 6.1.3.5 Media Officer Each National Member Federation (not only the Host) shall designate one (1) person to act as Media Officer. In addition to the responsibilities explained in chapter 4.5.2, this person shall also be in charge of implementing the media operations and activities during the Bubble. 40 He/she may also support the team appointed by FIBA to produce and live stream the games of the Bubble. If it is agreed with FIBA to have TV production during the Bubble, this person shall also support with the TV Operations. The Bubble Host may also decide to appoint a dedicated TV Coordinator. This person will act as the main point of contact with FIBA and with the participating National Member Federations’ Media Officers, before and during the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. 6.1.3.6 Medical Coordinator To ensure medical services for all parties involved, the Bubble Host shall appoint a medical coordinator who is readily contactable by FIBA before each Bubble and by FIBA and the participating National Member Federations during the Bubble and in charge of all other medical aspects not managed by the COVID-19 Oversight Committee. 6.1.3.7 Safety & Security Coordinator Each Bubble Host shall appoint a Safety & Security Coordinator who will be responsible for all security-related issues at the venue, at the hotel and during transportation for all involved parties. 6.1.3.8 Liaison Officers (FIBA and Teams) The Bubble Host shall provide one (1) Team Liaison Officer for each participating National Member Federation and two (2) FIBA Liaison Officers for the FIBA Representatives. The Team Liaison Officer shall speak the language of the respective participating National Member Federation (or English as a minimum), while English is required for the FIBA Liaison Officers. The Liaison Officers shall be available from the relevant team/person’s arrival until their departure. i. The Team Liaison Officers will support their National Member Federation in: • All activities linked to the respective National Member Federation; • Communication with the Bubble Host; • Collecting information on required meetings and activities (Technical Meeting, media availability, post- game press conferences (recommended, etc.); • Communication of all Team requests related to practice, games, transportation, etc. ii. The FIBA Liaison Officer will be responsible for: • Supporting the FIBA Technical Delegates in all their duties; • Assistance in all organisational issues related to the FIBA Representatives’ stay and their communication with the Bubble Host; • Distribution of relevant information to the FIBA Representatives; • Assistance during the game, if necessary; • The needs and requirements of the FIBA Technical Delegates; • In principle, all communication with the FIBA Representatives shall go first through the FIBA Technical Delegates. 6.1.3.9 Volunteers The Bubble Host shall recruit, train and appoint enough volunteers for each Bubble, namely a minimum of: 41 • Four (4) ball boys and four (4) wipers to cover teams’ needs during practices and official games. • Two (2) runners for the distribution of statistics during the game. • Two (2) to four (4) media operations volunteers. • Other volunteers as may be required for the venue services, etc. 6.1.3.10 Table Officials Only FIBA Certified Table Officials shall be allowed to operate in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. Each Bubble Host shall provide a list of table officials who will potentially operate in the Bubble. These potential table officials shall then follow the full Certification Process through the different training sessions and programmes organized by FIBA. The Bubble Host is responsible for ensuring that the Scorer’s Table functions smoothly and that the table officials are impartial and dressed in a uniform manner (polo, shirt, trousers, sweaters, etc.). Such uniforms shall be provided by the Bubble Host. The Host National Federation shall provide four (4) FIBA Certified Table Officials per game. They shall have experience with the scoreboard equipment to be used during the Bubble. The Bubble Host shall provide to FIBA the name of the appointed FIBA Certified Table Officials at the latest two (2) weeks before the first day of the respective Window. 6.1.3.11 Statisticians Only FIBA Certified Statisticians shall be allowed to operate in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. Each Bubble Host shall provide a list of statisticians who will potentially operate in the Bubble. These potential statisticians shall then follow the full Certification Process through the different training sessions and programmes organised by FIBA. The Bubble Host shall provide one (1) group of minimum two (2) Certified Statisticians per game. They shall have experience with the equipment and software to be used during the Bubble. The Bubble Host shall provide to FIBA the name of the appointed FIBA Certified Statisticians at the latest two (2) weeks before the first day of the respective Window. 6.1.3.12 Service Providers The Bubble Host shall appoint all necessary external service providers with relevant experience to implement specific outsourced activities such as: • Ticket sales; • Accommodation; • Transportation; • Safety & Security; • IT services & infrastructure; and • Public Announcer, Master of Ceremonies, Stage Manager & Sport Presentation Manager. 42 6.1.3.13 Sport Presentation and Stage Manager The Sport Presentation Manager shall ensure, together with the FIBA Technical Delegates, that the Game Run- down is precisely followed and implemented. He/she may be supported by a Stage Manager who will coordinate activities courtside if applicable. Only if applicable and approved: While teams do not need to know the full details of the sport presentation programme, they shall be informed at the Technical Meeting of all official elements of the Game Run-down (team entrance, team presentations, etc.) and be informed of any activities which may impact their warm-up time or presence on the court prior to the game or at half-time. The FIBA Technical Delegates shall ensure that this provision is respected. The Game Run-down shall also be shared with the FIBA TV Operations Manager, in order that the production is fully aware of timings and/or any other activities during the game. In certain circumstances, the Game Run-down might be amended to accommodate specific requirements. In this case, the modification cannot be made later than one hour before the start of the game. All the actors of the game shall be accordingly informed. However, in no case shall such requirements modify the starting time of the game. The Referees and the FIBA Technical Delegates shall ensure that this provision is scrupulously respected. 6.1.3.14 Public Announcer (PA) and Master of Ceremonies (MC) The Bubble Host shall appoint a Public Announcer (PA) and Master of Ceremonies (MC) for the Bubble. The PA shall: • Be an experienced announcer with a high-energy voice; • Have excellent knowledge of basketball and previous experience as a PA in basketball; • Be fluent in English and the local language. If this is not the case, then the public announcer shall be assisted by a second PA in the other language; and • The PA shall be neutral, impartial and shall not cheer for either of the two teams. The MC (if allowed by FIBA) shall: • Be an entertaining and lively professional, capable of attracting the attention of the crowd; • Have a good knowledge of basketball; and • Be fluent in English and the local language. Specific guidelines for PAs and MCs will be provided before the start of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. As a general principle, official announcements shall be fully scripted and will be provided by FIBA, while in-game announcements are not scripted and are down to the PA’s knowledge of basketball and the game. The PA shall be seated at the Scorer’s Table, next to the FIBA Technical Delegate. The MC will be mobile and may move around the court (during breaks), courtside and the stands, as required. Therefore, the PA and MC role shall not be performed by the same person. 43 6.1.3.15 Music and DJ (if applicable) The Bubble Host shall appoint a professional DJ for the Bubble. The working position of the DJ shall be close to the MC to ease the communication. FIBA will provide the Bubble Host with the FIBA and National Teams anthems which shall be played according to requirements listed here and in any additional guidelines provided. The selection of all other music tracks played shall be left to the Bubble Host and the appointed DJ. Music chosen shall be: • Popular, high-energy and upbeat; and • Free of political or social commentary of vulgarity. The Host shall ensure that all music is cleared for use in the Host Nation and all necessary rights, licenses and permissions have been obtained. Only if permitted and in respecting the PROTOCOL, Musical instruments played by a live band during a game are permitted only behind the end-lines and on the side-line opposite the Scorer’s Table and the team bench areas. In any case, it shall be noted that no music shall be played over the public announcement system or performed by a live band whenever the ball is live and the game is in progress. The same principles regarding the location of musical instruments brought by spectators shall apply, but without restrictions regarding time when the instruments could be used. 6.1.4 Sport Presentation (if approved by FIBA and applicable) 6.1.4.1 General concept and requirements Sport Presentation includes all activities and performances which provide information to the spectators and contribute to the in-venue experience (e.g. public announcements, team presentations, entertainment during breaks, spectator interaction and contests, video screen content, etc.). The development of a sport presentation programme for each game of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 shall be fully approved by FIBA and respect the applicable PROTOCOL. As a principle, on-court activities shall not be allowed. 6.1.4.2 Game Run-Down A Game Run-down shall be prepared by the Bubble Host and submitted to the FIBA Technical Delegates no later than two (2) days before the first game day. The Game Run-down shall list in detail all elements of the sport presentation programme from the moment the venue is open (generally ninety (90) minutes or one (1) hour before the start of the first game of the day) to thirty (30) minutes after the end of the last game of the day. The chart below lists the elements which are mandatory for all games of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 and shall therefore be integrated without any modifications in the sport presentation programme and Game Run-down of each game. 44 Official Game Run-down Team benches have 16 seats each TEAM A (HOME) TEAM B (VISITING) Teams warm up on the opposite side of the respective team bench Time to Description of activity Music / Entertainment tip-off Entertainment -30.00 Official entrance of teams and warm-up FIBA Anthem (100”) Teams photo session -30.00 Official Team Photos -09:00 Teams on team benches / Prepare for team introductions FIBA Anthem (60”) -08:00 Team introductions TEAM B (VISITING) -07:00 Team introductions TEAM A (HOME) -06:00 National Anthem TEAM B (VISITING) -04:45 National Anthem TEAM A (HOME) Host country always last always last -03:30 Final warm-up -02:00 Final warm-up continues LED rotation: position zero position zero -01:30 Players return to bench 00:00 GAME STARTS 1st quarter time-outs Music / Entertainment Entertainment End of 1st quarter / start of 2nd quarter 2nd quarter time-outs Music / Entertainment Entertainment -15:00 End of 1st Half -08:00 Teams back on court for warm-up -02:00 Warm-up continues LED rotation: position zero position zero -01:30 Teams on team benches / Prepare for 2nd half FIBA Anthem (6”) START OF 2ND HALF 3rd quarter time-outs Music / Entertainment 45 ... END OF 3RD QUARTER / START OF 4TH QUARTER Period break (120”) 4th quarter time-outs Music / Entertainment ... END OF GAME FIBA Anthem (100”) NOTE: In case of OT(s), same procedure LED rotation: as quarter breaks (120”) position zero Selected players are escorted immediately to the Doping Control Station All players pass through the Mixed Zone on their way to the changing rooms The Sport Presentation Manager and Stage Manager (see below) shall ensure, together with the FIBA Technical Delegate, that the Game Run-down is precisely followed and implemented, especially the last ten (10) minutes before tip-off. Players entrance and Team Introduction shall be made according to the applicable PROTOCOL at all time, including testing. 6.1.4.3 Sport Presentation Staff and Infrastructure A Public Announcer shall be appointed for the Bubble. Following the positive experience from previous events, the following staff is recommended/required to deliver a quality sport presentation programme: Mandatory staff: • Sport Presentation Manager • Public Announcer • DJ Recommended staff only if allowed: • Master of ceremonies (MC) • Performers for live entertainment (not allowed in Zone 1 & 2 – see venue zoning in section 6) • In-venue Video Director (if applicable) • In-venue Video Camera Operator(s) and Cable Assistant(s) (if applicable) • Audio and Video technicians • Any other technical staff required 46 Bubble Hosts shall be responsible for the selection appointment and all costs related to the above staff and performers. If needed, a dedicated changing room (Entertainment Changing Room) shall be set up and storage space shall be planned for the Sport Presentation staff and equipment. 6.1.4.4 Live entertainment only if allowed On-court activities shall not be allowed. Live entertainment activities can happen, only if allowed, in Zone 3. All live entertainment prepared shall be included in the game-run down prepared by the Host National Federation and submitted to FIBA at the latest two (2) days before the first game day. The Bubble Host will be responsible for selecting and appointing performers for live entertainment acts to take place during game breaks. The Bubble Host should organise performances relevant for the spectators and suitable for the culture of the Host Nation, as well as ensuring that all rights, licences and permissions are obtained for any performances or any footage shown. The creativity in choosing live performances should have no limits as long as the acts fit within the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 brand identity and underline FIBA’s brand values and respecting the Applicable PROTOCOL. The Bubble Host shall be solely responsible for all aspects related to the selection, hiring and performance of any persons involved (including audience) in the live entertainment. 6.1.4.5 Lighting, special effects and game run-down rehearsal only if allowed Lightshow/special effects In case the Bubble Host wants to prepare light shows as part of their entertainment program (i.e. during the players introduction), FIBA has prepared the FIBA Light Show Guidelines which the Bubble Host can consult. These guidelines provide best practices of venue lights set up to provide a good experience to the spectators following the live stream or TV broadcast and on site. Rehearsal The rehearsal of the game run-down is mandatory and shall be organised at the latest on the day before the start of the first game of the Bubble. This will help to make sure all stakeholders are fully aware of the game run-down protocol and prepared when the game run-down starts. The rehearsal shall be done in the presence of the FIBA Technical Delegate, Game Director, Venue Manager, Stage Manager (if any), LED advertising board operator, Public Announcer, DJ and MC, Scorers’ Table, Broadcaster, TV Graphics (if any), Statisticians and all other relevant persons involved in the delivery of the game. A group of volunteers shall be available to represent the players and facilitate a "realistic" rehearsal from both court and TV side perspectives. 47 6.1.4.6 Video Cube/Giant Screen content and graphics Audio-visual content displayed on giant screens or a video cube in the venue can greatly add to the spectators’ experience. As such, whenever possible it is recommended that the Bubble Host prepares an appropriate plan for producing/displaying content on the existing screens. Video content shall be included in the Game Run-down and shall include any promotional videos provided by FIBA to be broadcast on such screens as per guidelines provided in due course. Should a production plan for additional in-venue video content be prepared, the Bubble Host will be responsible for appointing service providers and staff – such as an in-venue Video Director, camera operators and cable assistants – and producing any additional content to be displayed. Regarding giant-screen graphics, if applicable, FIBA may provide the Bubble Hosts with a promotional video that the Host will then have to play at a specific time to be confirmed by FIBA. 48 6.2 Host Obligations 6.2.1 Organizational Costs The Bubble Host shall cover and bear the following costs: • Venue rental and preparation; • Full medical support, health and sanitary requirements and cost related to COVID-19 tests and laboratory expenses (as required by FIBA and the local authorities) • All requested game related services (as described in this Handbook); • Game production/delivery, including game data collection, distribution services (live scoring, data feeds, etc.); • Accommodation, meals and local transportation for bubble Host Team Delegation; • Accommodation, meals and local transportation for FIBA Officials/Representatives (a maximum of 20 people). • Local security (venue, hotel and transportation) • Other team services FIBA shall cover and bear the following costs: • TV Production; • International flights and fees for the FIBA Officials/Representatives (which include 2 FIBA Technical Delegates, 7 FIBA Referees for a 4 bubbles/ 8 FIBA Referees for an 8 teams’ bubble 1 FIBA Medical Compliance Officer); • Doping control costs; • Temporary Total Disablement (TTD) insurance coverage to all participating players, to protect their annual salary in case of accidents. 6.2.2 Accommodation 6.2.2.1 Participating National Member Federations: The Bubble Host shall book at least one (1) minimum four-star hotel, located a maximum of thirty (30) minutes by bus from the game venue and with a minimum one hundred and fifty (150) rooms for a four (4) teams bubble or a minimum of two hundred and fifty (250) rooms for an eight (8) teams bubble. This hotel shall be approved by FIBA, as described in Section 5.2.2. The hotel shall be at the sole and exclusive use for the participating National Member Federations and FIBA Game Officials. When officially confirming the game venue and bidding to Host a Bubble, the Bubble Host shall pre-book the required number of rooms for the participating National Member Federations. The Host National Federation shall pre-book twenty-five (25) single rooms to each participating National Member Federation. The hotel shall follow all requirements as per the applicable PROTOCOL at all time, including cleaning, food preparation, access, etc. Participating National Member Federations shall provide their rooming list and arrival and departure dates at the latest two weeks prior to the start of the window to FIBA and the Bubble Host. 49 The Bubble Host shall provide the Hotel’s contact details and Participating National Member Federations shall arrange directly accommodation and meals arrangements and payments with the hotel’s management. 6.2.2.2 FIBA Game Officials: The Bubble Host shall book twenty (20) single occupancy rooms for the FIBA Game Officials (the seven (7) or eight (8) FIBA Referees, the two (2) FIBA Technical Delegates, one (1) FIBA Medical Compliance Officer and the additional FIBA Representatives, such as Marketing and Media staff, Photographers) in the same participating National Member Federations’ hotel. The Bubble Host shall provide full board for the FIBA Game Officials, from their arrival until their departure. All costs related to the board and lodging of the FIBA Game Officials shall be borne by the Bubble Host. At the latest two (2) weeks before the start of the respective Window, FIBA shall confirm to the Bubble Host the number of FIBA Game Officials. The remaining rooms can be released at this time. 6.2.3 Transportation 6.2.3.1 Visiting National Member Federation: The Bubble Host shall organise the local transportation for the Visiting National Teams from arrival until departure. Transportation shall consist of transportation from airport to hotel, hotel to game venue for practice and vice-versa, hotel to game venue for game and vice-versa and hotel to airport. All costs related to the transportation shall be borne by each participating National Member Federation. The Visiting National Teams’ Buses shall consist of a minimum of forty (40) comfortable seats with appropriate leg space for basketball players. Transportation requirement as described in the applicable PROTOCOL shall be respected at all time. The Bubble Host shall provide the contact details of the transportation company to the participating National Member Federation for all payment purpose. 6.2.3.2 FIBA Game Officials The Bubble Host shall provide local transportation for the FIBA Game Officials from arrival until departure, which shall consist of transportation from airport to hotel, hotel to game venue and vice-versa and hotel to airport. The Bubble Host shall provide two (2) minivans for a minimum seven (7) comfortable seats used to transport the FIBA Game Officials. The host must make every effort to facilitate the arrival and transfer of the FIBA Game Officials, including the direct collection in a private bus at the aircraft and private passage through the airport to avoid public spaces. Transportation requirement as described in the applicable PROTOCOL shall be respected at all time. 50 6.2.4 Practice Sessions The Bubble Host shall provide access to the game venue for practice to the participating National Member Federations. The game venue shall be appropriately cleaned prior to every use, then secured and with the appropriate temperature and equipped with all the necessary equipment. Players shall shower and change at their accommodation immediately prior and after training. Players shall have their own individual towels and drink bottles. Support personnel shall also respect social distancing and wear a face mask. Weight room training is permitted as described in the applicable PROTOCOL shall be respected at all time. A process for sanitizing basketballs and other shared equipment shall be put in place and according to the applicable PROTOCOL shall be respected at all time. The following practice sessions shall be offered to the National Teams participating in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3: ▪ On Day off: • One (1) practice session of forty-five (45) minutes in the morning. The teams shall practice in the same order as of their games (i.e. start with Team A of the first game, followed by Team B of the first game, then Team A of the second game, followed by Team B of the second game, etc). • One (1) practice session of ninety (90) minutes at approximately the same time as the game. Team A shall start practicing 45 minutes before tip-off time. Team B shall start practicing 45 minutes after tip- off time. ▪ On Game Day: • One (1) practice session of forty-five (45) minutes in the morning of the game days. The practice schedule shall be approved by FIBA at the latest two (2) weeks before the start of the Bubble and shared with the participating National Member Federations. The Bubble Host shall make the game venue accessible as requested. Windows 1st Day of the Window Deadline for Final Submission of practice schedule November 2020 23.11.2020 09.11.2020 February 2021 15.02.2021 01.02.2021 Ideally all practice sessions shall be held in the game venue. However, if due to the preparation and set-up it is not possible to organize practice sessions from the second day of the window in the game venue, an alternative practice venue shall be offered by the Bubble Host. The practice venue shall be registered in the venue registration platform and shall have appropriate standards and adequate security measures. This practice venue shall fully comply with the applicable PROTOCOL. 51 In any case, all practice sessions in the day before each Game Day shall take place in the game venue. Same sanitized requirements shall be put in place in the practice venue. The Bubble Host shall provide medical services and an ambulance as well as adequate security during the practice sessions established above. In case a Bubble Host is hosting two groups, then a second practice venue shall be confirmed. Example of Practice Schedule with one group: Tuesday Wednesday Thursday Friday Saturday Sunday Game venue Game venue Game venue Game Venue Game venue Game Venue 09.00 - 09:50 A game 1 A A game 1 A A game 1 A A game 1 A A game 1 A A game 1 A 10:00 - 10:50 A game 1 B A game 1 B A game 1 B A game 1 B A game 1 B A game 1 B 11:00 - 11:50 A game 2 A A game 2 A A game 2 A A game 2 A A game 2 A A game 2 A 12:00 - 12:50 A game 2 B A game 2 B A game 2 B A game 2 B A game 2 B A game 2 B 16:00 - 17:30 A game 1 A A game 1 A A game 1 A A game 1 A 17:40 - 19:10 A game 1 B A game 1 B A game 1 B A game 1 B Games Games 19:20 - 20:50 A game 2 A A game 2 A A game 2 A A game 2 A 21:00 - 22:30 A game 2 B A game 2 B A game 2 B A game 2 B Example of Practice Schedule with two groups: Tuesday Wednesday Thursday Friday Practice Game venue Practice Game venue Practice Game venue Practice Game venue venue venue venue venue 09.00 - A game 1 B game 1 A B game 1 A game 1 A A game 1 B game 1 A B game 1 A game 1 A 09:50 A A A A 10:00 - A game 1 B game 1 B B game 1 A game 1 B A game 1 B game 1 B B game 1 A game 1 B 10:50 B B B B 11:00 - A game 2 B game 2 A B game 2 A game 2 A A game 2 B game 2 A B game 2 A game 2 A 11:50 A A A A 12:00 - A game 2 B game 2 B B game 2 A game 2 B A game 2 B game 2 B B game 2 A game 2 B 12:50 B B B B 16:00 - B game 1 A game 1 A A game 1 B game 1 A B game 1 A game 1 A B game 1 Games 17:30 A A A A 17:40 - B game 1 A game 1 B A game 1 B game 1 B B game 1 A game 1 B B game 1 19:10 B B B B 19:20 - B game 2 A game 2 A A game 2 B game 2 A B game 2 A game 2 A B game 2 20:50 A A A A 21:00 - B game 2 A game 2 B A game 2 B game 2 B B game 2 A game 2 B B game 2 22:30 B B B B 52 Saturday Sunday Monday Practice venue Game venue Practice venue Game venue Practice venue Game venue 09.00 - 09:50 A game 3 A B game 1 A B game 3 A A game 3 A B game 3 A 10:00 - 10:50 A game 3 B B game 1 B B game 3 B A game 3 B B game 3 B 11:00 - 11:50 A game 4 A B game 2 A B game 4 A A game 4 A B game 4 A 12:00 - 12:50 A game 4 B B game 2 B B game 4 B A game 4 B B game 4 B 16:00 - 17:30 A game 3 A Games B game 3 A Games Games 17:40 - 19:10 A game 3 B B game 3 B 19:20 - 20:50 A game 4 A B game 4 A 21:00 - 22:30 A game 4 B B game 4 B 6.2.5 Ticketing and Hospitality (if applicable) The Bubble Host shall provide to each participating National Member Federation, five (5) complimentary VIP tickets and twenty (20) complimentary First Category tickets for its guests/sponsors. Additionally, for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, the Bubble Host shall provide to FIBA ten (10) VIP complimentary tickets and forty (40) Category 1 complimentary tickets for its partners/guests. FIBA will ensure that any unrequired tickets are released a minimum of one (1) week prior to the start of respective Window. The Bubble Host shall organise different hospitality areas and packages, possibly with different service levels. The hospitality area(s) shall be located close to the VIP seats. 6.2.6 Safety and Security Bubble Hosts shall be responsible for all aspects of security in relation to the organisation of the respective Bubble, in the venue and its surroundings, before and after the game. Bubble Hosts shall respect all protocols as described in the applicable PROTOCOL. The Bubble Host shall identify and approach public and private organisations that will be involved in security operations for the Bubble. The Bubble Hosts shall appoint a Safety & Security Coordinator who will be responsible for all security-related issues at the venue for all involved parties. 53 The Host National Federation shall provide to FIBA a comprehensive Security Plan, at the latest thirty (30) days before the start of the Window. FIBA shall provide a template that can be used by the Bubble Hosts to develop such Security Plan. FIBA retains the right to check the organisers’ proposals for the security for the event and give the necessary input through the FIBA Security Adviser. Shall FIBA decide to send a FIBA Security Adviser for a specific mission in one Host country, the Host National Federation shall provide for the duration of the stay and at its costs, all local transportation requested, accommodation in a minimum four-star hotel and arrange all requested meetings with relevant stakeholders for the proper completion of his mission. The Bubble Hosts shall ensure that the venue is fully compliant with applicable safety and security laws and regulations, including but not limited to the following constructions: • Temporary/removable tribunes and other infrastructure; • Media area; • Podiums and/or stages; • Live Streaming (or TV Production) infrastructures such as platforms, cranes, rails, as well as the Compound facilities; • Additional lighting such as photographers’ strobe lights; • Cabling; and • Advertising signage. The Bubble Host shall ensure that all gates and emergency exits are kept free of any obstruction that could impede the flow of spectators. All selected personnel involved in the game shall be fully briefed on emergency procedures in case of an emergency or crisis following the Crisis Management Plan (Appendix 5), and Security personnel shall wear a distinctive uniform. Safety information for spectators shall be printed on the reverse side of the game ticket and displayed prominently throughout the venue. In case of an emergency, the public announcement system and video screens in the venue (if available) shall be used to display and transmit emergency announcements to the public (appropriate announcement are messages to be prepared in advance). In addition to the above, the Bubble Host shall be responsible for the security of the participating National Member Federations and of the FIBA Game Officials, from their arrival in the country until their departure. Special attention shall be paid when the participating National Member Federations are in the hotel. National Member Federations shall be fully responsible for the behaviour of their own fans at the FIBA EuroBasket 2022 Qualifiers. 6.2.7 Team Services The Bubble Host shall provide the participating National Member Federations with the best hospitality and courtesy possible. All National Member Federations shall make every effort to work cooperatively. Teams are opponents on the court, but partners off the court. Close cooperation will assist the development of basketball. The Bubble Host shall follow the principles developed in the applicable PROTOCOL for the Team Services. 54 6.2.7.1 Drinking Water Supply The Bubble Host shall provide each participating National Member Federation with industrially sealed, bottled drinking water (not tap water) for practice sessions and games. If the participating National Member Federation arrives before the Window dates and wishes to practice, water shall be provided, free of charge, by the Bubble Host. The following minimum amounts of water shall be supplied: • For each practice session: o Twenty-four (24) x 1.5 litre water bottles; o Twelve (12) x 0.5 litre water bottles. • For each game: o Twenty-four (24) x 1.5 litre water bottles; o Twelve (12) x 0.5 litre water bottles; o Thirty (30) additional litres in the changing rooms. The above amounts may need to be increased, subject to particular climate conditions in the Host Nation. 6.2.7.2 Ice The Bubble Host shall be able to provide a minimum of twenty (20) kilograms of crushed ice per day for each participating Team, free of charge. Ice shall be made available at the venue (Games and practice sessions) and at the Team Hotel(s), either by means of ice machines or by contracting an external ice supplier. Additional requests for large amounts (i.e. for ice baths) shall be arranged for a fee directly between the Host and the respective Team. 6.2.7.3 Towels The participating National Member Federations shall be responsible for provision of its own towels for each practice session and game. Should the towels be branded, the participating National Member Federations are authorised to use them, as long as the Commercial Partner promoted on the towels fulfil the laws of the Host Nation. 6.2.7.4 Sports bottles The Visiting National Member Federation is also entitled to use their own sports bottles during practice sessions and the game. However, it doesn’t release the Bubble Host from the obligation to provide drinking water, as per the chapter 6.2.7. Should the bottles be branded, the Visiting National Member Federation is authorised to use them, as long as the Commercial Partner promoted on the bottles fulfil the laws of the Host Nation. 6.2.8 FIBA Referee Services 6.2.8.1 Drinking Water Supply The Bubble Host shall provide the FIBA Referees with industrially sealed, bottled drinking water (not tap water) for the games. The following minimum amounts of water shall be supplied: 55 • For the game: • Eight (8) x 1.5 litre water bottles. The above amounts may need to be increased, subject to particular climate conditions in the Host Nation. 6.2.8.2 Ice The Bubble Host shall provide a minimum of three (3) kilograms of crushed ice (not frozen bottles) for the FIBA Referees, free of charge at the venue for the games, by means of ice machines. If the FIBA Referees request crushed ice at the hotel, the Bubble Host will have to deal with the hotel to provide the ice requested. 6.2.8.3 Towels The Bubble Host shall provide the FIBA Referees with a minimum of four (4) towels for the game. 6.2.9 Provision of Game Footage The Bubble Host shall provide to the Visiting National Member Federation with a USB drive with a copy of the game footage before they leave the venue after the game. FIBA shall upload the game footage to the online FIBA platform. The game footage (international signal) shall be available in the morning of Game Day+1 at the latest. 6.2.10 Scoresheet Only the FIBA Digital Scoresheet software shall be used as the official scoresheet for all games of FIBA EuroBasket 2022 Qualifiers. 6.2.11 Statisticians and Table Officials Statisticians and Table Officials shall be appointed by the Bubble Host according to Section 6.1.3. 6.2.12 Logistics 6.2.12.1 Court Stickers The National Member Federations shall have received before the first window, stickers for centre circles, backboards and rings. The Bubble Host will be responsible for applying the stickers in accordance with the guidelines provided. The Bubble Host shall ensure that they have two sets of stickers available, one to be applied on the court and a second one for backup. In the event, that a problem arises with the first set of stickers, the second set shall be used only under the supervision of the FIBA Technical Delegate who will be trained adequately. 56 6.2.12.2 Basketballs and ball carts The Bubble Host shall have received a shipment of thirty-six (36) basketballs and 2 ball carts at the before the first Window of the FIBA EuroBasket 202 Qualifiers. A minimum of fourteen (14) FIBA Approved basketballs for Level 1 Competitions are required. Only the official Basketballs and Ball Carts supplied by FIBA shall be used during practice and games. The Bubble Host shall ensure that Basketballs are regularly sanitised, including during gameplay. 6.2.12.3 Backboard and Rim Stickers The Bubble Host will be responsible for applying the stickers sent by FIBA, in accordance with the guidelines provided. 6.2.12.4 Other items Other items sent by FIBA shall be delivered at the latest two (2) weeks before the start of the relevant Window if applicable. 6.2.13 Medical Services The Bubble Host is obliged to ensure, at their cost, that medical care is available at the venues (competition and practice venues, hotels, etc.) for all Team Delegation members of all National Federations participating in the Bubble and FIBA Officials. This includes cover for any accidents which may occur during local transportation arranged by the Bubble Host. Bubble Hosts will be required to provide access to the following medical services and assistances. Please note that any services outside the venue (i.e. doctor, hospital, etc.) are on a user pays basis. 6.2.13.1 Medical Coordinator A medical coordinator shall be appointed and be readily contactable by FIBA before each Window and by FIBA and the Visiting National Member Federation and be on site during the Bubble. 6.2.13.2 Medical Doctor The Bubble Host is responsible for providing a registered medical doctor at the Bubble who can be accessed at all time. They must introduce themselves to the participating National Member Federations’ Head of Delegation and Team Doctor when the Teams arrive and before the Bubble and inform the FIBA Technical Delegates of where they will be seated during the games. The medical doctor is responsible for assisting the participating teams through their team doctor and the FIBA Game Officials attending the game. Contact details of the Game Doctor shall be provided at the latest during the Technical Meeting. 6.2.13.3 Medical Services The Bubble Host shall guarantee a comprehensive medical service for all participants. The Bubble Host shall provide the following information to the participating National Member Federations and FIBA Game Officials: 57 • Access to a 24-hour on call doctor to provide medical assistance to the participants (Team Delegations and FIBA Game Officials); • The attention to any kind of injury that may occur during the game and practice and transportation to the hospital; • The presence of an ambulance and at least two (2) paramedics during the game (and practice sessions where an ambulance cannot respond within 15 minutes after emergency call unless restricted by local laws). Paramedics and First Aid Personnel shall be in a clearly visible and easily accessible area; • The provision of medical services plan and written information about health care services available from arrival until departure of the participating National Member Federations and FIBA Game Officials; • The provision of other information concerning health care issues and financial responsibilities to the participating National Member Federations, either in writing or during the Technical Meeting. The Bubble Host shall fill-in the dedicated Medical Care Information Sheet (Appendix 9.7) and send it back to the relevant FIBA Regional Office, at least two (2) weeks before the start of the Window and provide a copy to the participating Team Doctors. The organizers must follow strictly the “Emergency Action Plan” (Appendix 9.6) in case of medical or other emergencies. This document shall be communicated to the Medical Coordinator and the Medical Doctor. 6.2.13.4 First Aid The Bubble Host shall set up a dedicated and clean first aid room in the game venue for the use of players, team officials and FIBA officials. Clear “First Aid Rooms” signs must be displayed in the corridors leading to the First Aid Room and on the door. The First Aid Room shall not be used for any other purpose. The first aid room shall be hygienic and only used for First Aid purposes. Furthermore, the room shall be easily accessible to: • Emergency services; and • The playing court, free of any obstacles or obstructions, for any injured Player to be taken there quickly. The room shall be adequately equipped with the following (as a minimum): • Waiting room with seats; • A bed for medical examinations; • Examination light; • Trolley stretchers and spine board; • A desk; • A telephone; • One toilet with a washbasin and a WC (recommended); • Chairs; • Cabinet for storing medical material; • An oxygen cylinder with the relevant equipment for manual resuscitation; • All necessary equipment for Minor Wounds and Critical Care; and • A defibrillator. 58 6.2.13.5 Ambulance stand-by area An ambulance stand-by area must be located close to the playing court and the first aid room. One dedicated ambulance with qualified staff must be available for all games. Another ambulance shall be made available and dedicated to the spectators during the duration of the games and shall be accessible easily from the seating positions inside the arena. 6.2.14 Doping Controls All players participating in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 will be required to submit to doping control (in or out-of-competition) if requested. Doping controls may be carried out before and during the duration of the Window. The testing is carried out in accordance with the FIBA Internal Regulations governing Anti-Doping (FIBA ADR) 1. The procedure for doping controls (the selection of Players, collection and analysis of urine and blood samples, transmission of results and sanctions, etc.) is defined in the applicable FIBA ADR and the International Standard for Testing and Investigations (ISTI). FIBA enforces WADA’s list of prohibited substances and methods (WADA’s Prohibited List)2. The Bubble Host will be responsible for setting up a fully operational Doping Control Station in the game venue and providing all required equipment. Please refer to the FIBA ADR and ISTI. The Doping Control Station shall be secure, clean, ventilated and as close as possible to the Team changing rooms. The Doping Control Station shall not be used for any other purpose. The Doping Control Station must meet the following minimum requirements: • Clear “Doping Control Station” signs must be displayed in the corridors leading to the Doping Control Station and on the door; • A waiting area with comfortable chairs and a refrigerator (containing drinks in cans or industrially sealed bottles – mineral, sodas, fruit juices, etc.); • The room must be able to accommodate at least ten (10) people (Players, Team doctor, Supervisory Doctor, Doping Control Officers, possibly an interpreter, and chaperones). • A sample-collection area that must: o Meet the privacy, cleanliness and sole use requirements; and o Be equipped with: ▪ A desk; ▪ Seats for the Doping Control Officer, the assistant, the selected Player and his team doctor; ▪ A massage table; ▪ A refrigerator to contain the sample bottles; ▪ A lockable cupboard or drawer; ▪ A table upon which to place the sample containers and the samples marked A and B; 1 The FIBA ADR is available at http://www.fiba.basketball/internal-regulations/book4/anti-doping.pdf. 2 Both the ISTI and WADA’s Prohibited List can be found on WADA’s website: www.wada-ama.org. 59 ▪ A large garbage bin; and ▪ WCs with a front-facing mirror or a ¾ reflection at seat-level. The Bubble Host shall provide a minimum of four (4) chaperones, fully trained adults (i.e. over the age of 18), available to escort Players in case of doping controls at any time during the Bubble. The chaperones shall be available at the latest one hour before the start of the first game of the day and shall be introduced to the FIBA Technical Delegates. In the event doping controls take place, the chaperones will meet with the Doping Control Officer who will brief them of the processes and requirements. 6.2.15 Insurance The Bubble Host must carry civil responsibility (third party liability) insurance covering all participants and spectators, for all accidents which are the result of poor organisation such as faulty fittings, equipment and stands, security within the precincts of the for all accidents in the venue, in particular for accidents which are responsible. The Bubble Hosts must carry appropriate sporting event cancellation insurance. 6.3 Technical Meeting Organization For the Technical Meeting, the Bubble Host shall provide the following: • One (1) meeting room set up in classroom mode and equipped with tables and chairs for a minimum of one (1) persons per participating Team Delegation; • A podium with table and chairs for six (6) persons; • Internet access via Wi-Fi (and one (1) cabled connections to the network for the FIBA Technical Delegate if required); • One photocopier; • Refreshments during the meeting (water, coffee, tea); • Transportation to/from the meeting for the individuals set out in Section 3.5. Please refer to Section 3.5 for more information about the Technical Meeting. Technical Meetings shall be organised as per applicable PROTOCOL. 60 6.4 Venue Requirements 6.4.1 General Information Bubbles shall only be played in registered and approved venues. The Bubble Host shall obtain the approval of the venue during the application phase, by the relevant deadline mention in Section 5. Venues shall be located a maximum of three (3) hours by bus from the nearest International Airport, which involves, at FIBA’s sole discretion, a reasonable amount of international flight connections. The Team hotel(s) shall be a maximum of thirty (30) minutes by bus from the venue. 6.4.2 Rental period and venue access The Bubble Host shall secure full access to the venue from the first day of the window to allow installation of all equipment and venue to be ready to welcome practice session from the second day of the window. Access to the venue is vital for the correct preparation of the venue. If the game venue is not available for practice sessions two (2) days before the Bubble, due to installations and set-up, a practice venue shall be available for the teams practice sessions. This venue shall have appropriate standards and similar conditions to those of the game venue and be approved by FIBA. In any case, the practice sessions on the day before and during the Bubble shall take place in the game venue. 6.4.3 Venue Requirements This section summarises the minimum hosting venue requirements for the FIBA EuroBasket 2022 Qualifiers Bubbles. All requirements must be fulfilled by the Bubble Hosts. FIBA shall set the standards so that all participating National Member Federations can participate with the same minimum conditions in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 and to provide commercial opportunities and HD TV Production to the benefit of all stakeholders. Capacity The venue shall have a minimum capacity 3,000 seats and be fully compliant with FIBA and local safety standards. Air Conditioning All venues, including the playing area and all technical and backroom areas, must have a proper ventilation system Power Supply The venue shall have a primary and uninterrupted power supply. The venue shall have an alternative standby energy source which allows the game to be continued in case of power failure. Lighting The Host shall ensure that the lighting must be of minimum 1’700 lux and uniformly spread on the court floor area as per the TV Manual Internet The venue, including the playing area and all technical and backroom areas, must be connected to a high-speed wireless or wired internet connection Branding The venue branding shall be in accordance with the Section 6.9 and other relevant guidelines Flooring The flooring shall be FIBA Approved Level 1 according to the FIBA Basketball Rules Backstop Units Shall be FIBA Approved for Level 1 + 1 spare unit for Level 1 and located in close proximity to the court Scoreboards Shall be FIBA Approved for Level 1 and with an UPS power supply 61 Shot Clocks Shall be mounted on each backboard and FIBA Approved Level 1. A full spare set shall be available in case of malfunction Sound System Sufficient quality to enable sharp and clear sound reproduction above the noise of the crowd for both public announcements and entertainment music Video Boards Optional but preferred Basketballs A minimum of fourteen (14) FIBA Approved Basketballs for Level 1 Competitions (Balls to be provided by FIBA) Changing Rooms Four (4) team changing rooms, two (2) referee changing rooms, other rooms for event delivery (sport presentation, volunteers, etc). Offices and A minimum of one (1) meeting room which may be the FIBA Technical Delegate office Meeting Rooms Accreditation Use of accreditation is mandatory IT Support Power supply fully redundant. Statistician positions behind scorers’ table on a platform with a table and eight (8) chairs. Technical Equipment (laptops, printer, etc.) as per FIBA this Handbook. Livestream Supporting structures for cameras (space and platforms) Production Independent and fully redundant power supply dedicated to live streaming team and available at the main camera position Independent internet connection with a minimum 10Mbps upload capacity Full security of all Live Streaming facilities and production Media Facilities Media Tribune with tabled working positions. Mixed Zone. Working room with working positions. Press Conference room (if necessary). As a general principle, venue equipment, facilities, set-up and FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 branding shall be in line with the Official Basketball Rules, the FIBA Internal Regulations and the relevant documentation governing the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. 6.4.4 Venue Operations The local oversight committee is responsible to ensure the training and competition areas are safe and compliant with local public health authority restrictions and FIBA requirements. All basketball venues should have a risk assessment for teams, game officials, media, broadcast and spectators. The FIBA Risk Assessment can be found here: https://www.fiba.basketball/documents#tab=282d33a4-e941-4db5-838e-bbea20ca184d . Bubble Hosts shall respect the venue operations guidelines as per the applicable PROTOCOL. Venue Zoning shall be according to the applicable PROTOCOL and as per section 6.5 of this handbook. 6.4.5 Seating Local Legislation and directives will determine whether and how many spectators will be entitled to enter into the Venue. If spectators are permitted in the venue, the Bubble Host shall ensure that there is ample separation and distance between Teams and spectators in accordance with the PROTOCOL. In any event, the seating capacity of the venue shall be at least 3,000 seats. It is recommended that all seats be numbered and have an unobstructed view of the court. Some seats may need to be cancelled due to the installation of the camera platforms. 62 6.4.6 Court area set-up 6.4.6.1 Playing Court The playing court must be a FIBA Approved Level 1 wooden floor, as stated in the Official Basketball Rules. Beyond the end lines and side lines there shall be a further boundary line, two (2) metres wide and of the same colour as the restricted area which should be in a sharply contrasting colour to the playing court. Note: All non-basketball lines existing on the court must either be removed or covered with non-slip material (adhesive tape or foil, etc.) to game the colour of the wooden floor. 6.4.6.2 Team benches Team benches shall be on the same side of the court as the Scorer’s Table, and each bench shall be equipped with sixteen (16) seats. The team benches area must be cleared and cleaned before the teams’ arrival. A large trash bin shall be placed close to the end line for each team bench. Substitutes, coaching and other support or technical personnel must remain at least 1m apart when seated on the bench during the game. Additional space for the bench seating will be required. Seating should, where possible, respect social distancing requirements. Technical seating must also be appropriately separated. During a timeout, closer contact between participants will be accepted. Medical personnel must utilise the appropriate PPE and follow local authority and FIBA medical guidelines. There must be no individuals in the bench area who do not have an active role in the game, (e.g. players who are not suited up). The team Biosecurity Compliance official must be in the bench area and ensure that the safety measures are complied with. 6.4.6.3 Scorer’s Table The Scorer’s Table shall be placed along the sideline, between the two team benches, at floor level or ideally elevated by 0.20 metres and with enough space behind the seats for staff to easily access their working position. Technical Staff must have designated seating and wear a facemask while in the venue and during the game. It must be large enough to accommodate eight (8) people as follow: o Four (4) Table Officials; o One (1) FIBA Technical Delegate in the centre; o The Public Announcer; o The FIBA Liaison Officer; and o A position for the Instant Replay System Operator. 63 The Scorer’s Table shall be equipped with the following: o Official FIBA Scoresheet provided by FIBA; o Player foul markers: numbered from 1 to 5 (numbers 1 to 4 in black and number 5 in red); o Team foul markers: to show that the Team has reached a team foul situation (preferably an electronic device); o Alternating possession arrow (preferably an electronic device); o Hand/table chronometer (2 pieces); and o Whistle. 6.4.6.4 Substitute Cubes/Chairs There shall be two (2) substitutes’ cubes/chairs on each side of the Scorer’s Table (four (4) cubes/chairs in total) placed outside of the further boundary line. 6.4.6.5 Technical Table The Technical Table must have a perfect view of the field of play, ideally elevated by 0.60 metres (or in any case 0.40 metres higher than the Scorer’s Table), at the best angle to see the court, directly behind the Scorer’s Table. Each position shall be at least 1.25 metres wide and 0.60 metres deep. There shall be enough space behind the seats for staff to easily circulate and access their working position. Likewise, the platform should have adequate protection on its back side to prevent accidental falls and injuries. Technical Staff must have designated seating and wear a facemask while in the venue and during the game. The Technical Table shall accommodate at least eight (8) positions including the following persons: o Statisticians (minimum two (2) seats); o TV Graphics Operators (minimum two (2) seats); o Other FIBA Technical Delegate (one (1) seat); o Venue Manager (one (1) seat); and o Other FIBA Game Officials (if applicable) (two (2) seat(s)). The Bubble Host shall ensure that the workstations at the Technical Table to be used by the statisticians are equipped in line with the information technology requirements set out in Section 6.8 and as follows: o Enough electrical outlets; o Two (2) laptops (one of them as back-up) and one (1) fast printer (preferably b/w laser printer); o A garbage bin; o Broadband internet connection shall be available (min. DSL). 64 6.4.6.6 Courtside Signage (advertising boards) The advertising boards (whether LED, rotating or fixed) must be placed outside the two (2) meters boundary line, and shall be padded to ensure the necessary protection for the players. Technical specifications of the advertising boards shall be provided by the Bubble Host to FIBA at the latest, one (1) month before the Window in which the Bubble is due to take place. (see Section 6.9 for more information about advertising boards). 6.4.6.7 First Aid Point A first aid point shall be placed as close as possible to the court (but not in camera view) to accommodate at least two (2) paramedics. The First Aid Point shall be protected from disturbances. 6.4.7 Basketball Equipment 6.4.7.1 Backstop Units There shall be two (2) backstop units and one (1) backup backstop unit (full structure), all FIBA Approved Level 1. One (1) chair shall be placed next to each backstop unit for floor wipers. The nets shall be correctly attached and there shall be a minimum of two (2) pairs of spare nets. The backup backstop unit shall be brought to position and mounted in a maximum time of thirty (30) minutes, if the main backstop unit needs to be replaced. A test shall be performed by the Bubble Host (in presence of the FIBA Technical Delegates) on the day before the start of the Bubble, to ensure this requirement is fulfilled. 65 6.4.7.2 Scoreboards and Shot Clocks The scoreboards and shot clocks shall be FIBA Approved Level 1 and installed according to the Official Basketball Rules – Basketball Equipment. Each National Member Federation shall obtain and provide to FIBA in due time, when required, all relevant scoreboard documentation, especially regarding connections and protocol descriptions. In some cases, a test should be organised. The Bubble Host shall have the responsibility to coordinate the test with the relevant venue manager / technician. The scoreboards shall be either connected to three (3) or four (4) sided shot clocks or have two double sided units mounted on the backstop unit structure, according to the Official Basketball Rules. A duplicate clock shall be located above each backboard. The shot clocks shall be manufactured by the same manufacturer as the scoreboards. 6.4.8 Official Ball and Ball Carrier A minimum of fourteen (14) FIBA Approved basketballs for Level 1 Competitions are required. Only the official Basketballs and Ball Carts supplied by FIBA shall be used during practice and games. 6.4.9 Changing Rooms and Offices A minimum of six (6) changing rooms shall be provided as follows: o four (4) changing rooms for Teams; o Two (2) changing rooms for Referees; and In addition, a FIBA Office and a Meeting Room shall be set up. The same room can be used for both purposes. Other rooms should be foreseen for a smooth and efficient organisation of home games: o Entertainment changing room; o Bubble Host Office; o Statisticians and/or Table Officials room; o Volunteer room; 66 o Catering room for all volunteers. 6.4.9.1 Team Changing Rooms Each team changing room shall meet the following requirements: o Minimum size of fifty (50) square meters; o Easy, short and secure access route to the playing court; o Shower area of twenty-five (25) square meters; including six (6) showers and showerheads; o Be equipped, if possible, with a game-time clock; o Synthetic or tiled floor; o Working door locks; o Benches or chairs for twenty (20) persons; o One (1) tactics board with marker and eraser; o Hangers or lockers for twelve (12) people; o Two (2) garbage bins; o One (1) table of 1m x 4m; o One (1) padded massage table in like-new condition (minimum dimensions of 0.8m in height × 0.6m in width × 1.80m in length); and o Refrigerator (if possible). Teams Changing Rooms must optimise social distancing and air circulation. Depending on the actual size of the changing room, additional nearby rooms or spaces may be required. Ideally, a room or area should be set aside for the team's support and medical personnel. Specific optional requirements: • Any saunas, ice-baths, pools or jacuzzies must be closed or drained • All fitness equipment must be disinfected before and after use and located either within an area of the changing room or completely separate particularly if space is required for warmup and stretching • Physio equipment and massage beds must be disinfected before and after use • Participants must have individual drink bottles and towels The Teams Changing Rooms access routes (corridors, door handles, handrails, etc.), team benches and officials bench (including any additional seating used to maintain social distancing) must be thoroughly disinfected prior to the arrival of the teams and game officials. Once the change rooms have been disinfected prior to team arrivals no one may enter other than designated game officials who have undergone the same isolation and testing procedures as the team members. 6.4.9.2 Referee Changing Rooms Each referee changing room shall meet the following requirements: • Minimum of twenty-five (25) square metres; • Easy, short and secure access route to the playing court; • Shower area of ten (10) square metres; including two (2) showers and showerheads; • Industrially bottled drinking water (3 litres per referee per game) with sufficient paper cups; • Three (3) kilograms of ice; • Four (4) towels; • Be equipped, if possible, with a game time clock; 67 • Door locks that function well; • Benches or chairs for three (3) persons and one (1) table; • Hangers or lockers for three (3) people; • One (1) office-style refrigerator; and • One (1) garbage bin. The same principles than Teams Changing Rooms apply to the referee changing rooms. 6.4.9.3 FIBA Office and Meeting Room The Bubble Host shall provide at least one room to serve as an office for the FIBA Technical Delegate and other attending FIBA Game Officials and as meeting room. This room shall be equipped with the following equipment (as a minimum): • One (1) table with a sufficient number of chairs (minimum for 10 people); • One (1) video projector, or large screen television connected to HDMI source plus all necessary cables; • One (1) multifunctional machine (scanner, copier, printer); • Sufficient stationery supplies; • Lockable cupboards; • A garbage bin; • Internet access; • A refrigerator, if possible; and • Working door locks. 6.4.9.4 Other Rooms Other rooms and offices shall be set up in accordance with local needs. The rooms shall be cleaned and adapted to receive volunteers and other staff. 6.4.10 Participants Tribune The Host shall reserve an area of minimum fifty (50) seats in a dedicated tribune for the Team Delegations and FIBA Officiating Team. The area shall be fully separate from the spectators’ tribune and shall be located as close as possible to the entrance of the Teams to the playing court. Access to the participants’ tribune shall be limited to specific accreditation holders only. 6.4.11 Temperature The playing and spectator areas shall have a temperature of between 16º C and 28º C. Proper heating, cooling and ventilation systems shall be in perfect working order in the venue to ensure that the temperature is always maintained in this range. When possible, air-conditioning shall be used in order to maintain the temperature as stipulated above. The referee may suspend a game if the temperature is below 16°C or above 28°C. Temperature in the teams and referee changing rooms shall also between 16º C and 28º C. 68 6.4.12 National Flags The Bubble Host is responsible for the production of the following flags, to be displayed in the game venue, in accordance with the FIBA Flag Manual: • The flags of all participating teams • The FIBA EuroBasket 2022 Qualifiers Flag • The FIBA Flag These flags shall have a 2.4 to 1.6 ratio. FIBA will provide each Bubble Host with the artworks of the FIBA and FIBA EuroBasket 2022 Qualifiers Flags. Flags must be hung in the venue above the main camera position, on the opposite side from the Scorer’s Table, in alphabetic order from left to right, looking from the Scorer’s Table, with the FIBA Flag and the FIBA EuroBasket 2022 Qualifiers Flag in the middle. 6.4.13 National Anthems National Anthems shall be provided by FIBA and shall be played prior to the game according to the official Game Run-down. National Anthems shall be checked by the Team Manager at the Technical Meeting and at the latest one (1) hour before start of the respective game. 6.4.14 Sound System The Bubble Host shall ensure that the public announcement system is of such a quality as to enable sharp and clear sound reproduction above the noise of the crowd for both public announcements and entertainment music. Loudspeakers shall be positioned in such a way as to give uniform sound reproduction throughout the hall with no distortion or “echo” effects. 6.4.15 Power As a minimum, each venue shall have: • A primary and an alternative standby energy source for the arena lighting and other needs which allows the game to be continued in case of power failure • A fully uninterrupted redundant and completely independent power source or a twin synchronised power generator (minimum of 125KA 220 Amp/Phase with automatic changeover) for the TV Operation (located in the TV Compound) and distributed to all the necessary areas (OB vans, graphics company, commentary area, cameras) • A UPS for the scoreboard, to prevent losing time, score and other scoreboard data in case of a power outage during the game; • A phase 380 VAC power supply for LED advertising boards (if any). 6.4.16 Lighting As a minimum, the venue shall have: 69 • A playing court with an average maintained illumination of between 1,700 and 2,000 lux towards the camera lens and spread evenly on the court floor area, without any shadows or patches, as per Appendix 8.5. This uniformity of the lighting is vital for the quality of the television production; • Emergency lighting of at least 10% of the maintained luminance under normal lighting conditions. Where a venue has large windows, specific action must be taken, by the Bubble Host, in order to block out any direct sunlight that may impact the production of the International Feed (e.g. by covering the windows with curtains or blinds and ensuring they remain closed throughout the course of the game). Should the Bubble Host prepare light shows as part of their entertainment program (i.e. during the players introduction), it shall be communicated and approved by FIBA in advance. Moreover, a test shall be organized prior to the game, in the presence of the FIBA Technical Delegate, the FIBA Media TV Operations Manager and the Host Broadcaster. For more details on how to prepare a light show, please refer to the FIBA Light Show Guidelines. 6.4.17 Internet The venue, including the playing area and all technical and backroom areas, shall be connected to the Internet in accordance with the requirements set out in Section 6.8. 6.4.18 Signage All rooms and areas in the venue shall be clearly marked by no later than 24 hours before the game. Signage shall be produced in English and be branded in line with the Competition Brand Identity. In addition to the usual signage provided in the venue, additional signages shall be developed, such as: - Hygiene Measurement Station - Zone Limitation - Circulation Indicators - Symptom Control - Direction to All Rooms - Alcohol Hand Sanitiser Indicators 6.4.19 Venue Requirements for Practice Sessions The Bubble Host shall follow all requirements related to Practice Session as per the applicable PROTOCOL The game venue shall be clean and at the appropriate temperature. The court shall have a minimum uniform lighting of 1,500 lux and all the necessary equipment. The set-up of the court shall be the same as for the game. The Bubble Host shall provide twelve (12) official Basketballs of the same brand and model as those used for the game. The venue shall be appropriately cleaned prior to every use and then secured as per the applicable PROTOCOL. 70 Players shall shower and change at their accommodation immediately prior and after training. Players shall have their own individual towels and drink bottles. Support personnel shall also respect social distancing and wear a face mask. Weight room training is permitted but the number of players and officials limited as per the as per the applicable PROTOCOL. The Bubble Host shall provide medical services and an ambulance as well as adequate security during the practice sessions established above. 6.4.20 Access to facilities for spectators with disabilities (if applicable) The Bubble Host shall provide access for spectators with disabilities. The venue shall have dedicated access points and areas for spectators with disabilities as well as dedicated sanitary facilities nearby. Parking areas reserved for persons with a disability must also be provided, as well as special access paths. The requirements for people with a disability should be as per the national laws and regulations of the host nation but, generally, the recommended number of parking spaces for persons with a disability is a minimum of one (1) parking space for every 1,200 spectators. 71 6.5 Access and Accreditation 6.5.1 General Principles Accreditations shall be implemented as per the applicable PROTOCOL. Accreditations are a working tool issued to individuals working on the game (e.g. staff, volunteers, media, etc.) or participating in it (e.g. Team Delegations, FIBA Game Officials, etc.). Accreditations enable their holders to access the areas where they perform their duties in preparation for and during the game, while preventing people without a working function from interfering with game operations. Accreditations are important as they contribute to the safety and security of the game. For those reasons, the following should be clearly noted and stated: • An accreditation does not provide its holder with any special social or representative status; • An accreditation is not a gift or souvenir; and • An accreditation is not a ticket or invitation and does not grant any right to a seat in the venue (except for VIP accreditations in specific cases). Accreditation shall be implemented at all games by the Bubble Host in order to guarantee security to all participants and to control the access to the different areas, especially in areas such as the court, the changing rooms, and the media operations areas. For Media accreditations (including, Rights Holders, print media, etc.), specific procedures will be provided by FIBA at the latest two (2) weeks before the start of the competition. For other accreditations, FIBA will provide all National Members Federations with an accreditation template and guidelines to be used at all Bubbles. Each Bubble Host is entitled to use the preferred accreditation system. Specific guidelines will be provided at the latest two (2) weeks before the start of the competition. An Accreditation Coordinator shall be appointed to oversee the process and an accreditation centre set up in the venue and operational as of Game Day -1. 72 6.5.2 Venue Zoning For the FIBA EuroBasket 2022 Qualifiers Windows 2 & 3, a specific zoning system shall be implemented as per the applicable PROTOCOL, overseen by the Biosecurity Compliance official and approved by FIBA, in order to prevent any uncontrolled or indirect contact with the teams, namely: Zone 1 – ‘team zone’ which includes change rooms, referee area, medical room, doping control, access corridors, scorers’ bench, team bench, court and court surrounds with a clear surround access control (e.g. LED boards or signage). This zone is for the exclusive access of team members, game officials, security and essential operational staff. The total number of individuals in this zone should not exceed 80 or other restrictions of the local public health authorities. Broadcast positions are excluded from this zone. Consideration needs to be given for post-game media interviews by team members such as players and coaches which sits between Zones 1 and 2. Entry points and access needs to be provided that maintains the separation but allows media access to team members that maintains safe social distancing. Zone 2 – ‘tribunes and arena interiors’ are the seating sections and includes hospitality, media, broadcast and photographer areas. The ‘stadium interiors' include all indoor areas at the arena other than Zone 1. This area may be used for manned camera positions excluded from Zone 1. 73 Zone 3 – ‘arena exterior’ extends from the outer limits of Zones 1 and 2 to the outer boundary of the arena environments (fence, turnstiles, gate etc.) as well as the broadcast compound. All access points between zones must be clearly marked and have security control. An accreditation system must be in place that facilitates appropriate access. The host is responsible for overseeing the movement of people between different zones. A personnel planning for each day will be developed and confirmed prior to the start of the window. For an accreditation system to be effective, the Bubble Host shall put in place strict access control around the game by means of security staff for all relevant Access Zones. Access Zones shall be clearly defined and secured and access control operational no later than one (1) day prior to the game. Only accredited persons holding the necessary access rights may access the respective area. Additional information can be found in the applicable PROTOCOL. 6.5.3 Accreditation for Team Delegations, FIBA Game Officials and Media Each participating National Member Federation is entitled to receive a maximum of twenty-five (25) accreditations for its Team Delegation; this number includes the twelve (12) players. Only twenty-one (21) of these accreditations shall give access to the court (for persons on the Final Team Delegation Roster form approved during the Technical Meeting). All FIBA Game Officials shall be accredited by the Bubble Host Finally, accreditation shall be provided to Media according to the Media requirements outlined in Section 6.6. 6.5.4 Data insertion The Bubble Host shall enter accreditations for: • Team Delegation members (including players); • FIBA Game Officials; • Media representatives; • Host Broadcaster staff; • Bubble Host staff; • Volunteers; • Venue personnel; • Security, police, first aid personnel, etc.; • Host external services personnel; and • Host VIPs and guests (if accredited). All individuals requesting an accreditation shall provide the following personal information: • Last name; • First name; • Date of birth; • Nationality; • Recent passport picture. 74 All data collected shall only be used for accreditation purposes and used in accordance with all applicable laws and regulations and shall be deleted immediately once the purpose of the collection has been fulfilled. “Non-personal accreditations” may also be provided in limited numbers, for example to external service providers working in the venue with high staff rotation (e.g. cleaning staff, sales in corridors, etc.). 6.5.5 Issuing and Distribution of Accreditations The Host is responsible for approving accreditations, printing badges for all approved individuals, laminating them using lamination pouches and distributing the badges at the Accreditation Centre. The Host shall distribute each accreditation pass with a lanyard. Specific accredited categories, namely Host Broadcaster staff, Rights Holders cameramen and photographers, shall be provided with “bibs” or other devices that must always be worn when working inside the venue. Such bibs entitle the holder to carry and use video and photographic equipment, which would otherwise not be permitted. 75 6.6 Media and Communications As a principle and in order to maximize the promotion of the Bubble and the National Teams, the Bubble Host shall designate one (1) person to act as the National Member Federation Media Officer. This person will act as main point of contact regarding all media related matters, before and during the Bubble. In addition to the responsibilities of each participating National Member Federation listed in chapter 5.5, other requirements are asked from the Bubble Hosts. 6.6.1 Media Requirements Media requirements shall follow the applicable PROTOCOL. All information below shall be implemented following the applicable PROTOCOL. 6.6.2 Media Areas The Bubble Host shall clearly define Media Areas (see example in Appendix 8) in the venue, separated from the Teams and Public areas. The Media Areas shall be structured as listed below. 6.6.2.1 Media Tribune Media Tribune set up shall be according to the applicable PROTOCOL. The access to the media tribune will be limited to Accredited Media only. The media tribune shall have the following capacity: • A minimum of fifty (50) equipped working positions must be made available unless agreed with FIBA and according to the applicable PROTOCOL; • These working positions shall be reserved for press and Non-Rights Holders’ media (no photographers). The Bubble Host shall ensure that the media tribune: • Has an unobstructed view of the court; and • Provides easy and direct access to all other Media Areas. Each seat in the media tribune shall be equipped with: • A table allowing sufficient space to work (with a recommended surface size of sixty (60) centimetres by eighty (80) centimetres per working position and a height of seventy-five (75) centimetres, including space for a computer); • Cabled and/or Wi-Fi Internet connection; • Electricity outlets (power sockets) • Suitable access space (for journalists as well as for volunteers/runners); and • Information on the delivery of the statistics (for example, URL to livestats). 6.6.2.2 Photographers Positions/Benches 76 Photographers positions/benches set up shall be according to the applicable PROTOCOL. The Bubble Host shall provide one (1) row of benches (not chairs), with a recommended height of approximately forty (40) centimetres (according to the height of the advertising boards) and a length of seven (7) meters, placed behind the courtside advertising signage. The diagram below shows the lay-out of the ideal positioning of the photographers’ benches. Particular attention shall be paid to avoid the photographers’ positions obstructing any of the Host Broadcaster’s television cameras or hindering in any way the work of the Host Broadcaster. The photographers’ benches shall be equipped with sufficient power sockets (according to the number of accredited photographers) and reliable Internet connection. Due to the large quantity of uploaded data, cabled Internet is recommended. For safety reasons, there must be a space of 1.5 m on each side between the photographers’ benches and the backstop unit support. Access to the photographers’ benches will only be allowed to professional photographers wearing the appropriate “bib” and accreditation badge. 6.6.2.3 Flash Interview Positions Flash Interview Positions set up and operations shall be according to the applicable PROTOCOL. Flash Interview Positions can be set up if requested by the Right Holders, between the court and the Mixed Zone for live unilateral interviews to be conducted by Rights Holders only. 77 These Flash Interviews are then the first conducted after the Game and are the first priority. It is strongly recommended and in the best interest of the Game Home Team to produce flash interview backdrop(s) for additional visibility of its own sponsors, In case the Game Home Team decides to produce a flash interview backdrop, the HB is obliged to use it if they conduct flash interviews. Flash interview backdrops shall be wheeled and of a recommended height of 2.5 meters and shall be branded with the FIBA EuroBasket 2022 Qualifiers branding in line with FIBA EuroBasket 2022 Qualifiers Brand Identity. The Host National Federation shall use the FIBA pre-approved templates available in the Playing Surface. 6.6.2.4 Mixed Zone Mixed Zone set up shall be according to the applicable PROTOCOL. The Bubble Host shall create a single mixed zone for both teams. The Mixed Zone shall be in a quiet location (no crowd noise) and set up along the route used by the players and coaches of both teams to return to the changing rooms from the playing court and shall be fully secured and large enough for Teams and Accredited Media to circulate freely. The Mixed Zone shall consist of: • Minimum area to accommodate the media attending the game; • Barriers/ fence to separate players and media flows; • A backdrop wall of a minimum height of 2.5 metres and length (FIBA shall provide a design template for the backdrop, which is mandatory for use) and shall be branded with the FIBA EuroBasket 2022 Qualifiers Branding in line with the FIBA EuroBasket 2022 Qualifiers Brand Identity; and • Sufficient lighting to conduct/film interviews. 6.6.2.5 Press Conference Room Press conference set up shall be according to the applicable PROTOCOL. The Host National Member Federation should provide an equipped Press Conference Room for post-game media activities. The post-game press conferences are required to be live-streamed. The National Member Federations are required to organise the live-streaming of the press conferences. Guidelines are provided by FIBA. FIBA will distribute the live-streaming on the official FIBA channels and share the streaming on the National Member Federation channels (multi-casting). If possible, the Press Conference Room shall have one separate dedicated entrance for the players and coaches and one for Accredited Media. Ideally, the Press Conference Room shall consist of: • Soundproof room (no crowd noise); • Minimum area to accommodate twenty (20) people excluding television camera crews and photographers unless agreed with FIBA; • Chairs and an interview table with a minimum of three (3) seated positions; • A stage and a platform for the camera positions at the back of the room; • Backdrop and table skirt branded with the FIBA EuroBasket 2022 Qualifiers Branding in line with the FIBA EuroBasket 2022 Qualifiers Brand Identity (FIBA shall provide a design template for the backdrop 78 and table skirt which is of mandatory use); Sound system with microphones (according to the size of the room). • Sound system with microphones (according to the size of the room) with the ability to record audio output directly (audio split box); • Sufficient lighting; and • Live-streaming equipment necessary to broadcast post-game press conferences. 6.6.2.6 Media Working Room The Media Working Room set up shall be according to the applicable PROTOCOL. The Media Working Room must be located inside the Media Area and its access must be restricted to Accredited Media only. The Media Working Room shall consist of: • Minimum area to accommodate twenty (20) working positions with tables and chairs unless agreed with FIBA; • All working tables shall be supplied with a power outlet and cabled or Wi-Fi internet connection; • Sufficient space to circulate freely and access tables and chairs without disturbing those working; • A printer and/or multifunctional machine in order to print statistics, schedules, and press releases on demand; • As a courtesy, snacks and refreshments should be provided. There shall be a dedicated area within the Media Working Room for photographers. The capacity of this area shall be for a minimum of five (5) photographers and should be equipped with cabled internet. 6.6.2.7 Locker Area It is recommended to set up a Locker Area located in or in close proximity to the Media Working Room in each venue. Then the Locker Area shall consist of: • Lockers of sufficient size and quantity to accommodate easily an ENG camera and/or a camera bag; and • A person in charge to record and manage the deposits. 6.6.2.8 Media Parking It is recommended that the Bubble Host provides, when possible, parking passes for Accredited Media. The Accredited Media parking area shall be located as close as possible to the media entrance. 6.6.3 Media Requirements 6.6.3.1 Accreditation FIBA will work together with the Bubble Host to define the zoning concept of the arena accreditation system for each Bubble. Limited number of accreditations should be delivered according to the PROTOCOL. The media categories to include are: 79 • Media Non-Rights Holders • Photographers • Media Rights-Holders (Broadcast Partners and Host Broadcaster) The Bubble Host is responsible for managing the accreditation approvals/denials for all media representatives within the deadlines defined by FIBA. The National Member Federation Media Officer will oversee media accreditation for the Bubble and will need to consult with the participating National Member Federations’ Media Officers to make sure foreign media can be accommodated. FIBA requires that all media register in the FIBA Media Portal and have an up-to-date profile in the system to apply for a game. Media accreditation for all FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 will open four (4) weeks before the first Game Day of each Window and close three (3) days before the first Game Day of the respective Window. After this deadline, late requests for accreditation will be treated on a case-by case basis. Media accreditation outcome notifications will be delivered by the National Member Federation as soon as possible and no later than forty-eight (48) hours before the start of the Bubble directly to the media representatives. The Bubble Host Media Officer is requested to provide FIBA with the official confirmed list of accredited media for the Bubble no later than 24 hours before the beginning of the first game. If requested, on the first Game Day the FIBA Technical Delegate must verify that an updated list of media attending the game is sent to FIBA. A quota of media accreditation should be guaranteed and reserved for foreign-based media at the game. If this quota is not allocated, media accreditations may be redistributed to the home team media. Distribution of media accreditation may be subject to FIBA final approval. A list of media contact details of the National Member Federation Federations will be made available by FIBA. 6.6.4 Media Roles and Responsibilities The Bubble Hosts shall be responsible for all local communications relating to the event (host and participating countries) and their Media Officers should work closely with FIBA and the other teams’ Media Officers before and during the Bubbles to ensure a successful coverage of the games. In addition to the obligations mentioned in chapter 4.5.2.2, the Hot National Member Federation shall also: • Ensuring assistance to FIBA in promoting ticket sales by providing ticketing platform links and other information on ticket sales (if allowed). • Providing the official FIBA photographer with the relevant access to cover the game (no other photographer shall have more access than the official FIBA photographer). 80 The National Member Federation Media Officers’ duties also include coordinating media operations main activities before and during the Bubbles: • Screening and managing of media accreditation requests received from FIBA (establish clear process) in coordination with the other teams’ Media Officers if applicable. • Setting up the live stream of the postgame press conference, and finding a moderator for the press conferences (and providing support in translation from local language to English). • Coordinating media activities involving the teams such as post-game mixed zone and press conference. • Organising photo/video shoot (if any) and any other promotional activity FIBA may require. • Both teams are required to be present at the post-game press conference taking place 15 minutes after the end of the game in the arena’s press conference room. More details on the National Member Federations and Media Officers duties are listed in the Game Day Media activities section. 6.6.5 Media Activities All activities happening during the window shall follow the applicable PROTOCOL. 6.6.5.1 Game Day-1 The Bubble Host shall be responsible for the set-up of the media areas as well as the information to provide to media representatives from the participating Teams. The Bubble Host Media Officer and if possible, the participating National Member Federation Media Officers must be on-site and are recommended to meet on Game Day -1 to discuss and manage aspects such as: • Walk-through of the arena and validation of media areas, flows and signage; • Media tribune seating chart; • Remote camera installation if applicable; 6.6.5.2 Technical Meeting If applicable and invited, all teams Media Officers on site should attend and participate actively in the Technical Meeting to explain the media procedures to take place on the Game Days. Such meeting shall observe the distancing and sanitary measures in the PROTOCOL. 6.6.5.3 Game Day Remote camera installation Remote camera installation will be coordinated by the Bubble Host Media Officer after the end of the last practice on Game Day. The installation must be coordinated in accordance with the applicable PROTOCOL. Mixed zone After the end of each game and according to the PROTOCOL, both teams (all players and head-coaches) are required to exit the court area through the Mixed Zone that will be set up on the way to the changing rooms. The Media Officers must ensure that all players and head coach listed on the boxscore pass through the Mixed Zone and make themselves available for interviews. 81 Photos of the game The National Member Federation official photographer must provide photos of the game (of both teams) according to the PROTOCOL and FIBA guidelines and upload them in the FIBA Photo gallery. A brief will be provided by FIBA in due time and shall respect the PROTOCOL. Post-game press conference Both teams are required to be present at the post-game press conference taking place 15 minutes after the end of the game in the arena’s press conference room. The post-game press conference shall be moderated by a person appointed by the Bubble Host Media Officer. According to the media participating, it shall be held in English (and in the local language). The Media Officer should make sure that the room is correctly set-up and that name tags are prepared for both team representatives. The head coach and a player should attend the press conference and must comply with the following protocol/run-down: First part: Only the head coach and a player from the losing team will attend this first part (maximum 10 minutes), the rundown being the following: • Statement from player of the losing team • Statement from head coach of the losing team • Questions from the media to the player or the head coach Following the conclusion of this first part, the head coach and player will leave the room and may answer questions from media of their country in their language (if necessary), outside the press conference room. Second part: Only the head coach and a player from the winning team will attend the second part (maximum 15 minutes), following the rundown below: • Statement from player of the winning team • Statement from head coach of the winning team • Questions from the media to the player or the head coach When the home team participates in the post-game press conference, it shall always be the last team, regardless of the result of the game. In that case, the Host Team session shall follow the rundown below: • Statement from player of the home team in local language • Statement from head coach of the home team in local language • Priority to questions from home media to the player and head coach Following the conclusion of the second part, the Official post-game Press Conference is over. The head coach and player may stay in the press conference room to answer questions from the media in their language (if necessary). 82 Other activities (FIBA) If applicable, FIBA reserves the right, upon previous request to teams, to organize other media and promotional activities, according to the editorial coverage of the game (for example with key players or for defined high profile games). 83 6.7 Minimum TV Production Requirements Implementation of the TV Production Requirements shall follow the applicable PROTOCOL. 6.7.1 Overview FIBA Media is responsible for the negotiation and conclusion of all contracts relating to the worldwide transmission (i.e. all coverage by all forms of broadcasting across any and all platforms) of all games related to the FIBA EuroBasket 2022 Qualifiers Window 2 & 3. The term “transmission” includes all coverage by terrestrial, satellite, cable and closed-circuit television, internet, video, radio and film on a live or delayed basis, whether broadcast complete or in highlights. All new technical broadcast innovations come under these terms including IP, broadband, mobile, digital, high definition, wide screen, compressed vision, 3-D, 4K, 8K, virtual animated graphics and video, computer or other multimedia formats. 6.7.2 Host Broadcaster FIBA is committed to build a strong and consistent product providing high level coverage of the FIBA EuroBasket 2022 Qualifiers Window 2 & 3 for the benefit of fans and partners. In order to maximise the opportunities for National Federations to benefit from this new competition system, the International Basketball Federation has confirmed that FIBA Media, on behalf of FIBA, will assume the responsibility and costs of the Host Broadcasting operations for all FIBA EuroBasket 2022 Qualifiers Window 2 & 3 games and their global distribution. 6.7.3 Broadcast Partners FIBA Media shall appoint Broadcast Partners as Rights Holders who shall have the right to broadcast games and/or highlights as per their agreements with FIBA. FIBA Media can solely authorise broadcasts of any kind from the FIBA EuroBasket 2022 Qualifiers Window 2 & 3. No broadcasters, radio stations, video or film companies, internet websites, etc. will be allowed access to any of the games without the prior approval of FIBA Media. 6.7.4 Non-Rights Holders Non-Rights Holders’ cameras are not authorised to shoot any game action and will not be allowed access to the venue for game coverage. FIBA may require Non-Rights Holders to deposit their cameras prior to the game and collect them again at the end of the game. Non-Rights Holders’ cameras may only be used (i.e. turned on) in the Mixed Zone (subject to space availability) to shoot post-game interviews and in the Press Conference Room. All game material for promotion, documentaries and/or news access purposes by Non-Rights Holders must be sourced through FIBA Media at [email protected]. Note: Team Cameras, National Federations cameras and Documentary Crews are Non-Rights Holders and should request any filming rights to FIBA Media in advance via [email protected]. 84 6.7.5 Broadcast Plan Basic Principles There will be a FIBA approved Broadcast Plan for each game venue that provides the optimal guidelines for the Host Broadcaster and Broadcast Partners. The Bubble Host is responsible for supporting the implementation of the Broadcast Plan. An indicative camera plan is outlined in section 6.7.6. The Host Broadcaster shall produce the International Feed in High Definition with at least twelve (12) cameras and deliver the signal of the live game and the highlights programme to the relevant pan-regional satellite. The Bubble Host shall provide the necessary required space and any relevant platforms for the installation of the Host Broadcaster and Broadcast Partners’ cameras and other facilities. The cameras must be set up on the opposite side of the arena from the Team Benches and Scorer’s Table. The Bubble Host shall ensure that the minimum number of camera positions can be accommodated before tickets are sold or allocated. 6.7.6 FIBA Premium Production Camera Plan Camera Positions CAMERA 1 - MAIN WIDE SHOT Located high up in the stands, exactly on the centre court, to follow the game action. CAMERA 2 - TIGHT SHOT Located next to or below Camera 1. CAMERA 3 – HANDHELD CENTER Located opposite the Scorers’ Table, at court level, to follow the game action. Need to be at court level on the same side as Cameras 1 and 2. CAMERAS 4 & 7 - HAND-HELD CAMERAS 85 Located beside the basket, on the same side as the Wide Shot camera, at each end of the court to shoot the game action but also able to view the team benches. CAMERAS 5 & 6 - SUPER SLOW-MOTION CAMERAS Located at the court level at a height of 2m (or at a mid-level position), on the same side as Cameras 1 and 2, in slash position. CAMERAS 8 & 9 - BACKBOARD ROBOTIC Remote controlled over the rim, ideally hanging from the roof or looking through the backboard and able to move with the action CAMERA 10 - BENCH CAMERA Located next to or below Camera 1. Facing the bench head-on for team reactions etc. CAMERA 11 - BEAUTY SHOT CAMERA Located at a high position (e.g. somewhere up in the roof), on the same side as the main cameras facing diagonally in the corner of the arena, to shoot an attractive general view of the stadium. CAMERA CC – CLOCK CAMERA (light camera) Located in a position with an uninterrupted view of the game clock and twenty-four second clock which can be inserted, if necessary, into the on-screen graphics. 6.7.7 TV Commentary Positions TV Commentary Positions shall be implemented as per the applicable PROTOCOL. The number of commentary positions could be a minimum of four (4) depending on the popularity of the Teams playing there. Each commentary position shall: • Be on the same side of the court as the main cameras, with an uninterrupted, unobstructed view of the entire court of play and the surrounding adjacent areas; • Be as close as possible to the centre line; • Provide easy access to the Flash Interview Positions and Mixed Zone; • Have separate access from the general public and the Non-Rights Holders; • Be fully secured and controlled; • Accommodate three (3) people, with the table being a minimum of 1.80 metres in length, 60 centimetres deep and approximately 75 centimetres in height. In a normal tribune this would mean “cancelling” nine spectator seats per commentary position (three for a desk, three for seats and three for access); • Be elevated by 40 centimetres from the row in front; • Provide at least six (6) free electrical plugs (16A/position, redundant and on the same phase as the technical facilities) and three (3) cabled internet connections; • Be equipped with the necessary chairs and tables large enough to accommodate two (2) TV monitors, two (2) laptops, one (1) commentary control unit, one (1) telephone and working papers; • Not be enclosed in order to allow access to the crowd atmosphere; and • Have enough space behind the seats to allow other commentators to reach their position and the technical crew to go back and forth for any reason without disturbing their colleagues. 86 The TV monitors shall be housed in a recess in the table-top with a sitting position enabling the commentators to see the entire area of the venue floor and monitor at the same time. Lighting in the commentary positions shall be sufficient to read by but not glaring in order to avoid reflections on the TV monitor screen. The ‘Commentary Control Unit’ (if necessary) should be set up next to the commentary positions in a ‘Commentary Control Room’. 6.7.8 Bubble Host Obligations Bubble Hosts shall prepare the set up according to the applicable PROTOCOL. The Bubble Host has certain obligations (space, lighting, power, security etc.) which are detailed below with respect to the Host Broadcaster and Broadcast Partners appointed by FIBA Media for the FIBA EuroBasket 2022 Qualifiers Window 2 & 3. The details of the following items and the specific requirements in the venue shall, at the latest, be discussed by FIBA Media, the Host Broadcaster and the Bubble Host at the site visit. The site visit must take place and all decisions confirmed before the start of ticket sales. The allocation of any limited space, access or facilities for the Host Broadcaster and other parties shall be determined by FIBA Media following the site visit between FIBA Media, the Host Broadcaster and the Bubble Host prior to the start of the FIBA EuroBasket 2022 Qualifiers Window 2 & 3. The decision of FIBA Media shall be final and binding in this respect. Any questions concerning TV and Broadcasting matters should be forwarded to FIBA Media at [email protected]. In order to assist in the coordination of the TV Production, National Member Federations shall designate one (1) person to act as the National Member Federation TV Coordinator. This person will act as the main point of contact regarding all TV matters, before and during the FIBA EuroBasket 2022 Qualifiers Window 2 & 3. This person can also be the National Member Federation Media Officer. The Bubble Host shall be responsible for both the construction and the costs related to the provision of any camera platforms required as per the Broadcast Plan. The Bubble Host must provide the infrastructure space and set-up including power, cabling and power distribution for a minimum of four (4) TV Commentary Positions which need to be located close to the court on the same side as the main cameras (i.e. opposite the Team Benches) and with easy access to the Mixed Zone and court for post-game and half- time interviews (only if applicable). The Host Broadcaster will be responsible for supplying and rigging all of the technical equipment (excluding the camera platforms and the dedicated TV Power). The Bubble Host will be responsible for the provision of the arena lighting. The average maintained illumination should be between 1,700 and 2,000 lux towards the camera lens and spread evenly on the court floor area, without any shadows or patches, as per Appendix 8.5. This uniformity of the lighting is absolutely vital for the quality of the television production. The rest of the arena should have sufficient illumination. Any windows shall be covered by curtains or blinds to ensure that light does not disrupt the broadcast production quality. 87 The court lighting aspect is one of the most important considerations for the broadcasting of the games and detailed information is available from tv.fiba.basketball to ensure that the optimum lighting is set for all games. Please carefully check Appendix 8.5 of the FIBA TV Manual “FIBA Lighting Specifications.” Sufficient space to form a TV compound must be provided at each game venue by the Bubble Host for the parking of all production vehicles, OB Vans, satellite uplink trucks and technical vehicles that may be required by the Host Broadcaster, Broadcast Partners and graphic companies for the transmission of the event. The Bubble Host will be responsible for the provision of independent and fully redundant power supply dedicated to all Host Broadcaster TV Production Areas (OB vans, graphics company, commentary area, cameras) available at the TV Compound and distributed to all the necessary areas (please refer to Section 7.9). The Bubble Host shall be responsible for all security matters involved in the organisation of the games, including all of the relevant areas inside the arena and the TV compound area outside the arena. The TV Compound shall be fully secured since the arrival of the TV production vehicles. Set up during practice sessions and according to the PROTOCOL The Host Broadcaster, Rights Holders or other TV personnel may need to set up during the teams practice sessions due to the short preparation times. This operation shall not disturb or impede the practice session activities and the teams shall be informed before the start of the respective session. Nonetheless, the collaboration between all parties is necessary to avoid conflict or delays in the preparation of the games. Access to Changing Rooms / ENG Crews (only if allowed and according to the PROTOCOL) FIBA may request that Host Broadcasters access the winning team locker room after the game. In that case it will not be requested to record the coach technical debrief. The goal of this activity is to capture emotions as part of the additional footage to be used in the promotion of the respective game, teams and the competition in general. In addition, in selected games, FIBA Media may decide to appoint ENG crews for additional coverage. These crews will capture behind the scenes footage, from before and until after the game, including but not limited to the player’s arrival to the arena, pre-game locker room actions (to capture emotion shots), pre and post-game interviews, etc. In such cases, both teams shall be informed in advance (i.e. at the Technical Meeting or via e-mail) and shall fully cooperate. This operation will be coordinated between the FIBA Media TV Operations Manager, the FIBA Technical Delegate and the Game Director. The Safety & Security Coordinator shall be briefed in advance to guarantee a smooth operation. Camera and Microphone on Team Benches FIBA requests that the Host Broadcaster will use cameras and boom microphones (attached to a pole) in the team benches during time-outs. All teams shall cooperate. However, the Host Broadcaster staff shall operate smoothly for the players and coaches’ activities comfort. Specific guidelines will be put in place according to the applicable PROTOCOL. 88 6.8 IT Requirements Information Technology (IT) is crucial as it supports many operational processes and functions during the game. 6.8.1 Internet Connection The Bubble Hosts shall provide reliable Internet connections in all of the following areas: • The FIBA Office, the Meeting Room and the Bubble Host Office; • Media and commentator tribunes, media working room, photographers’ positions, press conference room, Host Broadcast Area/OB Van; • Technical table; • Team changing rooms (optional); • Other rooms upon request. The Internet connections shall be either wireless or wired, and shall meet the following requirements: • Sufficient internet connection speed available to cover all the needs for the game; • Minimum 10Mbit/S upload speed for the Host Broadcaster Working Area and/or OB Van and for the post-game Press Conference Room • A fast and reliable internet connection for the Statisticians (dedicated bandwidth 10 Mbit/s). In case a central network is available the following guidelines shall be followed: - Overall bandwidth requirement is: o Number of devices used for normal internet use (casual surfing, email, etc.) * 1 Mbit/s PLUS o Number of devices with high bandwidth demands * 5 Mbit/s PLUS o Required dedicated bandwidth for selected areas as mentioned above (OB van, statisticians, etc,) - Proper QoS / traffic shaping solution in place to o Guarantee dedicated bandwidth where needed o “Fair” distribution of available bandwidth among all other areas If instead of a central network, the connectivity is provided through several separate, independent networks the same bandwidth requirements apply but separately for each network. The Bubble Host shall ensure that it has a service level agreement in place with an Internet provider that is of the highest industry standards and the Bubble Host shall be responsible for enforcing its terms. 6.8.2 Security The local networks shall be protected against viruses, hackers, denial of service and harmful effects to the highest industry standards. 6.8.3 Telecommunications The Bubble Host shall identify the relevant telecommunications provider contact who will be responsible for receiving and coordinating all the international telephone and ISDN line broadcast bookings in the venue. The Bubble Host shall also ensure that service engineers from the telecommunications provider are always on site throughout the duration of the Bubble for any last-minute requests or problems. 89 6.8.4 Hardware The Bubble Hosts shall make available all required hardware and software to be used for the management of the games, unless stipulated or provided by FIBA. The Bubble Host shall then provide: • 2 computers for the technical table (one main and one back-up) for the Statisticians; • 2 network printers for the technical table (one main and one back-up); • 2 network printers and 1 multifunctional machine for the Media Working Room; • 1 Multifunctional machine in the FIBA Office; • Large-screen television or video projector in the FIBA Office (or meeting room if separated); • Other devices that the Bubble Host should may need; • 1 DSS laptop and a separate screen for the FIBA Digital Scoresheet software and 1 printer (can be the same printer(s) as those provided for the technical table).All these devices shall be configured accordingly and working. Support and maintenance shall be provided. 6.8.5 Power and Power Redundancy The Host National Federation shall guarantee uninterrupted power for all core systems and areas, including at a minimum: • Technical table; • Scoreboards; • Scorer’s Table; and • Time system (if applicable). 6.8.6 Statistics The Bubble Host shall be responsible for providing the FIBA Certified Statisticians staff necessary to collect Game statistics during each game of the Bubble. The official FIBA statistics software, provided by FIBA, shall be used for all games. The Official FIBA Statisticians’ Manual can be found on www.fiba.com/documents/2015/FIBA_Stats_Manual20120920.pdf. The Bubble Host is responsible for providing the following: • Hardware to collect Game statistics • Two (2) FIBA Certified Statisticians per game The Bubble Host shall provide live scores and statistics in real time. Failing to provide live scores and statistics in real time shall be sanctioned. If they are unable to transmit electronically, the Bubble Hosts must send the following by fax or e-mail to FIBA within fifteen (15) minutes of the end of the game at the latest: • The final score • The score at the end of each period and extra periods • A copy of the duly completed Official Statistics Sheet Distribution of box scores If applicable and according to the PROTOCOL, statistics of the game (box score) shall be distributed to the two teams and the FIBA Technical Delegate at the end of each quarter. 90 If applicable and according to the PROTOCOL, statistics of the game (box score) should be distributed to the media at the end of each quarter. The Bubble Hosts shall make available an IT workforce composed of, but not limited to, Technical Assistance, Runners and other requested workforce. 6.8.7 Scorer’s Table The Bubble Host shall be responsible for ensuring the Scorers’ Table is equipped with the following: • Power supply for at least one (1) workplace; • LAN connection with Internet access 6.8.8 Technical Table The Bubble Host shall be responsible for ensuring the Technical Table is equipped with the following: • Power supply for all workplaces; • LAN connections with Internet access for all workplaces; • Backup ADSL Line (minimum 2 MD/s) completely independent from the main arena network and Internet connection; • Two (2) printers and supplies (spare toner/paper); and • Wastepaper baskets 6.8.9 Time and Scoring System The TV Graphics and statistics systems require a data feed from the official scoreboard (game clock, shot clock, score, team fouls). The Bubble Host shall provide full support to FIBA and FIBA’s partner’s developers during the preparation of the Bubble (if applicable) in relation to the implementation of the interface with the time and scoring system. The Bubble Host will be asked to provide information of the time and scoring system to be used during the Bubble and support FIBA with any required testing procedures. 91 6.9 Marketing, Promotion and Commercial Rights and Benefits 6.9.1 National Member Federation’s Benefits The Bubble Hosts shall keep all revenues generated through the following sources: • All ticketing, hospitality, concessions and retail revenues generated at the home games; • The exploitation of on-site sponsorship rights at the home games as described in this section; • Revenues generated from advertising on uniforms of the Bubble Home Team and endorsement agreements with sportswear manufacturers; • Contributions and subsidies from cities and other governmental entities. 6.9.2 National Member Federations reserved rights & FIBA Rights National Member Federations’ Reserved Rights and FIBA Rights are summarised in the table below. More details are provided in the following articles of this chapter. NFs and FIBA Rights Bubble Hosts National Game Home Team FIBA Member Federation (when playing) Possibility of Presenting/Naming Yes Partner Game time exposure - 80% 20% (per game) LED Perimeter Zero position before, half- Between Periods - - time, after the game (2 minutes) Playing area - Free- Yes - No throws circles Playing area - - - Yes Centre Circle On Court stickers Playing area - x2 positions - No On court visibility Name of Side line - No City/Country/Arena End line x2 positions - No Backstop Units x1 position - No front pad 92 Bottom sides x1 position - No of backstop units FIBA and Backboard No No Competition Logo Ring No No Competition Branding Playing Uniform - Composite Logo FIBA - - Yes EuroBasket Qualifiers Premium As per FIBA Internal As per FIBA Internal Playing Uniform No Regulations Regulations Press Conference - Yes No backboard Flash Interview Interview Boards Mixed Zone Backdrop No Backdrop VIP Passes - 5 for Visiting NF 10 (per game) Tickets (per game) - 20 for Visiting NF 40 Ticketing Incomes Yes - No “Activation 1 minute of exposure and Promotion” Giant Screen Yes - before game or at halftime Entertainment Yes (only if applicable) - Upon request Onsite Activation Yes (only if applicable) - Upon request Basketball No No Yes Basketball Ball cart No No Yes Conflict: Game Home National Team Sponsors shall not collide with Bubble Host Sponsors. In case of conflict between sponsors (or category of sponsors) of the Game Home Team and of those of the Bubble Host, and 93 that no agreement is found between the two parties, the concerned sponsor of the Bubble Hosts shall have the priority and remain displayed in accordance with the present Handbook, while the concerned conflicting sponsor of the Game Home Team shall not be displayed. 6.9.3 Ticketing and Hospitality – If applicable Access to the venue by spectators shall only be allowed if allowed by local authorities and if fulfilling the relevant laws and the applicable PROTOCOL. 6.9.3.1 Ticketing (if applicable) The Bubble Host shall include on every ticket the following text “Terms and conditions: By purchasing this ticket, the ticket-holder a) agrees to comply with the venue regulations as well as with all applicable laws; b) acknowledges that filming, broadcasting or collecting data inside the venue is strictly prohibited; c) grants to the Bubble Host and FIBA any and all of his/ her image rights as part of the public and waives any related claims to the extent permitted by law. 6.9.3.1.1 Revenues The Bubble Host shall be entitled to sell tickets and to retain 100% of all Net Revenues received from the ticket sales. 6.9.3.1.2 Complimentary Tickets (if applicable) The Bubble Host is obliged to provide the following complimentary tickets: FIBA tickets (each category should be located altogether in the same area): - Ten (10) VIP Tickets with access to the hospitality area (if applicable) - Forty (40) First Category Tickets Participating National Member Federations tickets (each participating National Federation shall be provided with the following tickets for their games): - Five (5) VIP Tickets with access to the hospitality area (if applicable) - Twenty (20) First Category Tickets For further details, please refer to Section 6.9.5.2.3. 6.9.3.2 Hospitality (if applicable) In order to host the VIP guests, the Bubble Host should set up at least one (1) hospitality lounge. The hospitality lounge shall be located close to the VIP seats. The hospitality lounge shall be properly dressed and branded, include catering services, opened at the same time as the arena gates and closed at least one (1) hour after the end of the last game of the day. Additionally, the Bubble Host might consider organizing different hospitality areas to offer different types of corporate hospitality packages, according to its hospitality strategy. 94 6.9.4 National Federation Sponsorship Rights Package 6.9.4.1 Sponsorship Rights Package Most on-site sponsorship rights at the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 are reserved to the Bubble Hosts. The Bubble Hosts are entitled to exploit these rights in order to create or enhance sponsorship packages sold to local sponsors exclusively with regards to the Bubble Host/Host National Team. FIBA, on the other hand, has the right to sell specific on-site sponsorship assets (made available at the Bubbles to FIBA Commercial Affiliates) through its centralized global sponsorship programme (see FIBA reserved rights Section 6.9.5). The National Member Federation/National Team sponsorship rights packages may include, but are not limited to, the following rights: 1. Product Category Exclusivity 2. Association Rights 3. TV Brand Visibility 4. Tickets & VIP Hospitality 5. Sponsor’s Recognition Programme 6. On-site Activation (if allowed) 6.9.4.1.1 Product Category Exclusivity The Bubble Host can pursue sponsorship agreements with local sponsors from any product category. The only product categories that are blocked by FIBA are those of Molten, covering Basketball balls, carriers and whistles. No other product categories are blocked for local sponsorship. The Bubble Host can grant exclusivity to local sponsors in their respective product category solely exclusively in association with the National Member Federation/National Team. For the avoidance of doubt, such exclusivity is not granted for the FIBA EuroBasket 2022 Qualifiers. Only FIBA Commercial Affiliates through the centralized global sponsorship programme are granted exclusivity in their respective product category in association with the FIBA EuroBasket 2022 Qualifiers. As a result, two (2) partners from the same product category, one (1) partner of the Bubble Host/National Team and one (1) FIBA Commercial Affiliate, may hold on-site rights at the same Bubble. Molten, the FIBA Partner for basketballs, basketball carriers and whistles have product category exclusivity across all FIBA EuroBasket 2022 Qualifiers. This means no other suppliers or sponsors can be engaged to provide these products at a local level. To avoid a conflict with Molten’s blocked categories, should a competitor brand to Molten be associated with a National Member Federation, supplying products from another category, a designation should be used on all advertisements in order to clearly define that said local sponsor/supplier (e.g. Spalding) is not occupying the categories of Basketballs, carriers or whistles. An example of an appropriate designation is “Technical 95 supplier for the National Federation”. This designation should be included across all branded elements featuring the conflicting partner logo or brand name, including on Advertising Board displays and Media Backdrops. It is important that FIBA and the Host National Federation work together to completely protect the on-site sponsorship rights of both the Bubble Host/National Team sponsors and FIBA Commercial Affiliates. 6.9.4.2 Association Rights The Bubble Host can grant association rights to their local sponsors exclusively with regards to the Bubble Host/National Team. According to the sponsorship agreements, these rights may include the use of the Bubble Host/National Team marks as well as the use of an official designation (for example, Official Sponsor of the National Member Federation/National Team). The Bubble Host/ National Team sponsors are not granted the right to directly associate themselves with the FIBA EuroBasket 2022 Qualifiers marks. Only FIBA Commercial Affiliates are granted the association rights to the FIBA EuroBasket 2022 Qualifiers marks and the right to use an official designation in association with the said marks (for example, Global Partner of the FIBA EuroBasket 2022 Qualifiers). 6.9.4.3 Brand Visibility The following on-site sponsorship assets generate significant Media exposure and are available to the local sponsors of the Bubble Host for the on-court branding and for the game “Home” National Member Federation/National Team: 6.9.4.3.1 On court branding for “Bubble Host” Up to eight (8) commercial spaces are available for local sponsors’ branding on and around the court for the Bubble Host: - Two (2) Free Throw circles (position 1) (full circles should be utilized); - Two (2) lateral signage maximum size of 3m x 2m (position 2). Positioning of sponsors on the court for position 1 & position 2 can be positioned on the court in the free throw circle and lateral area. These can be allocated diagonally (same brand in Free Throw Circle and in lateral) or symmetrically (same brand in FTC only or lateral only). - Two (2) signage on each base line, either side of the baskets maximum size of length 3.8m, width 1.60m (positions 3 and 4). The branding in these positions can be symmetrically swapped on each baseline; - One additional (1) signage in front of the Scorers’ Table (mandatory) for Host Country, Host City or Venue name branding, maximum height of 1.60m, length 10m. The commercial spaces on and around the court shall be placed in accordance with the court layout below. Up to four (4) commercial brands/local sponsors can be displayed simultaneously on the court/floor. Each pair of signage, symmetrically placed on both sides of the courts, shall be allocated to the same commercial brand/local sponsor. Only the base line signage (positions 3 and 4) can be swapped on either side of the court. Any technical solution/supplier used to display the local sponsor’s brand on the court/floor (painting or stickers) should be either produced by approved FIBA suppliers or produced out of FIBA approved material. Technical details to be provided at a later stage. 96 1 or 2 1 or 2 Game Home Team, Bubble host 97 6.9.4.3.2 Courtside advertising boards for Game Home Team (when Playing) Eighty percent (80%) of the courtside advertising boards’ inventory is available for the visibility of the local sponsors around the court. The courtside advertising boards shall be placed in accordance with the court layout above. The courtside advertising boards shall not exceed a maximum height of one (1) meter and respect the provisions of Article 15 of the Official Basketball Rules- Basketball Equipment. All advertising boards shall have closed corners (i.e. the boards should be connected in the corners of the court, to display one singular rotation for maximum exposure), except if it is not possible due to exceptional circumstances, such as representing a security risk. The total length of the courtside advertising boards in Position A (A1+A2+A3), along the side-line, shall be a minimum of 26 meters (leaving two (2) gaps of three (3) meters on each side of the Scorer’s Table) and a maximum of 28 meters (leaving two (2) gaps of two (2) meters on each side of the Scorer’s Table). The maximum length of the courtside advertising boards in Positions B and C, along each end line, shall always be of 16 meters and guarantee a minimum gap of 900 mm on each side of the backstop units. The minimum length of the advertising boards in position B is 6 meters. High-quality LED systems of a consistent standard shall be used at the venue, wherever possible, in accordance with FIBA’s technical specifications which will be provided at a later stage. It is recommended that the Bubble Host source a high-quality system through a reputable company with experience of such events. The Game Home Team shall be allocated a maximum of fourteen (14) rotations in addition to a so-called zero position showing a FIBA EuroBasket 2022 Qualifiers promotional-related message. The zero position is displayed before tip-off, during half-time and after the game (it shall not be shown during the game). It is recommended that each rotation appear on the advertising board configuration for fifteen (15) seconds in order to optimize the visibility of each sponsor. Each rotation shall not last more than fifteen (15) seconds. The board rotation plan shall include the Game Home Team local sponsors as well as FIBA promotional messages, which may feature FIBA Commercial Affiliates (see FIBA reserved rights Section 6.9.5). FIBA shall provide the Bubble Host and Game Home Team with the Advertising Board Guidelines related to the creative execution of the advertising message of the local sponsors. It is recommended that the Bubble Host follow the guidelines to optimize the visibility of the local sponsors and the consistency of the look and feel. The Bubble Host is responsible for developing the advertising message of the Game Home Team local sponsors, while FIBA is responsible for developing FIBA promotional messages and delivering the appropriate files to the Bubble Host. Fixed or rotating boards shall not be used for Window 2 and Window 3. 98 6.9.4.3.3 Backstop Units for “Bubble Hosts” Both backstop units at either end of the court must be identical in branding (same logos displayed and same positioning used). Each backstop unit can have the following branding visible: Commercial Partner/Sponsor logo (not the product manufacturer logo) Only 2 commercial partner/sponsor logos can be displayed on the backstop unit, in 2 positions. Position X: 1 logo displayed on the front pad (max size of 2000cm2) AND Position W: 1 logo displayed on the sides of the unit (max size of 1500cm2) – Both left and right sides can be utilized Note: the logo displayed in Position X does not have to be the same as Position W. Note: the logo displayed in Position W must be identical on both the left and right sides. Manufacturer logo (not a commercial sponsor logo) Only 1 manufacturer logo can be displayed on the backstop unit, in 2 positions. Position Z: On the beam / upper arm of the backboard supports. 1 manufacturer logo displayed on both sides of the arm (max size of 300 cm2). Logo must be the same on both sides. AND Position V: On the neck padding of the backboard supports. 1 manufacturer logo displayed (max size of 300 cm2). OR Position Y: On the bottom padding of the backboard supports. 1 manufacturer logo displayed Note: the manufacturer logo can only be displayed in Position Z and Position V or Y (Thus 2 manufacturer logo positions utilized, not 3). 99 6.9.4.3.4 Media Backdrops The commercial brands/local sponsors’ logos shall be displayed as a mosaic of logos according to the example layout provided by FIBA so that the visibility of each brand is optimized. Mixed zone backdrop (for Bubble Host only) The mixed zone is the area in the venue(s) in which the media can meet and interview the players and coaches immediately after each game. The area shall be located between the court and the changing rooms. Press Conference backdrop (for game “Home” Teams) The dimension/size of the press conference backdrop is of minimum height 2.5m but may vary depending on the area used. 6.9.4.4 Tickets & VIP Hospitality, if applicable The Bubble Host has the right to provide its local sponsors with a specific number of first-category and VIP seats with access to the hospitality lounge according to the seating plan at the venue and to the sponsorship agreements. It is recommended that all local sponsors have the option to buy additional tickets at face value up to a certain deadline before the tickets go on public sale. 100 6.9.4.5 Sponsors’ Recognition Programme The Bubble Host has the right to include the logos of the local sponsors of the Bubble Host/National Team in the following materials and platforms: • Official Programme (when applicable) • Official Poster of the Bubble • Ticket for the Bubble • Accreditation for the Bubble • Press Release about the Bubble • Stationery • Event Website of the National Member Federation • Social Media channels of the National Member Federation Any materials produced by the Bubble Host should comply with section 6.9.6.1 “Guidelines for Use of the Brand”. 6.9.4.6 On-Site Activation, if applicable The Bubble Host has the right to provide the local sponsors with the opportunity to activate their partnership on-site in accordance with the sponsorship agreements: • Commercial Display Area: local sponsors may have the option to display products and develop promotional activities inside or outside the venue, depending on the space available and the infrastructure of the venue. • Product Placement: The placement of Local sponsors’ products within the main camera view shall seek FIBA approval. Product placement requests will be evaluated on a case by case basis. Product placement at press conferences shall follow the press conference set up guidelines. • Premiums: local sponsors may have the option to develop and give away free of charge items of non- retail merchandise bearing the Bubble Host/National Team marks and the local sponsors’ marks to promote their products and their association with the Bubble Host/ National Team. • Entertainment: local sponsors may have the option to organize and develop activities (for example, fan cams, cheerleaders, dunkers) during game breaks or in between games in order to entertain the fans at the venue and promote their brand/products. Those activities, if allowed, can only happen in Zone 3. 6.9.4.7 Other Host National Federation Rights 6.9.4.7.1 Retail Rights The Bubble Host has the right to sell licensed products exclusively bearing the National Member Federation/ National Team marks in dedicated fan shops at the venue. Upon request by FIBA, the Bubble Host may be required to sell in its dedicated fan shops (or to provide FIBA with the adequate commercial space at no cost) Official Licensed Products for the FIBA EuroBasket 2022 Qualifiers. 6.9.4.7.2 Concessions The Bubble Host has the exclusive right to the exploitation of the food and beverage concessions inside or outside the venue, depending on the agreement with the arena owner. 101 6.9.5 FIBA Reserved Rights 6.9.5.1 On-site Sponsorship Rights The Bubble Host shall make available to FIBA: • The central area of the court • Twenty per cent (20%) of the courtside advertising boards’ inventory (digital or static) Central area of the court This area will be used to promote the FIBA EuroBasket 2022 Qualifiers brand (potentially associated with the brand of a FIBA Commercial Affiliate). FIBA is responsible for: - The design, production and delivery of the central court area branding. The Bubble Host is responsible for: - The installation of the branding in this area on the court/floor. It is recommended that the Bubble Host use experienced professionals to install the branding in this area. The branding of this area is mandatory. If the National Member Federation does not install the branding delivered by FIBA, the National Member Federation shall face sanctions in accordance with FIBA official regulations. Courtside Advertising Boards This inventory will be used for FIBA EuroBasket 2022 Qualifiers related promotional messages (potentially in association with the brands of FIBA Commercial Affiliates). The Bubble Host shall confirm the technical specifications (dimensions, file) of the solution implemented for the courtside advertising boards at least one (1) month before the relevant window. FIBA shall deliver the files featuring the promotional messages to be displayed during each FIBA EuroBasket 2022 Qualifiers to the Bubble Host according to the specifications shared by the Bubble Host. The National Member Federation shall follow FIBA requirements with regards to the placement of the FIBA promotional messages within the board rotation plan. The Bubble Host shall send the final board rotation plan (digital) or fixed layout plan (static) to FIBA for review. 6.9.5.2 Other FIBA Rights 6.9.5.2.1 Ball Supplier FIBA has appointed a central basketball supplier, who will supply the basketballs to all (Host and participant) National Member Federations. Such basketballs shall be used exclusively in all games and practice sessions. If the Bubble Host does not use the basketball supplied by FIBA, the Bubble Host shall face sanctions in accordance with FIBA regulations. 102 The basketball supplier shall deliver the required number of basketballs at no cost to each National Member Federation. The Bubble Host shall support the basketball supplier with the customs clearance process if the supplier experiences difficulties. The number of deliveries and units across the whole FIBA EuroBasket 2022 Qualifiers cycle shall be confirmed by FIBA. The Bubble Host shall be responsible for maintaining in its inventory the required number of basketballs for each FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. If the Bubble Host fails to maintain in its inventory the required number of basketballs for a FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, the Bubble Host must purchase the missing number of basketballs at face value to the supplier and pay for the delivery. 6.9.5.2.2 Referees FIBA has the exclusive right to endorsement agreements with sportswear manufacturers as well as to third party advertising on the referees’ uniforms. 6.9.5.2.3 Tickets The Bubble Host shall make available complementary tickets to FIBA for every FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 (quantities indicated in the section 6.9.3.1). The VIP complimentary tickets shall include access to the VIP hospitality area(s). FIBA will inform the Bubble Host of its needs regarding those tickets, at the latest two (2) weeks before the start of the relevant Window. The tickets not requested shall then be returned to the Bubble Host. Additionally, upon request, FIBA Commercial Affiliates shall have the option to purchase additional VIP and First Category tickets at face value to the National Member Federation subject to availability. 6.9.6 FIBA EuroBasket 2022 Qualifiers Marks and Brand Identity FIBA has created a dedicated brand identity for the FIBA EuroBasket 2022 Qualifiers. This brand identity is a vital tool to strengthen the value of the competition and to build a recognizable “Road to the FIBA EuroBasket 2021” brand applied across all media and at all venues. This brand identity will be shared with all National Member Federations and will consist of the following elements: - Logo - Wordmark - Visual Identity 6.9.6.1 Guidelines for use of the brand Comprehensive guidelines will be developed and made available to all National Member Federations to support accurate and consistent implementation of the brand identity. All National Member Federations are entitled and encouraged to use the brand identity to support local promotion of the Bubbles, subject to guidelines and the principles below: • Any use of the logo or other brand elements will be subject to FIBA EuroBasket 2022 Qualifiers’ Marketing Guidelines. 103 • Only FIBA Commercial Affiliates with specific sponsorship rights may associate themselves with the FIBA EuroBasket 2022 Qualifiers. • Each National Member Federation shall ensure that no element of the brand identity is used by a National Member Federation/National Team sponsor or any other third party to associate with the FIBA EuroBasket 2022 Qualifiers brand. • Each National Member Federation shall identify the ‘FIBA EuroBasket 2022 Qualifiers’ in the correct manner across all official publications, promotional materials, digital platforms, on tickets and media backdrops. • FIBA has provided each National Member Federation with a range of templates incorporating elements of the FIBA EuroBasket 2022 Qualifiers brand identity for printed and digital promotional materials, such as, but not limited to posters, flyers, banners and social media posts. Certain templates allow for the integration of the National Member Federation/National Team sponsors in the form of a sponsor strip. (Using only one sponsor is not permitted) • Any National Member Federation opting to include a sponsor strip featuring their sponsors should ensure that they are clearly identified as “Official Sponsors of the National Member Federation/ National Team”, as applicable. • Any other materials developed by the National Member Federation using elements of the FIBA EuroBasket 2022 Qualifiers brand identity are subject to FIBA’s prior approval. 6.9.7 Promotion To achieve consistency and to enhance recognition of the FIBA EuroBasket 2022 Qualifiers brand by fans throughout the full competition cycle, FIBA will use its on-site sponsorship inventory for the purpose of FIBA EuroBasket 2022 Qualifiers promotion (see FIBA On-site Sponsorship Rights section 6.9.5.1). In addition to promoting the FIBA EuroBasket 2022 Qualifiers across all official publications, promotional materials, digital platforms, on tickets and media backdrops, the Bubble Host shall make the following inventory available for the purpose of the promotion: • 1 minute of exposure on the Giant Screen (if any) in the window from -30 to -12 minutes before each Game or during Half-Time (file to be supplied by FIBA) The Bubble Host shall ensure the implementation of the following promotional items within the venue at each Bubble: • FIBA EuroBasket 2022 Qualifiers Flag (design and size to be supplied by FIBA, Bubble Host to produce and install) • Player Uniform Badges featuring the FIBA EuroBasket 2022 Qualifiers marks (to be supplied by FIBA) All National Member Federations/National Teams participating in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 authorize FIBA to use any game-related data and team imagery (team name, nickname, emblems, colours, player names/likenesses, etc.) free of charge for organizational, promotional and editorial purposes. 104 07. DISCIPLINARY MATTERS & PROCEDURES 105 7 Disciplinary Matters and Procedures All administrative fines and disciplinary matters arising from this Handbook or otherwise in relation to the FIBA EuroBasket 2022 Qualifiers, will be decided in accordance with the substantive and procedural rules laid down in the FIBA Internal Regulations, particularly Books 1 and 2. 106 08. APPENDICES 107 8 Appendices 108 8.1 FIBA EuroBasket 2022 Qualifiers Bubble Host Bidding Form Note: This form shall be submitted by National Member Federations bidding to Host one of the FIBA EuroBasket 2022 Qualifiers Bubbles Deadline for submission: 5 October 2020 The National Member Federation of hereby officially bid to Host of the FIBA EuroBasket 2022 Qualifiers Bubbles (“Competition”) that will take place from 23rd November 2020 to 1st December 2020 from 15th to 23rd February 2021 (tick the relevant box(es)) The bid is subject to the below terms and conditions. 1. General requirements The National Member Federation acknowledges its obligation to comply with the following: a. To timely submit the present Form to FIBA so that it arrives at the latest by 5 October 2020; b. Obtain from the Government, guarantees regarding to the free access to the country for participating teams (with negative PCR not older than 72 hours); c. Commitment from the Government to provide full medical support to the event (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; d. Commitment from the Government to sign an agreement with a local and approved laboratory in charge of the testing; e. Provide an hotel booked for the event on exclusive basis (location, prices per single room full board, etc.); f. Provide local transportation management (type of the busses, relevant costs etc.); g. Propose a FIBA Registered and Approved Venue, booked for the event on exclusive basis (sanitised and fully available for basketball activities from 24th to 30th November); h. Commit to respect all FIBA Requirements as defined in the Handbook and the applicable COVID-19 Protocol for FIBA Competitions Guidelines (PROTOCOL); i. To respect all requirements and deadlines related to the implementation and organization of the Competition as per the Regulatory Framework; and j. Provide all other requested documents 2. Obligations of the National Member Federation a. The National Member Federation undertakes and agrees to: i. Host, manage and deliver all of the Bubble Host requirements set out in the Regulatory Framework; ii. Implement in collaboration with the medical authorities, all medical protocols as per the applicable PROTOCOL; iii. Ensure that the games and all delivery of the Bubble Host requirements meet, in all aspects, the standards specified in the Regulatory Framework; iv. Grant all rights to FIBA and FIBA´s licensees as set out in the Regulatory Framework; 109 v. Be responsible for order and security before, during and after the games hosted. The Bubble Host can be deemed liable for incidents of any kind; vi. Be responsible for the behaviour of its players, coaches, accompanying Team Delegation members, any person carrying out a function at a game on its behalf, and supporters. 3. Insurance a. Responsibilities of the Bubble Hosts The Bubble Hosts are obliged to ensure, at their cost, that medical care is available at the venues (competition and practice venues, hotels, etc.) for all Team Delegation members of all federations participating in a game and for FIBA Officials. This includes any accidents which may occur during local transportation arranged by the Bubble Host. The Bubble Hosts must carry civil responsibility (third party liability) insurance covering all participants and spectators, for all accidents in the venue, in particular for accidents which are the result of poor organisation such as faulty fittings, equipment and stands, security within the precincts of the game etc. The Bubble Hosts must carry appropriate sporting event cancellation insurance. 4. Government Support a. The National Member Federation shall ensure the full support of the relevant State Authorities in its country and ensure that the competent State Authorities agree and sign the “State Authorities Letter of Support”. The National Member Federation shall attach the said letter of support to the present form. 5. Game Venue The National Member Federation confirms that the following venue has been registered and approved and can host games of the Competition: Venue: • Name of the Venue: • City of the Venue: _________________________ _________________________ Hotel: • Name of the Hotel: • City of the Hotel: • Distance of Hotel from Venue: _________________________ _________________________ _________________________ 6. Contact Details The National Member Federation informs FIBA that the following person will be the key contact person responsible for the implementation of the Competition: Game Director of the National Member Federation for the Competition: 110 • First and Last Name: _____________________________________________________________________________________________ • E-mail: _____________________________________________________________________________________________ • Phone: _____________________________________________________________________________________________ The undersigned confirms that he/she is an authorized legal representative of the National Member Federation and has been empowered to sign and submit the present form. Read and agreed: Signature _____________________________________________________________________________________________ Date and place _____________________________________________________________________________________________ Name (in block letters) of the legal representative of the National Federation _____________________________________________________________________________________________ Official stamp of the National Federation To be returned to the respective FIBA Regional Office by 5 October 2020 at the latest. 111 STATE AUTHORITIES LETTER OF SUPPORT Window 23rd November 2020 to 1st December 2020 The Government / Ministry of _____________________________________________________________________________________________ a. Confirms to FIBA its support to the National Member Federation of _____________________________________________________________________________________________ (“National Federation”) in the preparation and the organization of the FIBA EuroBasket 2022 Qualifiers Bubble (“Competition”) from 23 November to 1st December 2020. b. guarantees, towards FIBA for the period starting on 23 November to 1st December 2020: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To facilitate the issuing of entry and exit visas in/from the Country and access to the country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the event (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. Commitment to sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. Date and place _____________________________________________________________________________________________ Signature of state authorities ______________________________________________ Stamp of the state authorities 112 STATE AUTHORITIES LETTER OF SUPPORT Window 15th to 23rd February 2021 The Government / Ministry of _____________________________________________________________________________________________ a. Confirms to FIBA its support to the National Member Federation of _____________________________________________________________________________________________ (“National Federation”) in the preparation and the organization of the FIBA EuroBasket 2022 Qualifiers Bubble (“Competition”) from 15th to 23rd February 2021. b. guarantees, towards FIBA for the period starting on 15th February to 23rd February 2021: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To facilitate the issuing of entry and exit visas in/from the Country and access to the country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the event (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. Commitment to sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. Date and place _____________________________________________________________________________________________ Signature of state authorities ______________________________________________ Stamp of the state authorities 113 8.2 Venue Requirements 1. VENUE REQUIREMENTS - Specification General Information Required Country: Information requested Host City: Information requested Venue Name: Information requested Venue Address: Information requested Google Map Link Information requested Maximum 3 hours’ drive Airport: Distance from nearest International Airport Airport Name: Venue Owner: Information requested Year of Construction: Information requested Last Renovation Year: Information requested Future Planned Renovation: Information requested Multi-Function: Information requested Main Resident Club Sport (Information requested) Resident Club Name (Information requested) Resident Club: Basketball Club, if not Main Resident Club (Information requested) If Basketball Club, Name of the League (Information requested) Key Contact Person - Name (Information requested) Venue Key Contact Persons: Key Contact Person - Email (Information requested) Key Contact Person - Phone and Mobile Venue Website: Information requested Other facilities: Additional Courts Information requested Other facilities: Weightlifting Room Information requested 2. VENUE REQUIREMENTS - Technical Specification Facilities Basketball Capacity Minimum 3.000 spectators (Number of Seats) Availability From the first day of the window Ventilation System All venues, including the playing area and all technical and backroom areas, must have a proper ventilation system. 114 Power Supply for TV Production A fully uninterrupted redundant and completely independent power supply with an independent back-up solution Internet High Speed Wireless Connection In the playing area and in all backrooms areas Lighting must be of minimum 1,700 Lighting Uniformly spread on the court floor area 3. VENUE REQUIREMENTS – Specification Basketball Equipment Dimension: 28m*15m Type: Wooden Floor Manufacturer and Court Model FIBA Approved Level 1 Year of purchase and fabrication (Information requested) Flooring and Court Area Boundary line: In a sharply contrasting colour and having a minimum width of 2,000 mm. Line Colours Gloss or Matt Existing permanent advertising on the court (Information requested) Ceiling Minimum ceiling height: 7.00 m Type: Mobile or Floor-fixed Manufacturer and product: FIBA Approved Level 1 Backstop Units LED Lights in Backboard Synchronisation of the red light with the game clock – to light up when the game clock and thus signal sounds for the end of playing time for a period Type: Mobile Backstop spare unit Manufacturer and Model: FIBA Approved Level 1 Scoreboards Manufacturer FIBA Approved Level 1 Model: FIBA Approved Level 1 Minimum 2 placed at each end of the playing court (if cube, scoreboard in front of team benches) Uninterrupted Power Supply (UPS) (Minimum placed at each end of the playing court) Connected to the Shot Clocks, able to show numbers 00/0-99 Scoreboards and Shot Clocks Shot Clocks to be mounted on each backboard support Shot Clock Manufacturer: FIBA Approved Level 1 Shot Clock Model: FIBA Approved Level 1 Spare set of Shot Clocks in case of malfunction If video display, according to Official Basketball Equipment Art. 9.1 Scoreboards and Shot Clocks specs. Sound System/ Specs Public Announcement System Number if any (Information requested) Video Boards/Giant Screen Manufacturer if any (Information requested) (optional but preferred) Position (Information requested) 4. VENUE REQUIREMENTS – ROOMS Specification Team Changing Rooms Minimum 4 Size (m²): Minimum 50m² Home Team Changing Room Size (m²) of shower area: Minimum 25m² Size (m²): Minimum 50m² Visiting Team Changing Room Size (m²) of shower area: Minimum 25m² Minimum 2 Referee Changing Room Size (m²): Minimum 25m² Minimum number of showers: 1 Entertainment Minimum 1 Changing Room 115 Minimum 1 Meeting Room for minimum 10 persons FIBA Office / Meeting Room (same room as the FIBA Office) Number of Doping Control Stations: Minimum 1 Close to Teams’ changing rooms Doping Control Station Capacity of the Doping Control Station: Must accommodate minimum 10 persons Number of WCs with a front-facing mirror or a 3/4 reflection: Minimum 1 Waiting area – Size: Must accommodate minimum 6 persons Number in the arena: Minimum 1 for players and 1 for spectators Size (m²): Minimum 15m² Number of showers: Optional First Aid Room Number of toilets: Optional Number of hand basins: Minimum 1 Waiting Room with seats: Optional 5. VENUE REQUIREMENTS – MEDIA Specification FACILITIES Minimum 50 working positions Media Tribune With an unobstructed view of the court Mixed Zone Located along the route used by players to return to the changing areas Media Working Room Minimum area to accommodate 20 working positions Press Conference Room Minimum area to accommodate 20 people 6. VENUE REQUIREMENTS – PARKING Specification AREA – ACCESS Sufficient space to form a TV Compound for the parking Host Broadcaster/Broadcast of all production vehicles Partner Parking – TV Compound Location (information requested) Fully secured since the arrival of the TV production vehicles Number of gates (information requested) Arena Access Specific access for teams, officials, VIP’s (information requested) 7. VENUE REQUIREMENTS –Security Specification Venue is fully compliant with local safety Information requested and security standards 8. & 9. HOTELS Specification Name: Information requested Host Category: Minimum International 4-Star Hotel Address: Information requested Website: Information requested Google Map Link Information requested 116 Distance to Venue: Maximum 30 minutes’ drive at peak hours Number of Rooms Available: 150 rooms for bubble with 4 teams / 250 rooms for bubble with 8 teams Restaurant/Catering Area: Information requested Meeting Room: Information requested Other Facilities: Information requested 10. ADDITIONAL DOCUMENTS Specification PHOTOS TO BE PROVIDED (MINIMUM 3000PX) Outside view of the Venue (mandatory) Inside general view of the venue (mandatory) Tribunes (optional) Court (including picture of permanent advertising on court) Arena (mandatory) Backstop units (optional) Scoreboards and shot clocks (optional) Video Cubes (optional) Changing Rooms (teams, referees) (optional) Meeting Room and other Rooms (optional) Rooms Doping Control Room (optional) First Aid Room (optional) Media Tribune (optional) Mixed Zone (optional) Media Press Conference Room (optional) Media Working Room (optional) Parking for Public (optional) Parking TV Compound (optional) Parking for Team Buses (optional) DOCUMENTS TO BE PROVIDED Venue Plan (including all To be provided (mandatory) game-related areas: court, 117 around the court area, changing rooms, etc.) Safety Certificate or equivalent (mandatory) Safety and Security Fire Safety Certificate or equivalent (mandatory) Fire Safety 118 8.3 Emergency Action Plan This document presents the key issues to be considered in the process of setting-up and implementing action plans in case of medical and other emergencies. It provides advice about prevention, detection and management of outbreaks of infectious disease, as well as other emergency situations (such as weather conditions) and the integration of the planning process into the full range of public health activities that need to be undertaken during the competition. 1. AIM The document has been developed primarily for health professionals who are responsible for the management of infectious disease alert response, as well as key policy makers, planners and executive personnel. It is anticipated that it will be a valuable resource for Bubble Hosts, emergency service personnel, and any organisations and individuals who contribute to the organisation of competitions. The detailed content of this document however is directed principally at managing the medical emergencies issues that influence health and safety. The general injuries of athletes and officials are not covered in this document as there is already a provision and structure for this in Section 3.3. 2. MAIN POTENTIAL RISKS OF AN OUTBREAK 2.1 Recognising outbreak Infectious diseases and medical emergencies are recognised by the symptoms which vary depending on the cause and usually are: • General malaise (feeling discomfort) • Diarrhea • Fever • Abdominal cramps • Headache • Cough • Sore throat • Dizziness • Fatigue • Rash • Jaundice (yellow colour of skin and eye whites) • Rectal bleeding • Hypervolemia • Dyspnea (shortness of breath) General infections or diseases that are spread easily must be controlled with immediate action. When a team doctor or a team representative believe that more than 1 player has symptoms of acute infectious disease, they must alert the Medical Coordinator, the FIBA Technical Delegate and FIBA. The further steps will depend on the following factors that will be assessed by the Medical Coordinator: 119 - The severity of the disease - The cause of the disease - The degree of transmission 2.2 Main potential risks of an outbreak The main potential risks of a large spread of identified infectious disease are: food (undercooked, prepared in poor hygiene, served uncovered or cold); drinks (tap water, drinking from same bottle); air-conditioning; temperature in playing facilities and hotel rooms; cleanliness (personal and that of facilities); contact between people (sharing room, bathroom, cutlery and bottles, shaking hands, kissing, etc.). The Bubble Host and FIBA staff must work in advance to eliminate the above-mentioned risk factors and, in that way, prevent as much as possible the development of potential outbreak at the actual competition. A plan must be designed in advance to unable staff to isolate the ill person from the rest of the participants in case of a suspicion or diagnoses of a communicable disease, including people with strong flu symptoms. In case of food poisoning, emergency action must be taken to uncover the potential source and eliminate it. Further action must be taken to ensure that the infected people are isolated and treated in hospital conditions if necessary. 3. MEDICAL EMERGENCIES The following must be considered when providing medical support for basketball competition: - Medical team and medical supplies - Plan of action (Emergency Action Plan) - Triage* and first aid measures - Triage is the process of determining the priority of patients’ treatments based on the severity of their condition. 3.1 Medical Team The medical team providing medical service for the relevant FIBA EuroBasket 2022 Qualifiers should include the following: - Medical doctor (preferably with training in emergency medicine) - Support staff (physiotherapists/trainers, nurses, emergency medical technicians) - First Aiders (Red Cross or equivalent) - Ambulance and driver on standby - Allied health care providers: masseurs, chiropractors, dentists 3.2 Plan of Action (Emergency Action Plan) Planning for any emergency is a must (“a failure to plan = a plan for failure”). Specific protocol must be followed by the four main groups and individuals involved in the competition – the Host, the FIBA Technical Delegate, FIBA and the teams. Below we will outline this protocol and clarify the actions that need to be undertaken by each one of them. 120 3.3 Medical Emergency Action Protocol (General) - Team doctor recognises the symptoms of infectious disease in a player - Team doctor informs immediately the Host Medical Coordinator & Medical Doctor, FIBA and the FIBA Technical Delegate - Host Medical Coordinator & Medical Doctor assess the situation and decides on course of action (isolation, hospitalisation, etc.) - Host Medical Coordinator & Medical Doctor informs the FIBA Technical Delegate and FIBA of the decided course of action In case of development of a more serious situation the following steps must be taken: - FIBA Technical Delegate informs FIBA - The Host Medical Doctor informs the local health authorities - FIBA informs members of the Medical Commission and seeks advice - FIBA informs the FIBA Technical Delegate of the advice given by the Medical Commission - FIBA Technical Delegate holds a meeting with the Host Medical Doctor, the Host and makes decision on further actions based on advice given by the Medical Commission - FIBA Technical Delegate informs FIBA on the decided course of action - FIBA Technical Delegate informs the team delegations immediately of the decision (e-mail, text) - FIBA Technical Delegate holds a meeting with teams´ representatives to inform them of the situation, Host Medical Doctor covers all medical aspects - FIBA decides based on advice from the Medical Commission (if necessary) on releasing statement to the press and other involved parties (parents, fans, national member federations/clubs) - FIBA Communications Department releases statement on the issue via FIBA website and distributes internal memo for all FIBA Staff. - Daily meetings with teams are organised by the FIBA Technical Delegate and the Medical Coordinator & Medical Doctor - Daily visits to hospitalised players/officials/accompanying team delegation members are organised by the Bubble Host - FIBA Technical Delegate monitors the situation and provides assistance if and when necessary (including hospital visits) - The FIBA Technical Delegate informs daily on all FIBA developments. - Daily bulletins for all participating teams are distributed (when applicable). - The Medical doctor should be available in the team´s hotel for assistance (distributing medicine providing advice) 3.4 Course of action for Bubble Host: - Inform the designated Medical Coordinator & Medical Doctor of the issue and seek immediate assistance - Attend initial meeting with the FIBA Technical Delegate, the Medical Coordinator and is involved in the decision on further actions based on advice given by the Medical Commission - Ensure all conditions and services are provided (team hotels, hospitals, etc.) - Negotiate with hotels if necessary, to accommodate needs – isolate sick persons, inspect food preparations, other as required - Strictly follow instructions of the Medical Doctor and FIBA Technical Delegate - Provide updated information to team delegations 121 - Assist team representatives with transportation to and from hospitals - Seek assistance from local medical authorities in case of larger outbreaks - Communicate regularly and efficiently with FIBA Technical Delegate, the Medical Coordinator & Medical Doctor, and team´s representatives 3.5 Course of action for the FIBA Technical Delegate: - Hold initial meeting with the Medical Coordinator & Medical Doctor, the Bubble Host member and make decision on further actions based on advice given by the Medical Council - Inform FIBA on decided course of action - Hold a meeting with teams´ representatives and inform them of the situation, Medical Doctor covers all medical aspects - Attend daily meetings with teams’ representatives together with the Medical Coordinator & Medical Doctor - Monitor situation with hospitalised persons (if any) - Ensure distribution of daily bulletins on the subject - Communicate on regular basis with the Medical Doctor, the and FIBA. - Request advice from Medical Commission via FIBA - Organise and attend daily meetings with team delegations - Ensure distribution of daily bulletins - Monitor the situation and provide assistance if and when necessary (including hospital visits) - Inform daily FIBA - Communicate regularly and efficiently with the Medical Coordinator & Medical Doctor, the Bubble Host and team´s representatives 3.6 Course of action for Team delegations: - Inform immediately the Bubble Host and the FIBA Technical Delegate of any player with symptoms of infectious disease - Strictly follow instructions of the Medical Doctor and the FIBA Technical Delegate - Attend all meetings organised by the FIBA Technical Delegate and the Medical Doctor - Ensure that sick persons receive appropriate medical treatment and are isolated from healthy persons - Monitor generic hygiene, food and drink of all members of the team delegation - Report any signs of development of the disease - Communicate regularly and efficiently with the FIBA Technical Delegate, the Medical Coordinator & Medical Doctor and FIBA. 4. OTHER EMERGENCIES The purpose of the Emergency Action Plan is to facilitate a prompt, efficient, coordinated response in case of emergency. The plan must address not only medical emergencies, but also weather, fire, electrical failure, criminal behaviour or other possible emergencies. The need for timely action during an emergency cannot be overemphasised and the response procedure to an emergency must be clearly indicated in advance to allow for timely implementation. The key actions to be considered in advance are (but not limited to): 122 - Access to facilities by emergency responders (to include maps) - Emergency supplies and resources (medical on-site facilities, ambulance support, established contacts or agreements with emergency response agencies, location and access procedures for needed logistical supplies in case of emergency situation) - Maps of on- and off-site event areas and an Emergency Contact List that should include: 24-hour telephone number, alternate contact numbers for all key emergency response personnel (fire brigade, police, emergency ambulance) - It is highly recommended to produce a Special Emergency Contingency Plan. - It is critical to have memoranda of understanding in place beforehand The procedure for reaction and action in case of any emergency is identical as in case of medical emergency (already explained in this document). Communication between all parties is vital as well as the clarity of information, responsibilities of all key personnel, cost implications for Bubble Host, team delegations and FIBA. The FIBA Technical Delegate is ultimately responsible to oversee the competition and ensure that in case of emergencies, he/she has a clear line of communication with the appropriate member of staff from the Bubble Host and FIBA. 5. ACTION PLAN IN CASE OF FATALITIES (DEATH) In event of fatal incidents on or off the court, the following steps must be undertaken: - Emergency Medical Team (e.g.: Red Cross) transports the body to hospital accompanied in the ambulance by a team representative - FIBA Technical Delegate and the Bubble Host Game Director follow the ambulance to hospital - FIBA Technical Delegate is responsible to control the situation in the playing arena or team hotel (until the official information is released from hospital) - Team representative receives death certificate and informs officially the FIBA Technical Delegate and the Bubble Host Game Director - FIBA Technical Delegate informs FIBA of the fatality and any relevant details associated with the course of death (only official information released by the medical authorities) - Secretary General discusses communication strategy with Head of Communications and agrees on statement - Secretary General informs the FIBA Technical Delegate of the agreed statement and provides additional guidelines if necessary - Head of Communication controls the issue of official statement(s) and deals with all potential press enquiries related to the incident - Head of Competitions liaises with the FIBA Technical Delegate on all competition related issues and agrees on strategy - FIBA Technical Delegate, assisted by the Bubble Host Game Director and a Medical Doctor (if necessary) inform the team representatives and the press if present of the incident (following agreed guidelines with the Secretary General) 123 8.4 Medical Care Information Sheet Bubble Host Medical Coordinator(s) and Medical Doctor(s) (City/Venue) Name Phone E-mail Availability Medical Emergency numbers in the Host Country Number Description Ambulance Medical practitioner Main Hospital Name Address phone Services Yes No Other information Priority Access X-Ray MRI Ultrasounds CT Pathology Distance from Team Hotel(s) in km/min: Distance from Game Venue(s) in km/min: Pharmacies 124 Closest Pharmacy to Teams Hotel Name Address Phone Opening Hours Closest Pharmacy to Game Venue Name Address Phone Opening Hours After Hours Pharmacy Name Address Phone Opening Hours Dentist Affiliated Dental Care Facility Name Address Phone Opening Hours NB: Specialist medical services shall be accessed through the Host Medical Coordinator 125 8.5 FIBA Lighting Specifications 1. INTRODUCTION The lighting for a televised basketball game has to deliver the necessary requirements for the best picture quality in terms of illuminance, colour, contrast, uniformity and modelling plus the lack of glare. The TV Director will typically use multiple camera angle shots for the viewer’s interest and to showcase the action and drama as well as the strategy, skill and tactics of the competing teams. Light reflection (or skip glare) can be a very significant issue with respect to the image of the pictures. With this in mind, it is essential that the lighting is correct for each camera located on the playing court and avoids any unwanted reflected images especially towards the main camera. 2. LIGHTING CRITERIA The vertical illuminance, EC (illuminance towards the main camera) and EV (illuminance towards the mobile cameras) are key parameters for the picture quality. If there are varying levels of vertical illuminance at different positions on the playing court, then it can be disturbing when panning the camera. It is therefore essential that there is total uniformity in the distribution of the vertical illuminance over the entire playing court (also called uniformity of the vertical illuminance). The vertical illuminance should be kept as constant as possible in the four main directions facing the sides of the playing court where the cameras are generally located. The horizontal illuminance (EH) is the quantity of light falling on the basketball court. As the illuminated court is the principal part of the camera’s field of view, the horizontal illuminance must be as uniform as possible and the ratio between the average horizontal illuminance and the average vertical illuminance towards the main camera must be kept to a level that ensures a good quality contrast of the pictures. 3. LIGHTING REQUIREMENTS AND RECOMMENDATIONS The venue lighting must be designed for television broadcasting while minimising the glare for players and officials. Illuminance Level 126 The playing court shall be uniformly and adequately lit. The lighting criteria described above, must be calculated and should comply with the values given in the following table. Distinction should be made between the Principal Playing Area 19m x 32m (basketball court + 2 m wide area around the court) and the Total Playing Area 22m x 35m which includes a 1.5m wide area around the court (including the team benches). The illuminance calculations and measurements should take place on a 2m x 2m grid point. Annex 1 shows the grid point to be used for the calculations and the typical camera positions. Main Camera illuminance EC Mobile Cameras illuminance EV (4 main Horizontal illuminance EH directions) Average min/max min/ave Average min/max min/ave min/max Average min/max min/ave (lux) (lux) 4 planes (lux) UXY PPA 1500- 2000 0.7 0.8 1700 0.7 0.8 0.6 0.7 0.8 19*32m 3000 TPA 1500- 2000 0.6 0.7 1700 0.6 0.7 0.6 0.6 0.7 22*35m 3000 The vertical illuminance should be calculated at any grid point, at 1.5m above the court floor in the direction of the main camera (EC) and for each of the four main directions (X and Y) facing the sides of the playing court for the mobile cameras (EV). UXY is the ratio between the minimum and the maximum values of EV calculated over the four main directions No calculations are required for the Beauty Shot camera. The horizontal illuminance (EH) is calculated at the floor level. Skip Glare Towards the Main Camera The reflections of bright light sources on the playing court can cause bright spots which will affect the camera picture as illustrated below. Skip glare caused by high intensity light bouncing off the highly reflective glossy playing court surfaces towards the main camera position must be avoided especially on all of the court lines. Glare It is essential that there is no glare whatsoever that affects the view of the basketball players when they are playing. The lighting positions and direction should be defined in such a way as to take account of the players’ view (See Annex 2). The intensity of the light source must be adapted in relation to the installation height. Careful attention to the simple necessary geometry will often eliminate these unwanted reflected images (see Annex 2). 127 Spectator Areas The average illuminance towards the main camera for the first 15 rows of seats should be 10% to 25% less than the average illuminance on the playing court; the illuminance beyond the first 15 rows should then gradually reduce. Light Source The light sources should have a colour rendering index of at least Ra 80 and the colour temperature should be between 4000K and 6000K. Television broadcasters require a constant colour temperature and therefore the colour temperature must not deviate from the average value by more than ± 500K. The intensity of discharge lamps (generally used in sports lighting applications) fluctuates when supplied with an electromagnetic gear due to the 50Hz or 60Hz supply voltage frequency. This phenomenon cannot be observed with the eye, but it is very visible in ultra-slow motion imagery broadcasts of live sporting events taking place under artificial lighting, as these cameras capture images at rates of speed much faster than the lighting cycle rate, creating a flicker effect during slow motion replays. From a production standpoint the above flicker effect is not acceptable and therefore the lighting installation must be flicker-free. This is guaranteed when the flicker factor at any point of the TPA is less than 1%. New technologies such as discharge lamps coupled with electronic gears, or LED lighting allow guaranteed flicker-free lighting. The full court lighting should be turned on at least 90 minutes prior to the start of the game and maintained to the prescribed requirements for pre-game warm-ups and game play. It should remain fully lit for at least 30 minutes after the game. Spotlight introductions for the teams or special ceremonies and entertainment can only be used if the lighting system has instant restrike capabilities which will not alter the light source colour properties. 4. ASSESSMENT (Measurements and Visual Inspection) A visual inspection should be carried out to evaluate the lighting installation. No reflected light should be visible when standing at the main camera position. As TV cameras are more sensitive than the human eye, this can be checked by taking pictures with a digital camera. Attention should be paid to floodlight illuminance wherever they may be located. The players must not be dazzled especially when they are looking at the baskets. Main Lighting Criteria Measurements (to be taken) Lighting measurement of the vertical illuminance (EC) towards the main camera and EV towards the mobile cameras (four main directions +/-X and +/-Y) over the Total Playing Area should be carried out at a height of 1.5m above the court floor at any grid point as according to Annex 1. The horizontal illuminance (EH) should be carried out on the same grid point but at the floor level. Whenever possible, the colour rendering index and colour temperature should be measured using a spectrophotometer at the centre of the court and at each free throw line. The Flicker factor should be measured using a flicker meter, at any grid point towards the four main directions at a height of 1.5m. The measurement can be carried out every four metres using every other point from the grid point shown in Annex 1. 128 ANNEX 1: GRID POINT FOR CALCULATIONS AND TYPICAL CAMERA POSITIONS 129 ANNEX 2: RECOMMENDATION LIGHTING POSITIONS The location of the floodlights is critical to comply with the lighting requirements. It must ensure that the lighting requirements can be achieved, while not interfering with the players’ visibility as well as not creating any skip glare towards the main camera. Freedom should be given to the lighting designer to position the floodlights to provide the best technical solution. It is highly recommended to have a lighting specialist involved with the project from the initial stage. When the main camera position has been determined, the sources of skip glare can be minimised by avoiding the installation of floodlights in the forbidden area as shown in the below figure. The lighting aiming angle (from downward vertical) shall ideally be <= 60° in order to minimise the glare to the players. Careful attention should be paid to the floodlight positioning with regards to their aiming directions which should not interfere with the players, especially when they are shooting at the baskets. The following example illustrates a critical location for floodlights. In this example, the floodlights located in the 20° area should not be aimed directly towards any player in a shooting position stage. When the main camera position has been determined, the sources of skip glare can be minimised by avoiding the installation of floodlights in the forbidden area as shown in the below figure. 130 131 8.7 FIBA Key Contact Book For Competition Related Matters Ljubomir Mandic Email: [email protected] For TV Related Matters FIBA Media Email: [email protected] For Media and Communications Matters Sakis Kontos Email: [email protected] For Medical and Covid-19 Procotols Relate Matters Jeongmi Gwak Email: [email protected] For Branding Matters (LED rotations, artworks, stickers shipment) Che Bratley, CSM Live Email: [email protected] 132 133 FIBA RETURN TO BASKETBALL COVID-19 Protocol for FIBA Competitions – Basketball COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) CONTENTS 1. Preamble ........................................................................................................................................................... 3 2. Objectives .......................................................................................................................................................... 3 3. COVID-19 Oversight committee ........................................................................................................................ 4 4. Pre-competition quarantine for participating teams ........................................................................................ 4 5. Training requirements ....................................................................................................................................... 5 6. Referees and Game officials .............................................................................................................................. 5 7. COVID-19 testing ............................................................................................................................................... 6 8. International travel procedures ........................................................................................................................ 7 9. Medical Equipment and Personnel ................................................................................................................... 8 10. Hotels ................................................................................................................................................................ 9 11. Arena Operations ............................................................................................................................................ 10 12. Accreditation ................................................................................................................................................... 11 13. Team and referee facilities .............................................................................................................................. 11 14. Development of symptoms during an event or at a game.............................................................................. 12 15. Test Results Management ............................................................................................................................... 12 16. Game Operations ............................................................................................................................................ 13 17. Broadcast, media and technical suppliers ....................................................................................................... 14 18. Games with spectators.................................................................................................................................... 16 19. Compliance...................................................................................................................................................... 16 Appendices: Supporting Resources .......................................................................................................................... 16 Appendix 1. FIBA Restart Guidelines ........................................................................................................................ 17 Appendix 2. FIBA Risk Assessment template ............................................................................................................ 18 Appendix 3. Specific risk mitigation measures for media operations ...................................................................... 19 2 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) 1. Preamble This document sets out the framework for the safe return to competition in FIBA basketball. The Protocol sets levels of required expertise, infection prevention, hygiene, medical response and compliance for FIBA events. The COVID-19 virus is new, first identified in Wuhan China during late 2019. The virus quickly spread and was declared a pandemic by the WHO in March 2020. The virus related to the previous Corona viruses MERS and SARS which caused considered illness and death but quickly settled with public health controls. There have now been many millions of infections and hundreds of thousands of deaths globally. Virtually the entire planet has been affected directly by this pandemic. The impact of human activities such as travel, socialising, relationships and education has also been profound. Domestic and international sport has been shut down by the pandemic. COVID-19 is very infectious and can cause considerable harm to the human body, affecting multiple organs and the immune system itself. While the pandemic continues medical science is discovering new things about the virus. This means that way we manage and contain COVID-19 will evolve over time. While current prevention strategies can be very effective, until we have an effective vaccine or treatment, the pandemic will continue. While we wait for a ‘cure’ we need effective measures to reduce the risk of infection in sport. To minimise the COVID-19 risk in FIBA basketball we need thorough planning and a robust set of guidelines or protocols. These will be important and require diligent implementation, guided by expert support. To a large extent we will be relying on the cooperation, behaviour and understanding of the teams, players, officials, technical personnel, venue management, media and spectators. FIBA expects all parties to largely adhere to this Protocol that cover hygiene, biosecurity, testing and medical management. They are in place to protect all participants. Non-compliance with these guidelines may have serious consequences for the staging of the competition and participants so a compliance audit framework is proposed alongside the Protocol. 2. Objectives The aim of this document is to set out a medical and operational framework that teams and participants can follow to enhance the safety of basketball in FIBA competitions. Due to the constantly changing knowledge of the COVID-19 virus, this Protocol will evolve and be regularly updated. If there is a disconnect between local public health authorities and these guidelines, the government authority takes precedence. The present document sets out the procedures necessary for organising FIBA basketball competitions and cover aspects such as games, travel, accommodation and stadium operations. It is a requirement that all event organisers, teams and participants follow this Protocol. Key components are: • The appointment of an Oversight committee • The appointment of a Biosecurity official who will monitor compliance to the COVID-19 plan and promptly report any deviations to the oversight committee and FIBA • Personal hygiene of participants and the establishment of biosecure team environments • Limitation on the number of team participants and exposure to non-team personnel 3 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) • Pre-competition risk assessment and quarantine by team doctors • Testing and medical support • Venue and game management including media and broadcast Players and support personnel will need to operate in a controlled environment which limits the risk of COVID-19 entry and spread. This will include an assessment of all participants and their risk of infection. It means a medical control environment that manages illness and potential COVID-19 infection. It means a process that manages the management of COVID-19 cases and close contacts. 3. COVID-19 Oversight committee A FIBA basketball competition requires the formation of a COVID-19 Oversight committee by the event organiser to govern and ensure a safe environment for all participants. This committee requires senior management representation to ensure delegation of resources and implementation of the organisation’s plan. It will also need infectious diseases expertise, sports medicine, compliance and project management capability. The committee should review these FIBA basketball guidelines and interpret them for the unique aspects of their own event. The committee will need to liaise with local government and public health authorities. Government and public health authorities will have their own restrictions and controls that must be adhered to or navigated around with their consent. The FIBA Restart Guidelines and FIBA Risk Assessment Checklist, available on the FIBA website, is useful resources that will assist planning (refer to Appendix 1 and 2). The oversight committee will appoint a Biosecurity official whose role is to ensure compliance to the COVID-19 plan, protocols and restrictions and report any deviations to the FIBA Medical Compliance Officer 4. Pre-competition quarantine for participating teams Prior to leaving for a FIBA competition, teams are required to have a 10 day relative isolation and undergo a testing regime of 2 PCR tests (refer to 7. COVID-19 testing: Pre-travel training period). This relative isolation can mean living in normal residences with social contact restrictions or the team living in a biosecure hotel. Teams may compete in official competition and train during this period. Teams must facilitate and oversee the relative isolation procedures including a limitation of contact from non-team members, limiting the number of participants to those that have essential team roles and compliance oversight. During this time all participants must undergo awareness and education regarding the FIBA Protocol. This should include: • Roles of various officials including a biosecurity official which may be a dual role • Daily health screening and personal hygiene requirements • Transport and accommodation arrangements • PCR testing 4 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Basic personal hygiene guidance should include: • Regularly and thoroughly wash your hands with soap and water for 20 seconds • Augment this with an alcohol-based hand sanitiser • Maintain at least 2m distance between yourself and anyone else including at training except actual participants in the team such as players and coaches • Avoid touching eyes, nose and mouth • Wear a face mask when in public • Follow good respiratory hygiene - covering the mouth and nose with your bent elbow or tissue when coughing, or sneezing, followed by its disposal • Shower at accommodation before and after training and games • Clean training equipment before and after individual use • Stay home if unwell (e.g. fever, cough, sore throat or difficulty breathing) and call for medical advice • Avoid public places and transport All teams will be expected to travel with a Team Doctorand COVID-19 Biosecurity Compliance official. The Compliance official’s role is to ensure compliance to FIBA and team requirements and restrictions. The Compliance official must attend all training sessions, oversee entry restrictions (limited to team personnel who have no symptoms), that all team members have daily health checks and there is a record of attendees with times of entry and exit. During this time the team doctor must assess all team members for infection and potential COVID-19 harm risk if infected. Any player who has had a prior COVID-19 infection should be cardiac screened. During this assessment all risks of COVID-19 infection and control requirements must be explained and the individual consent to participation knowing the requirements and risks. This medical intervention must be fully documented by the team doctor. 5. Training requirements The training facility shall be appropriately cleaned prior to every use and then secured. Players should shower and change at their accommodation immediately prior and after training. Players should have their own individual towels and drink bottles. Support personnel should also respect social distancing and wear a face mask. Weight room training is permitted but the number of players and officials limited to the local distancing requirements (e.g. 1 person per 4sqm limitation) and management of sanitisation of equipment prior to and on competition of use. There will need to be a process for sanitising basketballs and other shared equipment. 6. Referees and Game officials Prior to leaving for a FIBA competition, referees and game officials are required to restrict social contacts for a 2-week period. If the individual undertakes high risk employment (e.g. healthcare worker) this shall be declared to FIBA. This is to limit the risk of COVID-19 infection. Individuals may exercise during this period but be cognisant of COVID-19 infection risks and take precautions. 5 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Referees and Game officials must utilise personal hygiene measures: • Regularly and thoroughly wash your hands with soap and water for 20 seconds • Augment this with an alcohol-based hand sanitiser • Maintain at least 2m distance between yourself and anyone else including at training • Avoid touching eyes, nose and mouth • Wear a face mask when in public • Follow good respiratory hygiene - covering the mouth and nose with your bent elbow or tissue when coughing, or sneezing, followed by its disposal • Stay home if unwell (e.g. fever, cough, sore throat or difficulty breathing) and call for medical advice • Avoid public places and transport. 7. COVID-19 testing FIBA requires COVID-19 testing of all participants in a team. Only reverse transcription polymerase chain reaction (RT-PCR) tests (“PCR”) from an accredited laboratory will be recognised as a valid test. This includes all players and support personnel or any other individual that has contact with the team and should be funded by the team. The testing mandated is: Pre-travel training period a. Two (2) PCR tests in the week of the pre-travel training isolation period leading into the pre- departure week b. The two (2) tests shall be at least 5 days apart. c. Participants shall obtain at least two (2) copies of the results of these two (2) tests, which shall be in English language and must be negative. d. Any participants that have a positive test results from these tests shall not travel. Pre-departure week a. All participants shall take at least one (1) PCR test within the seventy-two (72) hours prior to departure to country of the Host. b. Participants shall obtain at least two (2) copies of the result of this test, which shall be in English language and must be negative. c. Any participant that has a positive test result will not be permitted to enter in the country of the Host by the border officials and shall not attempt to travel. d. The relevant insitutions in the country of the Host may require online registration (travel card) before arrival for all travellers connected with the Event. The Host will timely provide links for e-registration to all participants. Arrival in country of the Host a. Border officials may randomly select travellers to undergo screening at the airport. b. All participants shall be prepared to present results of the PCR test to border officials or to the local medical staff at the airport, if requested. 6 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Participants already located in the country of the Host a. Participants located in the country of the Host shall also perform two (2) PCR tests in the week leading into the pre-departure week and one (1) PCR test within the seventy-two (72) hours before entry into the official team hotel. Arrival at the Hotel a. All participants shall be prepared to present all the PCR test results to the FIBA Medical Compliance Officer, upon arrival at the dedicated hotel. b. Participants that fail to present these results to the FIBA Medical Compliance Officer shall not be permitted to participate and will not be able to access the venue or hotel. Pre-game a. After arrival, participants may be requested to undergo a pre-game PCR testing(s) by FIBA at any time before the game day. b. The Host will be responsible for arranging such tests upon FIBA’s request and ensuring twenty-four (24) hours of testing turnaround time at a local laboratory. At other times at least weekly PCR testing, in addition to the above requirements, is strongly recommended. Referees and technical officials must have a negative PCR test from a sample collected not more than 72 hours prior to departure to a competition. 8. International travel procedures 1.1. Team players and support personnel Teams and game officials are encouraged to travel by chartered flights. If this is not possible then procedures should be in place to reduce the risk of infection during travel on commercial flights. Teams should liaise with the airport authorities at both departure and arrival airports to determine whether special arrangements can be made to minimise contact with the general public, such as the use of a VIP customs and transfer service. Teams must also be prepared to comply with any COVID- 19 testing by airlines but FIBA requires that all team members have a negative COVID-19 PCR test from a sample collected not greater than 2-3 days prior to the travel time so that team members can travel with a verifiable negative test. If the flight is on a commercial aircraft empty seats either side should be sought. If an entire team is travelling, book the group together with the above distancing and book an empty row of seats on either side of the group. Team members should wear face masks and wipe down their seat and its’ surrounds prior to use. 7 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) With a chartered flight, the plane should be thoroughly cleaned before boarding and entry should be separated, away from public exposure. All participants need to have a health check before they leave for the airport and no individual should travel with the team if they are unwell. It is the responsibility of the team Compliance official to ensure these measured are adhered to. The host organisation must make every effort to facilitate the arrival and transfer of the visiting team, including the direct collection in a private bus at the aircraft and private passage through the airport to avoid public spaces. All team transport by bus requires that the vehicles are thoroughly disinfected shortly before collecting the team. The bus driver shall be negative to a COVID-19 PCR test from a swab collected within 48 hours of contact with the team. The bus driver must wear a mask and maintain 2m social distancing even if there is a separate cabin or isolation by glass partition. If possible, team members shall enter and leave the bus by a middle door. The team Compliance official shall notify the organisers and the FIBA Medical Compliance Officer if these requirements are not complied with. 1.2. Referees and Game Officials The referees and game officials must take maximum care to maintain strict social distancing at all times while travelling, use a hand sanitiser regularly and wipe down their seat and its’ surrounds prior to use. If a referee or game official is unwell, they shall not travel. The local organiser is responsible for ensuring that FIBA referees, technical delegates and game officials have safe transfer and transport. All vehicles must be thoroughly disinfected before use. The driver of the vehicle has the same requirements as for bus drivers, namely, a negative PCR test, strict maintenance of social distancing and the use of a face mask. 9. Medical Equipment and Personnel The COVID-19 Oversight committee must ensure that there are adequate medical facilities and equipment to prevent COVID-19 infections and manage any suspected infection. This will include, but not limited to: • Adequate PPE, including an emergency PPE supply, face masks, gowns, face shields and gloves 8 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) • Appropriate medical equipment, including pathology collection and swabs (this may be delegated to a pathology provider) • Medical cleaning equipment • Medical waste and disposal • Appropriate isolation and transport facilities The COVID-19 Oversight committee must ensure there are event medical personnel sufficient and qualified to manage a COVID-19 infection case. The committee should also have hospitalisation and specialist medical support available if required. The COVID-19 Oversight committee must arrange team and officials transport that reduces the risk of infection. 10. Hotels Ideally, an exclusive hotel must be reserved for the sole use of teams, referees and game officials and arrangements are in place to limit contact between event participants and hotel staffs. If this is not possible, team(s) and game officials must have arrangements that prevent or reduce the risk of close contact between other hotel guests and staff. All participants must be accommodated in single rooms. Dining arrangements should be in a private area with no public access. A dining area should be for the exclusive use of one team or group at a time (with cleaning between team use if a shared room). Participants must keep their room clean and make their own bed to avoid maid service requirements. If this is not possible the issue should be discussed with the event organiser. Participants must stay at the hotel at all times unless for training or competition purposes. Visitors are not permitted. Public areas such as a public bar are off limits while at the hotel. Team social functions may be arranged but these are exclusively for team members and safety protocols must be maintained at all times. When moving around a hotel, event participants must wear face masks and maintain social distancing. If practical, the stairs should be used and sharing of lifts avoided. The local/event organisers must have an agreement with the hotel that delivers the above requirements as well as ensure: • Facilitated check-in and check-out to limit contact • Full disinfectant cleaning of rooms prior to use • Regular cleaning of team areas, meeting rooms, corridors, lifts and stairs • Staff wear face masks, maintain social distancing restrictions and not attend the hotel if unwell • Security control the entry to the hotel or secure floor • Quality food service which is freshly cooked • Regular cleaning of the dining areas with restricted access to essential hotel staff while in use 9 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) 11. Arena Operations The local oversight committee is responsible to ensure the training and competition areas are safe and compliant with local public health authority restrictions and FIBA requirements. All basketball venues should have a risk assessment for teams, game officials, media, broadcast and spectators. The FIBA Risk Assessment will assist with this assessment (refer to Appendix 2). 1.3. Arena entry and exit Temperature and symptom checks are required at all entry points along with social distancing marking for queuing, use of face mask and hand sanitiser. Arrangement must comply with local public health authority requirements. The arrival of team members and the game officials must be staggered to avoid mixing and crowding in the corridors. During team arrivals, the presence of any staff along the internal arena route should be kept to a minimum, with stewards in place to temporarily stop any other transit. Participants must go straight to their change room or designated area. Teams may perform a court inspection and warmup but must keep this to a minimum and should maintain separation during this time. Team members and game officials must exit the venue in a similar fashion to their entry. It is the responsibility of the team and event Biosecurity Compliance officials to ensure that these requirements are followed. 1.4. Face masks and hand sanitiser All team members and game officials must wear face masks except direct participants during the game. All others must wear a face mask, including operational staff, arena stewards, security, caterers, cleaners, broadcast staff, media (except commentators during the game), photographers, operational staff, bench officials (except the official game commentator) and independent medical staff. Hand sanitiser must be provided at all access points to the arena. 1.5. Cleaning In general, all areas of the arena that are in use for the game must be cleaned prior to use following local public health authority guidelines and requirements. These areas include media working areas, seating (depending on use), offices, meeting rooms and sanitary facilities. The event Biosecurity Compliance official must make sure a process in place that ensures compliance. 10 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) 1.6. Arena zones A zoning system will be implemented (and overseen by the Biosecurity Compliance official) in order to prevent any uncontrolled or indirect contact with the teams, namely: Zone 1 – ‘team zone’ which includes changing rooms, referee area, medical room, doping control, access corridors, scorers’ table, team bench, court and court surrounds with a clear surround access control (e.g. LED boards or signage). This zone is for the exclusive access of team members, game officials, security and essential operational staff. The total number of individuals in this zone should not exceed 80 or other restrictions of the local public health authorities. Broadcast positions are excluded from this zone. Consideration needs to be given for post-game media interviews by team members such as players and coaches which sits between Zones 1 and 2. Entry points and access needs to be provided that maintains the separation but allows media access to team members that maintains safe social distancing. Zone 2 – ‘tribunes and arena interiors’ are the seating sections and includes hospitality, media, broadcast, technical table and photographer areas. The ‘venue interiors' include all indoor areas at the arena other than Zone 1. This area may be used for manned camera positions excluded from Zone 1. Zone 3 – ‘arena exterior’ extends from the outer limits of Zones 1 and 2 to the outer boundary of the arena environments (fence, turnstiles, gate etc.) as well as the broadcast compound. All access points between zones must be clearly marked and have security control. An accreditation system must be in place that facilitates appropriate access. The host is responsible for overseeing the movement of people between different zones. 12. Accreditation The event organiser is responsible for an accreditation system that allows access to team and official accommodation, arena and arena zones. This must be strictly enforced with appropriate biosecurity arrangements. 13. Team and referee facilities Changing rooms for the teams and referees must optimise social distancing and air circulation. Depending on the actual size of the changing room, additional nearby rooms or spaces may be required. Ideally, a room or area should be set aside for the team's support and medical personnel and lockers should be spaced in a way to enhance social distancing. Specific optional requirements: • Any saunas, ice-baths, pools or jacuzzies must be closed or drained • All fitness equipment must be disinfected before and after use and located either within an area of the changing room or completely separate particularly if space is required for warmup and stretching • Physio equipment and massage beds must be disinfected before and after use • Participants must have individual drink bottles and towels 11 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) • Doping control facilities must align with FIBA Protocol with cleaning and restricted access to individuals who have undergone isolation and testing procedures. This includes the doping control personnel The same principles apply to the referee changing room and warmup area. The changing rooms, team and game officials access routes (corridors, door handles, handrails, etc.), team benches and officials bench (including any additional seating used to maintain social distancing) must be thoroughly disinfected prior to the arrival of the teams and game officials. Once the changing rooms have been disinfected prior to team arrivals no one may enter other than designated game officials who have undergone the same isolation and testing procedures as the team members. 14. Development of symptoms during an event or at a game Anyone involved in a FIBA competition who develops any symptoms indicative of a potential viral infection, including COVID-19, must immediately isolate themselves at the hotel and contact the FIBA Medical Compliance Officer for guidance and testing. Each team doctor shall check any potential viral infection and COVID-19 symptoms on all Players on a daily basis. The team doctor shall report findings to the FIBA Medical Compliance Officer. Any Participants exhibiting symptoms of viral infection or COVID-19, which must be honestly declared, will not be permitted to enter the Venue and will be immediately reported to the FIBA Medical Compliance Officer, who will decide whether the Participant shall be submitted for testing. If tested, the Participant shall self-isolate in their hotel room until the results of the test are known. Testing Results shall be handled in accordance with the below. Key indicators of a viral infection, including COVID-19, include high fever, dry cough, tiredness, sore throat, runny or blocked nose, breathlessness or loss of sense of taste and/or smell. A list of symptoms of COVID-19 can be found here: https://www.who.int/health- topics/coronavirus#tab=tab_3 In the case of game officials and other non-team members, contact the designated Event Medical officer or their personal doctor. The Event Medical officer should attend the game and be available to support teams and game officials. The Host must ensure that the Venue and the Hotel have the appropriate isolation facilities to manage such a situation. 15. Test Results Management Negative Results A Participant presenting negative results to the FIBA Medical Compliance Officer shall be permitted to participate in the Competition. This shall likewise apply to Participants that have displayed symptoms and have undergone testing in the Host country in accordance with the above and been cleared. 12 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Positive Results A participant returning any positive tests in the Host country shall: • Not be permitted to participate in the event and shall be immediately hospitalised unless this individual does not need to be hospitalised. • Not be permitted to participate in the event and designated rooms will be made available at the Hotel for a participant to be isolated. In the event of a positive COVID-19 detection, either the team doctor if it is a member of the team or the event medical officer, if it is a non-team member, must: • Notify the individual, immediately isolate and arrange a PCR test in consultation with the FIBA Medical Compliance Officer • Assess for any close contacts (15 minutes cumulative face to face within twenty-four (24) hours or two (2) hours in the same room), arrange testing and isolation • Any casual contact may be tested in consultation with the FIBA Medical Compliance Officer • The medical circumstances of the test results should have expert infectious diseases input in order to interpret the results and determine the required responses • Local public health management protocols followed. 16. Game Operations 1.7. Team benches, technical bench and other officials seating Substitutes, coaching and other support or technical personnel must remain at least 1m apart when seated on the bench during the game. Additional space for the bench seating will be required. Seating should, where possible, respect social distancing requirements. Technical seating must also be appropriately separated. During a timeout, closer contact between participants will be accepted. Medical personnel must utilise the appropriate PPE and follow local authority and FIBA medical guidelines. There must be no individuals in the bench area who do not have an active role in the game, (e.g. players who are not suited up). The team Biosecurity Compliance official must be in the bench area and ensure that the safety measures are complied with. Game officials must have designated seating according to their accreditation which should correspond to their isolation and testing requirements and therefore zone access. 1.8. Team warmup Warmup and practice shooting will be limited to specific access times. Players are not free to warmup or shoot outside of these times. 1.9. Team introductions and pre-game line up Players must go directly to the bench from the changing rooms for the start of the game. Players will then be located on the bench for introductions and not in the corridor. On introduction, players must 13 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) line up with 1m spacing and return to the bench following the presentation of the teams and other requirements, e.g. following national anthems. Players and referees must not shake hands, ‘high five’ or make unnecessary contact with others. Additional activities in the introductions such as entertainers, mascots, dancers or musicians must be with the approval of FIBA. 1.10. Game time Players and bench officials are not required to wear face masks, must retain 1m social distancing as far as is practical, avoid unnecessary contact with others and use only their own personal identified drink bottles and towels. Following the half-time break teams should again avoid congregating in the tunnel and must instead go directly to the court according to the timings indicated in the countdown to tip-off. Players and referees should liberally use hand sanitising gel prior to and entry from the court and at breaks in the game. A match official is responsible for the sanitisation of the ball. 1.11. Post game Players may go through the usual post game acknowledgement of opposition players and coaches but must not make physical contact, e.g. no handshaking. All participants must exit the court in a timely way on competition of the game. Players should not congregate unnecessarily post game. 17. Broadcast, media and technical suppliers 1.12. General principles All broadcast, media and technical personnel present in zone 2 must comply with the local public health and FIBA requirements including the wearing of masks (except when commentating), maintaining at least 2m social distancing with others, avoiding any uncessary physical contacts (e.g. handshakes, hugging or kissing as a greeting) and gathering restrictions. However, there is no reason why additional requirements may not be introduced by service and media providers to support the safety of their personnel. Specific risk mitigation measures for medical operations shall be referred to Appendix 3 in this Protocol. It is the responsibility of the event Biosecurity Compliance official to ensure these requirements are in place and adhered to. Any non-compliance should be reported to the FIBA Medical Compliance officer who will investigate the matter. 1.13. Staffing, facilities and broadcast positions Broadcast, media and technical supplier organisations must only appoint the minimum number of participants which will be approved and accredited for access purposes. FIBA reserves the right to restrict numbers of such accreditations. 14 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) 1.14. Post game media conference Will be conducted in such a way that maintains social distancing and FIBA requirements. There will need to be entry and exit points, with security control, to both Zones 1 (for players and coaches) and 2 (for media representatives). Wide separation of both parties needs to be maintained during the press conference. 1.15. Broadcast The television compound and truck must be arranged in a way that allows sufficient space for the movement of people without congestion e.g. vehicles appropriately spaced apart, clearly marked corridors and movement lanes. Camera positions will only be permitted in Zone 2 unless approved by FIBA. Any approval of camera positions in Zone 1 will require separation from the team participants, referees and game officials and maintain social distancing of 2m. Any interviews of participants in Zone 1 must have FIBA approval, maintain social distancing and be subject to conditions. Bench and time-out camera will not be permitted. A plan for all camera positions must be approved by the event organisers and FIBA. 1.16. Photographers Game photographers are limited to 6 at each end of the court. The photographer locations must be clearly marked, preferably on a bench behind the basket. There must be a minimum of 2m between each photographer positions and maintenance of 1 person per 4sqm. 1.17. Media The distribution of media in the stands must allow a 2m spacing. Media personnel must wear face masks except commentators during the course of the game only. Post-game interviews may be organized on/around the court once the teams have left the area or in a suitable pre-approved location. The allocated area must allow for 4sqm per person. The reporter and camera crew must stay at least 2m from the player or coach. All such arrangements require prior approval of the team, local organiser and FIBA. During a post-game press conference media personnel must wear face masks and maintain 3m separation from the team personnel. Team participants must have a separate entry from Zone 1. As the press conferences will be conducted in an enclosed room, the number of participants will be limited to 1 per 4 sqm. Therefore, the local event organiser should allow adequate space for press conferences bearing in mind the likely number of participants, including team personnel. A large room with significant attendee capacity is recommended. Recording devices (dictaphones, mobile phones, etc) must not be placed on the press conference podium Access for media personnel including photographers will be controlled by a designated Press officer with oversight by the Event CO. Post-game press conferences may be conducted remotely. 15 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) The Event CO and FIBA will oversee compliance to event and COVID-19 prevention requirements regarding media, broadcast, photographer activities, including social distancing, mask and gathering restrictions. 18. Games with spectators The presence of crowds will be determined by the local public health authorities and their restrictions that exist around public gatherings. There will be a number of aspects to venue and game management that will need to be implemented that will add a significant complexity to managing a safe environment. There should be a double barrier between zones 1 and 2 in crowded areas that facilitates a 2m separation. Access, movement and seating arrangements will be impacted and require careful planning according to local requirements. 19. Compliance The COVID-19 pandemic has had a profound impact on the world with many infections and deaths. Sport, including basketball, has been significantly impacted. The successful delivery of a basketball competition will require significant planning and resourcing. It is essential that all levels of this Protocol have oversight and compliance processes. In particular, event organisers must have access to appropriate medical experts for guidance and appropriate governance arrangements to ensure successful implementation FIBA requires that all event organisers, teams and participants follow this Protocol. If there are practicality issues for which a commonsense approach is not obvious, FIBA should be consulted. Any non-compliance must be reported to the FIBA Medical Compliance Officer. Appendices: Supporting Resources 1. FIBA Restart Guidelines 2. FIBA Risk Assessment template 3. Specific risk mitigation measures for media operations 16 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Appendix 1. FIBA Restart Guidelines https://www.fiba.basketball/documents/restart-guidelines-for-national-federations-en (English) https://www.fiba.basketball/documents/restart-guidelines-for-national-federations-fr (French) https://www.fiba.basketball/documents/restart-guidelines-for-national-federations-esp (Spanish) 17 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Appendix 2. FIBA Risk Assessment template http://fiba.basketball/documents/risk-assessment-mitigation-checklist 18 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Appendix 3. Specific risk mitigation measures for media operations SPECIFIC MEDIA AREAS RESTRICTIONS Media Tribune/Commentary Tribune • Should be located on an upper ring, when possible (not courtside, but elevated from team areas, far from players, benches and court). If this is not possible, add and additional 3m distance from regular courtside distance • Keep 1 out of 2 positions or at least 2m between seats, to guarantee social distancing between members of the media when sitting in the tribune • Sanitizer dispensers should be made available at each access point of the tribune • Media representatives should have an assigned position for the entire duration of the tournament and be escorted to it by members of the staff • Staff/volunteers must also wear masks Photographers Positions/Benches • Maximum 20 accredited photographers (including FIBA crew) evenly spread out at both ends of the court • A distance of 2m between photographers must be respected on the photo benches • Photographers should have an assigned position for the tournament and not move during the game. • Photographers should wear their mask at all times. • Staff/volunteers must also wear masks. Flash Interview Positions/Mixed Zone • Microphones for interviews must be on a long boom pole/stick, to avoid getting too close to the players (distance of 2m minimum to be guaranteed) • All microphones must be covered with plastic or other material that can be cleaned after each interview unless use of a mask is mandatory • Doubled set of barriers to make sure the 2m distance with players is physically respected in the mixed zone • In the Mixed zone, assign positions to media outlets in the mixed zone to make sure distance of 2m is respected between media outlets. • Doubled set of barriers to make sure the 2m distance with players is physically respected in the mixed zone • Camera persons, media and staff must always wear masks. Press Conference Room • Limit seats in the room (remove chairs) and max-out distances between media (2m minimum): 1/2 out of 3 positions should be empty to guarantee social distancing between members of the media while sitting • A limited number of accredited media will be allowed to access the room (SADs if necessary) and not more than 1 person per 4sqm (ideally a large room will be required) 19 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) • The moderator, as well as players and coaches accessing the room, must wear a mask to reach their seat. They can remove their mask during the press conference. • On the stage, the distance between moderator, player and coach must be minimum 2m • The media must be 3m from the players and coaches • If applicable: the translator should not take place at the table but remain on the side, respecting security distance of 2m with the other persons (and wearing a mask). • Media and staff/volunteers must also wear masks. • All microphones must be covered with plastic or other material that can be cleaned on after each press conference. • Ideally there should be separate entrance and exit points for media and game participants. Media Working Room • Limit seats in the room (remove chairs) and max-out distances between media (2m minimum): 1/2 out of 3 positions should be empty to guarantee social distancing between members of the media while sitting and not more than 1 person per 4 sqm (a large room required) • Media and staff must always wear masks. • No food or drinks available as buffet: only pre-packaged meal/snacks available with vouchers (times to be arranged to avoid queues to eat). Ideally, a volunteer should oversee the distribution. MEDIA ACCREDITATION LIMITATIONS • A limited number of overall accreditations (including allocation for each team or club) should be distributed, depending on the capacity of the venue’s media areas in covid-19 set-up • Only a selected number of media should be able to access specific zones (for ex. Mixed Zone; Press Conference) through the form of special access devices (SADs) • Specifically, media could be divided into five access categories to limit numbers: o all areas o media tribune only o media tribune + press conference o media tribune + mixed zone o courtside (photographers and crews) • Accreditation Center: must be organized to avoid waiting queues. • Health Declaration Form: after an accreditation approval is issued, the media accredited must complete a Health Declaration Form that needs to be signed before entering the competition venue (procedure and template to be defined). CIRCULATION & FLOWS IN THE COMPETITION VENUE • In addition to classic signage to guide media to the media areas, a clear circulation path must be established to avoid crossing, with arrows and additional signals • Entrance and exit separated to all rooms and areas of the venue • Temperature taken at venue media entrance • Sanitizer dispensers available at all access points of the different media areas 20 Peaminister Jüri Ratas Kultuuriminister Tõnis Lukas Eesti Vabariigi Valitsus 28.09.2020 Erakorraline taotlus rahvuskoondise tiitlivõistluste mängude pidamiseks Tallinnas (FIBA tähtaeg 05.10.2020) Austatud Peaminister Jüri Ratas, Austatud Kultuuriminister Tõnis Lukas Austatud Vabariigi Valitsuse liikmed Soovime tänada ja tunnustada Vabariigi Valitsust Eesti Korvpalliliidu (edaspidi EKL) nimel. Covid-19 viiruse põhjustatud erakorralisel ajal oleme tunnetanud tugevat toetust spordivaldkonnale. Jätkuvalt otsib kogu spordivaldkond võimalusi tegevuse jätkamiseks, sh rahvusvaheliste tiitlivõistluste pidamiseks nii, et see ohustaks võimalikult vähe seotud osapooli, võistlejaid, organiseerijaid. Sellest tulenevalt teavitas täna Euroopa korvpalli katuseorganisatsioon FIBA Europe oma otsusest korraldada Euroopa Meistrivõistluste kvalifikatsioonimängud nö „mulli“ formaadis, kus kogu alagrupi võistkonnad (meie alagrupis lisaks Eestile, mehed: Makedoonia, Venemaa, Itaalia; naised: Bosnia ja Hertsegoviina, Šveits, Venemaa) mängivad novembris ja veebruaris planeeritud kodus-võõrsil mängud ühes riigis. Nii vähendatakse suures osas reisimiste mahtu ja riski viirusesse nakatumiseks. Eesti Korvpalliliit soovib taotleda FIBA Euroopalt novembri mängude korraldusõigust Tallinnas. Taotluste hindamisel on FIBA Euroopa olulisimaks kriteeriumiks planeeritud kodumängude arve ning eelduseks võistkondade ja võistlust teenindava personali karantiinivaba riiki sisenemine. Vastavalt kodus-võõrsil mängude kalendrile oli meeste koondisele planeeritud novembris kaks kodumängu Tallinnas (Venemaa, Makedoonia). Sellest johtuvalt on täidetud taotluse rahuldamiseks kõige olulisem kriteerium ja tõenäosus, et FIBA Euroopa otsustab korraldusõiguse anda Eestile, väga suur. Eesti Korvpalliliit taotleb käesolevaga Vabariigi Valitsuselt taotlusprotsessis nõutavate riigigarantiide (vt. Lisa 1- STATE AUTHORITIES LETTER OF SUPPORT) kinnitamist, muuhulgas sisaldab see ka kolmandatest riikidest osalejate ja/ või ametiisikute karantiinivaba sisenemist riiki. Võistluste (treeningud + mängud) korraldamiseks määratud ajaaken meeste koondisele novembris on 23.11.-01.10.2020 ning naiste koondisele 08.-15.11.2020 järgnevalt: Meeste koondise novembri aken: 28.11.2020 Mäng 1: Itaalia - Makedoonia Mäng 2: Eesti - Venemaa 30.11.2020 Mäng 3: Venemaa - Itaalia Mäng 4: Eesti - Makedoonia Naiste koondis novembri aken: 12.11.2020 Mäng 1: Šveits – Venemaa Mäng 2: Bosnia ja Hertsegoviina – Eesti 14.11.2020 Mäng 3: Eesti – Šveits Mäng 4: Bosnia ja Hertsegoviina – Venemaa *Lisaks novembri aknale kaalub Eesti Korvpalliliit veebruari akna mängude korraldusõigust Tallinnas. Loodame Teie toetusele ja kiirele vastusele arvestades, et taotluse esitamise tähtaeg FIBA Euroopale on juba 05.10.2020.a. Lugupidamisega /allkirjastatud digitaalselt/ /allkirjastatud digitaalselt/ Jaak Salumets Keio Kuhi Eesti Korvpalliliidu president Eesti Korvpalliliidu peasekretär Lisad: 1) STATE AUTHORITIES LETTER OF SUPPORT (zip konteiner) 2) Taotlustingimused ja dokumendid (zip konteiner) STATE AUTHORITIES LETTER OF SUPPORT Window 15th to 23rd February 2021 The Government / Ministry of _____________________________________________________________________________________________ a. Confirms to FIBA its support to the National Member Federation of _____________________________________________________________________________________________ (“National Federation”) in the preparation and the organization of the FIBA EuroBasket 2022 Qualifiers Bubble (“Competition”) from 15th to 23rd February 2021. b. guarantees, towards FIBA for the period starting on 15th February to 23rd February 2021: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To facilitate the issuing of entry and exit visas in/from the Country and access to the Country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the Competition (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. Commitment to sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. Date and place _____________________________________________________________________________________________ Signature of state authorities ______________________________________________ Stamp of the state authorities Page 1 of 1 STATE AUTHORITIES LETTER OF SUPPORT Window 23rd November 2020 to 1st December 2020 The Government / Ministry of _____________________________________________________________________________________________ a. Confirms to FIBA its support to the National Member Federation of _____________________________________________________________________________________________ (“National Federation”) in the preparation and the organization of the FIBA EuroBasket 2022 Qualifiers Bubble (“Competition”) from 23 November to 1st December 2020. b. guarantees, towards FIBA for the period starting on 23 November to 1st December 2020: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To facilitate the issuing of entry and exit visas in/from the Country and access to the Country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the Competition (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. Commitment to sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. Date and place _____________________________________________________________________________________________ Signature of state authorities ______________________________________________ Stamp of the state authorities Page 1 of 1 STATE AUTHORITIES LETTER OF SUPPORT Window 31st January to 7th February 2021 The Government / Ministry of _____________________________________________________________________________________________ a. Confirms to FIBA its support to the National Member Federation of _____________________________________________________________________________________________ (“National Federation”) in the preparation and the organization of the FIBA Women’s EuroBasket 2021 Qualifiers Bubble (“Competition”) from 31st January to 7th February 2021. b. guarantees, towards FIBA for the period starting on 31st January to 7th February 2021: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To facilitate the issuing of entry and exit visas in/from the Country and access to the Country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the Competition (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. Commitment to sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. Date and place _____________________________________________________________________________________________ Signature of state authorities ______________________________________________ Stamp of the state authorities Page 1 of 1 STATE AUTHORITIES LETTER OF SUPPORT Window 8th to 15th November 2020 The Government / Ministry of _____________________________________________________________________________________________ a. Confirms to FIBA its support to the National Member Federation of _____________________________________________________________________________________________ (“National Federation”) in the preparation and the organization of the FIBA Women’s EuroBasket 2021 Qualifiers Bubble (“Competition”) from 8th to 15th November 2020. b. guarantees, towards FIBA for the period starting on 8th to 15th November 2020: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To facilitate the issuing of entry and exit visas in/from the Country and access to the Country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the Competition (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. Commitment to sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. Date and place _____________________________________________________________________________________________ Signature of state authorities ______________________________________________ Stamp of the state authorities Page 1 of 1 FIBA RETURN TO BASKETBALL COVID-19 Protocol for FIBA Competitions – Basketball COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) CONTENTS 1. Preamble ........................................................................................................................................................... 3 2. Objectives .......................................................................................................................................................... 3 3. COVID-19 Oversight committee ........................................................................................................................ 4 4. Pre-competition quarantine for participating teams ........................................................................................ 4 5. Training requirements ....................................................................................................................................... 5 6. Referees and Game officials .............................................................................................................................. 5 7. COVID-19 testing ............................................................................................................................................... 6 8. International travel procedures ........................................................................................................................ 7 9. Medical Equipment and Personnel ................................................................................................................... 8 10. Hotels ................................................................................................................................................................ 9 11. Arena Operations ............................................................................................................................................ 10 12. Accreditation ................................................................................................................................................... 11 13. Team and referee facilities .............................................................................................................................. 11 14. Development of symptoms during an event or at a game.............................................................................. 12 15. Test Results Management ............................................................................................................................... 12 16. Game Operations ............................................................................................................................................ 13 17. Broadcast, media and technical suppliers ....................................................................................................... 14 18. Games with spectators.................................................................................................................................... 16 19. Compliance...................................................................................................................................................... 16 Appendices: Supporting Resources .......................................................................................................................... 16 Appendix 1. FIBA Restart Guidelines ........................................................................................................................ 17 Appendix 2. FIBA Risk Assessment template ............................................................................................................ 18 Appendix 3. Specific risk mitigation measures for media operations ...................................................................... 19 2 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) 1. Preamble This document sets out the framework for the safe return to competition in FIBA basketball. The Protocol sets levels of required expertise, infection prevention, hygiene, medical response and compliance for FIBA events. The COVID-19 virus is new, first identified in Wuhan China during late 2019. The virus quickly spread and was declared a pandemic by the WHO in March 2020. The virus related to the previous Corona viruses MERS and SARS which caused considered illness and death but quickly settled with public health controls. There have now been many millions of infections and hundreds of thousands of deaths globally. Virtually the entire planet has been affected directly by this pandemic. The impact of human activities such as travel, socialising, relationships and education has also been profound. Domestic and international sport has been shut down by the pandemic. COVID-19 is very infectious and can cause considerable harm to the human body, affecting multiple organs and the immune system itself. While the pandemic continues medical science is discovering new things about the virus. This means that way we manage and contain COVID-19 will evolve over time. While current prevention strategies can be very effective, until we have an effective vaccine or treatment, the pandemic will continue. While we wait for a ‘cure’ we need effective measures to reduce the risk of infection in sport. To minimise the COVID-19 risk in FIBA basketball we need thorough planning and a robust set of guidelines or protocols. These will be important and require diligent implementation, guided by expert support. To a large extent we will be relying on the cooperation, behaviour and understanding of the teams, players, officials, technical personnel, venue management, media and spectators. FIBA expects all parties to largely adhere to this Protocol that cover hygiene, biosecurity, testing and medical management. They are in place to protect all participants. Non-compliance with these guidelines may have serious consequences for the staging of the competition and participants so a compliance audit framework is proposed alongside the Protocol. 2. Objectives The aim of this document is to set out a medical and operational framework that teams and participants can follow to enhance the safety of basketball in FIBA competitions. Due to the constantly changing knowledge of the COVID-19 virus, this Protocol will evolve and be regularly updated. If there is a disconnect between local public health authorities and these guidelines, the government authority takes precedence. The present document sets out the procedures necessary for organising FIBA basketball competitions and cover aspects such as games, travel, accommodation and stadium operations. It is a requirement that all event organisers, teams and participants follow this Protocol. Key components are: • The appointment of an Oversight committee • The appointment of a Biosecurity official who will monitor compliance to the COVID-19 plan and promptly report any deviations to the oversight committee and FIBA • Personal hygiene of participants and the establishment of biosecure team environments • Limitation on the number of team participants and exposure to non-team personnel 3 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) • Pre-competition risk assessment and quarantine by team doctors • Testing and medical support • Venue and game management including media and broadcast Players and support personnel will need to operate in a controlled environment which limits the risk of COVID-19 entry and spread. This will include an assessment of all participants and their risk of infection. It means a medical control environment that manages illness and potential COVID-19 infection. It means a process that manages the management of COVID-19 cases and close contacts. 3. COVID-19 Oversight committee A FIBA basketball competition requires the formation of a COVID-19 Oversight committee by the event organiser to govern and ensure a safe environment for all participants. This committee requires senior management representation to ensure delegation of resources and implementation of the organisation’s plan. It will also need infectious diseases expertise, sports medicine, compliance and project management capability. The committee should review these FIBA basketball guidelines and interpret them for the unique aspects of their own event. The committee will need to liaise with local government and public health authorities. Government and public health authorities will have their own restrictions and controls that must be adhered to or navigated around with their consent. The FIBA Restart Guidelines and FIBA Risk Assessment Checklist, available on the FIBA website, is useful resources that will assist planning (refer to Appendix 1 and 2). The oversight committee will appoint a Biosecurity official whose role is to ensure compliance to the COVID-19 plan, protocols and restrictions and report any deviations to the FIBA Medical Compliance Officer 4. Pre-competition quarantine for participating teams Prior to leaving for a FIBA competition, teams are required to have a 10 day relative isolation and undergo a testing regime of 2 PCR tests (refer to 7. COVID-19 testing: Pre-travel training period). This relative isolation can mean living in normal residences with social contact restrictions or the team living in a biosecure hotel. Teams may compete in official competition and train during this period. Teams must facilitate and oversee the relative isolation procedures including a limitation of contact from non-team members, limiting the number of participants to those that have essential team roles and compliance oversight. During this time all participants must undergo awareness and education regarding the FIBA Protocol. This should include: • Roles of various officials including a biosecurity official which may be a dual role • Daily health screening and personal hygiene requirements • Transport and accommodation arrangements • PCR testing 4 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Basic personal hygiene guidance should include: • Regularly and thoroughly wash your hands with soap and water for 20 seconds • Augment this with an alcohol-based hand sanitiser • Maintain at least 2m distance between yourself and anyone else including at training except actual participants in the team such as players and coaches • Avoid touching eyes, nose and mouth • Wear a face mask when in public • Follow good respiratory hygiene - covering the mouth and nose with your bent elbow or tissue when coughing, or sneezing, followed by its disposal • Shower at accommodation before and after training and games • Clean training equipment before and after individual use • Stay home if unwell (e.g. fever, cough, sore throat or difficulty breathing) and call for medical advice • Avoid public places and transport All teams will be expected to travel with a Team Doctorand COVID-19 Biosecurity Compliance official. The Compliance official’s role is to ensure compliance to FIBA and team requirements and restrictions. The Compliance official must attend all training sessions, oversee entry restrictions (limited to team personnel who have no symptoms), that all team members have daily health checks and there is a record of attendees with times of entry and exit. During this time the team doctor must assess all team members for infection and potential COVID-19 harm risk if infected. Any player who has had a prior COVID-19 infection should be cardiac screened. During this assessment all risks of COVID-19 infection and control requirements must be explained and the individual consent to participation knowing the requirements and risks. This medical intervention must be fully documented by the team doctor. 5. Training requirements The training facility shall be appropriately cleaned prior to every use and then secured. Players should shower and change at their accommodation immediately prior and after training. Players should have their own individual towels and drink bottles. Support personnel should also respect social distancing and wear a face mask. Weight room training is permitted but the number of players and officials limited to the local distancing requirements (e.g. 1 person per 4sqm limitation) and management of sanitisation of equipment prior to and on competition of use. There will need to be a process for sanitising basketballs and other shared equipment. 6. Referees and Game officials Prior to leaving for a FIBA competition, referees and game officials are required to restrict social contacts for a 2-week period. If the individual undertakes high risk employment (e.g. healthcare worker) this shall be declared to FIBA. This is to limit the risk of COVID-19 infection. Individuals may exercise during this period but be cognisant of COVID-19 infection risks and take precautions. 5 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Referees and Game officials must utilise personal hygiene measures: • Regularly and thoroughly wash your hands with soap and water for 20 seconds • Augment this with an alcohol-based hand sanitiser • Maintain at least 2m distance between yourself and anyone else including at training • Avoid touching eyes, nose and mouth • Wear a face mask when in public • Follow good respiratory hygiene - covering the mouth and nose with your bent elbow or tissue when coughing, or sneezing, followed by its disposal • Stay home if unwell (e.g. fever, cough, sore throat or difficulty breathing) and call for medical advice • Avoid public places and transport. 7. COVID-19 testing FIBA requires COVID-19 testing of all participants in a team. Only reverse transcription polymerase chain reaction (RT-PCR) tests (“PCR”) from an accredited laboratory will be recognised as a valid test. This includes all players and support personnel or any other individual that has contact with the team and should be funded by the team. The testing mandated is: Pre-travel training period a. Two (2) PCR tests in the week of the pre-travel training isolation period leading into the pre- departure week b. The two (2) tests shall be at least 5 days apart. c. Participants shall obtain at least two (2) copies of the results of these two (2) tests, which shall be in English language and must be negative. d. Any participants that have a positive test results from these tests shall not travel. Pre-departure week a. All participants shall take at least one (1) PCR test within the seventy-two (72) hours prior to departure to country of the Host. b. Participants shall obtain at least two (2) copies of the result of this test, which shall be in English language and must be negative. c. Any participant that has a positive test result will not be permitted to enter in the country of the Host by the border officials and shall not attempt to travel. d. The relevant insitutions in the country of the Host may require online registration (travel card) before arrival for all travellers connected with the Event. The Host will timely provide links for e-registration to all participants. Arrival in country of the Host a. Border officials may randomly select travellers to undergo screening at the airport. b. All participants shall be prepared to present results of the PCR test to border officials or to the local medical staff at the airport, if requested. 6 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Participants already located in the country of the Host a. Participants located in the country of the Host shall also perform two (2) PCR tests in the week leading into the pre-departure week and one (1) PCR test within the seventy-two (72) hours before entry into the official team hotel. Arrival at the Hotel a. All participants shall be prepared to present all the PCR test results to the FIBA Medical Compliance Officer, upon arrival at the dedicated hotel. b. Participants that fail to present these results to the FIBA Medical Compliance Officer shall not be permitted to participate and will not be able to access the venue or hotel. Pre-game a. After arrival, participants may be requested to undergo a pre-game PCR testing(s) by FIBA at any time before the game day. b. The Host will be responsible for arranging such tests upon FIBA’s request and ensuring twenty-four (24) hours of testing turnaround time at a local laboratory. At other times at least weekly PCR testing, in addition to the above requirements, is strongly recommended. Referees and technical officials must have a negative PCR test from a sample collected not more than 72 hours prior to departure to a competition. 8. International travel procedures 1.1. Team players and support personnel Teams and game officials are encouraged to travel by chartered flights. If this is not possible then procedures should be in place to reduce the risk of infection during travel on commercial flights. Teams should liaise with the airport authorities at both departure and arrival airports to determine whether special arrangements can be made to minimise contact with the general public, such as the use of a VIP customs and transfer service. Teams must also be prepared to comply with any COVID- 19 testing by airlines but FIBA requires that all team members have a negative COVID-19 PCR test from a sample collected not greater than 2-3 days prior to the travel time so that team members can travel with a verifiable negative test. If the flight is on a commercial aircraft empty seats either side should be sought. If an entire team is travelling, book the group together with the above distancing and book an empty row of seats on either side of the group. Team members should wear face masks and wipe down their seat and its’ surrounds prior to use. 7 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) With a chartered flight, the plane should be thoroughly cleaned before boarding and entry should be separated, away from public exposure. All participants need to have a health check before they leave for the airport and no individual should travel with the team if they are unwell. It is the responsibility of the team Compliance official to ensure these measured are adhered to. The host organisation must make every effort to facilitate the arrival and transfer of the visiting team, including the direct collection in a private bus at the aircraft and private passage through the airport to avoid public spaces. All team transport by bus requires that the vehicles are thoroughly disinfected shortly before collecting the team. The bus driver shall be negative to a COVID-19 PCR test from a swab collected within 48 hours of contact with the team. The bus driver must wear a mask and maintain 2m social distancing even if there is a separate cabin or isolation by glass partition. If possible, team members shall enter and leave the bus by a middle door. The team Compliance official shall notify the organisers and the FIBA Medical Compliance Officer if these requirements are not complied with. 1.2. Referees and Game Officials The referees and game officials must take maximum care to maintain strict social distancing at all times while travelling, use a hand sanitiser regularly and wipe down their seat and its’ surrounds prior to use. If a referee or game official is unwell, they shall not travel. The local organiser is responsible for ensuring that FIBA referees, technical delegates and game officials have safe transfer and transport. All vehicles must be thoroughly disinfected before use. The driver of the vehicle has the same requirements as for bus drivers, namely, a negative PCR test, strict maintenance of social distancing and the use of a face mask. 9. Medical Equipment and Personnel The COVID-19 Oversight committee must ensure that there are adequate medical facilities and equipment to prevent COVID-19 infections and manage any suspected infection. This will include, but not limited to: • Adequate PPE, including an emergency PPE supply, face masks, gowns, face shields and gloves 8 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) • Appropriate medical equipment, including pathology collection and swabs (this may be delegated to a pathology provider) • Medical cleaning equipment • Medical waste and disposal • Appropriate isolation and transport facilities The COVID-19 Oversight committee must ensure there are event medical personnel sufficient and qualified to manage a COVID-19 infection case. The committee should also have hospitalisation and specialist medical support available if required. The COVID-19 Oversight committee must arrange team and officials transport that reduces the risk of infection. 10. Hotels Ideally, an exclusive hotel must be reserved for the sole use of teams, referees and game officials and arrangements are in place to limit contact between event participants and hotel staffs. If this is not possible, team(s) and game officials must have arrangements that prevent or reduce the risk of close contact between other hotel guests and staff. All participants must be accommodated in single rooms. Dining arrangements should be in a private area with no public access. A dining area should be for the exclusive use of one team or group at a time (with cleaning between team use if a shared room). Participants must keep their room clean and make their own bed to avoid maid service requirements. If this is not possible the issue should be discussed with the event organiser. Participants must stay at the hotel at all times unless for training or competition purposes. Visitors are not permitted. Public areas such as a public bar are off limits while at the hotel. Team social functions may be arranged but these are exclusively for team members and safety protocols must be maintained at all times. When moving around a hotel, event participants must wear face masks and maintain social distancing. If practical, the stairs should be used and sharing of lifts avoided. The local/event organisers must have an agreement with the hotel that delivers the above requirements as well as ensure: • Facilitated check-in and check-out to limit contact • Full disinfectant cleaning of rooms prior to use • Regular cleaning of team areas, meeting rooms, corridors, lifts and stairs • Staff wear face masks, maintain social distancing restrictions and not attend the hotel if unwell • Security control the entry to the hotel or secure floor • Quality food service which is freshly cooked • Regular cleaning of the dining areas with restricted access to essential hotel staff while in use 9 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) 11. Arena Operations The local oversight committee is responsible to ensure the training and competition areas are safe and compliant with local public health authority restrictions and FIBA requirements. All basketball venues should have a risk assessment for teams, game officials, media, broadcast and spectators. The FIBA Risk Assessment will assist with this assessment (refer to Appendix 2). 1.3. Arena entry and exit Temperature and symptom checks are required at all entry points along with social distancing marking for queuing, use of face mask and hand sanitiser. Arrangement must comply with local public health authority requirements. The arrival of team members and the game officials must be staggered to avoid mixing and crowding in the corridors. During team arrivals, the presence of any staff along the internal arena route should be kept to a minimum, with stewards in place to temporarily stop any other transit. Participants must go straight to their change room or designated area. Teams may perform a court inspection and warmup but must keep this to a minimum and should maintain separation during this time. Team members and game officials must exit the venue in a similar fashion to their entry. It is the responsibility of the team and event Biosecurity Compliance officials to ensure that these requirements are followed. 1.4. Face masks and hand sanitiser All team members and game officials must wear face masks except direct participants during the game. All others must wear a face mask, including operational staff, arena stewards, security, caterers, cleaners, broadcast staff, media (except commentators during the game), photographers, operational staff, bench officials (except the official game commentator) and independent medical staff. Hand sanitiser must be provided at all access points to the arena. 1.5. Cleaning In general, all areas of the arena that are in use for the game must be cleaned prior to use following local public health authority guidelines and requirements. These areas include media working areas, seating (depending on use), offices, meeting rooms and sanitary facilities. The event Biosecurity Compliance official must make sure a process in place that ensures compliance. 10 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) 1.6. Arena zones A zoning system will be implemented (and overseen by the Biosecurity Compliance official) in order to prevent any uncontrolled or indirect contact with the teams, namely: Zone 1 – ‘team zone’ which includes changing rooms, referee area, medical room, doping control, access corridors, scorers’ table, team bench, court and court surrounds with a clear surround access control (e.g. LED boards or signage). This zone is for the exclusive access of team members, game officials, security and essential operational staff. The total number of individuals in this zone should not exceed 80 or other restrictions of the local public health authorities. Broadcast positions are excluded from this zone. Consideration needs to be given for post-game media interviews by team members such as players and coaches which sits between Zones 1 and 2. Entry points and access needs to be provided that maintains the separation but allows media access to team members that maintains safe social distancing. Zone 2 – ‘tribunes and arena interiors’ are the seating sections and includes hospitality, media, broadcast, technical table and photographer areas. The ‘venue interiors' include all indoor areas at the arena other than Zone 1. This area may be used for manned camera positions excluded from Zone 1. Zone 3 – ‘arena exterior’ extends from the outer limits of Zones 1 and 2 to the outer boundary of the arena environments (fence, turnstiles, gate etc.) as well as the broadcast compound. All access points between zones must be clearly marked and have security control. An accreditation system must be in place that facilitates appropriate access. The host is responsible for overseeing the movement of people between different zones. 12. Accreditation The event organiser is responsible for an accreditation system that allows access to team and official accommodation, arena and arena zones. This must be strictly enforced with appropriate biosecurity arrangements. 13. Team and referee facilities Changing rooms for the teams and referees must optimise social distancing and air circulation. Depending on the actual size of the changing room, additional nearby rooms or spaces may be required. Ideally, a room or area should be set aside for the team's support and medical personnel and lockers should be spaced in a way to enhance social distancing. Specific optional requirements: • Any saunas, ice-baths, pools or jacuzzies must be closed or drained • All fitness equipment must be disinfected before and after use and located either within an area of the changing room or completely separate particularly if space is required for warmup and stretching • Physio equipment and massage beds must be disinfected before and after use • Participants must have individual drink bottles and towels 11 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) • Doping control facilities must align with FIBA Protocol with cleaning and restricted access to individuals who have undergone isolation and testing procedures. This includes the doping control personnel The same principles apply to the referee changing room and warmup area. The changing rooms, team and game officials access routes (corridors, door handles, handrails, etc.), team benches and officials bench (including any additional seating used to maintain social distancing) must be thoroughly disinfected prior to the arrival of the teams and game officials. Once the changing rooms have been disinfected prior to team arrivals no one may enter other than designated game officials who have undergone the same isolation and testing procedures as the team members. 14. Development of symptoms during an event or at a game Anyone involved in a FIBA competition who develops any symptoms indicative of a potential viral infection, including COVID-19, must immediately isolate themselves at the hotel and contact the FIBA Medical Compliance Officer for guidance and testing. Each team doctor shall check any potential viral infection and COVID-19 symptoms on all Players on a daily basis. The team doctor shall report findings to the FIBA Medical Compliance Officer. Any Participants exhibiting symptoms of viral infection or COVID-19, which must be honestly declared, will not be permitted to enter the Venue and will be immediately reported to the FIBA Medical Compliance Officer, who will decide whether the Participant shall be submitted for testing. If tested, the Participant shall self-isolate in their hotel room until the results of the test are known. Testing Results shall be handled in accordance with the below. Key indicators of a viral infection, including COVID-19, include high fever, dry cough, tiredness, sore throat, runny or blocked nose, breathlessness or loss of sense of taste and/or smell. A list of symptoms of COVID-19 can be found here: https://www.who.int/health- topics/coronavirus#tab=tab_3 In the case of game officials and other non-team members, contact the designated Event Medical officer or their personal doctor. The Event Medical officer should attend the game and be available to support teams and game officials. The Host must ensure that the Venue and the Hotel have the appropriate isolation facilities to manage such a situation. 15. Test Results Management Negative Results A Participant presenting negative results to the FIBA Medical Compliance Officer shall be permitted to participate in the Competition. This shall likewise apply to Participants that have displayed symptoms and have undergone testing in the Host country in accordance with the above and been cleared. 12 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Positive Results A participant returning any positive tests in the Host country shall: • Not be permitted to participate in the event and shall be immediately hospitalised unless this individual does not need to be hospitalised. • Not be permitted to participate in the event and designated rooms will be made available at the Hotel for a participant to be isolated. In the event of a positive COVID-19 detection, either the team doctor if it is a member of the team or the event medical officer, if it is a non-team member, must: • Notify the individual, immediately isolate and arrange a PCR test in consultation with the FIBA Medical Compliance Officer • Assess for any close contacts (15 minutes cumulative face to face within twenty-four (24) hours or two (2) hours in the same room), arrange testing and isolation • Any casual contact may be tested in consultation with the FIBA Medical Compliance Officer • The medical circumstances of the test results should have expert infectious diseases input in order to interpret the results and determine the required responses • Local public health management protocols followed. 16. Game Operations 1.7. Team benches, technical bench and other officials seating Substitutes, coaching and other support or technical personnel must remain at least 1m apart when seated on the bench during the game. Additional space for the bench seating will be required. Seating should, where possible, respect social distancing requirements. Technical seating must also be appropriately separated. During a timeout, closer contact between participants will be accepted. Medical personnel must utilise the appropriate PPE and follow local authority and FIBA medical guidelines. There must be no individuals in the bench area who do not have an active role in the game, (e.g. players who are not suited up). The team Biosecurity Compliance official must be in the bench area and ensure that the safety measures are complied with. Game officials must have designated seating according to their accreditation which should correspond to their isolation and testing requirements and therefore zone access. 1.8. Team warmup Warmup and practice shooting will be limited to specific access times. Players are not free to warmup or shoot outside of these times. 1.9. Team introductions and pre-game line up Players must go directly to the bench from the changing rooms for the start of the game. Players will then be located on the bench for introductions and not in the corridor. On introduction, players must 13 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) line up with 1m spacing and return to the bench following the presentation of the teams and other requirements, e.g. following national anthems. Players and referees must not shake hands, ‘high five’ or make unnecessary contact with others. Additional activities in the introductions such as entertainers, mascots, dancers or musicians must be with the approval of FIBA. 1.10. Game time Players and bench officials are not required to wear face masks, must retain 1m social distancing as far as is practical, avoid unnecessary contact with others and use only their own personal identified drink bottles and towels. Following the half-time break teams should again avoid congregating in the tunnel and must instead go directly to the court according to the timings indicated in the countdown to tip-off. Players and referees should liberally use hand sanitising gel prior to and entry from the court and at breaks in the game. A match official is responsible for the sanitisation of the ball. 1.11. Post game Players may go through the usual post game acknowledgement of opposition players and coaches but must not make physical contact, e.g. no handshaking. All participants must exit the court in a timely way on competition of the game. Players should not congregate unnecessarily post game. 17. Broadcast, media and technical suppliers 1.12. General principles All broadcast, media and technical personnel present in zone 2 must comply with the local public health and FIBA requirements including the wearing of masks (except when commentating), maintaining at least 2m social distancing with others, avoiding any uncessary physical contacts (e.g. handshakes, hugging or kissing as a greeting) and gathering restrictions. However, there is no reason why additional requirements may not be introduced by service and media providers to support the safety of their personnel. Specific risk mitigation measures for medical operations shall be referred to Appendix 3 in this Protocol. It is the responsibility of the event Biosecurity Compliance official to ensure these requirements are in place and adhered to. Any non-compliance should be reported to the FIBA Medical Compliance officer who will investigate the matter. 1.13. Staffing, facilities and broadcast positions Broadcast, media and technical supplier organisations must only appoint the minimum number of participants which will be approved and accredited for access purposes. FIBA reserves the right to restrict numbers of such accreditations. 14 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) 1.14. Post game media conference Will be conducted in such a way that maintains social distancing and FIBA requirements. There will need to be entry and exit points, with security control, to both Zones 1 (for players and coaches) and 2 (for media representatives). Wide separation of both parties needs to be maintained during the press conference. 1.15. Broadcast The television compound and truck must be arranged in a way that allows sufficient space for the movement of people without congestion e.g. vehicles appropriately spaced apart, clearly marked corridors and movement lanes. Camera positions will only be permitted in Zone 2 unless approved by FIBA. Any approval of camera positions in Zone 1 will require separation from the team participants, referees and game officials and maintain social distancing of 2m. Any interviews of participants in Zone 1 must have FIBA approval, maintain social distancing and be subject to conditions. Bench and time-out camera will not be permitted. A plan for all camera positions must be approved by the event organisers and FIBA. 1.16. Photographers Game photographers are limited to 6 at each end of the court. The photographer locations must be clearly marked, preferably on a bench behind the basket. There must be a minimum of 2m between each photographer positions and maintenance of 1 person per 4sqm. 1.17. Media The distribution of media in the stands must allow a 2m spacing. Media personnel must wear face masks except commentators during the course of the game only. Post-game interviews may be organized on/around the court once the teams have left the area or in a suitable pre-approved location. The allocated area must allow for 4sqm per person. The reporter and camera crew must stay at least 2m from the player or coach. All such arrangements require prior approval of the team, local organiser and FIBA. During a post-game press conference media personnel must wear face masks and maintain 3m separation from the team personnel. Team participants must have a separate entry from Zone 1. As the press conferences will be conducted in an enclosed room, the number of participants will be limited to 1 per 4 sqm. Therefore, the local event organiser should allow adequate space for press conferences bearing in mind the likely number of participants, including team personnel. A large room with significant attendee capacity is recommended. Recording devices (dictaphones, mobile phones, etc) must not be placed on the press conference podium Access for media personnel including photographers will be controlled by a designated Press officer with oversight by the Event CO. Post-game press conferences may be conducted remotely. 15 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) The Event CO and FIBA will oversee compliance to event and COVID-19 prevention requirements regarding media, broadcast, photographer activities, including social distancing, mask and gathering restrictions. 18. Games with spectators The presence of crowds will be determined by the local public health authorities and their restrictions that exist around public gatherings. There will be a number of aspects to venue and game management that will need to be implemented that will add a significant complexity to managing a safe environment. There should be a double barrier between zones 1 and 2 in crowded areas that facilitates a 2m separation. Access, movement and seating arrangements will be impacted and require careful planning according to local requirements. 19. Compliance The COVID-19 pandemic has had a profound impact on the world with many infections and deaths. Sport, including basketball, has been significantly impacted. The successful delivery of a basketball competition will require significant planning and resourcing. It is essential that all levels of this Protocol have oversight and compliance processes. In particular, event organisers must have access to appropriate medical experts for guidance and appropriate governance arrangements to ensure successful implementation FIBA requires that all event organisers, teams and participants follow this Protocol. If there are practicality issues for which a commonsense approach is not obvious, FIBA should be consulted. Any non-compliance must be reported to the FIBA Medical Compliance Officer. Appendices: Supporting Resources 1. FIBA Restart Guidelines 2. FIBA Risk Assessment template 3. Specific risk mitigation measures for media operations 16 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Appendix 1. FIBA Restart Guidelines https://www.fiba.basketball/documents/restart-guidelines-for-national-federations-en (English) https://www.fiba.basketball/documents/restart-guidelines-for-national-federations-fr (French) https://www.fiba.basketball/documents/restart-guidelines-for-national-federations-esp (Spanish) 17 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Appendix 2. FIBA Risk Assessment template http://fiba.basketball/documents/risk-assessment-mitigation-checklist 18 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Appendix 3. Specific risk mitigation measures for media operations SPECIFIC MEDIA AREAS RESTRICTIONS Media Tribune/Commentary Tribune • Should be located on an upper ring, when possible (not courtside, but elevated from team areas, far from players, benches and court). If this is not possible, add and additional 3m distance from regular courtside distance • Keep 1 out of 2 positions or at least 2m between seats, to guarantee social distancing between members of the media when sitting in the tribune • Sanitizer dispensers should be made available at each access point of the tribune • Media representatives should have an assigned position for the entire duration of the tournament and be escorted to it by members of the staff • Staff/volunteers must also wear masks Photographers Positions/Benches • Maximum 20 accredited photographers (including FIBA crew) evenly spread out at both ends of the court • A distance of 2m between photographers must be respected on the photo benches • Photographers should have an assigned position for the tournament and not move during the game. • Photographers should wear their mask at all times. • Staff/volunteers must also wear masks. Flash Interview Positions/Mixed Zone • Microphones for interviews must be on a long boom pole/stick, to avoid getting too close to the players (distance of 2m minimum to be guaranteed) • All microphones must be covered with plastic or other material that can be cleaned after each interview unless use of a mask is mandatory • Doubled set of barriers to make sure the 2m distance with players is physically respected in the mixed zone • In the Mixed zone, assign positions to media outlets in the mixed zone to make sure distance of 2m is respected between media outlets. • Doubled set of barriers to make sure the 2m distance with players is physically respected in the mixed zone • Camera persons, media and staff must always wear masks. Press Conference Room • Limit seats in the room (remove chairs) and max-out distances between media (2m minimum): 1/2 out of 3 positions should be empty to guarantee social distancing between members of the media while sitting • A limited number of accredited media will be allowed to access the room (SADs if necessary) and not more than 1 person per 4sqm (ideally a large room will be required) 19 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) • The moderator, as well as players and coaches accessing the room, must wear a mask to reach their seat. They can remove their mask during the press conference. • On the stage, the distance between moderator, player and coach must be minimum 2m • The media must be 3m from the players and coaches • If applicable: the translator should not take place at the table but remain on the side, respecting security distance of 2m with the other persons (and wearing a mask). • Media and staff/volunteers must also wear masks. • All microphones must be covered with plastic or other material that can be cleaned on after each press conference. • Ideally there should be separate entrance and exit points for media and game participants. Media Working Room • Limit seats in the room (remove chairs) and max-out distances between media (2m minimum): 1/2 out of 3 positions should be empty to guarantee social distancing between members of the media while sitting and not more than 1 person per 4 sqm (a large room required) • Media and staff must always wear masks. • No food or drinks available as buffet: only pre-packaged meal/snacks available with vouchers (times to be arranged to avoid queues to eat). Ideally, a volunteer should oversee the distribution. MEDIA ACCREDITATION LIMITATIONS • A limited number of overall accreditations (including allocation for each team or club) should be distributed, depending on the capacity of the venue’s media areas in covid-19 set-up • Only a selected number of media should be able to access specific zones (for ex. Mixed Zone; Press Conference) through the form of special access devices (SADs) • Specifically, media could be divided into five access categories to limit numbers: o all areas o media tribune only o media tribune + press conference o media tribune + mixed zone o courtside (photographers and crews) • Accreditation Center: must be organized to avoid waiting queues. • Health Declaration Form: after an accreditation approval is issued, the media accredited must complete a Health Declaration Form that needs to be signed before entering the competition venue (procedure and template to be defined). CIRCULATION & FLOWS IN THE COMPETITION VENUE • In addition to classic signage to guide media to the media areas, a clear circulation path must be established to avoid crossing, with arrows and additional signals • Entrance and exit separated to all rooms and areas of the venue • Temperature taken at venue media entrance • Sanitizer dispensers available at all access points of the different media areas 20 Page 1 of 5 • • Page 2 of 5 • • • • • • • • • • • • • • • • • • • Page 3 of 5 o o o o • • • • Page 4 of 5 Page 5 of 5 STATE AUTHORITIES LETTER OF SUPPORT Window 15th to 23rd February 2021 The Government / Ministry of _____________________________________________________________________________________________ a. Confirms to FIBA its support to the National Member Federation of _____________________________________________________________________________________________ (“National Federation”) in the preparation and the organization of the FIBA EuroBasket 2022 Qualifiers Bubble (“Competition”) from 15th to 23rd February 2021. b. guarantees, towards FIBA for the period starting on 15th February to 23rd February 2021: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To facilitate the issuing of entry and exit visas in/from the Country and access to the Country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the Competition (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. Commitment to sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. Date and place _____________________________________________________________________________________________ Signature of state authorities ______________________________________________ Stamp of the state authorities Page 1 of 1 STATE AUTHORITIES LETTER OF SUPPORT Window 23rd November 2020 to 1st December 2020 The Government / Ministry of _____________________________________________________________________________________________ a. Confirms to FIBA its support to the National Member Federation of _____________________________________________________________________________________________ (“National Federation”) in the preparation and the organization of the FIBA EuroBasket 2022 Qualifiers Bubble (“Competition”) from 23 November to 1st December 2020. b. guarantees, towards FIBA for the period starting on 23 November to 1st December 2020: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To facilitate the issuing of entry and exit visas in/from the Country and access to the Country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the Competition (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. Commitment to sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. Date and place _____________________________________________________________________________________________ Signature of state authorities ______________________________________________ Stamp of the state authorities Page 1 of 1 FIBA EuroBasket 2022 Qualifiers Bubble Host Bidding Form Note: This form shall be submitted by National Member Federations bidding to Host one of the FIBA EuroBasket 2022 Qualifiers Bubbles Deadline for submission: 5 October 2020 (for window 2) The National Member Federation of hereby officially bids to Host one of the FIBA EuroBasket 2022 Qualifiers Bubbles (“Competition”) that will take place from 23rd November 2020 to 1st December 2020 (window 2) from 15th to 23rd February 2021 (window 3) (tick the relevant box(es)) The bid is subject to the below terms and conditions. 1. General requirements The National Member Federation acknowledges its obligation to comply with the following: a. To timely submit the present Form to FIBA so that it arrives at the latest by 5 October 2020; b. Obtain from the Government, guarantees regarding to the free access to the country for participating teams (with negative PCR not older than 72 hours); c. Commitment from the Government to provide full medical support to the Competition (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; d. Commitment from the Government to sign an agreement with a local and approved laboratory in charge of the testing; e. Provide an hotel booked for the event on exclusive basis (location, prices per single room full board, etc.); f. Provide local transportation management (type of busses, relevant costs etc.); g. Propose a FIBA Registered and Approved Venue, booked for the event on exclusive basis (sanitised and fully available for basketball activities from 24th to 30th November); h. Commit to respect all FIBA Requirements as defined in the Handbook and the applicable COVID-19 Protocol for FIBA Competitions Guidelines (PROTOCOL); i. To respect all requirements and deadlines related to the implementation and organization of the Competition as per the Regulatory Framework; and j. Provide all other requested documents 2. Obligations of the National Member Federation a. The National Member Federation undertakes and agrees to: i. Host, manage and deliver all of the Bubble Host requirements set out in the Regulatory Framework; ii. Implement in collaboration with the medical authorities, all medical protocols as per the applicable PROTOCOL; Page 1 of 3 iii. Ensure that the games and all delivery of the Bubble Host requirements meet, in all aspects, the standards specified in the Regulatory Framework; iv. Grant all rights to FIBA and FIBA´s licensees as set out in the Regulatory Framework; v. Be responsible for order and security before, during and after the games hosted. The Bubble Host can be deemed liable for incidents of any kind; vi. Be responsible for the behaviour of its players, coaches, accompanying Team Delegation members, any person carrying out a function at a game on its behalf, and supporters. 3. Insurance a. Responsibilities of the Bubble Hosts The Bubble Hosts are obliged to ensure, at their cost, that medical care is available at the venues (competition and practice venues, hotels, etc.) for all Team Delegation members of all federations participating in a game and for FIBA Officials. This includes any accidents which may occur during local transportation arranged by the Bubble Host. The Bubble Hosts must carry civil responsibility (third party liability) insurance covering all participants and spectators, for all accidents in the venue, in particular for accidents which are the result of poor organisation such as faulty fittings, equipment and stands, security within the precincts of the game etc. The Bubble Hosts must carry appropriate sporting event cancellation insurance. 4. Government Support a. The National Member Federation shall ensure the full support of the relevant State Authorities in its country and ensure that the competent State Authorities agree and sign the “State Authorities Letter of Support”. The National Member Federation shall attach the said letter of support to the present form. 5. Game Venue & Hotel The National Member Federation confirms that the following venue has been registered and approved and can host games of the Competition: Venue: • Name of the Venue: • City of the Venue: _________________________ _________________________ Hotel: • Name of the Hotel: • City of the Hotel: • Distance of Hotel from Venue: _________________________ _________________________ _________________________ Page 2 of 3 6. Contact Details The National Member Federation informs FIBA that the following person will be the key contact person responsible for the implementation of the Competition: Game Director of the National Member Federation for the Competition: • First and Last Name: _____________________________________________________________________________________________ • E-mail: _____________________________________________________________________________________________ • Phone: _____________________________________________________________________________________________ The undersigned confirms that he/she is an authorized legal representative of the National Member Federation and has been empowered to sign and submit the present form. Read and agreed: Signature _____________________________________________________________________________________________ Date and place _____________________________________________________________________________________________ Name (in block letters) of the legal representative of the National Federation _____________________________________________________________________________________________ Official stamp of the National Federation To be returned to the respective FIBA Regional Office by 5 October 2020 at the latest. Page 3 of 3 • • • Page 1 of 3 Page 2 of 3 Page 3 of 3 FIBA EUROBASKET 2022 QUALIFIERS - Windows 2 & 3 National MEMBER FEDERATIONS’ HANDBOOK 1 FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 National Member Federations’ Handbook Contents 1 Principal Terms ........................................................................................................................................................ 8 1.1 Scope of application........................................................................................................................................ 8 1.2 Hosting ............................................................................................................................................................. 8 1.3 Duties and responsibilities of participating National Member Federations .............................................. 8 1.4 Competition General Provisions .................................................................................................................... 9 1.4.1 General Principles ................................................................................................................................... 9 1.4.2 Venue and Equipment............................................................................................................................. 9 1.4.3 Balls .......................................................................................................................................................... 9 1.4.4 Scoresheet ............................................................................................................................................... 9 1.4.5 FIBA Livestats .......................................................................................................................................... 9 1.4.6 Composition of Teams ............................................................................................................................ 9 1.4.7 Team Benches ....................................................................................................................................... 10 1.4.8 Playing Uniforms ................................................................................................................................... 10 1.5 Entry and Exit Visas....................................................................................................................................... 10 1.6 Legal Provisions ............................................................................................................................................ 10 2 Competition System ............................................................................................................................................. 12 2.1 Concept Overview ......................................................................................................................................... 12 2.1.1 FIBA Calendar ........................................................................................................................................ 12 2.1.2 Window 2 Concept ................................................................................................................................ 12 2.1.3 Tip-off times of the games ................................................................................................................... 12 2.2 FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 Schedule (Bubble with 4 Teams) ............................ 13 3. Registration ................................................................................................................................................................ 15 3.1 National Federation Testing Obligations .................................................................................................... 15 3.2 Eligibility and Registration of Players, Coaches and Accompanying Team Delegation Members ....... 15 3.2.1 Registration in FIBA MAP ..................................................................................................................... 15 3.2.2 Preliminary Team Delegation Roster................................................................................................... 16 3.2.3 Final Team Delegation Roster .................................................................................................................. 16 3.3 Insurance Matters .......................................................................................................................................... 17 3.3.1 Responsibilities of FIBA ........................................................................................................................ 17 2 3.3.2 Responsibilities of the National Member Federations....................................................................... 18 3.4 Team Uniforms .............................................................................................................................................. 18 3.5 Technical Meeting ......................................................................................................................................... 19 4 Participating Teams’ Rights & Obligations for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3........ 22 4.1 Travel and Accommodation Obligations .................................................................................................... 22 4.1.1 Costs to be borne .................................................................................................................................. 22 4.1.2 Visa applications.................................................................................................................................... 24 4.1.3 International Travel ............................................................................................................................... 24 4.2 Practice Sessions ........................................................................................................................................... 24 4.3 National Member Federations Management .............................................................................................. 25 4.3.1 Team Manager....................................................................................................................................... 25 4.3.2 Media Officer ......................................................................................................................................... 25 4.3.3 Team Doctor and COVID-19 Compliance Team Official .................................................................... 25 4.4 Accreditations ................................................................................................................................................ 26 4.5 Media Operations .......................................................................................................................................... 26 4.5.1 Media Requirements ............................................................................................................................. 26 4.5.2 Media Roles and Responsibilities ........................................................................................................ 27 4.6 Marketing Rights ........................................................................................................................................... 28 4.6.1 Advertising on Uniforms ...................................................................................................................... 28 4.6.2 Complimentary Tickets (if applicable) ................................................................................................. 29 4.6.3 All Teams related assets ....................................................................................................................... 29 4.6.4 “Game” Home Team related assets .................................................................................................... 29 5 Bidding Process for hosting a bubble for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 ................ 32 5.1 Bidding Principles.......................................................................................................................................... 32 5.2 Venue and Hotel Registration ...................................................................................................................... 32 5.2.1 Venue Application ................................................................................................................................. 32 5.2.2 Hotel Registration .................................................................................................................................. 33 5.3 Public Authorities Guarantees ..................................................................................................................... 33 5.4 Key dates ........................................................................................................................................................ 34 5.5 Terms and Conditions ................................................................................................................................... 34 5.6 Legal Provisions ............................................................................................................................................ 35 6 Organisation of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 & Host Obligations ......................... 37 6.1 Organisation and Management ................................................................................................................... 37 6.1.1 FIBA ........................................................................................................................................................ 37 3 6.1.2 FIBA Representatives ............................................................................................................................ 38 6.1.3 Host National Federation Event Management ................................................................................... 39 6.1.4 Sport Presentation (if approved by FIBA and applicable) ................................................................. 44 6.2 Host Obligations ............................................................................................................................................ 49 6.2.1 Organizational Costs ............................................................................................................................. 49 6.2.2 Accommodation .................................................................................................................................... 49 6.2.3 Transportation ....................................................................................................................................... 50 6.2.4 Practice Sessions ................................................................................................................................... 51 6.2.5 Ticketing and Hospitality (if applicable) .............................................................................................. 53 6.2.6 Safety and Security ............................................................................................................................... 53 6.2.7 Team Services ....................................................................................................................................... 54 6.2.8 FIBA Referee Services ........................................................................................................................... 55 6.2.9 Provision of Game Footage .................................................................................................................. 56 6.2.10 Scoresheet ............................................................................................................................................. 56 6.2.11 Statisticians and Table Officials ........................................................................................................... 56 6.2.12 Logistics ................................................................................................................................................. 56 6.2.13 Medical Services.................................................................................................................................... 57 6.2.14 Doping Controls..................................................................................................................................... 59 6.2.15 Insurance ................................................................................................................................................ 60 6.3 Technical Meeting Organization .................................................................................................................. 60 6.4 Venue Requirements ..................................................................................................................................... 61 6.4.1 General Information .............................................................................................................................. 61 6.4.2 Rental period and venue access .......................................................................................................... 61 6.4.3 Venue Requirements ............................................................................................................................. 61 6.4.4 Venue Operations .................................................................................................................................. 62 6.4.5 Seating ................................................................................................................................................... 62 6.4.6 Court area set-up ................................................................................................................................... 63 6.4.7 Basketball Equipment ........................................................................................................................... 65 6.4.8 Official Ball and Ball Carrier ................................................................................................................. 66 6.4.9 Changing Rooms and Offices ............................................................................................................... 66 6.4.10 Participants Tribune .............................................................................................................................. 68 6.4.11 Temperature .......................................................................................................................................... 68 6.4.12 National Flags ........................................................................................................................................ 69 6.4.13 National Anthems.................................................................................................................................. 69 4 6.4.14 Sound System ....................................................................................................................................... 69 6.4.15 Power ...................................................................................................................................................... 69 6.4.16 Lighting .................................................................................................................................................. 69 6.4.17 Internet ................................................................................................................................................... 70 6.4.18 Signage .................................................................................................................................................. 70 6.4.19 Venue Requirements for Practice Sessions ........................................................................................ 70 6.4.20 Access to facilities for spectators with disabilities (if applicable) ..................................................... 71 6.5 Access and Accreditation ............................................................................................................................. 72 6.5.1 General Principles ................................................................................................................................. 72 6.5.2 Venue Zoning......................................................................................................................................... 73 6.5.3 Accreditation for Team Delegations, FIBA Game Officials and Media............................................. 74 6.5.4 Data insertion......................................................................................................................................... 74 6.5.5 Issuing and Distribution of Accreditations .......................................................................................... 75 6.6 Media and Communications ........................................................................................................................ 76 6.6.1 Media Requirements ............................................................................................................................. 76 6.6.2 Media Areas ........................................................................................................................................... 76 6.6.3 Media Requirements ............................................................................................................................. 79 6.6.4 Media Roles and Responsibilities ........................................................................................................ 80 6.6.5 Media Activities ..................................................................................................................................... 81 6.7 Minimum TV Production Requirements...................................................................................................... 84 6.7.1 Overview ................................................................................................................................................ 84 6.7.2 Host Broadcaster ................................................................................................................................... 84 6.7.3 Broadcast Partners ................................................................................................................................ 84 6.7.4 Non-Rights Holders ............................................................................................................................... 84 6.7.5 Broadcast Plan Basic Principles ........................................................................................................... 85 6.7.6 FIBA Premium Production Camera Plan ............................................................................................. 85 6.7.7 TV Commentary Positions .................................................................................................................... 86 6.7.8 Bubble Host Obligations ....................................................................................................................... 87 6.8 IT Requirements ............................................................................................................................................ 89 6.8.1 Internet Connection ............................................................................................................................... 89 6.8.2 Security .................................................................................................................................................. 89 6.8.3 Telecommunications ............................................................................................................................. 89 6.8.4 Hardware ................................................................................................................................................ 90 6.8.5 Power and Power Redundancy ............................................................................................................ 90 5 6.8.6 Statistics ................................................................................................................................................. 90 6.8.7 Scorer’s Table ........................................................................................................................................ 91 6.8.8 Technical Table ...................................................................................................................................... 91 6.8.9 Time and Scoring System .................................................................................................................... 91 6.9 Marketing, Promotion and Commercial Rights and Benefits .................................................................... 92 6.9.1 National Member Federation’s Benefits.............................................................................................. 92 6.9.2 National Member Federations reserved rights & FIBA Rights .......................................................... 92 6.9.3 Ticketing and Hospitality – If applicable .............................................................................................. 94 6.9.4 National Federation Sponsorship Rights Package ............................................................................. 95 6.9.5 FIBA Reserved Rights .......................................................................................................................... 102 6.9.6 FIBA EuroBasket 2022 Qualifiers Marks and Brand Identity ........................................................... 103 6.9.7 Promotion ............................................................................................................................................ 104 7 Disciplinary Matters and Procedures ................................................................................................................ 106 8 Appendices .......................................................................................................................................................... 108 8.1 FIBA EuroBasket 2022 Qualifiers Bubble Host Bidding Form ................................................................. 109 8.2 Venue Requirements ................................................................................................................................... 114 8.3 Emergency Action Plan ............................................................................................................................... 119 8.4 Medical Care Information Sheet ................................................................................................................ 124 8.5 FIBA Lighting Specifications ...................................................................................................................... 126 8.7 FIBA Key Contact Book ............................................................................................................................... 132 6 01. PRINCIPAL TERMS 7 1 Principal Terms 1.1 Scope of application The FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 National Member Federation Handbook sets out the operational responsibilities and information for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 for the participating teams and the Bubble Hosts, and shall be used in conjunction with the following sets of regulations: • FIBA Internal Regulations, Official Basketball Rules, FIBA Specific Competitions Regulations and FIBA General Statutes: National Member Federations shall respect and fulfil the requirements of these documents. • The COVID-19 Protocol for FIBA Competitions (“PROTOCOL”). • Venue Registration Guidelines for Hosts: Only venues registered and approved by FIBA shall be entitled to host FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. • Circulars related to the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 (existing and future circulars). • Any other binding documents to be provided to the National Member Federations by FIBA. 1.2 Hosting For Windows 2 and 3, each group of the FIBA EuroBasket 2022 Qualifiers shall play all scheduled games in one of the participating countries in each respective group, hosted by the relevant National Federation and in accordance with the PROTOCOL (“Bubble”). In order to host one of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, National Federations shall have been awarded the right to host a Bubble in fulfilling the relevant criteria and requirements. The Bubble Host shall propose a venue and one international Hotel of a minimum four stars approved by FIBA, both fulfilling the requirements of the PROTOCOL, as well as providing FIBA with the documentation required within the relevant deadlines. Every application will be assessed and evaluated on its individual merits, taking into account qualitative and quantitative matters and all relevant aspects and particularly, all requirements included in the PROTOCOL. FIBA has the exclusive right and authority to decide, at its discretion, who shall be the Bubble Hosts (as defined under article 1.3 below). 1.3 Duties and responsibilities of participating National Member Federations The National Member Federations shall prepare their National Team in the best way possible to participate in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 in taking all safety and medical measures prior to departure and during the competition period and adequately prepare their staff to the very best of their abilities for all of the relevant organisational tasks in order to attain the best possible results. All participating National Member Federations shall strictly follow all protocols described in the PROTOCOL and sign the National Federation Testing Obligations. FIBA will assist National Member Federations through different programmes aimed at developing their organisational and promotional capacities. 8 The hosts selected by FIBA to host a Bubble (hereinafter called “Bubble Hosts”) have the right to propose any measures deemed necessary for the success of the organisation of the Bubbles. Furthermore, the Bubble Hosts must work closely and efficiently with all relevant government authorities at national, regional and/or local level as well as with FIBA and is responsible for the organisation of the games within its respective Bubbles, especially in following the implementation of the PROTOCOL. All hosts of a bubble of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 shall respect and apply the guidelines established in the FIBA Official Basketball Rules, in relation with the Appendix “Basketball Equipment”. FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 shall only be held in venues that meet the minimum requirements as provided in the Official Basketball Rules and in this document, using FIBA-approved technical equipment, the licensing rights of which belong to FIBA (floorings, backboards and backboard supports, shot clock, scoreboards including game clocks, balls, etc.). (See also FIBA Internal Regulations Book 1, Chapter 4). The Bubble Host is responsible for ensuring the proper maintenance and functioning of all equipment and facilities used for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. 1.4 Competition General Provisions 1.4.1 General Principles All games will be played in accordance with the current Official Basketball Rules. 1.4.2 Venue and Equipment National Member Federations shall fulfil all requirements related to the venue and the Basketball Equipment as outlined in Chapter 6.4 - Venue Requirements. All technical equipment shall conform to the rules and be available at the venue in good working order. 1.4.3 Balls Only basketballs provided by FIBA shall be used during the games and the practice sessions. 1.4.4 Scoresheet Only FIBA Official Scoresheets shall be used. Whenever it is available, the FIBA Digital Scoresheet software shall be used. 1.4.5 FIBA Livestats Only FIBA Livestats shall be used for the collection of game statistics. 1.4.6 Composition of Teams Team delegations shall consist of a maximum of twenty-five (25) members as per FIBA Internal Regulations and Chapter 3 of this Handbook. A minimum of ten (10) and a maximum of twelve (12) players, whose names shall be listed on the scoresheet. These players must be present at the beginning of the game. 9 A minimum of two (2) coaches and a maximum of three (3) coaches (one of whom must be the Head Coach) shall be listed on the scoresheet. One Team Doctor must be part of the Final Team Delegation Roster. One person shall be designated as COVID-19 compliance official as per the applicable PROTOCOL 1.4.7 Team Benches A maximum of twenty-one (21) members of the Team Delegation will have access to the court. Team benches shall have sixteen (16) seats available as per the Official Basketball Rules. A dedicated area with chairs, next to the court and to the relevant team bench (up to four (4) accompanying team delegation members), shall be provided to the remaining accredited accompanying team delegation members not entitled to have access to the court. The configuration of Team benches shall comply with the PROTOCOL. 1.4.8 Playing Uniforms Playing uniforms must conform to the Official Basketball Rules and to the FIBA Internal Regulations. 1.5 Entry and Exit Visas The Bubbles Host shall guarantee the unconditional issuance of entry and exit visas for all Team Delegations, the FIBA Game Officials and any other personnel, regardless of nationality, race or creed. The Host shall assist in informing the respective consulates about the persons participating in order to assist them in obtaining such visas. 1.6 Legal Provisions This FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 National Member Federations’ Handbook is governed by and shall be construed in accordance with Swiss law, without regard to its conflict of law rules. Save for any sanitary measures outlined in the PROTOCOL, in the case of discrepancy or conflict between the provisions of this Handbook and the FIBA Internal Regulations, the latter shall prevail. FIBA reserves the right to amend the provisions of this Handbook in its sole discretion and at any time provided that it informs the National Member Federations in writing or publishes the amendment on www.FIBA.basketball. 10 02. COMPETITION SYSTEM 11 2 Competition System 2.1 Concept Overview 2.1.1 FIBA Calendar The games of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 are organized in the windows outlined in the FIBA International Competitions Calendar issued by FIBA. The official dates of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 windows are: Window 2: 23 November to 1 December 2020 Window 3: 15 to 23 February 2021 The games will be played for each group in a bubble format within the above-mentioned windows. For a bubble of 4 teams (1 Group/bubble) – 2 games per day (example with the November 2020 Window): FRI SAT SUN MON FIBA EuroBasket 2022 27.11 28.11 29.11 30.11 Qualifiers – Window 2 GROUP C & D & G & H GD3 Rest Day GD4 Departure GROUP A & B & E & F Rest Day GD3 Rest Day GD4 For a bubble of 8 teams (2 Groups/bubble) – 2 games per day (example of GROUPS A & B in same bubble) FRI SAT SUN MON FIBA EuroBasket 2022 27.11 28.11 29.11 30.11 Qualifiers – Window 2 GROUP B GD3 Rest Day GD4 Departure GROUP A Rest Day GD3 Rest Day GD4 2.1.2 Window 2 Concept Each Bubble will consist of two Game Days (on Friday/Sunday or Saturday/Monday) and each team will have a day off. Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday Travel Training Game Day off/ Game Travel Training Travel Travel/Training Training Game Day off / Game Travel Training 2.1.3 Tip-off times of the games The tip-off times of the games will be set in a structured way in order to maximise exposure. Final timings will consider both the interest of fans and broadcasting schedule. FIBA upholds the right to take the final decision regarding the schedule and tip-off times. 12 2.2 FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 Schedule (Bubble with 4 Teams) Group A Group B Group C Group D Group E Group F Group G Group H ROU ITA CZE CRO FIN AUT GER GRE POL MKD BEL TUR GEO HUN MNE LAT ISR EST LTU NED SUI SLO GBR BIH ESP RUS DEN SWE SRB UKR FRA BUL WINDOW 2 GD3 27.11.2020 CZE BEL CRO TUR GER MNE GRE LAT LTU DEN NED SWE GBR FRA BIH BUL 28.11.2020 ROU POL ITA MKD FIN GEO AUT HUN ISR ESP EST RUS SUI SRB SLO UKR GD4 29.11.2020 DEN CZE SWE CRO FRA GER BUL GRE LTU BEL NED TUR GBR MNE BIH LAT 30.11.2020 ESP ROU RUS ITA SRB FIN UKR AUT ISR POL EST MKD SUI GEO SLO HUN WINDOW 3 GD5 19.02.2021 ROU ISR ITA EST FIN SUI HUN UKR POL ESP MKD RUS GEO SRB AUT SLO 20.02.2021 CZE LTU CRO NED GER GBR GRE BIH BEL DEN TUR SWE MNE FRA LAT BUL GD6 21.02.2021 POL ROU MKD ITA GEO FIN HUN AUT ESP ISR RUS EST SRB SUI UKR SLO 22.02.2021 BEL CZE TUR CRO MNE GER LAT GRE DEN LTU SWE NED FRA GBR BUL BIH 13 03. REGISTRATION 14 3. Registration 3.1 National Federation Testing Obligations All participating National Member Federations shall sign the National Federation Testing Obligations before taking part to the Window 2 & Window 3. This form shall be sent back to FIBA at the latest thirty (30) days prior to the start of Window 2. Window 2 1st Day of the Window Deadline to send the National Federation Testing Obligations November 2020 23.11.2020 24.10.2020 3.2 Eligibility and Registration of Players, Coaches and Accompanying Team Delegation Members For the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 and as per FIBA Internal Regulations Book 2, the Bubble Host shall allocate a maximum of twenty-five (25) accreditations to each Team Delegation, but only twenty-one (21) of them will have access to the playing court. No additional accreditations will be provided to any Team Delegation. The Team Delegation is composed of players, coaches and accompanying Team Delegation members. One of the Team Delegation members shall be a certified medical doctor, acting as the Team Doctor. One of the Team Delegation members shall act as COVID-19 Compliance Official as per the PROTOCOL. Other accompanying Team Delegation members are defined in the Official Basketball Rules. Players, coaches and accompanying Team Delegation members shall be registered according to the relevant articles of the FIBA Internal Regulations Book 3. The registration should, in principle, be as follows: 3.2.1 Registration in FIBA MAP The FIBA Management & Administration Platform (MAP online tool) shall be used for registration of players/coaches/accompanying Team Delegation members. The National Member Federations must register their players/coaches/accompanying Team Delegation members online in the FIBA MAP; this can be done at any time (in accordance with the relevant articles in the FIBA Internal Regulations) by entering all mandatory personal data and by uploading the required eligibility documents to the system. 15 Once the process is completed, the National Member Federations will be able to submit their players/coaches/accompanying persons’ data online to FIBA for validation. Should the entered data be incomplete, MAP will not allow the National Member Federations to proceed with the submission of their players/coaches/accompanying Team Delegation members for validation. 3.2.2 Preliminary Team Delegation Roster For each window, National Member Federations shall submit a Preliminary Team Delegation Roster in MAP. Online registration will be opened sixty (60) days and will then be closed seven (7) days before the start of a window. Windows 1st Day of the Window Deadline for Final Registration November 2020 23.11.2020 16.11.2020 February 2021 15.02.2021 08.02.2021 National Member Federations will be entitled to register a maximum of twenty-four (24) players, up to ten (10) coaches (4 head coaches and 6 assistant coaches), as well as up to fifteen (15) accompanying Team Delegation members for each Window. Only players/coaches/accompanying Team Delegation members validated and approved in MAP by FIBA for each national team will be eligible for the respective Window. The Preliminary Team Delegation Roster will be published on the FIBA official website exclusively after an official announcement from the respective National Member Federation. Following an official communication from the National Member Federation, FIBA will display the roster on the team page. However, if no announcement is made by the deadline for Final Registration above, the Preliminary Team Delegation Roster entered in MAP will be displayed on the FIBA official website. 3.2.3 Final Team Delegation Roster At the Technical Meeting with the teams, two days before the first game day of each Bubble, the National Member Federations shall submit to the FIBA Technical Delegate the Final Team Delegation Roster composed of: • The final ten (10) (minimum number of players required) to twelve (12) players out of the twenty-four (24) players validated and approved for the respective Window as per above in the Preliminary Team Delegation Roster. • a maximum of nine (9) Team Delegation Members composed as follows: o a minimum of two (2) and a maximum of three (3) coaches (one of whom must be the head coach) out of the 4 head coaches and 6 assistant coaches respectively validated and approved for the respective Window as per above; o a maximum of seven (7) accompanying Team Delegation members (or six (6), if three (3) coaches are selected) out of the fifteen (15) accompanying Team Delegation members validated and approved for the respective Window as per above, including at least one (1) medical doctor. 16 Each National Team may register a maximum of twenty-one (21) persons who will have access to the playing court per game. According to the FIBA Internal Regulations Book 3, as a principle, any player and/or coach validated and approved by FIBA in the Preliminary Team Delegation Roster as such, and not declared as a player or a coach in the Final Team Delegation Roster, can be selected as accompanying Team Delegation member in the Final Team Delegation Roster, considering the maximum limit of twenty-one (21) persons allowed National Member Federation may choose different Team Delegation members for games in the same Window. However, all of them must be on the validated and approved Preliminary Team Delegation Roster of twenty-four (24) players, ten (10) coaches and fifteen (15) accompanying Team Delegation members for the respective Window. Please note that a player’s availability for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 must be requested by the respective National Member Federation in a communication to the National Member Federation or club with which the player is registered at least thirty (30) days before the first day of the relevant Window as per Internal Regulations Book 3. The teams shall consist of a minimum of ten (10) players, physically ready to play, and a maximum of twelve (12) players; their names shall be listed on the scoresheet. These players must be present at the beginning of the game. If a team arrives with less than ten (10) players physically ready to play, it will be subject to an administrative fine as per FIBA Internal Regulations. Should a group of players of a team be placed into mandatory quarantine or self-isolation following a decision of a competent national/local authority, the game will go ahead as scheduled as long as the team has at least five (5) players available as per Official Basketball Rules, in accordance with the applicable FIBA Internal Regulations and have been tested negative as required by the PROTOCOL. If any member of the appointed referee’s crew for a game tests positive for Covid-19, FIBA may exceptionally appoint replacement game officials who may be of the same nationality as one of the national teams concerned and/or may not be on the FIBA Referees list. 3.3 Insurance Matters 3.3.1 Responsibilities of FIBA FIBA will provide all the players participating in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, with a Temporary Total Disablement (hereon TTD) insurance coverage, to protect their annual salary in case of accidents. TTD protection will operate 24/7, during the whole stay of the players with their National Team, protecting them from accidents occurring during practice, games and travels to and from the venues (exceptions will be included in the insurance policy’s terms and conditions). With regard to the players without a signed contract for the following season (Free Agents), FIBA will insure the amount of their last officially registered (with basketball authorities) annual salary. FIBA will also insure the amount of the College Players’ scholarship. 17 The TTD coverage will be in place from the beginning of the National Teams’ preparation, until the day after the last official game. The insurance policy’s terms and conditions, and all the necessary information regarding the insurance programme, are available on www.fiba.basketball. National Member Federations shall register their players on the dedicated insurance platform providing the requested information. The access and guidelines to use the platform will be provided by FIBA at the latest one month prior to the start of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. Only players registered on the insurance platform will be insured as specified above. FIBA shall insure the following FIBA Game Officials appointed by the respective FIBA Regional Office or FIBA Headquarters against accidents and injuries during the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3: • The Referees • The FIBA Technical Delegates • Any other FIBA Game Officials 3.3.2 Responsibilities of the National Member Federations Each National Member Federation is responsible throughout the Competition, as well as during the travel to and from the respective Bubble for ensuring the provision of adequate health insurance to cover all its Team Delegation members and any other persons carrying out duties on its behalf against all risks, including but not limited to injury, accident, disease and travel risks in consideration of the relevant regulations. Sport injuries due to accident occurring during the game or practice shall be covered by a FIBA specific insurance as mentioned in Section 3.3.1. 3.4 Team Uniforms The participating National Member Federations shall respect the provisions of the Official Basketball Rules and FIBA Internal Regulations Book 2 regarding advertising on the team uniforms. National Member Federations shall indicate to FIBA the colour of their uniforms (light and dark) and keep the same colours for the entirety of each Window/Bubble. National Member Federations will be entitled to change their colour/design of uniform for the next Bubble, should they qualify, with the condition to submit this information to FIBA at the latest thirty (30) days before the window and obtain FIBA approval. All participating National Member Federation are always requested to travel with their two sets of uniforms (light and dark colour). The information related to the colour to be worn by teams will be provided at the latest at the Technical Meeting by the FIBA Technical Delegate. All teams shall comply. As a principle, and unless otherwise communicated by FIBA, the team considered as Team A shall play with the light uniform and the team considered as Team B shall play with the dark uniform. If a National Member Federation does not bring one of their uniform sets, other teams shall then adjust their uniform colours accordingly. However, the former shall be fined (amount to be decided by the FIBA Disciplinary Panel) along with an additional penalty to the amount which can be of the actual and documented commercial losses that may arise for the remaining National Member Federations. 18 At least thirty (30) days prior to each Window, National Member Federations must submit for FIBA approval a drawing/design of the complete uniform set which will be worn for the entire Window. The uniforms to be worn by the team during the Bubble shall game the submitted drawings or pre-production samples. Windows 1st Day of the Window Deadline for Final Submission November 2020 23.11.2020 24.10.2020 February 2021 15.02.2021 16.01.2021 If a National Member Federation does not submit a new drawing/design of its uniforms in due time, FIBA shall consider the approved uniforms from the first window in February 2020 to be valid for all games. The same applies until a new drawing/design is submitted. Failure to meet the respective deadline shall result in an administrative fine as per the FIBA Internal Regulations. 3.5 Technical Meeting The Technical Meeting shall be hosted the day before each game day. The purpose of the Technical Meeting is to enable FIBA to brief the teams on all game procedures, medical protocols and requirements, make the necessary verifications and collect the Final Team Delegation Rosters. FIBA shall send to each Team Manager (as designated by the National Member Federations) a written invitation to the Technical Meetings at least one (1) week before the relevant Window. The FIBA Technical Delegate will confirm the Technical Meetings time upon arrival in the host country. Upon arrival in the country, the Team Liaison Officer of each participating National Member Federation shall provide to the Team Manager (or Head of Team Delegation), a copy of the written invitation to the Technical Meeting. The written invitation shall provide the following information: • Date, time and location of the meeting; • Only one member of the Team Delegation shall attend the meeting (the Head of the Delegation or the Team Manager); • Agenda of the meeting; • A request to bring to the meeting the following: o List of the twelve (12) players forming the final roster, with uniform numbers and personal details; o List of all other thirteen (13) members if applicable, only nine (9) of them will have access to the team bench, including coaches, team doctor and accompanying Team Delegation members; o Passports of the twelve (12) players and all the Team Delegation members who will appear on the Final Roster; o One FIBA pre-approved sample of the players’ uniforms, the warm-up shirts, the tracksuits and of the other Team Delegation members; 19 o The collective Entry Form in the Final Team Delegation Roster form (available in MAP) duly signed by the entire delegation including players, coaches and accompanying Team Delegation members. The following individuals shall attend the meeting: • One (1) representative of each Team Delegation (the Head of the Delegation or the Team Manager); • One (1) FIBA Technical Delegates; • Game Director of the Host National Federation; • The FIBA Medical Compliance Officer, • Additional staff with relevant specific responsibilities (related to health care, security, etc.), only if considered as fully necessary. The Technical Meetings will be chaired by the FIBA Technical Delegates, according to the decision of FIBA. The FIBA Technical Delegate will verify the Team Delegation members’ passports, the signed Final Team Delegation Roster form, the player’s uniform and all other elements he/she thinks are in the interest of the competitions to be checked. Only players and Team Delegation members who have signed the Final Team Delegation Roster form will be entitled to participate in the Bubble. The FIBA Medical Compliance Officer will remind participants of all mandatory requirements and protocols. Once the Technical Meeting is declared closed, no changes to the composition of the teams (twelve (12) players and other team delegation members) can be made at any time for the respective game of the window. Once the Technical Meeting is declared closed, the confirmed team rosters of both teams will be officially made known to the public by FIBA. 20 04. PARTICIPATING TEAMS’ RIGHTS AND OBLIGATIONS 21 4 Participating Teams’ Rights & Obligations for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 The National Member Federations registered and participating in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 agree to comply with all FIBA Rules, Regulations, PROTOCOL, Handbook and further information related to the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. The National Member Federations shall prepare their National Team in the best way to participate in the Bubbles and to adequately prepare their staff to the very best of their abilities for all the relevant organizational tasks to attain the best possible results. FIBA will assist the National Member Federations through different programmes aimed to develop the organizational and promotional capacities of the National Member Federations. 4.1 Travel and Accommodation Obligations 4.1.1 Costs to be borne The Participating National Member Federations shall cover the following costs: • International Flights of their Team Delegation including players, coaches and accompanying team delegation members; • All preparation costs, including visas, travel insurance, equipment, etc. • Accommodation, meals and local transportation. Related costs shall be specified once the bubble host is assigned and agreements with the hotel and the transportation company are finalised. The Bubble Host shall cover the following: • Accommodation, meals and local transportation for the Team Delegation of the bubble Host • Accommodation and meals for FIBA officials • Local security (venue, hotel and transportation) • Medical services on site • Onsite covid-19 test and laboratory expenses • Specific health and sanitary requirements imposed by the local authorities and FIBA • Venue(s) rental costs • Costs related to the games organisation • Other team services 4.1.1.1 Accommodation and meals Each participating National Member Federation shall be provided twenty-five (25) single rooms organised by the respective Bubble Host. It shall be booked in a hotel of a minimum four stars, located as close as possible of the arena and at a maximum of thirty (30) minutes by bus from the Bubble venue. All members of the Team Delegation shall be provided full board and a dedicated meeting room in the Hotel for the exclusive use of one team. An exclusive hotel shall be reserved for the sole use of teams and game officials. 22 Accommodation for all participating teams shall be organised by the Bubble Host from the first day of the window (Monday evening) until the day after the Bubble is concluded. The participating National Member Federations shall be responsible of their accommodation and shall confirm no later than fifteen (15) days before the start of the window, arrivals and rooms needed. Costs shall be borne by the participating National Member Federations. All participants must be accommodated in single rooms. Dining arrangements should be in a private area with no public access. A dining area should be for the exclusive use of one team or group at a time (with cleaning between team use if a shared room). Participants must stay at the hotel at all times unless for training, competition purposes or for any specific medical treatments if hospital treatment is required. Visitors are not permitted. Public areas such as the bar are off limits while at the hotel. Team social functions may be arranged but these are exclusively for team members and safety protocols must be maintained at all times. When moving around a hotel, event participants must wear face masks and maintain social distancing. If practical, the stairs should be used and sharing of lifts avoided. 4.1.1.2 Transportation Local transportation shall be organised by the Bubble Host , from arrival until departure. Costs shall be borne by the participating National Member Federations. It shall consist of transportation from the airport to the hotel, hotel to game venue for practice sessions and vice-versa, hotel to game venue for games and vice-versa and hotel to airport. Other trips shall not be allowed. The host organisation must make every effort to facilitate the arrival and transfer of the visiting team, including the direct collection in a private bus at the aircraft and private passage through the airport to avoid public spaces. Each team shall have a dedicated Team bus at its sole and exclusive use. Under no circumstances should a participant use public transport. All team transport by bus requires that the vehicles are thoroughly disinfected shortly before collecting the team. The bus driver should have a negative result from a COVID-19 PCR test from a swab collected within 48 hours of contact with the team. The bus driver must wear a mask and maintain 2m social distancing even if there is a separate cabin or isolation by glass partition. If possible, team members should enter and leave the bus by a middle door. 4.1.1.3 Accommodation and Transportation Payment Once the hotel and transportation company have been appointed, the Bubble Host shall inform the respective participating National Federations. Each participating National Federation is then fully responsible for the communication with the hotel and the transportation company. 23 Each participating National Federation shall make any payment directly to the hotel and the transportation company. the Bubble Host shall not be collecting participating National Federation money for this purpose. 4.1.2 Visa applications Each Visiting National Member Federation is responsible for applying for the relevant host country visa in good time. The Bubble Host shall provide the necessary assistance to help the Visiting National Member Federation to obtain any relevant entry documents. For example, if visas are required, the Bubble Host shall send out the appropriate invitation letters. 4.1.3 International Travel 4.1.3.1 Flight bookings Each Participating National Member Federation shall be responsible for arranging the booking of their Team Delegation flight tickets or arranging their international travel via other means and shall cover all international travel costs. The Participating National Member Federations must arrange to arrive in the host country on the first day of the window. National Member Federations are encouraged to travel by chartered flights. If this is not possible then procedures should be in place to reduce the risk of infection during travel on commercial flights as per the PROTOCOL. At a minimum, face masks shall be worn at all times. National Member Federations shall travel according to the applicable PROTOCOL. 4.1.3.2 Information to FIBA, FIBA Regional Offices and Bubble Host The Participating National Member Federations shall provide the following information to FIBA, to the relevant FIBA Regional Office and to the Bubble Host a minimum of two (2) weeks before the start of the window: • The detailed travel schedule of all Team Delegation members including arrival and departure times. • Any other specific request included in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3s Regulations, Guidelines and Manuals. 4.2 Practice Sessions Each participating National Member Federation shall be provided access to the game venue for practice sessions. The following practice sessions shall be offered to the National Teams participating in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3: ▪ On Day off: • One (1) practice session of forty-five (45) minutes in the morning • One (1) practice session of ninety (90) minutes at approximately the same time as the game. 24 ▪ On Game Day: • One (1) practice session of forty-five (45) minutes in the morning of the game days. 4.3 National Member Federations Management To support the preparation and activities of the National Teams before and during the Bubbles, FIBA requires that each participating National Member Federation appoints permanently or temporarily the following persons: • Team Manager • Media Officer • Team Doctor • COVID-19 Compliance Team Official 4.3.1 Team Manager Each participating National Member Federation shall designate one (1) person to act as Team Manager. The Team Manager shall be responsible for its Team Delegation and related operations and the main point of contact with FIBA and the Bubble Host, before and during the Bubble. The Team Manager shall be available to recurrently receive and process information from FIBA and ensure the best implementation. Online information and training might be organised for the Team Managers prior to the Window. 4.3.2 Media Officer Each participating National Member Federation shall designate one (1) person to act as Media Officer. This person shall be responsible for the implementation of the Media requirements and operations before, and during the Bubble. This person will act as the main point of contact regarding all its National Team’s media related matters, before and during the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. He/she may also support with the management of media representatives from its Country. The Media Officer will also provide all necessary information on the National Member Federation to FIBA. 4.3.3 Team Doctor and COVID-19 Compliance Team Official All teams will be expected to travel with a Team Doctor and COVID-19 compliance team official. The compliance official’s role is to ensure compliance to FIBA and team requirements and restrictions. The compliance official must attend all training sessions, oversee entry restrictions (limited to team personnel who have no symptoms), that all team members have daily health checks and there is a record of attendees with times of entry and exit. During this time the team doctor must assess all team members for infection and potential COVID-19 harm risk if infected. Any player who has had a prior COVID-19 infection should be cardiac screened. During this assessment all risks of COVID-19 infection and control requirements must be explained and the individual 25 consent to participation knowing the requirements and risks. This medical intervention must be fully documented by the team doctor. Each participating National Member Federation shall designate the Team Doctor in their Final Team Delegation Roster, according to Section 3.2. 4.4 Accreditations Each participating National Member Federation is entitled to receive a maximum of twenty-five (25) accreditations for its Team Delegation; this number includes the twelve (12) players. Only twenty-one (21) of these accreditations shall give access to the court (for persons on the Final Team Delegation Roster form approved during the Technical Meeting). The participating National Member Federations are requested to provide all relevant information to the Bubble Host, in advance of the Bubble. All information shall be treated according to the applicable confidentiality laws and regulations, by the Host. 4.5 Media Operations National Member Federations will be asked to fulfil the following general media requirements: a. Promote the Bubbles in which they are participating through all their communication/digital channels and social media; b. Assist FIBA in promoting their National Team on their official communications channels (website and social media); c. Participate in the post-game press conference as per the guidelines. 4.5.1 Media Requirements 4.5.1.1 Accreditation Foreign-based media shall be guaranteed a quota of media accreditation for each Bubble. FIBA requires that all media register in the FIBA Media Portal (https://accreditation.fiba.com/fiba-publicregistration/en- US/Account/Login) and have an up-to-date profile in the system to apply for a game. The Media Officers of the participating National Member Federations shall be available to support the Bubble Host with media traveling from its country. Specific information and requirements on Media Accreditation can be found on the as per the applicable PROTOCOL. 4.5.1.2 Player headshots and Team Photos Before each window, all National Member Federations must provide FIBA with headshot photographs of players and coaches before the beginning of the competition, wearing the official game jersey they will use during that Bubble (preferably dark colours). All photographs requested must be provided by the National Member Federation before the beginning of the first game of the Bubble, according to the relevant guidelines. 26 The photographs provided shall be taken by a professional photographer and respect the guidelines provided by FIBA. They must be delivered via the FIBA Photo gallery. 4.5.2 Media Roles and Responsibilities 4.5.2.1 FIBA Obligations FIBA shall be responsible for all global communications relating to the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, such as: • Creation and management of all the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 communications channels (website, social media, etc.) in various languages. • Definition of the official Social Media hashtag(s). • Provide general and/or customized content (videos, articles, photos, etc.) for National Federations and players. • Provision of guidelines for Communications & Media purposes i.e. Live press conferences, game photos, social media best practices. • Provide National Federations with Social media assistance: • To set up and/or certify channels • To set up event pages on Facebook. • Appoint an official FIBA photographer to cover each FIBA EuroBasket 2022 Qualifiers game 4.5.2.2 National Federations and Teams Obligations The National Member Federations’ media obligations before and during each Window include but are not limited to: • Appointing a professional Media Officer to coordinate all communications activities. • Providing FIBA with information regarding their team prior to the beginning of the Bubble (such as National Member Federation’s logo, website address, social media channels/ accounts, coaches information, etc.), as well as keeping FIBA up-to-date with the latest changes that may affect the coverage of the games. • Ensuring the presence of the head coach and players for media activities for post-game activities following the relevant guidelines. • Provide high resolution headshot photographs of the players (long-list of 24 players) and coaches before the beginning of the Bubble, as well as a team photo (FIBA to provide a brief in due time). • Always using the official hashtag when communicating about the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 on social media. • Integrating FIBA Live-stats and statistics widget in the National Member Federation website. • Ensuring assistance to FIBA in promoting ticket sales by providing ticketing platform links and other information on ticket sales. 4.5.2.3 National Federation’s Media Officer Obligations The National Member Federation Media Officers’ duties include but are not limited to: • Developing a relationship of trust with media of the countries he/ she is involved with. • Communicating with FIBA and providing the information required from their National Member Federation. 27 • Being easily reachable during the FIBA EuroBasket 2022 Qualifiers in which their Team participates, via live communications channels (like WhatsApp, Skype or similar). • Securing the involvement of star players in the coverage of the games. • Ensuring that media procedures are understood and followed by the team on preparation and Game Days. If the Media Officer of a participating National Member Federation is at the Bubble, he/she shall also support the Bubble Host Media Officer with duties listed in chapter 6.6 that concern or involve his/her National Team. 4.5.2.4 Social Media Regulations FIBA strongly supports and encourages players, coaches, National Member Federation representatives and accredited persons at the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 to be active on Social Media by posting about their experiences (tweet, videos, photos, etc.). Nonetheless, these publications must respect the following guidelines: • Publications must be dignified and in good taste and must not contain disrespectful or obscene words or images. • Players and other members of the Team Delegations on the bench are not allowed to publish content on Social Media during their game. • No filming or audio recording of any game (including pre- or post-game action on the field of play) is allowed. • Photos can be taken for personal use and accredited media may publish them for editorial purposes on Social Media (these photos can only be taken with smartphones/tablets, no professional equipment allowed). • Social Media activity linked to the event should not be linked to any commercial and/or advertising purposes. • Guarantee regular promotion of the competition on social media starting two weeks before each Bubble. • Follow posting guidelines provided by FIBA for all posts covering or promoting the event. It must be kept in mind that what is posted on Social Media can be considered as “public” and cannot be entirely retracted or deleted. Consequently, all content associated with a player/coach/Team Delegation member/ media representative must be consistent with his/her values and those of the organization he/she represents (National Member Federation, team, media, etc.). 4.6 Marketing Rights 4.6.1 Advertising on Uniforms The National Member Federation retains the exclusive right to the endorsement agreements with the sportswear manufacturer as well as to third party advertising on the uniforms of the National Member Federation/National Team. The size and placement of the logos of the sportswear manufacturer and the third-party sponsor on the players’ uniforms shall strictly follow the FIBA Internal Regulations (Book 2). 28 4.6.2 Complimentary Tickets (if applicable) Each participating National Member Federation shall be provided, if possible, by the Bubble Host with the following tickets: - Five (5) VIP Tickets with access to the hospitality area (if applicable) - Twenty (20) First Category Tickets Access to the venue for spectators shall be according to the local laws in force. 4.6.3 All Teams related assets • Player towels • Sports bottles Up to one (1) commercial brand/local sponsor can be displayed on each individual item listed above. These assets are exclusive to each Team and there is no obligation from the Bubble Host to provide it. 4.6.4 “Game” Home Team related assets For the National Member Federations who were initially supposed to host the game, the following assets will be provided: 4.6.4.1 TV Brand Visibility The following on-site sponsorship assets generate significant TV & Media exposure and are available to the local sponsors of the initially supposed home team (“Game Home Team”) when playing: Courtside advertising boards: • Eighty percent (80%) of the courtside advertising boards’ inventory is available for the local sponsors of the Game Home Team. There shall be a maximum of fourteen (14) rotations in addition to a so-called "Position Zero "showing a FIBA EuroBasket 2022 Qualifiers promotional-related message. The position zero should be displayed – 2 minutes before tip-off -2 minutes before the end of half-time and + 2 minutes immediately after the game (Position zero shall not be shown during the game). It is recommended that each rotation appear on the advertising board configuration for fifteen (15) seconds in order to optimise the visibility of each sponsor. Each rotation shall not last more than fifteen (15) seconds. The board rotation plan shall include the Game Home National Team local sponsors as well as FIBA promotional messages, which may feature FIBA Commercial Affiliates (see FIBA reserved rights section 6.9). For technical implementation, see Section 6.9. of this handbook. In case of sponsor conflict with the Bubble Host, please refer to article 6.9.2 in fine. 29 Media backdrops : The commercial brands/local sponsors’ logos shall be displayed as a mosaic of logos according to the example layout provided by FIBA so that the visibility of each brand is optimised. • Flash interview backdrop: this backdrop must be transparent on wheels, so that broadcasters can use it to interview players right after the game or to have stand-ups just before the game. It is in the best interest of the Game Home Team to produce the flash interview backdrop for additional visibility of its own sponsors; however, it is not mandatory. But in case the Game Home Team decides to produce a flash interview backdrop, the Host Broadcaster is obliged to use it if they conduct flash interviews. For more details please refer to section 6.9.4. • Press Conference backdrop (mandatory): The dimension/size of the press conference backdrop is of minimum height 2.5m but may vary depending on the area used. • Product Placement: The placement of Local sponsors’ products within the main camera view shall seek FIBA approval. Any product placement requests will be evaluated on a case by case basis but must be approved in advance in order to consider Molten product exclusivity and camera angles. Product placement at press conferences shall follow the press conference set up guidelines. For preparation purpose, Bubble Hosts shall provide to FIBA no later than two (2) weeks prior to the window: - To FIBA: LED technical specifications - To participating Game Home Teams: o LED Technical specifications o Flash Interview backdrop / Press Conference size and specifications Windows 1st Day of the Window Deadline for Final Submission November 2020 23.11.2020 09.11.2020 February 2021 15.02.2021 01.02.2021 For implementation purpose, Game Home Team shall provide no later than seven (7) days prior to the start of respective the Window: - To FIBA: LED playlist - To Host: o Files for each LED Adds o Flash Interview backdrop / Press conference backdrop designed Windows 1st Day of the Window Deadline for Final Submission November 2020 23.11.2020 16.11.2020 February 2021 15.02.2021 08.02.2021 30 05. BIDDING PROCESS FOR HOSTING A BUBBLE 31 5 Bidding Process for hosting a bubble for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 5.1 Bidding Principles The National Member Federations that intend to host one of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 bubble will be requested to: • Provide FIBA with the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 Bubble Host Bidding Form (Appendix 1); • Obtain from the Government, guarantees regarding to the free access to the country for participating teams (with negative PCR not older than seventy-two (72) hours); • Commitment from the Government to provide full medical support to the event (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; • Commitment from the Government to sign agreement with local and certified laboratory for testing purpose; • Provide a hotel booked for the event on exclusive basis (location, prices per single room full board, etc.); • Provide local transportation management (type of the busses, relevant costs etc.); • Propose a FIBA Registered and Approved Venue, booked for the event on exclusive basis (sanitised and fully available for basketball activities from 24th to 30th November); • Commit to respect all FIBA Requirements as defined in the Handbook, Medical Protocols and Applicable PROTOCOL; and • Provide all other requested documents. If needed, venue inspection visits shall be organized during the bidding process as far as possible. The above documents should be submitted within the given deadline. FIBA will study all applications and allocate the respective bubbles. The Application Process for the FIBA EuroBasket 2022 Qualifiers - Windows 2 will take place from 25 September until 5 October 2020 and the Bubbles will be awarded on 8 October 2020. The Application Process for the for the FIBA EuroBasket 2022 Qualifiers - Windows 3 will be provided in due time. 5.2 Venue and Hotel Registration 5.2.1 Venue Application To be able to host the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, the National Member Federations shall register the venue in which they intend to host a Bubble. The National Member Federations shall complete the registration through FIBA MAP and the specific venue registration form to confirm their intention of registering one or more venues. 32 An inspection visit shall be scheduled, if needed and as far as possible, and the National Member Federation shall make available all required documentation and requested people. After the inspection, a report will be produced and submitted to the National Member Federation. If additional work needs to be done, the National Member Federation shall be given a deadline to fulfil the necessary requirements. The National Member Federations shall obtain approval of the relevant venue(s) before the end of the Application Process. 5.2.2 Hotel Registration The National Member Federations shall propose an International minimum four-star Hotels of sufficient available capacity, with the registered competition venue for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, that fulfil the relevant requirements. The Hotels shall be located a maximum of thirty (30) minutes from the venue. The registration of the proposed hotel will be done through the venue registration platform and shall be completed by the National Member Federation during the venue application process. If necessary, the hotels shall be inspected during the Venue inspections by FIBA. The hotel shall be proposed by the National Member Federation in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 National Member Federation Registration and Bidding Form. 5.3 Public Authorities Guarantees To ensure the success of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, the potential Bubble Host shall ensure the full support of the relevant state authorities in its country for the following areas: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To issue entry and exit visas in/from the Country and access to the country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the event (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. To sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. 33 A State Authorities Letter of Support shall be signed by both the National Member Federation and by the relevant Governmental Authority. FIBA shall receive the State Authorities Letter of Support by the specified deadlines together with the Bidding documents. 5.4 Key dates To be eligible to apply to host one of the FIBA EuroBasket 2022 Qualifiers – Window 2 & 3 Bubbles, the bidding National Member Federations must be in good standing with FIBA and fully compliant with the FIBA Statutes, Internal Regulations. The bidding National Member Federations shall agree to follow the Applicable PROTOCOL. The following are the milestones of the hosting application process for the FIBA EuroBasket 2022 Qualifiers – Window 2 & 3 Bubbles: • By 25 September 2020 – participating National Member Federations will receive the following documents: FIBA EuroBasket 2022 Qualifiers – Window 2 & 3 Handbook; FIBA EuroBasket 2022 Qualifiers – Window 2 & 3 Bubbles Bidding Form; FIBA Return to Basketball - COVID-19 Protocols for FIBA Competitions (the PROTOCOL); FIBA EuroBasket 2022 Qualifiers Windows 2 & 3 - NF Testing Obligations. Bidding Process for the Window 2: • 5th October 2020 – Deadline for the National Member Federations to confirm interest for hosting a bubble for the Window 2 of the FIBA EuroBasket 2022 Qualifiers, by submitting the FIBA EuroBasket 2022 Qualifiers – Window 2 & 3 Bubbles Bidding Form and all relevant guarantees. • 8th October 2020 – FIBA will award the bubbles hosts of November 2020 Window of the FIBA EuroBasket 2022 Qualifiers. Bidding Process timeline for the Window 3 will be provided in due time. 5.5 Terms and Conditions 1. All bids and any related correspondences must be provided in English. 2. Requests for information relating to the process must be sent to the respective FIBA Regional Office, to the attention of the Regional Executive Director. FIBA will endeavour to respond fully to any request for clarification. In the event that any response to any query raised by a bidder is deemed by FIBA to contain information which may be material to other bidders, FIBA reserves the right to circulate the information to all bidders. 3. FIBA reserves the right, in its absolute discretion, to clarify any part of this Handbook to the benefit of the bidders and/or to modify, if needed, any terms and conditions contained in this Handbook. 4. In submitting a bid, each bidder expressly waives any right of action it may have against FIBA with regards to the bid process. Any and all costs incurred (directly or indirectly) by or on behalf of a bidder in preparing and submitting any response to this process shall be borne solely by the bidder. 34 5. FIBA further reserves the right, in its absolute discretion, to reject or require bidders to resubmit any response to this invitation to bid in the event that such response fails to meet the requirements or expectations of FIBA. 5.6 Legal Provisions By submitting its candidature, the National Federation agrees to comply with the terms of engagement contained in this Handbook, the FIBA Internal Regulations and the Bidding Form. The agreement to organise a FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 and the agreement to take part in the said Competition constitutes a contract between FIBA, the Organiser and the participating teams. Assignment Once the organisation has been assigned, no change to the terms of this contract shall be tolerated for any reason except Force Majeure. Duties of FIBA FIBA must do all in its power to see that the Event will be successfully carried out and that FIBA is represented by competent persons, maintaining absolute impartiality. FIBA is obliged to assist the Organiser by all means at its disposal. However, FIBA may demand of the Organiser the reimbursement of expenses caused by its action. Duties of the Organiser The Organiser is obliged to respect the terms of the Bidding Form and all provisions referred to it. In particular, they must ensure that all qualified teams that are to take part in the Event can actually do so and that visas for entry into the country are issued in good time. Ownership of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 Bubbles The FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 Bubbles are owned and controlled by FIBA and all marks and media (e.g. television, radio, video, internet, mobile, etc.), commercial and marketing rights are exclusively owned by FIBA. 35 06. ORGANIsation OF THE WINDOW 2 & 3 / HOST OBLIGATIONS 36 6 Organisation of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 & Host Obligations 6.1 Organisation and Management The FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 will be managed by FIBA in close collaboration with the Bubble Hosts. FIBA will appoint two FIBA Technical Delegates and one FIBA Medical Compliance Officer for each Bubble, which will be of key importance for following implementation of the PROTOCOL and the smooth running of the games. The FIBA Technical Delegates will be the liaison between FIBA and the Host and participating National Member Federations and support with the implementation and delivery of the game. For the adequate preparation and delivery of the Bubble, the Bubble Hosts shall appoint at least the following personnel but limit the staff as limited as possible: • A Game Director • COVID-19 Oversight committee • A Venue Manager • A Marketing Coordinator • A Media Officer • A TV Coordinator • A Medical Coordinator • A Team Doctor • A Safety & Security Coordinator • Liaison Officers • Statisticians • Table Officials • A Public Announcer • A DJ • Volunteers 6.1.1 FIBA FIBA will support the Bubble Host, the National Member Federations and FIBA Game Officials (FIBA Referees, FIBA Technical Delegates, FIBA Medical Compliance Officers and other FIBA Game Officials) in the preparation and running of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. FIBA will set up adequate measures and operations to monitor the smooth organisation and delivery of all games. FIBA shall provide Applicable PROTOCOL and inform regularly the Bubble Hosts and participating National Member Federations, of updates in the protocols. FIBA shall develop an adequate process for problem solving. FIBA Technical Delegates will prepare reports on each Bubble. 37 FIBA shall then analyse the reports received, after completion of games and shall advise or take adequate measures to improve the quality of the following games. 6.1.1.1 FIBA Regional Office The FIBA Regional Office shall be responsible for the overall organisation and management of the FIBA EuroBasket 2022 Qualifiers and to coordinate the competition aspects and the operations of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, with the assistance from the FIBA HQ. The FIBA Regional Office shall: • Inform the participating National Member Federations of all relevant information related to the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3; • Support the National Member Federations with the registration of players, coaches and accompanying Team Delegation members, under the guidance of the FIBA HQ in accordance with the FIBA Internal Regulations - Book 3; • Ensure that the rules regarding Advertising on Teams Uniforms are applied in accordance with the FIBA Internal Regulations - Book 2. • Issue the nominations for the games; • Support the Bubble Host and National Member Federations on the overall implementation of the PROTOCOL. 6.1.1.2 FIBA Headquarters (HQ) The FIBA Headquarters (FIBA HQ) shall provide support to the FIBA Regional Office, through its different departments, preparing all required regulations, guidelines, handbook and other materials related to the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. FIBA HQ will oversee all TV, marketing and communication aspects of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 as well as their overall planning and worldwide delivery. 6.1.2 FIBA Representatives As a principle and for the integrity of the game, no gifts, presents or other items shall be offered to FIBA Representatives. All FIBA Representatives shall conform to the applicable PROTOCOL at all times, including testing. 6.1.2.1 FIBA Technical Delegates To organise the competition and to assist the National Member Federations in the delivery of the Bubbles, FIBA will assign FIBA Technical Delegates who will be specifically nominated to observe, verify and assist in the fulfilment of the regulations by the Hosting and Visiting National Member Federations. The role and duties of the FIBA Technical Delegate are as specified in the FIBA Internal Regulations Book 3. The two (2) FIBA Technical Delegates will be the official FIBA Representative at each FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 and the liaising point between FIBA and the Bubble Host. The nominations of FIBA Technical Delegates will be made by the respective FIBA Regional Office. At least two (2) FIBA Technical Delegates will be nominated for each Bubble. 38 6.1.2.2 FIBA Medical Compliance Officer A FIBA Medical Compliance Officer shall be appointed by FIBA for each Bubble. His role will be to monitor the full implementation and fulfilment of the PROTOCOL from the preparation phase until completion of the Window. 6.1.2.3 FIBA Referees The FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 will be officiated by an elite group of Referees. The nominations will be made by the FIBA Regional Offices under the guidance of the FIBA Head of Refereeing. At least seven (7) FIBA Referees will be nominated for each Bubble. Each day, the standby referee (the one not appointed to the games), shall act as an Instant Replay System Operator. During the games this referee will be located at the scorer’s table to support the FIBA Officiating Team with any requested replay information on the Instant Replay System. 6.1.2.4 Others FIBA may, in some cases, appoint additional FIBA Game Officials to attend a FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 to fulfil a specific requirement related to that game such as FIBA TV Operations Managers, FIBA Photographer, FIBA Regional Office Representatives, etc. 6.1.3 Host National Federation Event Management Effective Bubble delivery requires that Bubble Hosts plan and prepare the workforce needed in good time. FIBA requires that, the Bubble Host appoints permanently or temporarily the following persons for the organisation of each Bubble. All staff, volunteers and service providers contracted or engaged by Bubble Hosts shall conform to the applicable PROTOCOL at all time, including testing. 6.1.3.1 Game Director The Bubble Host shall designate one (1) person to act as Game Director for the Bubble. The Bubble Host Game Director shall be responsible for the overall organisation of the Bubble and all related operations as well as cooperation with local authorities and key stakeholders. This person will act as the main point of contact with FIBA and shall be identified as such in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 National Member Federation Registration and Bidding Form. The Game Director shall be available to recurrently receive and process information from FIBA before and during the respective FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 and ensure the best implementation. 6.1.3.2 COVID-19 Oversight committee Bubble host is required to appoint an COVID-19 Oversight committee to govern and ensure a safe environment for all participants. This committee requires senior management representation to ensure delegation of resources and implementation of the organisation’s plan. It will also need infectious diseases expertise, sports medicine, compliance and project management capability. 39 The committee shall review and implement the PROTOCOL and interpret them for the unique aspects of their own event. The committee shall liaise with local government and public health authorities. Government and public health authorities will have their own restrictions and controls that must be adhered to or navigated around with their consent. The FIBA Restart Guidelines and FIBA Risk Assessment Checklist, available on the FIBA website, is useful resources that will assist planning. The oversight committee shall appoint a Biosecurity official whose role is to ensure compliance to the COVID- 19 plan, protocols and restrictions and report any deviations to the FIBA Medical Compliance Officer. The FIBA Medical Compliance Officer shall have regular contact with the COVID-19 Oversight committee in the preparation phase and work closely with it onsite during the Bubble. The COVID-19 Oversight committee must ensure that there are adequate medical facilities and equipment to prevent COVID-19 infections and manage any suspected infection. This will include, but not limited to: Adequate PPE, including an emergency PPE supply, face masks, gowns, face shields and gloves Appropriate medical equipment, including pathology collection and swabs (this may be delegated to a pathology provider) Medical cleaning equipment Medical waste and disposal Appropriate isolation and transport facilities The COVID-19 Oversight committee must ensure there are event medical personnel sufficient and qualified to manage a COVID-19 infection case. The committee should also have hospitalisation and specialist medical support available if required. The COVID-19 Oversight committee must arrange team and officials transport that reduces the risk of infection. 6.1.3.3 Venue Manager The Bubble Host shall appoint one (1) Venue Manager for the Bubble The Bubble Host Venue Manager shall be familiar with the venue logistics and staff as he/she will be responsible for the management of the venue during the Bubble and all operations related to the venue. 6.1.3.4 Marketing Coordinator To maximise the promotional and marketing opportunities and to coordinate the branding of the event, the Bubble Hosts shall designate one (1) person to act as the Marketing Coordinator. This person will act as the main point of contact regarding all marketing and branding matters, before and during the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. 6.1.3.5 Media Officer Each National Member Federation (not only the Host) shall designate one (1) person to act as Media Officer. In addition to the responsibilities explained in chapter 4.5.2, this person shall also be in charge of implementing the media operations and activities during the Bubble. 40 He/she may also support the team appointed by FIBA to produce and live stream the games of the Bubble. If it is agreed with FIBA to have TV production during the Bubble, this person shall also support with the TV Operations. The Bubble Host may also decide to appoint a dedicated TV Coordinator. This person will act as the main point of contact with FIBA and with the participating National Member Federations’ Media Officers, before and during the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. 6.1.3.6 Medical Coordinator To ensure medical services for all parties involved, the Bubble Host shall appoint a medical coordinator who is readily contactable by FIBA before each Bubble and by FIBA and the participating National Member Federations during the Bubble and in charge of all other medical aspects not managed by the COVID-19 Oversight Committee. 6.1.3.7 Safety & Security Coordinator Each Bubble Host shall appoint a Safety & Security Coordinator who will be responsible for all security-related issues at the venue, at the hotel and during transportation for all involved parties. 6.1.3.8 Liaison Officers (FIBA and Teams) The Bubble Host shall provide one (1) Team Liaison Officer for each participating National Member Federation and two (2) FIBA Liaison Officers for the FIBA Representatives. The Team Liaison Officer shall speak the language of the respective participating National Member Federation (or English as a minimum), while English is required for the FIBA Liaison Officers. The Liaison Officers shall be available from the relevant team/person’s arrival until their departure. i. The Team Liaison Officers will support their National Member Federation in: • All activities linked to the respective National Member Federation; • Communication with the Bubble Host; • Collecting information on required meetings and activities (Technical Meeting, media availability, post- game press conferences (recommended, etc.); • Communication of all Team requests related to practice, games, transportation, etc. ii. The FIBA Liaison Officer will be responsible for: • Supporting the FIBA Technical Delegates in all their duties; • Assistance in all organisational issues related to the FIBA Representatives’ stay and their communication with the Bubble Host; • Distribution of relevant information to the FIBA Representatives; • Assistance during the game, if necessary; • The needs and requirements of the FIBA Technical Delegates; • In principle, all communication with the FIBA Representatives shall go first through the FIBA Technical Delegates. 6.1.3.9 Volunteers The Bubble Host shall recruit, train and appoint enough volunteers for each Bubble, namely a minimum of: 41 • Four (4) ball boys and four (4) wipers to cover teams’ needs during practices and official games. • Two (2) runners for the distribution of statistics during the game. • Two (2) to four (4) media operations volunteers. • Other volunteers as may be required for the venue services, etc. 6.1.3.10 Table Officials Only FIBA Certified Table Officials shall be allowed to operate in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. Each Bubble Host shall provide a list of table officials who will potentially operate in the Bubble. These potential table officials shall then follow the full Certification Process through the different training sessions and programmes organized by FIBA. The Bubble Host is responsible for ensuring that the Scorer’s Table functions smoothly and that the table officials are impartial and dressed in a uniform manner (polo, shirt, trousers, sweaters, etc.). Such uniforms shall be provided by the Bubble Host. The Host National Federation shall provide four (4) FIBA Certified Table Officials per game. They shall have experience with the scoreboard equipment to be used during the Bubble. The Bubble Host shall provide to FIBA the name of the appointed FIBA Certified Table Officials at the latest two (2) weeks before the first day of the respective Window. 6.1.3.11 Statisticians Only FIBA Certified Statisticians shall be allowed to operate in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. Each Bubble Host shall provide a list of statisticians who will potentially operate in the Bubble. These potential statisticians shall then follow the full Certification Process through the different training sessions and programmes organised by FIBA. The Bubble Host shall provide one (1) group of minimum two (2) Certified Statisticians per game. They shall have experience with the equipment and software to be used during the Bubble. The Bubble Host shall provide to FIBA the name of the appointed FIBA Certified Statisticians at the latest two (2) weeks before the first day of the respective Window. 6.1.3.12 Service Providers The Bubble Host shall appoint all necessary external service providers with relevant experience to implement specific outsourced activities such as: • Ticket sales; • Accommodation; • Transportation; • Safety & Security; • IT services & infrastructure; and • Public Announcer, Master of Ceremonies, Stage Manager & Sport Presentation Manager. 42 6.1.3.13 Sport Presentation and Stage Manager The Sport Presentation Manager shall ensure, together with the FIBA Technical Delegates, that the Game Run- down is precisely followed and implemented. He/she may be supported by a Stage Manager who will coordinate activities courtside if applicable. Only if applicable and approved: While teams do not need to know the full details of the sport presentation programme, they shall be informed at the Technical Meeting of all official elements of the Game Run-down (team entrance, team presentations, etc.) and be informed of any activities which may impact their warm-up time or presence on the court prior to the game or at half-time. The FIBA Technical Delegates shall ensure that this provision is respected. The Game Run-down shall also be shared with the FIBA TV Operations Manager, in order that the production is fully aware of timings and/or any other activities during the game. In certain circumstances, the Game Run-down might be amended to accommodate specific requirements. In this case, the modification cannot be made later than one hour before the start of the game. All the actors of the game shall be accordingly informed. However, in no case shall such requirements modify the starting time of the game. The Referees and the FIBA Technical Delegates shall ensure that this provision is scrupulously respected. 6.1.3.14 Public Announcer (PA) and Master of Ceremonies (MC) The Bubble Host shall appoint a Public Announcer (PA) and Master of Ceremonies (MC) for the Bubble. The PA shall: • Be an experienced announcer with a high-energy voice; • Have excellent knowledge of basketball and previous experience as a PA in basketball; • Be fluent in English and the local language. If this is not the case, then the public announcer shall be assisted by a second PA in the other language; and • The PA shall be neutral, impartial and shall not cheer for either of the two teams. The MC (if allowed by FIBA) shall: • Be an entertaining and lively professional, capable of attracting the attention of the crowd; • Have a good knowledge of basketball; and • Be fluent in English and the local language. Specific guidelines for PAs and MCs will be provided before the start of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. As a general principle, official announcements shall be fully scripted and will be provided by FIBA, while in-game announcements are not scripted and are down to the PA’s knowledge of basketball and the game. The PA shall be seated at the Scorer’s Table, next to the FIBA Technical Delegate. The MC will be mobile and may move around the court (during breaks), courtside and the stands, as required. Therefore, the PA and MC role shall not be performed by the same person. 43 6.1.3.15 Music and DJ (if applicable) The Bubble Host shall appoint a professional DJ for the Bubble. The working position of the DJ shall be close to the MC to ease the communication. FIBA will provide the Bubble Host with the FIBA and National Teams anthems which shall be played according to requirements listed here and in any additional guidelines provided. The selection of all other music tracks played shall be left to the Bubble Host and the appointed DJ. Music chosen shall be: • Popular, high-energy and upbeat; and • Free of political or social commentary of vulgarity. The Host shall ensure that all music is cleared for use in the Host Nation and all necessary rights, licenses and permissions have been obtained. Only if permitted and in respecting the PROTOCOL, Musical instruments played by a live band during a game are permitted only behind the end-lines and on the side-line opposite the Scorer’s Table and the team bench areas. In any case, it shall be noted that no music shall be played over the public announcement system or performed by a live band whenever the ball is live and the game is in progress. The same principles regarding the location of musical instruments brought by spectators shall apply, but without restrictions regarding time when the instruments could be used. 6.1.4 Sport Presentation (if approved by FIBA and applicable) 6.1.4.1 General concept and requirements Sport Presentation includes all activities and performances which provide information to the spectators and contribute to the in-venue experience (e.g. public announcements, team presentations, entertainment during breaks, spectator interaction and contests, video screen content, etc.). The development of a sport presentation programme for each game of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 shall be fully approved by FIBA and respect the applicable PROTOCOL. As a principle, on-court activities shall not be allowed. 6.1.4.2 Game Run-Down A Game Run-down shall be prepared by the Bubble Host and submitted to the FIBA Technical Delegates no later than two (2) days before the first game day. The Game Run-down shall list in detail all elements of the sport presentation programme from the moment the venue is open (generally ninety (90) minutes or one (1) hour before the start of the first game of the day) to thirty (30) minutes after the end of the last game of the day. The chart below lists the elements which are mandatory for all games of the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 and shall therefore be integrated without any modifications in the sport presentation programme and Game Run-down of each game. 44 Official Game Run-down Team benches have 16 seats each TEAM A (HOME) TEAM B (VISITING) Teams warm up on the opposite side of the respective team bench Time to Description of activity Music / Entertainment tip-off Entertainment -30.00 Official entrance of teams and warm-up FIBA Anthem (100”) Teams photo session -30.00 Official Team Photos -09:00 Teams on team benches / Prepare for team introductions FIBA Anthem (60”) -08:00 Team introductions TEAM B (VISITING) -07:00 Team introductions TEAM A (HOME) -06:00 National Anthem TEAM B (VISITING) -04:45 National Anthem TEAM A (HOME) Host country always last always last -03:30 Final warm-up -02:00 Final warm-up continues LED rotation: position zero position zero -01:30 Players return to bench 00:00 GAME STARTS 1st quarter time-outs Music / Entertainment Entertainment End of 1st quarter / start of 2nd quarter 2nd quarter time-outs Music / Entertainment Entertainment -15:00 End of 1st Half -08:00 Teams back on court for warm-up -02:00 Warm-up continues LED rotation: position zero position zero -01:30 Teams on team benches / Prepare for 2nd half FIBA Anthem (6”) START OF 2ND HALF 3rd quarter time-outs Music / Entertainment 45 ... END OF 3RD QUARTER / START OF 4TH QUARTER Period break (120”) 4th quarter time-outs Music / Entertainment ... END OF GAME FIBA Anthem (100”) NOTE: In case of OT(s), same procedure LED rotation: as quarter breaks (120”) position zero Selected players are escorted immediately to the Doping Control Station All players pass through the Mixed Zone on their way to the changing rooms The Sport Presentation Manager and Stage Manager (see below) shall ensure, together with the FIBA Technical Delegate, that the Game Run-down is precisely followed and implemented, especially the last ten (10) minutes before tip-off. Players entrance and Team Introduction shall be made according to the applicable PROTOCOL at all time, including testing. 6.1.4.3 Sport Presentation Staff and Infrastructure A Public Announcer shall be appointed for the Bubble. Following the positive experience from previous events, the following staff is recommended/required to deliver a quality sport presentation programme: Mandatory staff: • Sport Presentation Manager • Public Announcer • DJ Recommended staff only if allowed: • Master of ceremonies (MC) • Performers for live entertainment (not allowed in Zone 1 & 2 – see venue zoning in section 6) • In-venue Video Director (if applicable) • In-venue Video Camera Operator(s) and Cable Assistant(s) (if applicable) • Audio and Video technicians • Any other technical staff required 46 Bubble Hosts shall be responsible for the selection appointment and all costs related to the above staff and performers. If needed, a dedicated changing room (Entertainment Changing Room) shall be set up and storage space shall be planned for the Sport Presentation staff and equipment. 6.1.4.4 Live entertainment only if allowed On-court activities shall not be allowed. Live entertainment activities can happen, only if allowed, in Zone 3. All live entertainment prepared shall be included in the game-run down prepared by the Host National Federation and submitted to FIBA at the latest two (2) days before the first game day. The Bubble Host will be responsible for selecting and appointing performers for live entertainment acts to take place during game breaks. The Bubble Host should organise performances relevant for the spectators and suitable for the culture of the Host Nation, as well as ensuring that all rights, licences and permissions are obtained for any performances or any footage shown. The creativity in choosing live performances should have no limits as long as the acts fit within the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 brand identity and underline FIBA’s brand values and respecting the Applicable PROTOCOL. The Bubble Host shall be solely responsible for all aspects related to the selection, hiring and performance of any persons involved (including audience) in the live entertainment. 6.1.4.5 Lighting, special effects and game run-down rehearsal only if allowed Lightshow/special effects In case the Bubble Host wants to prepare light shows as part of their entertainment program (i.e. during the players introduction), FIBA has prepared the FIBA Light Show Guidelines which the Bubble Host can consult. These guidelines provide best practices of venue lights set up to provide a good experience to the spectators following the live stream or TV broadcast and on site. Rehearsal The rehearsal of the game run-down is mandatory and shall be organised at the latest on the day before the start of the first game of the Bubble. This will help to make sure all stakeholders are fully aware of the game run-down protocol and prepared when the game run-down starts. The rehearsal shall be done in the presence of the FIBA Technical Delegate, Game Director, Venue Manager, Stage Manager (if any), LED advertising board operator, Public Announcer, DJ and MC, Scorers’ Table, Broadcaster, TV Graphics (if any), Statisticians and all other relevant persons involved in the delivery of the game. A group of volunteers shall be available to represent the players and facilitate a "realistic" rehearsal from both court and TV side perspectives. 47 6.1.4.6 Video Cube/Giant Screen content and graphics Audio-visual content displayed on giant screens or a video cube in the venue can greatly add to the spectators’ experience. As such, whenever possible it is recommended that the Bubble Host prepares an appropriate plan for producing/displaying content on the existing screens. Video content shall be included in the Game Run-down and shall include any promotional videos provided by FIBA to be broadcast on such screens as per guidelines provided in due course. Should a production plan for additional in-venue video content be prepared, the Bubble Host will be responsible for appointing service providers and staff – such as an in-venue Video Director, camera operators and cable assistants – and producing any additional content to be displayed. Regarding giant-screen graphics, if applicable, FIBA may provide the Bubble Hosts with a promotional video that the Host will then have to play at a specific time to be confirmed by FIBA. 48 6.2 Host Obligations 6.2.1 Organizational Costs The Bubble Host shall cover and bear the following costs: • Venue rental and preparation; • Full medical support, health and sanitary requirements and cost related to COVID-19 tests and laboratory expenses (as required by FIBA and the local authorities) • All requested game related services (as described in this Handbook); • Game production/delivery, including game data collection, distribution services (live scoring, data feeds, etc.); • Accommodation, meals and local transportation for bubble Host Team Delegation; • Accommodation, meals and local transportation for FIBA Officials/Representatives (a maximum of 20 people). • Local security (venue, hotel and transportation) • Other team services FIBA shall cover and bear the following costs: • TV Production; • International flights and fees for the FIBA Officials/Representatives (which include 2 FIBA Technical Delegates, 7 FIBA Referees for a 4 bubbles/ 8 FIBA Referees for an 8 teams’ bubble 1 FIBA Medical Compliance Officer); • Doping control costs; • Temporary Total Disablement (TTD) insurance coverage to all participating players, to protect their annual salary in case of accidents. 6.2.2 Accommodation 6.2.2.1 Participating National Member Federations: The Bubble Host shall book at least one (1) minimum four-star hotel, located a maximum of thirty (30) minutes by bus from the game venue and with a minimum one hundred and fifty (150) rooms for a four (4) teams bubble or a minimum of two hundred and fifty (250) rooms for an eight (8) teams bubble. This hotel shall be approved by FIBA, as described in Section 5.2.2. The hotel shall be at the sole and exclusive use for the participating National Member Federations and FIBA Game Officials. When officially confirming the game venue and bidding to Host a Bubble, the Bubble Host shall pre-book the required number of rooms for the participating National Member Federations. The Host National Federation shall pre-book twenty-five (25) single rooms to each participating National Member Federation. The hotel shall follow all requirements as per the applicable PROTOCOL at all time, including cleaning, food preparation, access, etc. Participating National Member Federations shall provide their rooming list and arrival and departure dates at the latest two weeks prior to the start of the window to FIBA and the Bubble Host. 49 The Bubble Host shall provide the Hotel’s contact details and Participating National Member Federations shall arrange directly accommodation and meals arrangements and payments with the hotel’s management. 6.2.2.2 FIBA Game Officials: The Bubble Host shall book twenty (20) single occupancy rooms for the FIBA Game Officials (the seven (7) or eight (8) FIBA Referees, the two (2) FIBA Technical Delegates, one (1) FIBA Medical Compliance Officer and the additional FIBA Representatives, such as Marketing and Media staff, Photographers) in the same participating National Member Federations’ hotel. The Bubble Host shall provide full board for the FIBA Game Officials, from their arrival until their departure. All costs related to the board and lodging of the FIBA Game Officials shall be borne by the Bubble Host. At the latest two (2) weeks before the start of the respective Window, FIBA shall confirm to the Bubble Host the number of FIBA Game Officials. The remaining rooms can be released at this time. 6.2.3 Transportation 6.2.3.1 Visiting National Member Federation: The Bubble Host shall organise the local transportation for the Visiting National Teams from arrival until departure. Transportation shall consist of transportation from airport to hotel, hotel to game venue for practice and vice-versa, hotel to game venue for game and vice-versa and hotel to airport. All costs related to the transportation shall be borne by each participating National Member Federation. The Visiting National Teams’ Buses shall consist of a minimum of forty (40) comfortable seats with appropriate leg space for basketball players. Transportation requirement as described in the applicable PROTOCOL shall be respected at all time. The Bubble Host shall provide the contact details of the transportation company to the participating National Member Federation for all payment purpose. 6.2.3.2 FIBA Game Officials The Bubble Host shall provide local transportation for the FIBA Game Officials from arrival until departure, which shall consist of transportation from airport to hotel, hotel to game venue and vice-versa and hotel to airport. The Bubble Host shall provide two (2) minivans for a minimum seven (7) comfortable seats used to transport the FIBA Game Officials. The host must make every effort to facilitate the arrival and transfer of the FIBA Game Officials, including the direct collection in a private bus at the aircraft and private passage through the airport to avoid public spaces. Transportation requirement as described in the applicable PROTOCOL shall be respected at all time. 50 6.2.4 Practice Sessions The Bubble Host shall provide access to the game venue for practice to the participating National Member Federations. The game venue shall be appropriately cleaned prior to every use, then secured and with the appropriate temperature and equipped with all the necessary equipment. Players shall shower and change at their accommodation immediately prior and after training. Players shall have their own individual towels and drink bottles. Support personnel shall also respect social distancing and wear a face mask. Weight room training is permitted as described in the applicable PROTOCOL shall be respected at all time. A process for sanitizing basketballs and other shared equipment shall be put in place and according to the applicable PROTOCOL shall be respected at all time. The following practice sessions shall be offered to the National Teams participating in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3: ▪ On Day off: • One (1) practice session of forty-five (45) minutes in the morning. The teams shall practice in the same order as of their games (i.e. start with Team A of the first game, followed by Team B of the first game, then Team A of the second game, followed by Team B of the second game, etc). • One (1) practice session of ninety (90) minutes at approximately the same time as the game. Team A shall start practicing 45 minutes before tip-off time. Team B shall start practicing 45 minutes after tip- off time. ▪ On Game Day: • One (1) practice session of forty-five (45) minutes in the morning of the game days. The practice schedule shall be approved by FIBA at the latest two (2) weeks before the start of the Bubble and shared with the participating National Member Federations. The Bubble Host shall make the game venue accessible as requested. Windows 1st Day of the Window Deadline for Final Submission of practice schedule November 2020 23.11.2020 09.11.2020 February 2021 15.02.2021 01.02.2021 Ideally all practice sessions shall be held in the game venue. However, if due to the preparation and set-up it is not possible to organize practice sessions from the second day of the window in the game venue, an alternative practice venue shall be offered by the Bubble Host. The practice venue shall be registered in the venue registration platform and shall have appropriate standards and adequate security measures. This practice venue shall fully comply with the applicable PROTOCOL. 51 In any case, all practice sessions in the day before each Game Day shall take place in the game venue. Same sanitized requirements shall be put in place in the practice venue. The Bubble Host shall provide medical services and an ambulance as well as adequate security during the practice sessions established above. In case a Bubble Host is hosting two groups, then a second practice venue shall be confirmed. Example of Practice Schedule with one group: Tuesday Wednesday Thursday Friday Saturday Sunday Game venue Game venue Game venue Game Venue Game venue Game Venue 09.00 - 09:50 A game 1 A A game 1 A A game 1 A A game 1 A A game 1 A A game 1 A 10:00 - 10:50 A game 1 B A game 1 B A game 1 B A game 1 B A game 1 B A game 1 B 11:00 - 11:50 A game 2 A A game 2 A A game 2 A A game 2 A A game 2 A A game 2 A 12:00 - 12:50 A game 2 B A game 2 B A game 2 B A game 2 B A game 2 B A game 2 B 16:00 - 17:30 A game 1 A A game 1 A A game 1 A A game 1 A 17:40 - 19:10 A game 1 B A game 1 B A game 1 B A game 1 B Games Games 19:20 - 20:50 A game 2 A A game 2 A A game 2 A A game 2 A 21:00 - 22:30 A game 2 B A game 2 B A game 2 B A game 2 B Example of Practice Schedule with two groups: Tuesday Wednesday Thursday Friday Practice Game venue Practice Game venue Practice Game venue Practice Game venue venue venue venue venue 09.00 - A game 1 B game 1 A B game 1 A game 1 A A game 1 B game 1 A B game 1 A game 1 A 09:50 A A A A 10:00 - A game 1 B game 1 B B game 1 A game 1 B A game 1 B game 1 B B game 1 A game 1 B 10:50 B B B B 11:00 - A game 2 B game 2 A B game 2 A game 2 A A game 2 B game 2 A B game 2 A game 2 A 11:50 A A A A 12:00 - A game 2 B game 2 B B game 2 A game 2 B A game 2 B game 2 B B game 2 A game 2 B 12:50 B B B B 16:00 - B game 1 A game 1 A A game 1 B game 1 A B game 1 A game 1 A B game 1 Games 17:30 A A A A 17:40 - B game 1 A game 1 B A game 1 B game 1 B B game 1 A game 1 B B game 1 19:10 B B B B 19:20 - B game 2 A game 2 A A game 2 B game 2 A B game 2 A game 2 A B game 2 20:50 A A A A 21:00 - B game 2 A game 2 B A game 2 B game 2 B B game 2 A game 2 B B game 2 22:30 B B B B 52 Saturday Sunday Monday Practice venue Game venue Practice venue Game venue Practice venue Game venue 09.00 - 09:50 A game 3 A B game 1 A B game 3 A A game 3 A B game 3 A 10:00 - 10:50 A game 3 B B game 1 B B game 3 B A game 3 B B game 3 B 11:00 - 11:50 A game 4 A B game 2 A B game 4 A A game 4 A B game 4 A 12:00 - 12:50 A game 4 B B game 2 B B game 4 B A game 4 B B game 4 B 16:00 - 17:30 A game 3 A Games B game 3 A Games Games 17:40 - 19:10 A game 3 B B game 3 B 19:20 - 20:50 A game 4 A B game 4 A 21:00 - 22:30 A game 4 B B game 4 B 6.2.5 Ticketing and Hospitality (if applicable) The Bubble Host shall provide to each participating National Member Federation, five (5) complimentary VIP tickets and twenty (20) complimentary First Category tickets for its guests/sponsors. Additionally, for the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, the Bubble Host shall provide to FIBA ten (10) VIP complimentary tickets and forty (40) Category 1 complimentary tickets for its partners/guests. FIBA will ensure that any unrequired tickets are released a minimum of one (1) week prior to the start of respective Window. The Bubble Host shall organise different hospitality areas and packages, possibly with different service levels. The hospitality area(s) shall be located close to the VIP seats. 6.2.6 Safety and Security Bubble Hosts shall be responsible for all aspects of security in relation to the organisation of the respective Bubble, in the venue and its surroundings, before and after the game. Bubble Hosts shall respect all protocols as described in the applicable PROTOCOL. The Bubble Host shall identify and approach public and private organisations that will be involved in security operations for the Bubble. The Bubble Hosts shall appoint a Safety & Security Coordinator who will be responsible for all security-related issues at the venue for all involved parties. 53 The Host National Federation shall provide to FIBA a comprehensive Security Plan, at the latest thirty (30) days before the start of the Window. FIBA shall provide a template that can be used by the Bubble Hosts to develop such Security Plan. FIBA retains the right to check the organisers’ proposals for the security for the event and give the necessary input through the FIBA Security Adviser. Shall FIBA decide to send a FIBA Security Adviser for a specific mission in one Host country, the Host National Federation shall provide for the duration of the stay and at its costs, all local transportation requested, accommodation in a minimum four-star hotel and arrange all requested meetings with relevant stakeholders for the proper completion of his mission. The Bubble Hosts shall ensure that the venue is fully compliant with applicable safety and security laws and regulations, including but not limited to the following constructions: • Temporary/removable tribunes and other infrastructure; • Media area; • Podiums and/or stages; • Live Streaming (or TV Production) infrastructures such as platforms, cranes, rails, as well as the Compound facilities; • Additional lighting such as photographers’ strobe lights; • Cabling; and • Advertising signage. The Bubble Host shall ensure that all gates and emergency exits are kept free of any obstruction that could impede the flow of spectators. All selected personnel involved in the game shall be fully briefed on emergency procedures in case of an emergency or crisis following the Crisis Management Plan (Appendix 5), and Security personnel shall wear a distinctive uniform. Safety information for spectators shall be printed on the reverse side of the game ticket and displayed prominently throughout the venue. In case of an emergency, the public announcement system and video screens in the venue (if available) shall be used to display and transmit emergency announcements to the public (appropriate announcement are messages to be prepared in advance). In addition to the above, the Bubble Host shall be responsible for the security of the participating National Member Federations and of the FIBA Game Officials, from their arrival in the country until their departure. Special attention shall be paid when the participating National Member Federations are in the hotel. National Member Federations shall be fully responsible for the behaviour of their own fans at the FIBA EuroBasket 2022 Qualifiers. 6.2.7 Team Services The Bubble Host shall provide the participating National Member Federations with the best hospitality and courtesy possible. All National Member Federations shall make every effort to work cooperatively. Teams are opponents on the court, but partners off the court. Close cooperation will assist the development of basketball. The Bubble Host shall follow the principles developed in the applicable PROTOCOL for the Team Services. 54 6.2.7.1 Drinking Water Supply The Bubble Host shall provide each participating National Member Federation with industrially sealed, bottled drinking water (not tap water) for practice sessions and games. If the participating National Member Federation arrives before the Window dates and wishes to practice, water shall be provided, free of charge, by the Bubble Host. The following minimum amounts of water shall be supplied: • For each practice session: o Twenty-four (24) x 1.5 litre water bottles; o Twelve (12) x 0.5 litre water bottles. • For each game: o Twenty-four (24) x 1.5 litre water bottles; o Twelve (12) x 0.5 litre water bottles; o Thirty (30) additional litres in the changing rooms. The above amounts may need to be increased, subject to particular climate conditions in the Host Nation. 6.2.7.2 Ice The Bubble Host shall be able to provide a minimum of twenty (20) kilograms of crushed ice per day for each participating Team, free of charge. Ice shall be made available at the venue (Games and practice sessions) and at the Team Hotel(s), either by means of ice machines or by contracting an external ice supplier. Additional requests for large amounts (i.e. for ice baths) shall be arranged for a fee directly between the Host and the respective Team. 6.2.7.3 Towels The participating National Member Federations shall be responsible for provision of its own towels for each practice session and game. Should the towels be branded, the participating National Member Federations are authorised to use them, as long as the Commercial Partner promoted on the towels fulfil the laws of the Host Nation. 6.2.7.4 Sports bottles The Visiting National Member Federation is also entitled to use their own sports bottles during practice sessions and the game. However, it doesn’t release the Bubble Host from the obligation to provide drinking water, as per the chapter 6.2.7. Should the bottles be branded, the Visiting National Member Federation is authorised to use them, as long as the Commercial Partner promoted on the bottles fulfil the laws of the Host Nation. 6.2.8 FIBA Referee Services 6.2.8.1 Drinking Water Supply The Bubble Host shall provide the FIBA Referees with industrially sealed, bottled drinking water (not tap water) for the games. The following minimum amounts of water shall be supplied: 55 • For the game: • Eight (8) x 1.5 litre water bottles. The above amounts may need to be increased, subject to particular climate conditions in the Host Nation. 6.2.8.2 Ice The Bubble Host shall provide a minimum of three (3) kilograms of crushed ice (not frozen bottles) for the FIBA Referees, free of charge at the venue for the games, by means of ice machines. If the FIBA Referees request crushed ice at the hotel, the Bubble Host will have to deal with the hotel to provide the ice requested. 6.2.8.3 Towels The Bubble Host shall provide the FIBA Referees with a minimum of four (4) towels for the game. 6.2.9 Provision of Game Footage The Bubble Host shall provide to the Visiting National Member Federation with a USB drive with a copy of the game footage before they leave the venue after the game. FIBA shall upload the game footage to the online FIBA platform. The game footage (international signal) shall be available in the morning of Game Day+1 at the latest. 6.2.10 Scoresheet Only the FIBA Digital Scoresheet software shall be used as the official scoresheet for all games of FIBA EuroBasket 2022 Qualifiers. 6.2.11 Statisticians and Table Officials Statisticians and Table Officials shall be appointed by the Bubble Host according to Section 6.1.3. 6.2.12 Logistics 6.2.12.1 Court Stickers The National Member Federations shall have received before the first window, stickers for centre circles, backboards and rings. The Bubble Host will be responsible for applying the stickers in accordance with the guidelines provided. The Bubble Host shall ensure that they have two sets of stickers available, one to be applied on the court and a second one for backup. In the event, that a problem arises with the first set of stickers, the second set shall be used only under the supervision of the FIBA Technical Delegate who will be trained adequately. 56 6.2.12.2 Basketballs and ball carts The Bubble Host shall have received a shipment of thirty-six (36) basketballs and 2 ball carts at the before the first Window of the FIBA EuroBasket 202 Qualifiers. A minimum of fourteen (14) FIBA Approved basketballs for Level 1 Competitions are required. Only the official Basketballs and Ball Carts supplied by FIBA shall be used during practice and games. The Bubble Host shall ensure that Basketballs are regularly sanitised, including during gameplay. 6.2.12.3 Backboard and Rim Stickers The Bubble Host will be responsible for applying the stickers sent by FIBA, in accordance with the guidelines provided. 6.2.12.4 Other items Other items sent by FIBA shall be delivered at the latest two (2) weeks before the start of the relevant Window if applicable. 6.2.13 Medical Services The Bubble Host is obliged to ensure, at their cost, that medical care is available at the venues (competition and practice venues, hotels, etc.) for all Team Delegation members of all National Federations participating in the Bubble and FIBA Officials. This includes cover for any accidents which may occur during local transportation arranged by the Bubble Host. Bubble Hosts will be required to provide access to the following medical services and assistances. Please note that any services outside the venue (i.e. doctor, hospital, etc.) are on a user pays basis. 6.2.13.1 Medical Coordinator A medical coordinator shall be appointed and be readily contactable by FIBA before each Window and by FIBA and the Visiting National Member Federation and be on site during the Bubble. 6.2.13.2 Medical Doctor The Bubble Host is responsible for providing a registered medical doctor at the Bubble who can be accessed at all time. They must introduce themselves to the participating National Member Federations’ Head of Delegation and Team Doctor when the Teams arrive and before the Bubble and inform the FIBA Technical Delegates of where they will be seated during the games. The medical doctor is responsible for assisting the participating teams through their team doctor and the FIBA Game Officials attending the game. Contact details of the Game Doctor shall be provided at the latest during the Technical Meeting. 6.2.13.3 Medical Services The Bubble Host shall guarantee a comprehensive medical service for all participants. The Bubble Host shall provide the following information to the participating National Member Federations and FIBA Game Officials: 57 • Access to a 24-hour on call doctor to provide medical assistance to the participants (Team Delegations and FIBA Game Officials); • The attention to any kind of injury that may occur during the game and practice and transportation to the hospital; • The presence of an ambulance and at least two (2) paramedics during the game (and practice sessions where an ambulance cannot respond within 15 minutes after emergency call unless restricted by local laws). Paramedics and First Aid Personnel shall be in a clearly visible and easily accessible area; • The provision of medical services plan and written information about health care services available from arrival until departure of the participating National Member Federations and FIBA Game Officials; • The provision of other information concerning health care issues and financial responsibilities to the participating National Member Federations, either in writing or during the Technical Meeting. The Bubble Host shall fill-in the dedicated Medical Care Information Sheet (Appendix 9.7) and send it back to the relevant FIBA Regional Office, at least two (2) weeks before the start of the Window and provide a copy to the participating Team Doctors. The organizers must follow strictly the “Emergency Action Plan” (Appendix 9.6) in case of medical or other emergencies. This document shall be communicated to the Medical Coordinator and the Medical Doctor. 6.2.13.4 First Aid The Bubble Host shall set up a dedicated and clean first aid room in the game venue for the use of players, team officials and FIBA officials. Clear “First Aid Rooms” signs must be displayed in the corridors leading to the First Aid Room and on the door. The First Aid Room shall not be used for any other purpose. The first aid room shall be hygienic and only used for First Aid purposes. Furthermore, the room shall be easily accessible to: • Emergency services; and • The playing court, free of any obstacles or obstructions, for any injured Player to be taken there quickly. The room shall be adequately equipped with the following (as a minimum): • Waiting room with seats; • A bed for medical examinations; • Examination light; • Trolley stretchers and spine board; • A desk; • A telephone; • One toilet with a washbasin and a WC (recommended); • Chairs; • Cabinet for storing medical material; • An oxygen cylinder with the relevant equipment for manual resuscitation; • All necessary equipment for Minor Wounds and Critical Care; and • A defibrillator. 58 6.2.13.5 Ambulance stand-by area An ambulance stand-by area must be located close to the playing court and the first aid room. One dedicated ambulance with qualified staff must be available for all games. Another ambulance shall be made available and dedicated to the spectators during the duration of the games and shall be accessible easily from the seating positions inside the arena. 6.2.14 Doping Controls All players participating in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 will be required to submit to doping control (in or out-of-competition) if requested. Doping controls may be carried out before and during the duration of the Window. The testing is carried out in accordance with the FIBA Internal Regulations governing Anti-Doping (FIBA ADR) 1. The procedure for doping controls (the selection of Players, collection and analysis of urine and blood samples, transmission of results and sanctions, etc.) is defined in the applicable FIBA ADR and the International Standard for Testing and Investigations (ISTI). FIBA enforces WADA’s list of prohibited substances and methods (WADA’s Prohibited List)2. The Bubble Host will be responsible for setting up a fully operational Doping Control Station in the game venue and providing all required equipment. Please refer to the FIBA ADR and ISTI. The Doping Control Station shall be secure, clean, ventilated and as close as possible to the Team changing rooms. The Doping Control Station shall not be used for any other purpose. The Doping Control Station must meet the following minimum requirements: • Clear “Doping Control Station” signs must be displayed in the corridors leading to the Doping Control Station and on the door; • A waiting area with comfortable chairs and a refrigerator (containing drinks in cans or industrially sealed bottles – mineral, sodas, fruit juices, etc.); • The room must be able to accommodate at least ten (10) people (Players, Team doctor, Supervisory Doctor, Doping Control Officers, possibly an interpreter, and chaperones). • A sample-collection area that must: o Meet the privacy, cleanliness and sole use requirements; and o Be equipped with: ▪ A desk; ▪ Seats for the Doping Control Officer, the assistant, the selected Player and his team doctor; ▪ A massage table; ▪ A refrigerator to contain the sample bottles; ▪ A lockable cupboard or drawer; ▪ A table upon which to place the sample containers and the samples marked A and B; 1 The FIBA ADR is available at http://www.fiba.basketball/internal-regulations/book4/anti-doping.pdf. 2 Both the ISTI and WADA’s Prohibited List can be found on WADA’s website: www.wada-ama.org. 59 ▪ A large garbage bin; and ▪ WCs with a front-facing mirror or a ¾ reflection at seat-level. The Bubble Host shall provide a minimum of four (4) chaperones, fully trained adults (i.e. over the age of 18), available to escort Players in case of doping controls at any time during the Bubble. The chaperones shall be available at the latest one hour before the start of the first game of the day and shall be introduced to the FIBA Technical Delegates. In the event doping controls take place, the chaperones will meet with the Doping Control Officer who will brief them of the processes and requirements. 6.2.15 Insurance The Bubble Host must carry civil responsibility (third party liability) insurance covering all participants and spectators, for all accidents which are the result of poor organisation such as faulty fittings, equipment and stands, security within the precincts of the for all accidents in the venue, in particular for accidents which are responsible. The Bubble Hosts must carry appropriate sporting event cancellation insurance. 6.3 Technical Meeting Organization For the Technical Meeting, the Bubble Host shall provide the following: • One (1) meeting room set up in classroom mode and equipped with tables and chairs for a minimum of one (1) persons per participating Team Delegation; • A podium with table and chairs for six (6) persons; • Internet access via Wi-Fi (and one (1) cabled connections to the network for the FIBA Technical Delegate if required); • One photocopier; • Refreshments during the meeting (water, coffee, tea); • Transportation to/from the meeting for the individuals set out in Section 3.5. Please refer to Section 3.5 for more information about the Technical Meeting. Technical Meetings shall be organised as per applicable PROTOCOL. 60 6.4 Venue Requirements 6.4.1 General Information Bubbles shall only be played in registered and approved venues. The Bubble Host shall obtain the approval of the venue during the application phase, by the relevant deadline mention in Section 5. Venues shall be located a maximum of three (3) hours by bus from the nearest International Airport, which involves, at FIBA’s sole discretion, a reasonable amount of international flight connections. The Team hotel(s) shall be a maximum of thirty (30) minutes by bus from the venue. 6.4.2 Rental period and venue access The Bubble Host shall secure full access to the venue from the first day of the window to allow installation of all equipment and venue to be ready to welcome practice session from the second day of the window. Access to the venue is vital for the correct preparation of the venue. If the game venue is not available for practice sessions two (2) days before the Bubble, due to installations and set-up, a practice venue shall be available for the teams practice sessions. This venue shall have appropriate standards and similar conditions to those of the game venue and be approved by FIBA. In any case, the practice sessions on the day before and during the Bubble shall take place in the game venue. 6.4.3 Venue Requirements This section summarises the minimum hosting venue requirements for the FIBA EuroBasket 2022 Qualifiers Bubbles. All requirements must be fulfilled by the Bubble Hosts. FIBA shall set the standards so that all participating National Member Federations can participate with the same minimum conditions in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 and to provide commercial opportunities and HD TV Production to the benefit of all stakeholders. Capacity The venue shall have a minimum capacity 3,000 seats and be fully compliant with FIBA and local safety standards. Air Conditioning All venues, including the playing area and all technical and backroom areas, must have a proper ventilation system Power Supply The venue shall have a primary and uninterrupted power supply. The venue shall have an alternative standby energy source which allows the game to be continued in case of power failure. Lighting The Host shall ensure that the lighting must be of minimum 1’700 lux and uniformly spread on the court floor area as per the TV Manual Internet The venue, including the playing area and all technical and backroom areas, must be connected to a high-speed wireless or wired internet connection Branding The venue branding shall be in accordance with the Section 6.9 and other relevant guidelines Flooring The flooring shall be FIBA Approved Level 1 according to the FIBA Basketball Rules Backstop Units Shall be FIBA Approved for Level 1 + 1 spare unit for Level 1 and located in close proximity to the court Scoreboards Shall be FIBA Approved for Level 1 and with an UPS power supply 61 Shot Clocks Shall be mounted on each backboard and FIBA Approved Level 1. A full spare set shall be available in case of malfunction Sound System Sufficient quality to enable sharp and clear sound reproduction above the noise of the crowd for both public announcements and entertainment music Video Boards Optional but preferred Basketballs A minimum of fourteen (14) FIBA Approved Basketballs for Level 1 Competitions (Balls to be provided by FIBA) Changing Rooms Four (4) team changing rooms, two (2) referee changing rooms, other rooms for event delivery (sport presentation, volunteers, etc). Offices and A minimum of one (1) meeting room which may be the FIBA Technical Delegate office Meeting Rooms Accreditation Use of accreditation is mandatory IT Support Power supply fully redundant. Statistician positions behind scorers’ table on a platform with a table and eight (8) chairs. Technical Equipment (laptops, printer, etc.) as per FIBA this Handbook. Livestream Supporting structures for cameras (space and platforms) Production Independent and fully redundant power supply dedicated to live streaming team and available at the main camera position Independent internet connection with a minimum 10Mbps upload capacity Full security of all Live Streaming facilities and production Media Facilities Media Tribune with tabled working positions. Mixed Zone. Working room with working positions. Press Conference room (if necessary). As a general principle, venue equipment, facilities, set-up and FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 branding shall be in line with the Official Basketball Rules, the FIBA Internal Regulations and the relevant documentation governing the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. 6.4.4 Venue Operations The local oversight committee is responsible to ensure the training and competition areas are safe and compliant with local public health authority restrictions and FIBA requirements. All basketball venues should have a risk assessment for teams, game officials, media, broadcast and spectators. The FIBA Risk Assessment can be found here: https://www.fiba.basketball/documents#tab=282d33a4-e941-4db5-838e-bbea20ca184d . Bubble Hosts shall respect the venue operations guidelines as per the applicable PROTOCOL. Venue Zoning shall be according to the applicable PROTOCOL and as per section 6.5 of this handbook. 6.4.5 Seating Local Legislation and directives will determine whether and how many spectators will be entitled to enter into the Venue. If spectators are permitted in the venue, the Bubble Host shall ensure that there is ample separation and distance between Teams and spectators in accordance with the PROTOCOL. In any event, the seating capacity of the venue shall be at least 3,000 seats. It is recommended that all seats be numbered and have an unobstructed view of the court. Some seats may need to be cancelled due to the installation of the camera platforms. 62 6.4.6 Court area set-up 6.4.6.1 Playing Court The playing court must be a FIBA Approved Level 1 wooden floor, as stated in the Official Basketball Rules. Beyond the end lines and side lines there shall be a further boundary line, two (2) metres wide and of the same colour as the restricted area which should be in a sharply contrasting colour to the playing court. Note: All non-basketball lines existing on the court must either be removed or covered with non-slip material (adhesive tape or foil, etc.) to game the colour of the wooden floor. 6.4.6.2 Team benches Team benches shall be on the same side of the court as the Scorer’s Table, and each bench shall be equipped with sixteen (16) seats. The team benches area must be cleared and cleaned before the teams’ arrival. A large trash bin shall be placed close to the end line for each team bench. Substitutes, coaching and other support or technical personnel must remain at least 1m apart when seated on the bench during the game. Additional space for the bench seating will be required. Seating should, where possible, respect social distancing requirements. Technical seating must also be appropriately separated. During a timeout, closer contact between participants will be accepted. Medical personnel must utilise the appropriate PPE and follow local authority and FIBA medical guidelines. There must be no individuals in the bench area who do not have an active role in the game, (e.g. players who are not suited up). The team Biosecurity Compliance official must be in the bench area and ensure that the safety measures are complied with. 6.4.6.3 Scorer’s Table The Scorer’s Table shall be placed along the sideline, between the two team benches, at floor level or ideally elevated by 0.20 metres and with enough space behind the seats for staff to easily access their working position. Technical Staff must have designated seating and wear a facemask while in the venue and during the game. It must be large enough to accommodate eight (8) people as follow: o Four (4) Table Officials; o One (1) FIBA Technical Delegate in the centre; o The Public Announcer; o The FIBA Liaison Officer; and o A position for the Instant Replay System Operator. 63 The Scorer’s Table shall be equipped with the following: o Official FIBA Scoresheet provided by FIBA; o Player foul markers: numbered from 1 to 5 (numbers 1 to 4 in black and number 5 in red); o Team foul markers: to show that the Team has reached a team foul situation (preferably an electronic device); o Alternating possession arrow (preferably an electronic device); o Hand/table chronometer (2 pieces); and o Whistle. 6.4.6.4 Substitute Cubes/Chairs There shall be two (2) substitutes’ cubes/chairs on each side of the Scorer’s Table (four (4) cubes/chairs in total) placed outside of the further boundary line. 6.4.6.5 Technical Table The Technical Table must have a perfect view of the field of play, ideally elevated by 0.60 metres (or in any case 0.40 metres higher than the Scorer’s Table), at the best angle to see the court, directly behind the Scorer’s Table. Each position shall be at least 1.25 metres wide and 0.60 metres deep. There shall be enough space behind the seats for staff to easily circulate and access their working position. Likewise, the platform should have adequate protection on its back side to prevent accidental falls and injuries. Technical Staff must have designated seating and wear a facemask while in the venue and during the game. The Technical Table shall accommodate at least eight (8) positions including the following persons: o Statisticians (minimum two (2) seats); o TV Graphics Operators (minimum two (2) seats); o Other FIBA Technical Delegate (one (1) seat); o Venue Manager (one (1) seat); and o Other FIBA Game Officials (if applicable) (two (2) seat(s)). The Bubble Host shall ensure that the workstations at the Technical Table to be used by the statisticians are equipped in line with the information technology requirements set out in Section 6.8 and as follows: o Enough electrical outlets; o Two (2) laptops (one of them as back-up) and one (1) fast printer (preferably b/w laser printer); o A garbage bin; o Broadband internet connection shall be available (min. DSL). 64 6.4.6.6 Courtside Signage (advertising boards) The advertising boards (whether LED, rotating or fixed) must be placed outside the two (2) meters boundary line, and shall be padded to ensure the necessary protection for the players. Technical specifications of the advertising boards shall be provided by the Bubble Host to FIBA at the latest, one (1) month before the Window in which the Bubble is due to take place. (see Section 6.9 for more information about advertising boards). 6.4.6.7 First Aid Point A first aid point shall be placed as close as possible to the court (but not in camera view) to accommodate at least two (2) paramedics. The First Aid Point shall be protected from disturbances. 6.4.7 Basketball Equipment 6.4.7.1 Backstop Units There shall be two (2) backstop units and one (1) backup backstop unit (full structure), all FIBA Approved Level 1. One (1) chair shall be placed next to each backstop unit for floor wipers. The nets shall be correctly attached and there shall be a minimum of two (2) pairs of spare nets. The backup backstop unit shall be brought to position and mounted in a maximum time of thirty (30) minutes, if the main backstop unit needs to be replaced. A test shall be performed by the Bubble Host (in presence of the FIBA Technical Delegates) on the day before the start of the Bubble, to ensure this requirement is fulfilled. 65 6.4.7.2 Scoreboards and Shot Clocks The scoreboards and shot clocks shall be FIBA Approved Level 1 and installed according to the Official Basketball Rules – Basketball Equipment. Each National Member Federation shall obtain and provide to FIBA in due time, when required, all relevant scoreboard documentation, especially regarding connections and protocol descriptions. In some cases, a test should be organised. The Bubble Host shall have the responsibility to coordinate the test with the relevant venue manager / technician. The scoreboards shall be either connected to three (3) or four (4) sided shot clocks or have two double sided units mounted on the backstop unit structure, according to the Official Basketball Rules. A duplicate clock shall be located above each backboard. The shot clocks shall be manufactured by the same manufacturer as the scoreboards. 6.4.8 Official Ball and Ball Carrier A minimum of fourteen (14) FIBA Approved basketballs for Level 1 Competitions are required. Only the official Basketballs and Ball Carts supplied by FIBA shall be used during practice and games. 6.4.9 Changing Rooms and Offices A minimum of six (6) changing rooms shall be provided as follows: o four (4) changing rooms for Teams; o Two (2) changing rooms for Referees; and In addition, a FIBA Office and a Meeting Room shall be set up. The same room can be used for both purposes. Other rooms should be foreseen for a smooth and efficient organisation of home games: o Entertainment changing room; o Bubble Host Office; o Statisticians and/or Table Officials room; o Volunteer room; 66 o Catering room for all volunteers. 6.4.9.1 Team Changing Rooms Each team changing room shall meet the following requirements: o Minimum size of fifty (50) square meters; o Easy, short and secure access route to the playing court; o Shower area of twenty-five (25) square meters; including six (6) showers and showerheads; o Be equipped, if possible, with a game-time clock; o Synthetic or tiled floor; o Working door locks; o Benches or chairs for twenty (20) persons; o One (1) tactics board with marker and eraser; o Hangers or lockers for twelve (12) people; o Two (2) garbage bins; o One (1) table of 1m x 4m; o One (1) padded massage table in like-new condition (minimum dimensions of 0.8m in height × 0.6m in width × 1.80m in length); and o Refrigerator (if possible). Teams Changing Rooms must optimise social distancing and air circulation. Depending on the actual size of the changing room, additional nearby rooms or spaces may be required. Ideally, a room or area should be set aside for the team's support and medical personnel. Specific optional requirements: • Any saunas, ice-baths, pools or jacuzzies must be closed or drained • All fitness equipment must be disinfected before and after use and located either within an area of the changing room or completely separate particularly if space is required for warmup and stretching • Physio equipment and massage beds must be disinfected before and after use • Participants must have individual drink bottles and towels The Teams Changing Rooms access routes (corridors, door handles, handrails, etc.), team benches and officials bench (including any additional seating used to maintain social distancing) must be thoroughly disinfected prior to the arrival of the teams and game officials. Once the change rooms have been disinfected prior to team arrivals no one may enter other than designated game officials who have undergone the same isolation and testing procedures as the team members. 6.4.9.2 Referee Changing Rooms Each referee changing room shall meet the following requirements: • Minimum of twenty-five (25) square metres; • Easy, short and secure access route to the playing court; • Shower area of ten (10) square metres; including two (2) showers and showerheads; • Industrially bottled drinking water (3 litres per referee per game) with sufficient paper cups; • Three (3) kilograms of ice; • Four (4) towels; • Be equipped, if possible, with a game time clock; 67 • Door locks that function well; • Benches or chairs for three (3) persons and one (1) table; • Hangers or lockers for three (3) people; • One (1) office-style refrigerator; and • One (1) garbage bin. The same principles than Teams Changing Rooms apply to the referee changing rooms. 6.4.9.3 FIBA Office and Meeting Room The Bubble Host shall provide at least one room to serve as an office for the FIBA Technical Delegate and other attending FIBA Game Officials and as meeting room. This room shall be equipped with the following equipment (as a minimum): • One (1) table with a sufficient number of chairs (minimum for 10 people); • One (1) video projector, or large screen television connected to HDMI source plus all necessary cables; • One (1) multifunctional machine (scanner, copier, printer); • Sufficient stationery supplies; • Lockable cupboards; • A garbage bin; • Internet access; • A refrigerator, if possible; and • Working door locks. 6.4.9.4 Other Rooms Other rooms and offices shall be set up in accordance with local needs. The rooms shall be cleaned and adapted to receive volunteers and other staff. 6.4.10 Participants Tribune The Host shall reserve an area of minimum fifty (50) seats in a dedicated tribune for the Team Delegations and FIBA Officiating Team. The area shall be fully separate from the spectators’ tribune and shall be located as close as possible to the entrance of the Teams to the playing court. Access to the participants’ tribune shall be limited to specific accreditation holders only. 6.4.11 Temperature The playing and spectator areas shall have a temperature of between 16º C and 28º C. Proper heating, cooling and ventilation systems shall be in perfect working order in the venue to ensure that the temperature is always maintained in this range. When possible, air-conditioning shall be used in order to maintain the temperature as stipulated above. The referee may suspend a game if the temperature is below 16°C or above 28°C. Temperature in the teams and referee changing rooms shall also between 16º C and 28º C. 68 6.4.12 National Flags The Bubble Host is responsible for the production of the following flags, to be displayed in the game venue, in accordance with the FIBA Flag Manual: • The flags of all participating teams • The FIBA EuroBasket 2022 Qualifiers Flag • The FIBA Flag These flags shall have a 2.4 to 1.6 ratio. FIBA will provide each Bubble Host with the artworks of the FIBA and FIBA EuroBasket 2022 Qualifiers Flags. Flags must be hung in the venue above the main camera position, on the opposite side from the Scorer’s Table, in alphabetic order from left to right, looking from the Scorer’s Table, with the FIBA Flag and the FIBA EuroBasket 2022 Qualifiers Flag in the middle. 6.4.13 National Anthems National Anthems shall be provided by FIBA and shall be played prior to the game according to the official Game Run-down. National Anthems shall be checked by the Team Manager at the Technical Meeting and at the latest one (1) hour before start of the respective game. 6.4.14 Sound System The Bubble Host shall ensure that the public announcement system is of such a quality as to enable sharp and clear sound reproduction above the noise of the crowd for both public announcements and entertainment music. Loudspeakers shall be positioned in such a way as to give uniform sound reproduction throughout the hall with no distortion or “echo” effects. 6.4.15 Power As a minimum, each venue shall have: • A primary and an alternative standby energy source for the arena lighting and other needs which allows the game to be continued in case of power failure • A fully uninterrupted redundant and completely independent power source or a twin synchronised power generator (minimum of 125KA 220 Amp/Phase with automatic changeover) for the TV Operation (located in the TV Compound) and distributed to all the necessary areas (OB vans, graphics company, commentary area, cameras) • A UPS for the scoreboard, to prevent losing time, score and other scoreboard data in case of a power outage during the game; • A phase 380 VAC power supply for LED advertising boards (if any). 6.4.16 Lighting As a minimum, the venue shall have: 69 • A playing court with an average maintained illumination of between 1,700 and 2,000 lux towards the camera lens and spread evenly on the court floor area, without any shadows or patches, as per Appendix 8.5. This uniformity of the lighting is vital for the quality of the television production; • Emergency lighting of at least 10% of the maintained luminance under normal lighting conditions. Where a venue has large windows, specific action must be taken, by the Bubble Host, in order to block out any direct sunlight that may impact the production of the International Feed (e.g. by covering the windows with curtains or blinds and ensuring they remain closed throughout the course of the game). Should the Bubble Host prepare light shows as part of their entertainment program (i.e. during the players introduction), it shall be communicated and approved by FIBA in advance. Moreover, a test shall be organized prior to the game, in the presence of the FIBA Technical Delegate, the FIBA Media TV Operations Manager and the Host Broadcaster. For more details on how to prepare a light show, please refer to the FIBA Light Show Guidelines. 6.4.17 Internet The venue, including the playing area and all technical and backroom areas, shall be connected to the Internet in accordance with the requirements set out in Section 6.8. 6.4.18 Signage All rooms and areas in the venue shall be clearly marked by no later than 24 hours before the game. Signage shall be produced in English and be branded in line with the Competition Brand Identity. In addition to the usual signage provided in the venue, additional signages shall be developed, such as: - Hygiene Measurement Station - Zone Limitation - Circulation Indicators - Symptom Control - Direction to All Rooms - Alcohol Hand Sanitiser Indicators 6.4.19 Venue Requirements for Practice Sessions The Bubble Host shall follow all requirements related to Practice Session as per the applicable PROTOCOL The game venue shall be clean and at the appropriate temperature. The court shall have a minimum uniform lighting of 1,500 lux and all the necessary equipment. The set-up of the court shall be the same as for the game. The Bubble Host shall provide twelve (12) official Basketballs of the same brand and model as those used for the game. The venue shall be appropriately cleaned prior to every use and then secured as per the applicable PROTOCOL. 70 Players shall shower and change at their accommodation immediately prior and after training. Players shall have their own individual towels and drink bottles. Support personnel shall also respect social distancing and wear a face mask. Weight room training is permitted but the number of players and officials limited as per the as per the applicable PROTOCOL. The Bubble Host shall provide medical services and an ambulance as well as adequate security during the practice sessions established above. 6.4.20 Access to facilities for spectators with disabilities (if applicable) The Bubble Host shall provide access for spectators with disabilities. The venue shall have dedicated access points and areas for spectators with disabilities as well as dedicated sanitary facilities nearby. Parking areas reserved for persons with a disability must also be provided, as well as special access paths. The requirements for people with a disability should be as per the national laws and regulations of the host nation but, generally, the recommended number of parking spaces for persons with a disability is a minimum of one (1) parking space for every 1,200 spectators. 71 6.5 Access and Accreditation 6.5.1 General Principles Accreditations shall be implemented as per the applicable PROTOCOL. Accreditations are a working tool issued to individuals working on the game (e.g. staff, volunteers, media, etc.) or participating in it (e.g. Team Delegations, FIBA Game Officials, etc.). Accreditations enable their holders to access the areas where they perform their duties in preparation for and during the game, while preventing people without a working function from interfering with game operations. Accreditations are important as they contribute to the safety and security of the game. For those reasons, the following should be clearly noted and stated: • An accreditation does not provide its holder with any special social or representative status; • An accreditation is not a gift or souvenir; and • An accreditation is not a ticket or invitation and does not grant any right to a seat in the venue (except for VIP accreditations in specific cases). Accreditation shall be implemented at all games by the Bubble Host in order to guarantee security to all participants and to control the access to the different areas, especially in areas such as the court, the changing rooms, and the media operations areas. For Media accreditations (including, Rights Holders, print media, etc.), specific procedures will be provided by FIBA at the latest two (2) weeks before the start of the competition. For other accreditations, FIBA will provide all National Members Federations with an accreditation template and guidelines to be used at all Bubbles. Each Bubble Host is entitled to use the preferred accreditation system. Specific guidelines will be provided at the latest two (2) weeks before the start of the competition. An Accreditation Coordinator shall be appointed to oversee the process and an accreditation centre set up in the venue and operational as of Game Day -1. 72 6.5.2 Venue Zoning For the FIBA EuroBasket 2022 Qualifiers Windows 2 & 3, a specific zoning system shall be implemented as per the applicable PROTOCOL, overseen by the Biosecurity Compliance official and approved by FIBA, in order to prevent any uncontrolled or indirect contact with the teams, namely: Zone 1 – ‘team zone’ which includes change rooms, referee area, medical room, doping control, access corridors, scorers’ bench, team bench, court and court surrounds with a clear surround access control (e.g. LED boards or signage). This zone is for the exclusive access of team members, game officials, security and essential operational staff. The total number of individuals in this zone should not exceed 80 or other restrictions of the local public health authorities. Broadcast positions are excluded from this zone. Consideration needs to be given for post-game media interviews by team members such as players and coaches which sits between Zones 1 and 2. Entry points and access needs to be provided that maintains the separation but allows media access to team members that maintains safe social distancing. Zone 2 – ‘tribunes and arena interiors’ are the seating sections and includes hospitality, media, broadcast and photographer areas. The ‘stadium interiors' include all indoor areas at the arena other than Zone 1. This area may be used for manned camera positions excluded from Zone 1. 73 Zone 3 – ‘arena exterior’ extends from the outer limits of Zones 1 and 2 to the outer boundary of the arena environments (fence, turnstiles, gate etc.) as well as the broadcast compound. All access points between zones must be clearly marked and have security control. An accreditation system must be in place that facilitates appropriate access. The host is responsible for overseeing the movement of people between different zones. A personnel planning for each day will be developed and confirmed prior to the start of the window. For an accreditation system to be effective, the Bubble Host shall put in place strict access control around the game by means of security staff for all relevant Access Zones. Access Zones shall be clearly defined and secured and access control operational no later than one (1) day prior to the game. Only accredited persons holding the necessary access rights may access the respective area. Additional information can be found in the applicable PROTOCOL. 6.5.3 Accreditation for Team Delegations, FIBA Game Officials and Media Each participating National Member Federation is entitled to receive a maximum of twenty-five (25) accreditations for its Team Delegation; this number includes the twelve (12) players. Only twenty-one (21) of these accreditations shall give access to the court (for persons on the Final Team Delegation Roster form approved during the Technical Meeting). All FIBA Game Officials shall be accredited by the Bubble Host Finally, accreditation shall be provided to Media according to the Media requirements outlined in Section 6.6. 6.5.4 Data insertion The Bubble Host shall enter accreditations for: • Team Delegation members (including players); • FIBA Game Officials; • Media representatives; • Host Broadcaster staff; • Bubble Host staff; • Volunteers; • Venue personnel; • Security, police, first aid personnel, etc.; • Host external services personnel; and • Host VIPs and guests (if accredited). All individuals requesting an accreditation shall provide the following personal information: • Last name; • First name; • Date of birth; • Nationality; • Recent passport picture. 74 All data collected shall only be used for accreditation purposes and used in accordance with all applicable laws and regulations and shall be deleted immediately once the purpose of the collection has been fulfilled. “Non-personal accreditations” may also be provided in limited numbers, for example to external service providers working in the venue with high staff rotation (e.g. cleaning staff, sales in corridors, etc.). 6.5.5 Issuing and Distribution of Accreditations The Host is responsible for approving accreditations, printing badges for all approved individuals, laminating them using lamination pouches and distributing the badges at the Accreditation Centre. The Host shall distribute each accreditation pass with a lanyard. Specific accredited categories, namely Host Broadcaster staff, Rights Holders cameramen and photographers, shall be provided with “bibs” or other devices that must always be worn when working inside the venue. Such bibs entitle the holder to carry and use video and photographic equipment, which would otherwise not be permitted. 75 6.6 Media and Communications As a principle and in order to maximize the promotion of the Bubble and the National Teams, the Bubble Host shall designate one (1) person to act as the National Member Federation Media Officer. This person will act as main point of contact regarding all media related matters, before and during the Bubble. In addition to the responsibilities of each participating National Member Federation listed in chapter 5.5, other requirements are asked from the Bubble Hosts. 6.6.1 Media Requirements Media requirements shall follow the applicable PROTOCOL. All information below shall be implemented following the applicable PROTOCOL. 6.6.2 Media Areas The Bubble Host shall clearly define Media Areas (see example in Appendix 8) in the venue, separated from the Teams and Public areas. The Media Areas shall be structured as listed below. 6.6.2.1 Media Tribune Media Tribune set up shall be according to the applicable PROTOCOL. The access to the media tribune will be limited to Accredited Media only. The media tribune shall have the following capacity: • A minimum of fifty (50) equipped working positions must be made available unless agreed with FIBA and according to the applicable PROTOCOL; • These working positions shall be reserved for press and Non-Rights Holders’ media (no photographers). The Bubble Host shall ensure that the media tribune: • Has an unobstructed view of the court; and • Provides easy and direct access to all other Media Areas. Each seat in the media tribune shall be equipped with: • A table allowing sufficient space to work (with a recommended surface size of sixty (60) centimetres by eighty (80) centimetres per working position and a height of seventy-five (75) centimetres, including space for a computer); • Cabled and/or Wi-Fi Internet connection; • Electricity outlets (power sockets) • Suitable access space (for journalists as well as for volunteers/runners); and • Information on the delivery of the statistics (for example, URL to livestats). 6.6.2.2 Photographers Positions/Benches 76 Photographers positions/benches set up shall be according to the applicable PROTOCOL. The Bubble Host shall provide one (1) row of benches (not chairs), with a recommended height of approximately forty (40) centimetres (according to the height of the advertising boards) and a length of seven (7) meters, placed behind the courtside advertising signage. The diagram below shows the lay-out of the ideal positioning of the photographers’ benches. Particular attention shall be paid to avoid the photographers’ positions obstructing any of the Host Broadcaster’s television cameras or hindering in any way the work of the Host Broadcaster. The photographers’ benches shall be equipped with sufficient power sockets (according to the number of accredited photographers) and reliable Internet connection. Due to the large quantity of uploaded data, cabled Internet is recommended. For safety reasons, there must be a space of 1.5 m on each side between the photographers’ benches and the backstop unit support. Access to the photographers’ benches will only be allowed to professional photographers wearing the appropriate “bib” and accreditation badge. 6.6.2.3 Flash Interview Positions Flash Interview Positions set up and operations shall be according to the applicable PROTOCOL. Flash Interview Positions can be set up if requested by the Right Holders, between the court and the Mixed Zone for live unilateral interviews to be conducted by Rights Holders only. 77 These Flash Interviews are then the first conducted after the Game and are the first priority. It is strongly recommended and in the best interest of the Game Home Team to produce flash interview backdrop(s) for additional visibility of its own sponsors, In case the Game Home Team decides to produce a flash interview backdrop, the HB is obliged to use it if they conduct flash interviews. Flash interview backdrops shall be wheeled and of a recommended height of 2.5 meters and shall be branded with the FIBA EuroBasket 2022 Qualifiers branding in line with FIBA EuroBasket 2022 Qualifiers Brand Identity. The Host National Federation shall use the FIBA pre-approved templates available in the Playing Surface. 6.6.2.4 Mixed Zone Mixed Zone set up shall be according to the applicable PROTOCOL. The Bubble Host shall create a single mixed zone for both teams. The Mixed Zone shall be in a quiet location (no crowd noise) and set up along the route used by the players and coaches of both teams to return to the changing rooms from the playing court and shall be fully secured and large enough for Teams and Accredited Media to circulate freely. The Mixed Zone shall consist of: • Minimum area to accommodate the media attending the game; • Barriers/ fence to separate players and media flows; • A backdrop wall of a minimum height of 2.5 metres and length (FIBA shall provide a design template for the backdrop, which is mandatory for use) and shall be branded with the FIBA EuroBasket 2022 Qualifiers Branding in line with the FIBA EuroBasket 2022 Qualifiers Brand Identity; and • Sufficient lighting to conduct/film interviews. 6.6.2.5 Press Conference Room Press conference set up shall be according to the applicable PROTOCOL. The Host National Member Federation should provide an equipped Press Conference Room for post-game media activities. The post-game press conferences are required to be live-streamed. The National Member Federations are required to organise the live-streaming of the press conferences. Guidelines are provided by FIBA. FIBA will distribute the live-streaming on the official FIBA channels and share the streaming on the National Member Federation channels (multi-casting). If possible, the Press Conference Room shall have one separate dedicated entrance for the players and coaches and one for Accredited Media. Ideally, the Press Conference Room shall consist of: • Soundproof room (no crowd noise); • Minimum area to accommodate twenty (20) people excluding television camera crews and photographers unless agreed with FIBA; • Chairs and an interview table with a minimum of three (3) seated positions; • A stage and a platform for the camera positions at the back of the room; • Backdrop and table skirt branded with the FIBA EuroBasket 2022 Qualifiers Branding in line with the FIBA EuroBasket 2022 Qualifiers Brand Identity (FIBA shall provide a design template for the backdrop 78 and table skirt which is of mandatory use); Sound system with microphones (according to the size of the room). • Sound system with microphones (according to the size of the room) with the ability to record audio output directly (audio split box); • Sufficient lighting; and • Live-streaming equipment necessary to broadcast post-game press conferences. 6.6.2.6 Media Working Room The Media Working Room set up shall be according to the applicable PROTOCOL. The Media Working Room must be located inside the Media Area and its access must be restricted to Accredited Media only. The Media Working Room shall consist of: • Minimum area to accommodate twenty (20) working positions with tables and chairs unless agreed with FIBA; • All working tables shall be supplied with a power outlet and cabled or Wi-Fi internet connection; • Sufficient space to circulate freely and access tables and chairs without disturbing those working; • A printer and/or multifunctional machine in order to print statistics, schedules, and press releases on demand; • As a courtesy, snacks and refreshments should be provided. There shall be a dedicated area within the Media Working Room for photographers. The capacity of this area shall be for a minimum of five (5) photographers and should be equipped with cabled internet. 6.6.2.7 Locker Area It is recommended to set up a Locker Area located in or in close proximity to the Media Working Room in each venue. Then the Locker Area shall consist of: • Lockers of sufficient size and quantity to accommodate easily an ENG camera and/or a camera bag; and • A person in charge to record and manage the deposits. 6.6.2.8 Media Parking It is recommended that the Bubble Host provides, when possible, parking passes for Accredited Media. The Accredited Media parking area shall be located as close as possible to the media entrance. 6.6.3 Media Requirements 6.6.3.1 Accreditation FIBA will work together with the Bubble Host to define the zoning concept of the arena accreditation system for each Bubble. Limited number of accreditations should be delivered according to the PROTOCOL. The media categories to include are: 79 • Media Non-Rights Holders • Photographers • Media Rights-Holders (Broadcast Partners and Host Broadcaster) The Bubble Host is responsible for managing the accreditation approvals/denials for all media representatives within the deadlines defined by FIBA. The National Member Federation Media Officer will oversee media accreditation for the Bubble and will need to consult with the participating National Member Federations’ Media Officers to make sure foreign media can be accommodated. FIBA requires that all media register in the FIBA Media Portal and have an up-to-date profile in the system to apply for a game. Media accreditation for all FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 will open four (4) weeks before the first Game Day of each Window and close three (3) days before the first Game Day of the respective Window. After this deadline, late requests for accreditation will be treated on a case-by case basis. Media accreditation outcome notifications will be delivered by the National Member Federation as soon as possible and no later than forty-eight (48) hours before the start of the Bubble directly to the media representatives. The Bubble Host Media Officer is requested to provide FIBA with the official confirmed list of accredited media for the Bubble no later than 24 hours before the beginning of the first game. If requested, on the first Game Day the FIBA Technical Delegate must verify that an updated list of media attending the game is sent to FIBA. A quota of media accreditation should be guaranteed and reserved for foreign-based media at the game. If this quota is not allocated, media accreditations may be redistributed to the home team media. Distribution of media accreditation may be subject to FIBA final approval. A list of media contact details of the National Member Federation Federations will be made available by FIBA. 6.6.4 Media Roles and Responsibilities The Bubble Hosts shall be responsible for all local communications relating to the event (host and participating countries) and their Media Officers should work closely with FIBA and the other teams’ Media Officers before and during the Bubbles to ensure a successful coverage of the games. In addition to the obligations mentioned in chapter 4.5.2.2, the Hot National Member Federation shall also: • Ensuring assistance to FIBA in promoting ticket sales by providing ticketing platform links and other information on ticket sales (if allowed). • Providing the official FIBA photographer with the relevant access to cover the game (no other photographer shall have more access than the official FIBA photographer). 80 The National Member Federation Media Officers’ duties also include coordinating media operations main activities before and during the Bubbles: • Screening and managing of media accreditation requests received from FIBA (establish clear process) in coordination with the other teams’ Media Officers if applicable. • Setting up the live stream of the postgame press conference, and finding a moderator for the press conferences (and providing support in translation from local language to English). • Coordinating media activities involving the teams such as post-game mixed zone and press conference. • Organising photo/video shoot (if any) and any other promotional activity FIBA may require. • Both teams are required to be present at the post-game press conference taking place 15 minutes after the end of the game in the arena’s press conference room. More details on the National Member Federations and Media Officers duties are listed in the Game Day Media activities section. 6.6.5 Media Activities All activities happening during the window shall follow the applicable PROTOCOL. 6.6.5.1 Game Day-1 The Bubble Host shall be responsible for the set-up of the media areas as well as the information to provide to media representatives from the participating Teams. The Bubble Host Media Officer and if possible, the participating National Member Federation Media Officers must be on-site and are recommended to meet on Game Day -1 to discuss and manage aspects such as: • Walk-through of the arena and validation of media areas, flows and signage; • Media tribune seating chart; • Remote camera installation if applicable; 6.6.5.2 Technical Meeting If applicable and invited, all teams Media Officers on site should attend and participate actively in the Technical Meeting to explain the media procedures to take place on the Game Days. Such meeting shall observe the distancing and sanitary measures in the PROTOCOL. 6.6.5.3 Game Day Remote camera installation Remote camera installation will be coordinated by the Bubble Host Media Officer after the end of the last practice on Game Day. The installation must be coordinated in accordance with the applicable PROTOCOL. Mixed zone After the end of each game and according to the PROTOCOL, both teams (all players and head-coaches) are required to exit the court area through the Mixed Zone that will be set up on the way to the changing rooms. The Media Officers must ensure that all players and head coach listed on the boxscore pass through the Mixed Zone and make themselves available for interviews. 81 Photos of the game The National Member Federation official photographer must provide photos of the game (of both teams) according to the PROTOCOL and FIBA guidelines and upload them in the FIBA Photo gallery. A brief will be provided by FIBA in due time and shall respect the PROTOCOL. Post-game press conference Both teams are required to be present at the post-game press conference taking place 15 minutes after the end of the game in the arena’s press conference room. The post-game press conference shall be moderated by a person appointed by the Bubble Host Media Officer. According to the media participating, it shall be held in English (and in the local language). The Media Officer should make sure that the room is correctly set-up and that name tags are prepared for both team representatives. The head coach and a player should attend the press conference and must comply with the following protocol/run-down: First part: Only the head coach and a player from the losing team will attend this first part (maximum 10 minutes), the rundown being the following: • Statement from player of the losing team • Statement from head coach of the losing team • Questions from the media to the player or the head coach Following the conclusion of this first part, the head coach and player will leave the room and may answer questions from media of their country in their language (if necessary), outside the press conference room. Second part: Only the head coach and a player from the winning team will attend the second part (maximum 15 minutes), following the rundown below: • Statement from player of the winning team • Statement from head coach of the winning team • Questions from the media to the player or the head coach When the home team participates in the post-game press conference, it shall always be the last team, regardless of the result of the game. In that case, the Host Team session shall follow the rundown below: • Statement from player of the home team in local language • Statement from head coach of the home team in local language • Priority to questions from home media to the player and head coach Following the conclusion of the second part, the Official post-game Press Conference is over. The head coach and player may stay in the press conference room to answer questions from the media in their language (if necessary). 82 Other activities (FIBA) If applicable, FIBA reserves the right, upon previous request to teams, to organize other media and promotional activities, according to the editorial coverage of the game (for example with key players or for defined high profile games). 83 6.7 Minimum TV Production Requirements Implementation of the TV Production Requirements shall follow the applicable PROTOCOL. 6.7.1 Overview FIBA Media is responsible for the negotiation and conclusion of all contracts relating to the worldwide transmission (i.e. all coverage by all forms of broadcasting across any and all platforms) of all games related to the FIBA EuroBasket 2022 Qualifiers Window 2 & 3. The term “transmission” includes all coverage by terrestrial, satellite, cable and closed-circuit television, internet, video, radio and film on a live or delayed basis, whether broadcast complete or in highlights. All new technical broadcast innovations come under these terms including IP, broadband, mobile, digital, high definition, wide screen, compressed vision, 3-D, 4K, 8K, virtual animated graphics and video, computer or other multimedia formats. 6.7.2 Host Broadcaster FIBA is committed to build a strong and consistent product providing high level coverage of the FIBA EuroBasket 2022 Qualifiers Window 2 & 3 for the benefit of fans and partners. In order to maximise the opportunities for National Federations to benefit from this new competition system, the International Basketball Federation has confirmed that FIBA Media, on behalf of FIBA, will assume the responsibility and costs of the Host Broadcasting operations for all FIBA EuroBasket 2022 Qualifiers Window 2 & 3 games and their global distribution. 6.7.3 Broadcast Partners FIBA Media shall appoint Broadcast Partners as Rights Holders who shall have the right to broadcast games and/or highlights as per their agreements with FIBA. FIBA Media can solely authorise broadcasts of any kind from the FIBA EuroBasket 2022 Qualifiers Window 2 & 3. No broadcasters, radio stations, video or film companies, internet websites, etc. will be allowed access to any of the games without the prior approval of FIBA Media. 6.7.4 Non-Rights Holders Non-Rights Holders’ cameras are not authorised to shoot any game action and will not be allowed access to the venue for game coverage. FIBA may require Non-Rights Holders to deposit their cameras prior to the game and collect them again at the end of the game. Non-Rights Holders’ cameras may only be used (i.e. turned on) in the Mixed Zone (subject to space availability) to shoot post-game interviews and in the Press Conference Room. All game material for promotion, documentaries and/or news access purposes by Non-Rights Holders must be sourced through FIBA Media at [email protected]. Note: Team Cameras, National Federations cameras and Documentary Crews are Non-Rights Holders and should request any filming rights to FIBA Media in advance via [email protected]. 84 6.7.5 Broadcast Plan Basic Principles There will be a FIBA approved Broadcast Plan for each game venue that provides the optimal guidelines for the Host Broadcaster and Broadcast Partners. The Bubble Host is responsible for supporting the implementation of the Broadcast Plan. An indicative camera plan is outlined in section 6.7.6. The Host Broadcaster shall produce the International Feed in High Definition with at least twelve (12) cameras and deliver the signal of the live game and the highlights programme to the relevant pan-regional satellite. The Bubble Host shall provide the necessary required space and any relevant platforms for the installation of the Host Broadcaster and Broadcast Partners’ cameras and other facilities. The cameras must be set up on the opposite side of the arena from the Team Benches and Scorer’s Table. The Bubble Host shall ensure that the minimum number of camera positions can be accommodated before tickets are sold or allocated. 6.7.6 FIBA Premium Production Camera Plan Camera Positions CAMERA 1 - MAIN WIDE SHOT Located high up in the stands, exactly on the centre court, to follow the game action. CAMERA 2 - TIGHT SHOT Located next to or below Camera 1. CAMERA 3 – HANDHELD CENTER Located opposite the Scorers’ Table, at court level, to follow the game action. Need to be at court level on the same side as Cameras 1 and 2. CAMERAS 4 & 7 - HAND-HELD CAMERAS 85 Located beside the basket, on the same side as the Wide Shot camera, at each end of the court to shoot the game action but also able to view the team benches. CAMERAS 5 & 6 - SUPER SLOW-MOTION CAMERAS Located at the court level at a height of 2m (or at a mid-level position), on the same side as Cameras 1 and 2, in slash position. CAMERAS 8 & 9 - BACKBOARD ROBOTIC Remote controlled over the rim, ideally hanging from the roof or looking through the backboard and able to move with the action CAMERA 10 - BENCH CAMERA Located next to or below Camera 1. Facing the bench head-on for team reactions etc. CAMERA 11 - BEAUTY SHOT CAMERA Located at a high position (e.g. somewhere up in the roof), on the same side as the main cameras facing diagonally in the corner of the arena, to shoot an attractive general view of the stadium. CAMERA CC – CLOCK CAMERA (light camera) Located in a position with an uninterrupted view of the game clock and twenty-four second clock which can be inserted, if necessary, into the on-screen graphics. 6.7.7 TV Commentary Positions TV Commentary Positions shall be implemented as per the applicable PROTOCOL. The number of commentary positions could be a minimum of four (4) depending on the popularity of the Teams playing there. Each commentary position shall: • Be on the same side of the court as the main cameras, with an uninterrupted, unobstructed view of the entire court of play and the surrounding adjacent areas; • Be as close as possible to the centre line; • Provide easy access to the Flash Interview Positions and Mixed Zone; • Have separate access from the general public and the Non-Rights Holders; • Be fully secured and controlled; • Accommodate three (3) people, with the table being a minimum of 1.80 metres in length, 60 centimetres deep and approximately 75 centimetres in height. In a normal tribune this would mean “cancelling” nine spectator seats per commentary position (three for a desk, three for seats and three for access); • Be elevated by 40 centimetres from the row in front; • Provide at least six (6) free electrical plugs (16A/position, redundant and on the same phase as the technical facilities) and three (3) cabled internet connections; • Be equipped with the necessary chairs and tables large enough to accommodate two (2) TV monitors, two (2) laptops, one (1) commentary control unit, one (1) telephone and working papers; • Not be enclosed in order to allow access to the crowd atmosphere; and • Have enough space behind the seats to allow other commentators to reach their position and the technical crew to go back and forth for any reason without disturbing their colleagues. 86 The TV monitors shall be housed in a recess in the table-top with a sitting position enabling the commentators to see the entire area of the venue floor and monitor at the same time. Lighting in the commentary positions shall be sufficient to read by but not glaring in order to avoid reflections on the TV monitor screen. The ‘Commentary Control Unit’ (if necessary) should be set up next to the commentary positions in a ‘Commentary Control Room’. 6.7.8 Bubble Host Obligations Bubble Hosts shall prepare the set up according to the applicable PROTOCOL. The Bubble Host has certain obligations (space, lighting, power, security etc.) which are detailed below with respect to the Host Broadcaster and Broadcast Partners appointed by FIBA Media for the FIBA EuroBasket 2022 Qualifiers Window 2 & 3. The details of the following items and the specific requirements in the venue shall, at the latest, be discussed by FIBA Media, the Host Broadcaster and the Bubble Host at the site visit. The site visit must take place and all decisions confirmed before the start of ticket sales. The allocation of any limited space, access or facilities for the Host Broadcaster and other parties shall be determined by FIBA Media following the site visit between FIBA Media, the Host Broadcaster and the Bubble Host prior to the start of the FIBA EuroBasket 2022 Qualifiers Window 2 & 3. The decision of FIBA Media shall be final and binding in this respect. Any questions concerning TV and Broadcasting matters should be forwarded to FIBA Media at [email protected]. In order to assist in the coordination of the TV Production, National Member Federations shall designate one (1) person to act as the National Member Federation TV Coordinator. This person will act as the main point of contact regarding all TV matters, before and during the FIBA EuroBasket 2022 Qualifiers Window 2 & 3. This person can also be the National Member Federation Media Officer. The Bubble Host shall be responsible for both the construction and the costs related to the provision of any camera platforms required as per the Broadcast Plan. The Bubble Host must provide the infrastructure space and set-up including power, cabling and power distribution for a minimum of four (4) TV Commentary Positions which need to be located close to the court on the same side as the main cameras (i.e. opposite the Team Benches) and with easy access to the Mixed Zone and court for post-game and half- time interviews (only if applicable). The Host Broadcaster will be responsible for supplying and rigging all of the technical equipment (excluding the camera platforms and the dedicated TV Power). The Bubble Host will be responsible for the provision of the arena lighting. The average maintained illumination should be between 1,700 and 2,000 lux towards the camera lens and spread evenly on the court floor area, without any shadows or patches, as per Appendix 8.5. This uniformity of the lighting is absolutely vital for the quality of the television production. The rest of the arena should have sufficient illumination. Any windows shall be covered by curtains or blinds to ensure that light does not disrupt the broadcast production quality. 87 The court lighting aspect is one of the most important considerations for the broadcasting of the games and detailed information is available from tv.fiba.basketball to ensure that the optimum lighting is set for all games. Please carefully check Appendix 8.5 of the FIBA TV Manual “FIBA Lighting Specifications.” Sufficient space to form a TV compound must be provided at each game venue by the Bubble Host for the parking of all production vehicles, OB Vans, satellite uplink trucks and technical vehicles that may be required by the Host Broadcaster, Broadcast Partners and graphic companies for the transmission of the event. The Bubble Host will be responsible for the provision of independent and fully redundant power supply dedicated to all Host Broadcaster TV Production Areas (OB vans, graphics company, commentary area, cameras) available at the TV Compound and distributed to all the necessary areas (please refer to Section 7.9). The Bubble Host shall be responsible for all security matters involved in the organisation of the games, including all of the relevant areas inside the arena and the TV compound area outside the arena. The TV Compound shall be fully secured since the arrival of the TV production vehicles. Set up during practice sessions and according to the PROTOCOL The Host Broadcaster, Rights Holders or other TV personnel may need to set up during the teams practice sessions due to the short preparation times. This operation shall not disturb or impede the practice session activities and the teams shall be informed before the start of the respective session. Nonetheless, the collaboration between all parties is necessary to avoid conflict or delays in the preparation of the games. Access to Changing Rooms / ENG Crews (only if allowed and according to the PROTOCOL) FIBA may request that Host Broadcasters access the winning team locker room after the game. In that case it will not be requested to record the coach technical debrief. The goal of this activity is to capture emotions as part of the additional footage to be used in the promotion of the respective game, teams and the competition in general. In addition, in selected games, FIBA Media may decide to appoint ENG crews for additional coverage. These crews will capture behind the scenes footage, from before and until after the game, including but not limited to the player’s arrival to the arena, pre-game locker room actions (to capture emotion shots), pre and post-game interviews, etc. In such cases, both teams shall be informed in advance (i.e. at the Technical Meeting or via e-mail) and shall fully cooperate. This operation will be coordinated between the FIBA Media TV Operations Manager, the FIBA Technical Delegate and the Game Director. The Safety & Security Coordinator shall be briefed in advance to guarantee a smooth operation. Camera and Microphone on Team Benches FIBA requests that the Host Broadcaster will use cameras and boom microphones (attached to a pole) in the team benches during time-outs. All teams shall cooperate. However, the Host Broadcaster staff shall operate smoothly for the players and coaches’ activities comfort. Specific guidelines will be put in place according to the applicable PROTOCOL. 88 6.8 IT Requirements Information Technology (IT) is crucial as it supports many operational processes and functions during the game. 6.8.1 Internet Connection The Bubble Hosts shall provide reliable Internet connections in all of the following areas: • The FIBA Office, the Meeting Room and the Bubble Host Office; • Media and commentator tribunes, media working room, photographers’ positions, press conference room, Host Broadcast Area/OB Van; • Technical table; • Team changing rooms (optional); • Other rooms upon request. The Internet connections shall be either wireless or wired, and shall meet the following requirements: • Sufficient internet connection speed available to cover all the needs for the game; • Minimum 10Mbit/S upload speed for the Host Broadcaster Working Area and/or OB Van and for the post-game Press Conference Room • A fast and reliable internet connection for the Statisticians (dedicated bandwidth 10 Mbit/s). In case a central network is available the following guidelines shall be followed: - Overall bandwidth requirement is: o Number of devices used for normal internet use (casual surfing, email, etc.) * 1 Mbit/s PLUS o Number of devices with high bandwidth demands * 5 Mbit/s PLUS o Required dedicated bandwidth for selected areas as mentioned above (OB van, statisticians, etc,) - Proper QoS / traffic shaping solution in place to o Guarantee dedicated bandwidth where needed o “Fair” distribution of available bandwidth among all other areas If instead of a central network, the connectivity is provided through several separate, independent networks the same bandwidth requirements apply but separately for each network. The Bubble Host shall ensure that it has a service level agreement in place with an Internet provider that is of the highest industry standards and the Bubble Host shall be responsible for enforcing its terms. 6.8.2 Security The local networks shall be protected against viruses, hackers, denial of service and harmful effects to the highest industry standards. 6.8.3 Telecommunications The Bubble Host shall identify the relevant telecommunications provider contact who will be responsible for receiving and coordinating all the international telephone and ISDN line broadcast bookings in the venue. The Bubble Host shall also ensure that service engineers from the telecommunications provider are always on site throughout the duration of the Bubble for any last-minute requests or problems. 89 6.8.4 Hardware The Bubble Hosts shall make available all required hardware and software to be used for the management of the games, unless stipulated or provided by FIBA. The Bubble Host shall then provide: • 2 computers for the technical table (one main and one back-up) for the Statisticians; • 2 network printers for the technical table (one main and one back-up); • 2 network printers and 1 multifunctional machine for the Media Working Room; • 1 Multifunctional machine in the FIBA Office; • Large-screen television or video projector in the FIBA Office (or meeting room if separated); • Other devices that the Bubble Host should may need; • 1 DSS laptop and a separate screen for the FIBA Digital Scoresheet software and 1 printer (can be the same printer(s) as those provided for the technical table).All these devices shall be configured accordingly and working. Support and maintenance shall be provided. 6.8.5 Power and Power Redundancy The Host National Federation shall guarantee uninterrupted power for all core systems and areas, including at a minimum: • Technical table; • Scoreboards; • Scorer’s Table; and • Time system (if applicable). 6.8.6 Statistics The Bubble Host shall be responsible for providing the FIBA Certified Statisticians staff necessary to collect Game statistics during each game of the Bubble. The official FIBA statistics software, provided by FIBA, shall be used for all games. The Official FIBA Statisticians’ Manual can be found on www.fiba.com/documents/2015/FIBA_Stats_Manual20120920.pdf. The Bubble Host is responsible for providing the following: • Hardware to collect Game statistics • Two (2) FIBA Certified Statisticians per game The Bubble Host shall provide live scores and statistics in real time. Failing to provide live scores and statistics in real time shall be sanctioned. If they are unable to transmit electronically, the Bubble Hosts must send the following by fax or e-mail to FIBA within fifteen (15) minutes of the end of the game at the latest: • The final score • The score at the end of each period and extra periods • A copy of the duly completed Official Statistics Sheet Distribution of box scores If applicable and according to the PROTOCOL, statistics of the game (box score) shall be distributed to the two teams and the FIBA Technical Delegate at the end of each quarter. 90 If applicable and according to the PROTOCOL, statistics of the game (box score) should be distributed to the media at the end of each quarter. The Bubble Hosts shall make available an IT workforce composed of, but not limited to, Technical Assistance, Runners and other requested workforce. 6.8.7 Scorer’s Table The Bubble Host shall be responsible for ensuring the Scorers’ Table is equipped with the following: • Power supply for at least one (1) workplace; • LAN connection with Internet access 6.8.8 Technical Table The Bubble Host shall be responsible for ensuring the Technical Table is equipped with the following: • Power supply for all workplaces; • LAN connections with Internet access for all workplaces; • Backup ADSL Line (minimum 2 MD/s) completely independent from the main arena network and Internet connection; • Two (2) printers and supplies (spare toner/paper); and • Wastepaper baskets 6.8.9 Time and Scoring System The TV Graphics and statistics systems require a data feed from the official scoreboard (game clock, shot clock, score, team fouls). The Bubble Host shall provide full support to FIBA and FIBA’s partner’s developers during the preparation of the Bubble (if applicable) in relation to the implementation of the interface with the time and scoring system. The Bubble Host will be asked to provide information of the time and scoring system to be used during the Bubble and support FIBA with any required testing procedures. 91 6.9 Marketing, Promotion and Commercial Rights and Benefits 6.9.1 National Member Federation’s Benefits The Bubble Hosts shall keep all revenues generated through the following sources: • All ticketing, hospitality, concessions and retail revenues generated at the home games; • The exploitation of on-site sponsorship rights at the home games as described in this section; • Revenues generated from advertising on uniforms of the Bubble Home Team and endorsement agreements with sportswear manufacturers; • Contributions and subsidies from cities and other governmental entities. 6.9.2 National Member Federations reserved rights & FIBA Rights National Member Federations’ Reserved Rights and FIBA Rights are summarised in the table below. More details are provided in the following articles of this chapter. NFs and FIBA Rights Bubble Hosts National Game Home Team FIBA Member Federation (when playing) Possibility of Presenting/Naming Yes Partner Game time exposure - 80% 20% (per game) LED Perimeter Zero position before, half- Between Periods - - time, after the game (2 minutes) Playing area - Free- Yes - No throws circles Playing area - - - Yes Centre Circle On Court stickers Playing area - x2 positions - No On court visibility Name of Side line - No City/Country/Arena End line x2 positions - No Backstop Units x1 position - No front pad 92 Bottom sides x1 position - No of backstop units FIBA and Backboard No No Competition Logo Ring No No Competition Branding Playing Uniform - Composite Logo FIBA - - Yes EuroBasket Qualifiers Premium As per FIBA Internal As per FIBA Internal Playing Uniform No Regulations Regulations Press Conference - Yes No backboard Flash Interview Interview Boards Mixed Zone Backdrop No Backdrop VIP Passes - 5 for Visiting NF 10 (per game) Tickets (per game) - 20 for Visiting NF 40 Ticketing Incomes Yes - No “Activation 1 minute of exposure and Promotion” Giant Screen Yes - before game or at halftime Entertainment Yes (only if applicable) - Upon request Onsite Activation Yes (only if applicable) - Upon request Basketball No No Yes Basketball Ball cart No No Yes Conflict: Game Home National Team Sponsors shall not collide with Bubble Host Sponsors. In case of conflict between sponsors (or category of sponsors) of the Game Home Team and of those of the Bubble Host, and 93 that no agreement is found between the two parties, the concerned sponsor of the Bubble Hosts shall have the priority and remain displayed in accordance with the present Handbook, while the concerned conflicting sponsor of the Game Home Team shall not be displayed. 6.9.3 Ticketing and Hospitality – If applicable Access to the venue by spectators shall only be allowed if allowed by local authorities and if fulfilling the relevant laws and the applicable PROTOCOL. 6.9.3.1 Ticketing (if applicable) The Bubble Host shall include on every ticket the following text “Terms and conditions: By purchasing this ticket, the ticket-holder a) agrees to comply with the venue regulations as well as with all applicable laws; b) acknowledges that filming, broadcasting or collecting data inside the venue is strictly prohibited; c) grants to the Bubble Host and FIBA any and all of his/ her image rights as part of the public and waives any related claims to the extent permitted by law. 6.9.3.1.1 Revenues The Bubble Host shall be entitled to sell tickets and to retain 100% of all Net Revenues received from the ticket sales. 6.9.3.1.2 Complimentary Tickets (if applicable) The Bubble Host is obliged to provide the following complimentary tickets: FIBA tickets (each category should be located altogether in the same area): - Ten (10) VIP Tickets with access to the hospitality area (if applicable) - Forty (40) First Category Tickets Participating National Member Federations tickets (each participating National Federation shall be provided with the following tickets for their games): - Five (5) VIP Tickets with access to the hospitality area (if applicable) - Twenty (20) First Category Tickets For further details, please refer to Section 6.9.5.2.3. 6.9.3.2 Hospitality (if applicable) In order to host the VIP guests, the Bubble Host should set up at least one (1) hospitality lounge. The hospitality lounge shall be located close to the VIP seats. The hospitality lounge shall be properly dressed and branded, include catering services, opened at the same time as the arena gates and closed at least one (1) hour after the end of the last game of the day. Additionally, the Bubble Host might consider organizing different hospitality areas to offer different types of corporate hospitality packages, according to its hospitality strategy. 94 6.9.4 National Federation Sponsorship Rights Package 6.9.4.1 Sponsorship Rights Package Most on-site sponsorship rights at the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 are reserved to the Bubble Hosts. The Bubble Hosts are entitled to exploit these rights in order to create or enhance sponsorship packages sold to local sponsors exclusively with regards to the Bubble Host/Host National Team. FIBA, on the other hand, has the right to sell specific on-site sponsorship assets (made available at the Bubbles to FIBA Commercial Affiliates) through its centralized global sponsorship programme (see FIBA reserved rights Section 6.9.5). The National Member Federation/National Team sponsorship rights packages may include, but are not limited to, the following rights: 1. Product Category Exclusivity 2. Association Rights 3. TV Brand Visibility 4. Tickets & VIP Hospitality 5. Sponsor’s Recognition Programme 6. On-site Activation (if allowed) 6.9.4.1.1 Product Category Exclusivity The Bubble Host can pursue sponsorship agreements with local sponsors from any product category. The only product categories that are blocked by FIBA are those of Molten, covering Basketball balls, carriers and whistles. No other product categories are blocked for local sponsorship. The Bubble Host can grant exclusivity to local sponsors in their respective product category solely exclusively in association with the National Member Federation/National Team. For the avoidance of doubt, such exclusivity is not granted for the FIBA EuroBasket 2022 Qualifiers. Only FIBA Commercial Affiliates through the centralized global sponsorship programme are granted exclusivity in their respective product category in association with the FIBA EuroBasket 2022 Qualifiers. As a result, two (2) partners from the same product category, one (1) partner of the Bubble Host/National Team and one (1) FIBA Commercial Affiliate, may hold on-site rights at the same Bubble. Molten, the FIBA Partner for basketballs, basketball carriers and whistles have product category exclusivity across all FIBA EuroBasket 2022 Qualifiers. This means no other suppliers or sponsors can be engaged to provide these products at a local level. To avoid a conflict with Molten’s blocked categories, should a competitor brand to Molten be associated with a National Member Federation, supplying products from another category, a designation should be used on all advertisements in order to clearly define that said local sponsor/supplier (e.g. Spalding) is not occupying the categories of Basketballs, carriers or whistles. An example of an appropriate designation is “Technical 95 supplier for the National Federation”. This designation should be included across all branded elements featuring the conflicting partner logo or brand name, including on Advertising Board displays and Media Backdrops. It is important that FIBA and the Host National Federation work together to completely protect the on-site sponsorship rights of both the Bubble Host/National Team sponsors and FIBA Commercial Affiliates. 6.9.4.2 Association Rights The Bubble Host can grant association rights to their local sponsors exclusively with regards to the Bubble Host/National Team. According to the sponsorship agreements, these rights may include the use of the Bubble Host/National Team marks as well as the use of an official designation (for example, Official Sponsor of the National Member Federation/National Team). The Bubble Host/ National Team sponsors are not granted the right to directly associate themselves with the FIBA EuroBasket 2022 Qualifiers marks. Only FIBA Commercial Affiliates are granted the association rights to the FIBA EuroBasket 2022 Qualifiers marks and the right to use an official designation in association with the said marks (for example, Global Partner of the FIBA EuroBasket 2022 Qualifiers). 6.9.4.3 Brand Visibility The following on-site sponsorship assets generate significant Media exposure and are available to the local sponsors of the Bubble Host for the on-court branding and for the game “Home” National Member Federation/National Team: 6.9.4.3.1 On court branding for “Bubble Host” Up to eight (8) commercial spaces are available for local sponsors’ branding on and around the court for the Bubble Host: - Two (2) Free Throw circles (position 1) (full circles should be utilized); - Two (2) lateral signage maximum size of 3m x 2m (position 2). Positioning of sponsors on the court for position 1 & position 2 can be positioned on the court in the free throw circle and lateral area. These can be allocated diagonally (same brand in Free Throw Circle and in lateral) or symmetrically (same brand in FTC only or lateral only). - Two (2) signage on each base line, either side of the baskets maximum size of length 3.8m, width 1.60m (positions 3 and 4). The branding in these positions can be symmetrically swapped on each baseline; - One additional (1) signage in front of the Scorers’ Table (mandatory) for Host Country, Host City or Venue name branding, maximum height of 1.60m, length 10m. The commercial spaces on and around the court shall be placed in accordance with the court layout below. Up to four (4) commercial brands/local sponsors can be displayed simultaneously on the court/floor. Each pair of signage, symmetrically placed on both sides of the courts, shall be allocated to the same commercial brand/local sponsor. Only the base line signage (positions 3 and 4) can be swapped on either side of the court. Any technical solution/supplier used to display the local sponsor’s brand on the court/floor (painting or stickers) should be either produced by approved FIBA suppliers or produced out of FIBA approved material. Technical details to be provided at a later stage. 96 1 or 2 1 or 2 Game Home Team, Bubble host 97 6.9.4.3.2 Courtside advertising boards for Game Home Team (when Playing) Eighty percent (80%) of the courtside advertising boards’ inventory is available for the visibility of the local sponsors around the court. The courtside advertising boards shall be placed in accordance with the court layout above. The courtside advertising boards shall not exceed a maximum height of one (1) meter and respect the provisions of Article 15 of the Official Basketball Rules- Basketball Equipment. All advertising boards shall have closed corners (i.e. the boards should be connected in the corners of the court, to display one singular rotation for maximum exposure), except if it is not possible due to exceptional circumstances, such as representing a security risk. The total length of the courtside advertising boards in Position A (A1+A2+A3), along the side-line, shall be a minimum of 26 meters (leaving two (2) gaps of three (3) meters on each side of the Scorer’s Table) and a maximum of 28 meters (leaving two (2) gaps of two (2) meters on each side of the Scorer’s Table). The maximum length of the courtside advertising boards in Positions B and C, along each end line, shall always be of 16 meters and guarantee a minimum gap of 900 mm on each side of the backstop units. The minimum length of the advertising boards in position B is 6 meters. High-quality LED systems of a consistent standard shall be used at the venue, wherever possible, in accordance with FIBA’s technical specifications which will be provided at a later stage. It is recommended that the Bubble Host source a high-quality system through a reputable company with experience of such events. The Game Home Team shall be allocated a maximum of fourteen (14) rotations in addition to a so-called zero position showing a FIBA EuroBasket 2022 Qualifiers promotional-related message. The zero position is displayed before tip-off, during half-time and after the game (it shall not be shown during the game). It is recommended that each rotation appear on the advertising board configuration for fifteen (15) seconds in order to optimize the visibility of each sponsor. Each rotation shall not last more than fifteen (15) seconds. The board rotation plan shall include the Game Home Team local sponsors as well as FIBA promotional messages, which may feature FIBA Commercial Affiliates (see FIBA reserved rights Section 6.9.5). FIBA shall provide the Bubble Host and Game Home Team with the Advertising Board Guidelines related to the creative execution of the advertising message of the local sponsors. It is recommended that the Bubble Host follow the guidelines to optimize the visibility of the local sponsors and the consistency of the look and feel. The Bubble Host is responsible for developing the advertising message of the Game Home Team local sponsors, while FIBA is responsible for developing FIBA promotional messages and delivering the appropriate files to the Bubble Host. Fixed or rotating boards shall not be used for Window 2 and Window 3. 98 6.9.4.3.3 Backstop Units for “Bubble Hosts” Both backstop units at either end of the court must be identical in branding (same logos displayed and same positioning used). Each backstop unit can have the following branding visible: Commercial Partner/Sponsor logo (not the product manufacturer logo) Only 2 commercial partner/sponsor logos can be displayed on the backstop unit, in 2 positions. Position X: 1 logo displayed on the front pad (max size of 2000cm2) AND Position W: 1 logo displayed on the sides of the unit (max size of 1500cm2) – Both left and right sides can be utilized Note: the logo displayed in Position X does not have to be the same as Position W. Note: the logo displayed in Position W must be identical on both the left and right sides. Manufacturer logo (not a commercial sponsor logo) Only 1 manufacturer logo can be displayed on the backstop unit, in 2 positions. Position Z: On the beam / upper arm of the backboard supports. 1 manufacturer logo displayed on both sides of the arm (max size of 300 cm2). Logo must be the same on both sides. AND Position V: On the neck padding of the backboard supports. 1 manufacturer logo displayed (max size of 300 cm2). OR Position Y: On the bottom padding of the backboard supports. 1 manufacturer logo displayed Note: the manufacturer logo can only be displayed in Position Z and Position V or Y (Thus 2 manufacturer logo positions utilized, not 3). 99 6.9.4.3.4 Media Backdrops The commercial brands/local sponsors’ logos shall be displayed as a mosaic of logos according to the example layout provided by FIBA so that the visibility of each brand is optimized. Mixed zone backdrop (for Bubble Host only) The mixed zone is the area in the venue(s) in which the media can meet and interview the players and coaches immediately after each game. The area shall be located between the court and the changing rooms. Press Conference backdrop (for game “Home” Teams) The dimension/size of the press conference backdrop is of minimum height 2.5m but may vary depending on the area used. 6.9.4.4 Tickets & VIP Hospitality, if applicable The Bubble Host has the right to provide its local sponsors with a specific number of first-category and VIP seats with access to the hospitality lounge according to the seating plan at the venue and to the sponsorship agreements. It is recommended that all local sponsors have the option to buy additional tickets at face value up to a certain deadline before the tickets go on public sale. 100 6.9.4.5 Sponsors’ Recognition Programme The Bubble Host has the right to include the logos of the local sponsors of the Bubble Host/National Team in the following materials and platforms: • Official Programme (when applicable) • Official Poster of the Bubble • Ticket for the Bubble • Accreditation for the Bubble • Press Release about the Bubble • Stationery • Event Website of the National Member Federation • Social Media channels of the National Member Federation Any materials produced by the Bubble Host should comply with section 6.9.6.1 “Guidelines for Use of the Brand”. 6.9.4.6 On-Site Activation, if applicable The Bubble Host has the right to provide the local sponsors with the opportunity to activate their partnership on-site in accordance with the sponsorship agreements: • Commercial Display Area: local sponsors may have the option to display products and develop promotional activities inside or outside the venue, depending on the space available and the infrastructure of the venue. • Product Placement: The placement of Local sponsors’ products within the main camera view shall seek FIBA approval. Product placement requests will be evaluated on a case by case basis. Product placement at press conferences shall follow the press conference set up guidelines. • Premiums: local sponsors may have the option to develop and give away free of charge items of non- retail merchandise bearing the Bubble Host/National Team marks and the local sponsors’ marks to promote their products and their association with the Bubble Host/ National Team. • Entertainment: local sponsors may have the option to organize and develop activities (for example, fan cams, cheerleaders, dunkers) during game breaks or in between games in order to entertain the fans at the venue and promote their brand/products. Those activities, if allowed, can only happen in Zone 3. 6.9.4.7 Other Host National Federation Rights 6.9.4.7.1 Retail Rights The Bubble Host has the right to sell licensed products exclusively bearing the National Member Federation/ National Team marks in dedicated fan shops at the venue. Upon request by FIBA, the Bubble Host may be required to sell in its dedicated fan shops (or to provide FIBA with the adequate commercial space at no cost) Official Licensed Products for the FIBA EuroBasket 2022 Qualifiers. 6.9.4.7.2 Concessions The Bubble Host has the exclusive right to the exploitation of the food and beverage concessions inside or outside the venue, depending on the agreement with the arena owner. 101 6.9.5 FIBA Reserved Rights 6.9.5.1 On-site Sponsorship Rights The Bubble Host shall make available to FIBA: • The central area of the court • Twenty per cent (20%) of the courtside advertising boards’ inventory (digital or static) Central area of the court This area will be used to promote the FIBA EuroBasket 2022 Qualifiers brand (potentially associated with the brand of a FIBA Commercial Affiliate). FIBA is responsible for: - The design, production and delivery of the central court area branding. The Bubble Host is responsible for: - The installation of the branding in this area on the court/floor. It is recommended that the Bubble Host use experienced professionals to install the branding in this area. The branding of this area is mandatory. If the National Member Federation does not install the branding delivered by FIBA, the National Member Federation shall face sanctions in accordance with FIBA official regulations. Courtside Advertising Boards This inventory will be used for FIBA EuroBasket 2022 Qualifiers related promotional messages (potentially in association with the brands of FIBA Commercial Affiliates). The Bubble Host shall confirm the technical specifications (dimensions, file) of the solution implemented for the courtside advertising boards at least one (1) month before the relevant window. FIBA shall deliver the files featuring the promotional messages to be displayed during each FIBA EuroBasket 2022 Qualifiers to the Bubble Host according to the specifications shared by the Bubble Host. The National Member Federation shall follow FIBA requirements with regards to the placement of the FIBA promotional messages within the board rotation plan. The Bubble Host shall send the final board rotation plan (digital) or fixed layout plan (static) to FIBA for review. 6.9.5.2 Other FIBA Rights 6.9.5.2.1 Ball Supplier FIBA has appointed a central basketball supplier, who will supply the basketballs to all (Host and participant) National Member Federations. Such basketballs shall be used exclusively in all games and practice sessions. If the Bubble Host does not use the basketball supplied by FIBA, the Bubble Host shall face sanctions in accordance with FIBA regulations. 102 The basketball supplier shall deliver the required number of basketballs at no cost to each National Member Federation. The Bubble Host shall support the basketball supplier with the customs clearance process if the supplier experiences difficulties. The number of deliveries and units across the whole FIBA EuroBasket 2022 Qualifiers cycle shall be confirmed by FIBA. The Bubble Host shall be responsible for maintaining in its inventory the required number of basketballs for each FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3. If the Bubble Host fails to maintain in its inventory the required number of basketballs for a FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3, the Bubble Host must purchase the missing number of basketballs at face value to the supplier and pay for the delivery. 6.9.5.2.2 Referees FIBA has the exclusive right to endorsement agreements with sportswear manufacturers as well as to third party advertising on the referees’ uniforms. 6.9.5.2.3 Tickets The Bubble Host shall make available complementary tickets to FIBA for every FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 (quantities indicated in the section 6.9.3.1). The VIP complimentary tickets shall include access to the VIP hospitality area(s). FIBA will inform the Bubble Host of its needs regarding those tickets, at the latest two (2) weeks before the start of the relevant Window. The tickets not requested shall then be returned to the Bubble Host. Additionally, upon request, FIBA Commercial Affiliates shall have the option to purchase additional VIP and First Category tickets at face value to the National Member Federation subject to availability. 6.9.6 FIBA EuroBasket 2022 Qualifiers Marks and Brand Identity FIBA has created a dedicated brand identity for the FIBA EuroBasket 2022 Qualifiers. This brand identity is a vital tool to strengthen the value of the competition and to build a recognizable “Road to the FIBA EuroBasket 2021” brand applied across all media and at all venues. This brand identity will be shared with all National Member Federations and will consist of the following elements: - Logo - Wordmark - Visual Identity 6.9.6.1 Guidelines for use of the brand Comprehensive guidelines will be developed and made available to all National Member Federations to support accurate and consistent implementation of the brand identity. All National Member Federations are entitled and encouraged to use the brand identity to support local promotion of the Bubbles, subject to guidelines and the principles below: • Any use of the logo or other brand elements will be subject to FIBA EuroBasket 2022 Qualifiers’ Marketing Guidelines. 103 • Only FIBA Commercial Affiliates with specific sponsorship rights may associate themselves with the FIBA EuroBasket 2022 Qualifiers. • Each National Member Federation shall ensure that no element of the brand identity is used by a National Member Federation/National Team sponsor or any other third party to associate with the FIBA EuroBasket 2022 Qualifiers brand. • Each National Member Federation shall identify the ‘FIBA EuroBasket 2022 Qualifiers’ in the correct manner across all official publications, promotional materials, digital platforms, on tickets and media backdrops. • FIBA has provided each National Member Federation with a range of templates incorporating elements of the FIBA EuroBasket 2022 Qualifiers brand identity for printed and digital promotional materials, such as, but not limited to posters, flyers, banners and social media posts. Certain templates allow for the integration of the National Member Federation/National Team sponsors in the form of a sponsor strip. (Using only one sponsor is not permitted) • Any National Member Federation opting to include a sponsor strip featuring their sponsors should ensure that they are clearly identified as “Official Sponsors of the National Member Federation/ National Team”, as applicable. • Any other materials developed by the National Member Federation using elements of the FIBA EuroBasket 2022 Qualifiers brand identity are subject to FIBA’s prior approval. 6.9.7 Promotion To achieve consistency and to enhance recognition of the FIBA EuroBasket 2022 Qualifiers brand by fans throughout the full competition cycle, FIBA will use its on-site sponsorship inventory for the purpose of FIBA EuroBasket 2022 Qualifiers promotion (see FIBA On-site Sponsorship Rights section 6.9.5.1). In addition to promoting the FIBA EuroBasket 2022 Qualifiers across all official publications, promotional materials, digital platforms, on tickets and media backdrops, the Bubble Host shall make the following inventory available for the purpose of the promotion: • 1 minute of exposure on the Giant Screen (if any) in the window from -30 to -12 minutes before each Game or during Half-Time (file to be supplied by FIBA) The Bubble Host shall ensure the implementation of the following promotional items within the venue at each Bubble: • FIBA EuroBasket 2022 Qualifiers Flag (design and size to be supplied by FIBA, Bubble Host to produce and install) • Player Uniform Badges featuring the FIBA EuroBasket 2022 Qualifiers marks (to be supplied by FIBA) All National Member Federations/National Teams participating in the FIBA EuroBasket 2022 Qualifiers - Windows 2 & 3 authorize FIBA to use any game-related data and team imagery (team name, nickname, emblems, colours, player names/likenesses, etc.) free of charge for organizational, promotional and editorial purposes. 104 07. DISCIPLINARY MATTERS & PROCEDURES 105 7 Disciplinary Matters and Procedures All administrative fines and disciplinary matters arising from this Handbook or otherwise in relation to the FIBA EuroBasket 2022 Qualifiers, will be decided in accordance with the substantive and procedural rules laid down in the FIBA Internal Regulations, particularly Books 1 and 2. 106 08. APPENDICES 107 8 Appendices 108 8.1 FIBA EuroBasket 2022 Qualifiers Bubble Host Bidding Form Note: This form shall be submitted by National Member Federations bidding to Host one of the FIBA EuroBasket 2022 Qualifiers Bubbles Deadline for submission: 5 October 2020 The National Member Federation of hereby officially bid to Host of the FIBA EuroBasket 2022 Qualifiers Bubbles (“Competition”) that will take place from 23rd November 2020 to 1st December 2020 from 15th to 23rd February 2021 (tick the relevant box(es)) The bid is subject to the below terms and conditions. 1. General requirements The National Member Federation acknowledges its obligation to comply with the following: a. To timely submit the present Form to FIBA so that it arrives at the latest by 5 October 2020; b. Obtain from the Government, guarantees regarding to the free access to the country for participating teams (with negative PCR not older than 72 hours); c. Commitment from the Government to provide full medical support to the event (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; d. Commitment from the Government to sign an agreement with a local and approved laboratory in charge of the testing; e. Provide an hotel booked for the event on exclusive basis (location, prices per single room full board, etc.); f. Provide local transportation management (type of the busses, relevant costs etc.); g. Propose a FIBA Registered and Approved Venue, booked for the event on exclusive basis (sanitised and fully available for basketball activities from 24th to 30th November); h. Commit to respect all FIBA Requirements as defined in the Handbook and the applicable COVID-19 Protocol for FIBA Competitions Guidelines (PROTOCOL); i. To respect all requirements and deadlines related to the implementation and organization of the Competition as per the Regulatory Framework; and j. Provide all other requested documents 2. Obligations of the National Member Federation a. The National Member Federation undertakes and agrees to: i. Host, manage and deliver all of the Bubble Host requirements set out in the Regulatory Framework; ii. Implement in collaboration with the medical authorities, all medical protocols as per the applicable PROTOCOL; iii. Ensure that the games and all delivery of the Bubble Host requirements meet, in all aspects, the standards specified in the Regulatory Framework; iv. Grant all rights to FIBA and FIBA´s licensees as set out in the Regulatory Framework; 109 v. Be responsible for order and security before, during and after the games hosted. The Bubble Host can be deemed liable for incidents of any kind; vi. Be responsible for the behaviour of its players, coaches, accompanying Team Delegation members, any person carrying out a function at a game on its behalf, and supporters. 3. Insurance a. Responsibilities of the Bubble Hosts The Bubble Hosts are obliged to ensure, at their cost, that medical care is available at the venues (competition and practice venues, hotels, etc.) for all Team Delegation members of all federations participating in a game and for FIBA Officials. This includes any accidents which may occur during local transportation arranged by the Bubble Host. The Bubble Hosts must carry civil responsibility (third party liability) insurance covering all participants and spectators, for all accidents in the venue, in particular for accidents which are the result of poor organisation such as faulty fittings, equipment and stands, security within the precincts of the game etc. The Bubble Hosts must carry appropriate sporting event cancellation insurance. 4. Government Support a. The National Member Federation shall ensure the full support of the relevant State Authorities in its country and ensure that the competent State Authorities agree and sign the “State Authorities Letter of Support”. The National Member Federation shall attach the said letter of support to the present form. 5. Game Venue The National Member Federation confirms that the following venue has been registered and approved and can host games of the Competition: Venue: • Name of the Venue: • City of the Venue: _________________________ _________________________ Hotel: • Name of the Hotel: • City of the Hotel: • Distance of Hotel from Venue: _________________________ _________________________ _________________________ 6. Contact Details The National Member Federation informs FIBA that the following person will be the key contact person responsible for the implementation of the Competition: Game Director of the National Member Federation for the Competition: 110 • First and Last Name: _____________________________________________________________________________________________ • E-mail: _____________________________________________________________________________________________ • Phone: _____________________________________________________________________________________________ The undersigned confirms that he/she is an authorized legal representative of the National Member Federation and has been empowered to sign and submit the present form. Read and agreed: Signature _____________________________________________________________________________________________ Date and place _____________________________________________________________________________________________ Name (in block letters) of the legal representative of the National Federation _____________________________________________________________________________________________ Official stamp of the National Federation To be returned to the respective FIBA Regional Office by 5 October 2020 at the latest. 111 STATE AUTHORITIES LETTER OF SUPPORT Window 23rd November 2020 to 1st December 2020 The Government / Ministry of _____________________________________________________________________________________________ a. Confirms to FIBA its support to the National Member Federation of _____________________________________________________________________________________________ (“National Federation”) in the preparation and the organization of the FIBA EuroBasket 2022 Qualifiers Bubble (“Competition”) from 23 November to 1st December 2020. b. guarantees, towards FIBA for the period starting on 23 November to 1st December 2020: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To facilitate the issuing of entry and exit visas in/from the Country and access to the country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the event (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. Commitment to sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. Date and place _____________________________________________________________________________________________ Signature of state authorities ______________________________________________ Stamp of the state authorities 112 STATE AUTHORITIES LETTER OF SUPPORT Window 15th to 23rd February 2021 The Government / Ministry of _____________________________________________________________________________________________ a. Confirms to FIBA its support to the National Member Federation of _____________________________________________________________________________________________ (“National Federation”) in the preparation and the organization of the FIBA EuroBasket 2022 Qualifiers Bubble (“Competition”) from 15th to 23rd February 2021. b. guarantees, towards FIBA for the period starting on 15th February to 23rd February 2021: i. The participation of the National Federation in the Competition, in line with the applicable FIBA rules, regulations and guidelines; ii. To assist the National Federation in the preparation and set up of the venues, following the medical protocol set by FIBA); iii. The security of all participants during the period of the Competition, especially from the arrival of the visiting National Teams and FIBA officials in the National Federation´s country (“Country”) until their departure; iv. To assist the National Federation in providing adequate first aid and health support to all participants from their arrival in the Country until their departure and to the general public during the games of the Competition; v. To facilitate the issuing of entry and exit visas in/from the Country and access to the country (with negative PCR not older than 72 hours) for the visiting National Teams and FIBA officials during the period of the Competition; vi. Commitment from the Government to provide full medical support to the event (at the airport, in the hotel, in the venues, overall guidance and support ...), including on site testing, if required by FIBA or local authorities; vii. Commitment to sign an agreement with a local and approved laboratory in charge of the testing; viii. To provide the necessary financial and institutional assistance to the National Federation for its preparation for and organization of home games and for their away games of the Competition. Date and place _____________________________________________________________________________________________ Signature of state authorities ______________________________________________ Stamp of the state authorities 113 8.2 Venue Requirements 1. VENUE REQUIREMENTS - Specification General Information Required Country: Information requested Host City: Information requested Venue Name: Information requested Venue Address: Information requested Google Map Link Information requested Maximum 3 hours’ drive Airport: Distance from nearest International Airport Airport Name: Venue Owner: Information requested Year of Construction: Information requested Last Renovation Year: Information requested Future Planned Renovation: Information requested Multi-Function: Information requested Main Resident Club Sport (Information requested) Resident Club Name (Information requested) Resident Club: Basketball Club, if not Main Resident Club (Information requested) If Basketball Club, Name of the League (Information requested) Key Contact Person - Name (Information requested) Venue Key Contact Persons: Key Contact Person - Email (Information requested) Key Contact Person - Phone and Mobile Venue Website: Information requested Other facilities: Additional Courts Information requested Other facilities: Weightlifting Room Information requested 2. VENUE REQUIREMENTS - Technical Specification Facilities Basketball Capacity Minimum 3.000 spectators (Number of Seats) Availability From the first day of the window Ventilation System All venues, including the playing area and all technical and backroom areas, must have a proper ventilation system. 114 Power Supply for TV Production A fully uninterrupted redundant and completely independent power supply with an independent back-up solution Internet High Speed Wireless Connection In the playing area and in all backrooms areas Lighting must be of minimum 1,700 Lighting Uniformly spread on the court floor area 3. VENUE REQUIREMENTS – Specification Basketball Equipment Dimension: 28m*15m Type: Wooden Floor Manufacturer and Court Model FIBA Approved Level 1 Year of purchase and fabrication (Information requested) Flooring and Court Area Boundary line: In a sharply contrasting colour and having a minimum width of 2,000 mm. Line Colours Gloss or Matt Existing permanent advertising on the court (Information requested) Ceiling Minimum ceiling height: 7.00 m Type: Mobile or Floor-fixed Manufacturer and product: FIBA Approved Level 1 Backstop Units LED Lights in Backboard Synchronisation of the red light with the game clock – to light up when the game clock and thus signal sounds for the end of playing time for a period Type: Mobile Backstop spare unit Manufacturer and Model: FIBA Approved Level 1 Scoreboards Manufacturer FIBA Approved Level 1 Model: FIBA Approved Level 1 Minimum 2 placed at each end of the playing court (if cube, scoreboard in front of team benches) Uninterrupted Power Supply (UPS) (Minimum placed at each end of the playing court) Connected to the Shot Clocks, able to show numbers 00/0-99 Scoreboards and Shot Clocks Shot Clocks to be mounted on each backboard support Shot Clock Manufacturer: FIBA Approved Level 1 Shot Clock Model: FIBA Approved Level 1 Spare set of Shot Clocks in case of malfunction If video display, according to Official Basketball Equipment Art. 9.1 Scoreboards and Shot Clocks specs. Sound System/ Specs Public Announcement System Number if any (Information requested) Video Boards/Giant Screen Manufacturer if any (Information requested) (optional but preferred) Position (Information requested) 4. VENUE REQUIREMENTS – ROOMS Specification Team Changing Rooms Minimum 4 Size (m²): Minimum 50m² Home Team Changing Room Size (m²) of shower area: Minimum 25m² Size (m²): Minimum 50m² Visiting Team Changing Room Size (m²) of shower area: Minimum 25m² Minimum 2 Referee Changing Room Size (m²): Minimum 25m² Minimum number of showers: 1 Entertainment Minimum 1 Changing Room 115 Minimum 1 Meeting Room for minimum 10 persons FIBA Office / Meeting Room (same room as the FIBA Office) Number of Doping Control Stations: Minimum 1 Close to Teams’ changing rooms Doping Control Station Capacity of the Doping Control Station: Must accommodate minimum 10 persons Number of WCs with a front-facing mirror or a 3/4 reflection: Minimum 1 Waiting area – Size: Must accommodate minimum 6 persons Number in the arena: Minimum 1 for players and 1 for spectators Size (m²): Minimum 15m² Number of showers: Optional First Aid Room Number of toilets: Optional Number of hand basins: Minimum 1 Waiting Room with seats: Optional 5. VENUE REQUIREMENTS – MEDIA Specification FACILITIES Minimum 50 working positions Media Tribune With an unobstructed view of the court Mixed Zone Located along the route used by players to return to the changing areas Media Working Room Minimum area to accommodate 20 working positions Press Conference Room Minimum area to accommodate 20 people 6. VENUE REQUIREMENTS – PARKING Specification AREA – ACCESS Sufficient space to form a TV Compound for the parking Host Broadcaster/Broadcast of all production vehicles Partner Parking – TV Compound Location (information requested) Fully secured since the arrival of the TV production vehicles Number of gates (information requested) Arena Access Specific access for teams, officials, VIP’s (information requested) 7. VENUE REQUIREMENTS –Security Specification Venue is fully compliant with local safety Information requested and security standards 8. & 9. HOTELS Specification Name: Information requested Host Category: Minimum International 4-Star Hotel Address: Information requested Website: Information requested Google Map Link Information requested 116 Distance to Venue: Maximum 30 minutes’ drive at peak hours Number of Rooms Available: 150 rooms for bubble with 4 teams / 250 rooms for bubble with 8 teams Restaurant/Catering Area: Information requested Meeting Room: Information requested Other Facilities: Information requested 10. ADDITIONAL DOCUMENTS Specification PHOTOS TO BE PROVIDED (MINIMUM 3000PX) Outside view of the Venue (mandatory) Inside general view of the venue (mandatory) Tribunes (optional) Court (including picture of permanent advertising on court) Arena (mandatory) Backstop units (optional) Scoreboards and shot clocks (optional) Video Cubes (optional) Changing Rooms (teams, referees) (optional) Meeting Room and other Rooms (optional) Rooms Doping Control Room (optional) First Aid Room (optional) Media Tribune (optional) Mixed Zone (optional) Media Press Conference Room (optional) Media Working Room (optional) Parking for Public (optional) Parking TV Compound (optional) Parking for Team Buses (optional) DOCUMENTS TO BE PROVIDED Venue Plan (including all To be provided (mandatory) game-related areas: court, 117 around the court area, changing rooms, etc.) Safety Certificate or equivalent (mandatory) Safety and Security Fire Safety Certificate or equivalent (mandatory) Fire Safety 118 8.3 Emergency Action Plan This document presents the key issues to be considered in the process of setting-up and implementing action plans in case of medical and other emergencies. It provides advice about prevention, detection and management of outbreaks of infectious disease, as well as other emergency situations (such as weather conditions) and the integration of the planning process into the full range of public health activities that need to be undertaken during the competition. 1. AIM The document has been developed primarily for health professionals who are responsible for the management of infectious disease alert response, as well as key policy makers, planners and executive personnel. It is anticipated that it will be a valuable resource for Bubble Hosts, emergency service personnel, and any organisations and individuals who contribute to the organisation of competitions. The detailed content of this document however is directed principally at managing the medical emergencies issues that influence health and safety. The general injuries of athletes and officials are not covered in this document as there is already a provision and structure for this in Section 3.3. 2. MAIN POTENTIAL RISKS OF AN OUTBREAK 2.1 Recognising outbreak Infectious diseases and medical emergencies are recognised by the symptoms which vary depending on the cause and usually are: • General malaise (feeling discomfort) • Diarrhea • Fever • Abdominal cramps • Headache • Cough • Sore throat • Dizziness • Fatigue • Rash • Jaundice (yellow colour of skin and eye whites) • Rectal bleeding • Hypervolemia • Dyspnea (shortness of breath) General infections or diseases that are spread easily must be controlled with immediate action. When a team doctor or a team representative believe that more than 1 player has symptoms of acute infectious disease, they must alert the Medical Coordinator, the FIBA Technical Delegate and FIBA. The further steps will depend on the following factors that will be assessed by the Medical Coordinator: 119 - The severity of the disease - The cause of the disease - The degree of transmission 2.2 Main potential risks of an outbreak The main potential risks of a large spread of identified infectious disease are: food (undercooked, prepared in poor hygiene, served uncovered or cold); drinks (tap water, drinking from same bottle); air-conditioning; temperature in playing facilities and hotel rooms; cleanliness (personal and that of facilities); contact between people (sharing room, bathroom, cutlery and bottles, shaking hands, kissing, etc.). The Bubble Host and FIBA staff must work in advance to eliminate the above-mentioned risk factors and, in that way, prevent as much as possible the development of potential outbreak at the actual competition. A plan must be designed in advance to unable staff to isolate the ill person from the rest of the participants in case of a suspicion or diagnoses of a communicable disease, including people with strong flu symptoms. In case of food poisoning, emergency action must be taken to uncover the potential source and eliminate it. Further action must be taken to ensure that the infected people are isolated and treated in hospital conditions if necessary. 3. MEDICAL EMERGENCIES The following must be considered when providing medical support for basketball competition: - Medical team and medical supplies - Plan of action (Emergency Action Plan) - Triage* and first aid measures - Triage is the process of determining the priority of patients’ treatments based on the severity of their condition. 3.1 Medical Team The medical team providing medical service for the relevant FIBA EuroBasket 2022 Qualifiers should include the following: - Medical doctor (preferably with training in emergency medicine) - Support staff (physiotherapists/trainers, nurses, emergency medical technicians) - First Aiders (Red Cross or equivalent) - Ambulance and driver on standby - Allied health care providers: masseurs, chiropractors, dentists 3.2 Plan of Action (Emergency Action Plan) Planning for any emergency is a must (“a failure to plan = a plan for failure”). Specific protocol must be followed by the four main groups and individuals involved in the competition – the Host, the FIBA Technical Delegate, FIBA and the teams. Below we will outline this protocol and clarify the actions that need to be undertaken by each one of them. 120 3.3 Medical Emergency Action Protocol (General) - Team doctor recognises the symptoms of infectious disease in a player - Team doctor informs immediately the Host Medical Coordinator & Medical Doctor, FIBA and the FIBA Technical Delegate - Host Medical Coordinator & Medical Doctor assess the situation and decides on course of action (isolation, hospitalisation, etc.) - Host Medical Coordinator & Medical Doctor informs the FIBA Technical Delegate and FIBA of the decided course of action In case of development of a more serious situation the following steps must be taken: - FIBA Technical Delegate informs FIBA - The Host Medical Doctor informs the local health authorities - FIBA informs members of the Medical Commission and seeks advice - FIBA informs the FIBA Technical Delegate of the advice given by the Medical Commission - FIBA Technical Delegate holds a meeting with the Host Medical Doctor, the Host and makes decision on further actions based on advice given by the Medical Commission - FIBA Technical Delegate informs FIBA on the decided course of action - FIBA Technical Delegate informs the team delegations immediately of the decision (e-mail, text) - FIBA Technical Delegate holds a meeting with teams´ representatives to inform them of the situation, Host Medical Doctor covers all medical aspects - FIBA decides based on advice from the Medical Commission (if necessary) on releasing statement to the press and other involved parties (parents, fans, national member federations/clubs) - FIBA Communications Department releases statement on the issue via FIBA website and distributes internal memo for all FIBA Staff. - Daily meetings with teams are organised by the FIBA Technical Delegate and the Medical Coordinator & Medical Doctor - Daily visits to hospitalised players/officials/accompanying team delegation members are organised by the Bubble Host - FIBA Technical Delegate monitors the situation and provides assistance if and when necessary (including hospital visits) - The FIBA Technical Delegate informs daily on all FIBA developments. - Daily bulletins for all participating teams are distributed (when applicable). - The Medical doctor should be available in the team´s hotel for assistance (distributing medicine providing advice) 3.4 Course of action for Bubble Host: - Inform the designated Medical Coordinator & Medical Doctor of the issue and seek immediate assistance - Attend initial meeting with the FIBA Technical Delegate, the Medical Coordinator and is involved in the decision on further actions based on advice given by the Medical Commission - Ensure all conditions and services are provided (team hotels, hospitals, etc.) - Negotiate with hotels if necessary, to accommodate needs – isolate sick persons, inspect food preparations, other as required - Strictly follow instructions of the Medical Doctor and FIBA Technical Delegate - Provide updated information to team delegations 121 - Assist team representatives with transportation to and from hospitals - Seek assistance from local medical authorities in case of larger outbreaks - Communicate regularly and efficiently with FIBA Technical Delegate, the Medical Coordinator & Medical Doctor, and team´s representatives 3.5 Course of action for the FIBA Technical Delegate: - Hold initial meeting with the Medical Coordinator & Medical Doctor, the Bubble Host member and make decision on further actions based on advice given by the Medical Council - Inform FIBA on decided course of action - Hold a meeting with teams´ representatives and inform them of the situation, Medical Doctor covers all medical aspects - Attend daily meetings with teams’ representatives together with the Medical Coordinator & Medical Doctor - Monitor situation with hospitalised persons (if any) - Ensure distribution of daily bulletins on the subject - Communicate on regular basis with the Medical Doctor, the and FIBA. - Request advice from Medical Commission via FIBA - Organise and attend daily meetings with team delegations - Ensure distribution of daily bulletins - Monitor the situation and provide assistance if and when necessary (including hospital visits) - Inform daily FIBA - Communicate regularly and efficiently with the Medical Coordinator & Medical Doctor, the Bubble Host and team´s representatives 3.6 Course of action for Team delegations: - Inform immediately the Bubble Host and the FIBA Technical Delegate of any player with symptoms of infectious disease - Strictly follow instructions of the Medical Doctor and the FIBA Technical Delegate - Attend all meetings organised by the FIBA Technical Delegate and the Medical Doctor - Ensure that sick persons receive appropriate medical treatment and are isolated from healthy persons - Monitor generic hygiene, food and drink of all members of the team delegation - Report any signs of development of the disease - Communicate regularly and efficiently with the FIBA Technical Delegate, the Medical Coordinator & Medical Doctor and FIBA. 4. OTHER EMERGENCIES The purpose of the Emergency Action Plan is to facilitate a prompt, efficient, coordinated response in case of emergency. The plan must address not only medical emergencies, but also weather, fire, electrical failure, criminal behaviour or other possible emergencies. The need for timely action during an emergency cannot be overemphasised and the response procedure to an emergency must be clearly indicated in advance to allow for timely implementation. The key actions to be considered in advance are (but not limited to): 122 - Access to facilities by emergency responders (to include maps) - Emergency supplies and resources (medical on-site facilities, ambulance support, established contacts or agreements with emergency response agencies, location and access procedures for needed logistical supplies in case of emergency situation) - Maps of on- and off-site event areas and an Emergency Contact List that should include: 24-hour telephone number, alternate contact numbers for all key emergency response personnel (fire brigade, police, emergency ambulance) - It is highly recommended to produce a Special Emergency Contingency Plan. - It is critical to have memoranda of understanding in place beforehand The procedure for reaction and action in case of any emergency is identical as in case of medical emergency (already explained in this document). Communication between all parties is vital as well as the clarity of information, responsibilities of all key personnel, cost implications for Bubble Host, team delegations and FIBA. The FIBA Technical Delegate is ultimately responsible to oversee the competition and ensure that in case of emergencies, he/she has a clear line of communication with the appropriate member of staff from the Bubble Host and FIBA. 5. ACTION PLAN IN CASE OF FATALITIES (DEATH) In event of fatal incidents on or off the court, the following steps must be undertaken: - Emergency Medical Team (e.g.: Red Cross) transports the body to hospital accompanied in the ambulance by a team representative - FIBA Technical Delegate and the Bubble Host Game Director follow the ambulance to hospital - FIBA Technical Delegate is responsible to control the situation in the playing arena or team hotel (until the official information is released from hospital) - Team representative receives death certificate and informs officially the FIBA Technical Delegate and the Bubble Host Game Director - FIBA Technical Delegate informs FIBA of the fatality and any relevant details associated with the course of death (only official information released by the medical authorities) - Secretary General discusses communication strategy with Head of Communications and agrees on statement - Secretary General informs the FIBA Technical Delegate of the agreed statement and provides additional guidelines if necessary - Head of Communication controls the issue of official statement(s) and deals with all potential press enquiries related to the incident - Head of Competitions liaises with the FIBA Technical Delegate on all competition related issues and agrees on strategy - FIBA Technical Delegate, assisted by the Bubble Host Game Director and a Medical Doctor (if necessary) inform the team representatives and the press if present of the incident (following agreed guidelines with the Secretary General) 123 8.4 Medical Care Information Sheet Bubble Host Medical Coordinator(s) and Medical Doctor(s) (City/Venue) Name Phone E-mail Availability Medical Emergency numbers in the Host Country Number Description Ambulance Medical practitioner Main Hospital Name Address phone Services Yes No Other information Priority Access X-Ray MRI Ultrasounds CT Pathology Distance from Team Hotel(s) in km/min: Distance from Game Venue(s) in km/min: Pharmacies 124 Closest Pharmacy to Teams Hotel Name Address Phone Opening Hours Closest Pharmacy to Game Venue Name Address Phone Opening Hours After Hours Pharmacy Name Address Phone Opening Hours Dentist Affiliated Dental Care Facility Name Address Phone Opening Hours NB: Specialist medical services shall be accessed through the Host Medical Coordinator 125 8.5 FIBA Lighting Specifications 1. INTRODUCTION The lighting for a televised basketball game has to deliver the necessary requirements for the best picture quality in terms of illuminance, colour, contrast, uniformity and modelling plus the lack of glare. The TV Director will typically use multiple camera angle shots for the viewer’s interest and to showcase the action and drama as well as the strategy, skill and tactics of the competing teams. Light reflection (or skip glare) can be a very significant issue with respect to the image of the pictures. With this in mind, it is essential that the lighting is correct for each camera located on the playing court and avoids any unwanted reflected images especially towards the main camera. 2. LIGHTING CRITERIA The vertical illuminance, EC (illuminance towards the main camera) and EV (illuminance towards the mobile cameras) are key parameters for the picture quality. If there are varying levels of vertical illuminance at different positions on the playing court, then it can be disturbing when panning the camera. It is therefore essential that there is total uniformity in the distribution of the vertical illuminance over the entire playing court (also called uniformity of the vertical illuminance). The vertical illuminance should be kept as constant as possible in the four main directions facing the sides of the playing court where the cameras are generally located. The horizontal illuminance (EH) is the quantity of light falling on the basketball court. As the illuminated court is the principal part of the camera’s field of view, the horizontal illuminance must be as uniform as possible and the ratio between the average horizontal illuminance and the average vertical illuminance towards the main camera must be kept to a level that ensures a good quality contrast of the pictures. 3. LIGHTING REQUIREMENTS AND RECOMMENDATIONS The venue lighting must be designed for television broadcasting while minimising the glare for players and officials. Illuminance Level 126 The playing court shall be uniformly and adequately lit. The lighting criteria described above, must be calculated and should comply with the values given in the following table. Distinction should be made between the Principal Playing Area 19m x 32m (basketball court + 2 m wide area around the court) and the Total Playing Area 22m x 35m which includes a 1.5m wide area around the court (including the team benches). The illuminance calculations and measurements should take place on a 2m x 2m grid point. Annex 1 shows the grid point to be used for the calculations and the typical camera positions. Main Camera illuminance EC Mobile Cameras illuminance EV (4 main Horizontal illuminance EH directions) Average min/max min/ave Average min/max min/ave min/max Average min/max min/ave (lux) (lux) 4 planes (lux) UXY PPA 1500- 2000 0.7 0.8 1700 0.7 0.8 0.6 0.7 0.8 19*32m 3000 TPA 1500- 2000 0.6 0.7 1700 0.6 0.7 0.6 0.6 0.7 22*35m 3000 The vertical illuminance should be calculated at any grid point, at 1.5m above the court floor in the direction of the main camera (EC) and for each of the four main directions (X and Y) facing the sides of the playing court for the mobile cameras (EV). UXY is the ratio between the minimum and the maximum values of EV calculated over the four main directions No calculations are required for the Beauty Shot camera. The horizontal illuminance (EH) is calculated at the floor level. Skip Glare Towards the Main Camera The reflections of bright light sources on the playing court can cause bright spots which will affect the camera picture as illustrated below. Skip glare caused by high intensity light bouncing off the highly reflective glossy playing court surfaces towards the main camera position must be avoided especially on all of the court lines. Glare It is essential that there is no glare whatsoever that affects the view of the basketball players when they are playing. The lighting positions and direction should be defined in such a way as to take account of the players’ view (See Annex 2). The intensity of the light source must be adapted in relation to the installation height. Careful attention to the simple necessary geometry will often eliminate these unwanted reflected images (see Annex 2). 127 Spectator Areas The average illuminance towards the main camera for the first 15 rows of seats should be 10% to 25% less than the average illuminance on the playing court; the illuminance beyond the first 15 rows should then gradually reduce. Light Source The light sources should have a colour rendering index of at least Ra 80 and the colour temperature should be between 4000K and 6000K. Television broadcasters require a constant colour temperature and therefore the colour temperature must not deviate from the average value by more than ± 500K. The intensity of discharge lamps (generally used in sports lighting applications) fluctuates when supplied with an electromagnetic gear due to the 50Hz or 60Hz supply voltage frequency. This phenomenon cannot be observed with the eye, but it is very visible in ultra-slow motion imagery broadcasts of live sporting events taking place under artificial lighting, as these cameras capture images at rates of speed much faster than the lighting cycle rate, creating a flicker effect during slow motion replays. From a production standpoint the above flicker effect is not acceptable and therefore the lighting installation must be flicker-free. This is guaranteed when the flicker factor at any point of the TPA is less than 1%. New technologies such as discharge lamps coupled with electronic gears, or LED lighting allow guaranteed flicker-free lighting. The full court lighting should be turned on at least 90 minutes prior to the start of the game and maintained to the prescribed requirements for pre-game warm-ups and game play. It should remain fully lit for at least 30 minutes after the game. Spotlight introductions for the teams or special ceremonies and entertainment can only be used if the lighting system has instant restrike capabilities which will not alter the light source colour properties. 4. ASSESSMENT (Measurements and Visual Inspection) A visual inspection should be carried out to evaluate the lighting installation. No reflected light should be visible when standing at the main camera position. As TV cameras are more sensitive than the human eye, this can be checked by taking pictures with a digital camera. Attention should be paid to floodlight illuminance wherever they may be located. The players must not be dazzled especially when they are looking at the baskets. Main Lighting Criteria Measurements (to be taken) Lighting measurement of the vertical illuminance (EC) towards the main camera and EV towards the mobile cameras (four main directions +/-X and +/-Y) over the Total Playing Area should be carried out at a height of 1.5m above the court floor at any grid point as according to Annex 1. The horizontal illuminance (EH) should be carried out on the same grid point but at the floor level. Whenever possible, the colour rendering index and colour temperature should be measured using a spectrophotometer at the centre of the court and at each free throw line. The Flicker factor should be measured using a flicker meter, at any grid point towards the four main directions at a height of 1.5m. The measurement can be carried out every four metres using every other point from the grid point shown in Annex 1. 128 ANNEX 1: GRID POINT FOR CALCULATIONS AND TYPICAL CAMERA POSITIONS 129 ANNEX 2: RECOMMENDATION LIGHTING POSITIONS The location of the floodlights is critical to comply with the lighting requirements. It must ensure that the lighting requirements can be achieved, while not interfering with the players’ visibility as well as not creating any skip glare towards the main camera. Freedom should be given to the lighting designer to position the floodlights to provide the best technical solution. It is highly recommended to have a lighting specialist involved with the project from the initial stage. When the main camera position has been determined, the sources of skip glare can be minimised by avoiding the installation of floodlights in the forbidden area as shown in the below figure. The lighting aiming angle (from downward vertical) shall ideally be <= 60° in order to minimise the glare to the players. Careful attention should be paid to the floodlight positioning with regards to their aiming directions which should not interfere with the players, especially when they are shooting at the baskets. The following example illustrates a critical location for floodlights. In this example, the floodlights located in the 20° area should not be aimed directly towards any player in a shooting position stage. When the main camera position has been determined, the sources of skip glare can be minimised by avoiding the installation of floodlights in the forbidden area as shown in the below figure. 130 131 8.7 FIBA Key Contact Book For Competition Related Matters Ljubomir Mandic Email: [email protected] For TV Related Matters FIBA Media Email: [email protected] For Media and Communications Matters Sakis Kontos Email: [email protected] For Medical and Covid-19 Procotols Relate Matters Jeongmi Gwak Email: [email protected] For Branding Matters (LED rotations, artworks, stickers shipment) Che Bratley, CSM Live Email: [email protected] 132 133 FIBA RETURN TO BASKETBALL COVID-19 Protocol for FIBA Competitions – Basketball COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) CONTENTS 1. Preamble ........................................................................................................................................................... 3 2. Objectives .......................................................................................................................................................... 3 3. COVID-19 Oversight committee ........................................................................................................................ 4 4. Pre-competition quarantine for participating teams ........................................................................................ 4 5. Training requirements ....................................................................................................................................... 5 6. Referees and Game officials .............................................................................................................................. 5 7. COVID-19 testing ............................................................................................................................................... 6 8. International travel procedures ........................................................................................................................ 7 9. Medical Equipment and Personnel ................................................................................................................... 8 10. Hotels ................................................................................................................................................................ 9 11. Arena Operations ............................................................................................................................................ 10 12. Accreditation ................................................................................................................................................... 11 13. Team and referee facilities .............................................................................................................................. 11 14. Development of symptoms during an event or at a game.............................................................................. 12 15. Test Results Management ............................................................................................................................... 12 16. Game Operations ............................................................................................................................................ 13 17. Broadcast, media and technical suppliers ....................................................................................................... 14 18. Games with spectators.................................................................................................................................... 16 19. Compliance...................................................................................................................................................... 16 Appendices: Supporting Resources .......................................................................................................................... 16 Appendix 1. FIBA Restart Guidelines ........................................................................................................................ 17 Appendix 2. FIBA Risk Assessment template ............................................................................................................ 18 Appendix 3. Specific risk mitigation measures for media operations ...................................................................... 19 2 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) 1. Preamble This document sets out the framework for the safe return to competition in FIBA basketball. The Protocol sets levels of required expertise, infection prevention, hygiene, medical response and compliance for FIBA events. The COVID-19 virus is new, first identified in Wuhan China during late 2019. The virus quickly spread and was declared a pandemic by the WHO in March 2020. The virus related to the previous Corona viruses MERS and SARS which caused considered illness and death but quickly settled with public health controls. There have now been many millions of infections and hundreds of thousands of deaths globally. Virtually the entire planet has been affected directly by this pandemic. The impact of human activities such as travel, socialising, relationships and education has also been profound. Domestic and international sport has been shut down by the pandemic. COVID-19 is very infectious and can cause considerable harm to the human body, affecting multiple organs and the immune system itself. While the pandemic continues medical science is discovering new things about the virus. This means that way we manage and contain COVID-19 will evolve over time. While current prevention strategies can be very effective, until we have an effective vaccine or treatment, the pandemic will continue. While we wait for a ‘cure’ we need effective measures to reduce the risk of infection in sport. To minimise the COVID-19 risk in FIBA basketball we need thorough planning and a robust set of guidelines or protocols. These will be important and require diligent implementation, guided by expert support. To a large extent we will be relying on the cooperation, behaviour and understanding of the teams, players, officials, technical personnel, venue management, media and spectators. FIBA expects all parties to largely adhere to this Protocol that cover hygiene, biosecurity, testing and medical management. They are in place to protect all participants. Non-compliance with these guidelines may have serious consequences for the staging of the competition and participants so a compliance audit framework is proposed alongside the Protocol. 2. Objectives The aim of this document is to set out a medical and operational framework that teams and participants can follow to enhance the safety of basketball in FIBA competitions. Due to the constantly changing knowledge of the COVID-19 virus, this Protocol will evolve and be regularly updated. If there is a disconnect between local public health authorities and these guidelines, the government authority takes precedence. The present document sets out the procedures necessary for organising FIBA basketball competitions and cover aspects such as games, travel, accommodation and stadium operations. It is a requirement that all event organisers, teams and participants follow this Protocol. Key components are: • The appointment of an Oversight committee • The appointment of a Biosecurity official who will monitor compliance to the COVID-19 plan and promptly report any deviations to the oversight committee and FIBA • Personal hygiene of participants and the establishment of biosecure team environments • Limitation on the number of team participants and exposure to non-team personnel 3 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) • Pre-competition risk assessment and quarantine by team doctors • Testing and medical support • Venue and game management including media and broadcast Players and support personnel will need to operate in a controlled environment which limits the risk of COVID-19 entry and spread. This will include an assessment of all participants and their risk of infection. It means a medical control environment that manages illness and potential COVID-19 infection. It means a process that manages the management of COVID-19 cases and close contacts. 3. COVID-19 Oversight committee A FIBA basketball competition requires the formation of a COVID-19 Oversight committee by the event organiser to govern and ensure a safe environment for all participants. This committee requires senior management representation to ensure delegation of resources and implementation of the organisation’s plan. It will also need infectious diseases expertise, sports medicine, compliance and project management capability. The committee should review these FIBA basketball guidelines and interpret them for the unique aspects of their own event. The committee will need to liaise with local government and public health authorities. Government and public health authorities will have their own restrictions and controls that must be adhered to or navigated around with their consent. The FIBA Restart Guidelines and FIBA Risk Assessment Checklist, available on the FIBA website, is useful resources that will assist planning (refer to Appendix 1 and 2). The oversight committee will appoint a Biosecurity official whose role is to ensure compliance to the COVID-19 plan, protocols and restrictions and report any deviations to the FIBA Medical Compliance Officer 4. Pre-competition quarantine for participating teams Prior to leaving for a FIBA competition, teams are required to have a 10 day relative isolation and undergo a testing regime of 2 PCR tests (refer to 7. COVID-19 testing: Pre-travel training period). This relative isolation can mean living in normal residences with social contact restrictions or the team living in a biosecure hotel. Teams may compete in official competition and train during this period. Teams must facilitate and oversee the relative isolation procedures including a limitation of contact from non-team members, limiting the number of participants to those that have essential team roles and compliance oversight. During this time all participants must undergo awareness and education regarding the FIBA Protocol. This should include: • Roles of various officials including a biosecurity official which may be a dual role • Daily health screening and personal hygiene requirements • Transport and accommodation arrangements • PCR testing 4 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Basic personal hygiene guidance should include: • Regularly and thoroughly wash your hands with soap and water for 20 seconds • Augment this with an alcohol-based hand sanitiser • Maintain at least 2m distance between yourself and anyone else including at training except actual participants in the team such as players and coaches • Avoid touching eyes, nose and mouth • Wear a face mask when in public • Follow good respiratory hygiene - covering the mouth and nose with your bent elbow or tissue when coughing, or sneezing, followed by its disposal • Shower at accommodation before and after training and games • Clean training equipment before and after individual use • Stay home if unwell (e.g. fever, cough, sore throat or difficulty breathing) and call for medical advice • Avoid public places and transport All teams will be expected to travel with a Team Doctorand COVID-19 Biosecurity Compliance official. The Compliance official’s role is to ensure compliance to FIBA and team requirements and restrictions. The Compliance official must attend all training sessions, oversee entry restrictions (limited to team personnel who have no symptoms), that all team members have daily health checks and there is a record of attendees with times of entry and exit. During this time the team doctor must assess all team members for infection and potential COVID-19 harm risk if infected. Any player who has had a prior COVID-19 infection should be cardiac screened. During this assessment all risks of COVID-19 infection and control requirements must be explained and the individual consent to participation knowing the requirements and risks. This medical intervention must be fully documented by the team doctor. 5. Training requirements The training facility shall be appropriately cleaned prior to every use and then secured. Players should shower and change at their accommodation immediately prior and after training. Players should have their own individual towels and drink bottles. Support personnel should also respect social distancing and wear a face mask. Weight room training is permitted but the number of players and officials limited to the local distancing requirements (e.g. 1 person per 4sqm limitation) and management of sanitisation of equipment prior to and on competition of use. There will need to be a process for sanitising basketballs and other shared equipment. 6. Referees and Game officials Prior to leaving for a FIBA competition, referees and game officials are required to restrict social contacts for a 2-week period. If the individual undertakes high risk employment (e.g. healthcare worker) this shall be declared to FIBA. This is to limit the risk of COVID-19 infection. Individuals may exercise during this period but be cognisant of COVID-19 infection risks and take precautions. 5 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Referees and Game officials must utilise personal hygiene measures: • Regularly and thoroughly wash your hands with soap and water for 20 seconds • Augment this with an alcohol-based hand sanitiser • Maintain at least 2m distance between yourself and anyone else including at training • Avoid touching eyes, nose and mouth • Wear a face mask when in public • Follow good respiratory hygiene - covering the mouth and nose with your bent elbow or tissue when coughing, or sneezing, followed by its disposal • Stay home if unwell (e.g. fever, cough, sore throat or difficulty breathing) and call for medical advice • Avoid public places and transport. 7. COVID-19 testing FIBA requires COVID-19 testing of all participants in a team. Only reverse transcription polymerase chain reaction (RT-PCR) tests (“PCR”) from an accredited laboratory will be recognised as a valid test. This includes all players and support personnel or any other individual that has contact with the team and should be funded by the team. The testing mandated is: Pre-travel training period a. Two (2) PCR tests in the week of the pre-travel training isolation period leading into the pre- departure week b. The two (2) tests shall be at least 5 days apart. c. Participants shall obtain at least two (2) copies of the results of these two (2) tests, which shall be in English language and must be negative. d. Any participants that have a positive test results from these tests shall not travel. Pre-departure week a. All participants shall take at least one (1) PCR test within the seventy-two (72) hours prior to departure to country of the Host. b. Participants shall obtain at least two (2) copies of the result of this test, which shall be in English language and must be negative. c. Any participant that has a positive test result will not be permitted to enter in the country of the Host by the border officials and shall not attempt to travel. d. The relevant insitutions in the country of the Host may require online registration (travel card) before arrival for all travellers connected with the Event. The Host will timely provide links for e-registration to all participants. Arrival in country of the Host a. Border officials may randomly select travellers to undergo screening at the airport. b. All participants shall be prepared to present results of the PCR test to border officials or to the local medical staff at the airport, if requested. 6 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Participants already located in the country of the Host a. Participants located in the country of the Host shall also perform two (2) PCR tests in the week leading into the pre-departure week and one (1) PCR test within the seventy-two (72) hours before entry into the official team hotel. Arrival at the Hotel a. All participants shall be prepared to present all the PCR test results to the FIBA Medical Compliance Officer, upon arrival at the dedicated hotel. b. Participants that fail to present these results to the FIBA Medical Compliance Officer shall not be permitted to participate and will not be able to access the venue or hotel. Pre-game a. After arrival, participants may be requested to undergo a pre-game PCR testing(s) by FIBA at any time before the game day. b. The Host will be responsible for arranging such tests upon FIBA’s request and ensuring twenty-four (24) hours of testing turnaround time at a local laboratory. At other times at least weekly PCR testing, in addition to the above requirements, is strongly recommended. Referees and technical officials must have a negative PCR test from a sample collected not more than 72 hours prior to departure to a competition. 8. International travel procedures 1.1. Team players and support personnel Teams and game officials are encouraged to travel by chartered flights. If this is not possible then procedures should be in place to reduce the risk of infection during travel on commercial flights. Teams should liaise with the airport authorities at both departure and arrival airports to determine whether special arrangements can be made to minimise contact with the general public, such as the use of a VIP customs and transfer service. Teams must also be prepared to comply with any COVID- 19 testing by airlines but FIBA requires that all team members have a negative COVID-19 PCR test from a sample collected not greater than 2-3 days prior to the travel time so that team members can travel with a verifiable negative test. If the flight is on a commercial aircraft empty seats either side should be sought. If an entire team is travelling, book the group together with the above distancing and book an empty row of seats on either side of the group. Team members should wear face masks and wipe down their seat and its’ surrounds prior to use. 7 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) With a chartered flight, the plane should be thoroughly cleaned before boarding and entry should be separated, away from public exposure. All participants need to have a health check before they leave for the airport and no individual should travel with the team if they are unwell. It is the responsibility of the team Compliance official to ensure these measured are adhered to. The host organisation must make every effort to facilitate the arrival and transfer of the visiting team, including the direct collection in a private bus at the aircraft and private passage through the airport to avoid public spaces. All team transport by bus requires that the vehicles are thoroughly disinfected shortly before collecting the team. The bus driver shall be negative to a COVID-19 PCR test from a swab collected within 48 hours of contact with the team. The bus driver must wear a mask and maintain 2m social distancing even if there is a separate cabin or isolation by glass partition. If possible, team members shall enter and leave the bus by a middle door. The team Compliance official shall notify the organisers and the FIBA Medical Compliance Officer if these requirements are not complied with. 1.2. Referees and Game Officials The referees and game officials must take maximum care to maintain strict social distancing at all times while travelling, use a hand sanitiser regularly and wipe down their seat and its’ surrounds prior to use. If a referee or game official is unwell, they shall not travel. The local organiser is responsible for ensuring that FIBA referees, technical delegates and game officials have safe transfer and transport. All vehicles must be thoroughly disinfected before use. The driver of the vehicle has the same requirements as for bus drivers, namely, a negative PCR test, strict maintenance of social distancing and the use of a face mask. 9. Medical Equipment and Personnel The COVID-19 Oversight committee must ensure that there are adequate medical facilities and equipment to prevent COVID-19 infections and manage any suspected infection. This will include, but not limited to: • Adequate PPE, including an emergency PPE supply, face masks, gowns, face shields and gloves 8 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) • Appropriate medical equipment, including pathology collection and swabs (this may be delegated to a pathology provider) • Medical cleaning equipment • Medical waste and disposal • Appropriate isolation and transport facilities The COVID-19 Oversight committee must ensure there are event medical personnel sufficient and qualified to manage a COVID-19 infection case. The committee should also have hospitalisation and specialist medical support available if required. The COVID-19 Oversight committee must arrange team and officials transport that reduces the risk of infection. 10. Hotels Ideally, an exclusive hotel must be reserved for the sole use of teams, referees and game officials and arrangements are in place to limit contact between event participants and hotel staffs. If this is not possible, team(s) and game officials must have arrangements that prevent or reduce the risk of close contact between other hotel guests and staff. All participants must be accommodated in single rooms. Dining arrangements should be in a private area with no public access. A dining area should be for the exclusive use of one team or group at a time (with cleaning between team use if a shared room). Participants must keep their room clean and make their own bed to avoid maid service requirements. If this is not possible the issue should be discussed with the event organiser. Participants must stay at the hotel at all times unless for training or competition purposes. Visitors are not permitted. Public areas such as a public bar are off limits while at the hotel. Team social functions may be arranged but these are exclusively for team members and safety protocols must be maintained at all times. When moving around a hotel, event participants must wear face masks and maintain social distancing. If practical, the stairs should be used and sharing of lifts avoided. The local/event organisers must have an agreement with the hotel that delivers the above requirements as well as ensure: • Facilitated check-in and check-out to limit contact • Full disinfectant cleaning of rooms prior to use • Regular cleaning of team areas, meeting rooms, corridors, lifts and stairs • Staff wear face masks, maintain social distancing restrictions and not attend the hotel if unwell • Security control the entry to the hotel or secure floor • Quality food service which is freshly cooked • Regular cleaning of the dining areas with restricted access to essential hotel staff while in use 9 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) 11. Arena Operations The local oversight committee is responsible to ensure the training and competition areas are safe and compliant with local public health authority restrictions and FIBA requirements. All basketball venues should have a risk assessment for teams, game officials, media, broadcast and spectators. The FIBA Risk Assessment will assist with this assessment (refer to Appendix 2). 1.3. Arena entry and exit Temperature and symptom checks are required at all entry points along with social distancing marking for queuing, use of face mask and hand sanitiser. Arrangement must comply with local public health authority requirements. The arrival of team members and the game officials must be staggered to avoid mixing and crowding in the corridors. During team arrivals, the presence of any staff along the internal arena route should be kept to a minimum, with stewards in place to temporarily stop any other transit. Participants must go straight to their change room or designated area. Teams may perform a court inspection and warmup but must keep this to a minimum and should maintain separation during this time. Team members and game officials must exit the venue in a similar fashion to their entry. It is the responsibility of the team and event Biosecurity Compliance officials to ensure that these requirements are followed. 1.4. Face masks and hand sanitiser All team members and game officials must wear face masks except direct participants during the game. All others must wear a face mask, including operational staff, arena stewards, security, caterers, cleaners, broadcast staff, media (except commentators during the game), photographers, operational staff, bench officials (except the official game commentator) and independent medical staff. Hand sanitiser must be provided at all access points to the arena. 1.5. Cleaning In general, all areas of the arena that are in use for the game must be cleaned prior to use following local public health authority guidelines and requirements. These areas include media working areas, seating (depending on use), offices, meeting rooms and sanitary facilities. The event Biosecurity Compliance official must make sure a process in place that ensures compliance. 10 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) 1.6. Arena zones A zoning system will be implemented (and overseen by the Biosecurity Compliance official) in order to prevent any uncontrolled or indirect contact with the teams, namely: Zone 1 – ‘team zone’ which includes changing rooms, referee area, medical room, doping control, access corridors, scorers’ table, team bench, court and court surrounds with a clear surround access control (e.g. LED boards or signage). This zone is for the exclusive access of team members, game officials, security and essential operational staff. The total number of individuals in this zone should not exceed 80 or other restrictions of the local public health authorities. Broadcast positions are excluded from this zone. Consideration needs to be given for post-game media interviews by team members such as players and coaches which sits between Zones 1 and 2. Entry points and access needs to be provided that maintains the separation but allows media access to team members that maintains safe social distancing. Zone 2 – ‘tribunes and arena interiors’ are the seating sections and includes hospitality, media, broadcast, technical table and photographer areas. The ‘venue interiors' include all indoor areas at the arena other than Zone 1. This area may be used for manned camera positions excluded from Zone 1. Zone 3 – ‘arena exterior’ extends from the outer limits of Zones 1 and 2 to the outer boundary of the arena environments (fence, turnstiles, gate etc.) as well as the broadcast compound. All access points between zones must be clearly marked and have security control. An accreditation system must be in place that facilitates appropriate access. The host is responsible for overseeing the movement of people between different zones. 12. Accreditation The event organiser is responsible for an accreditation system that allows access to team and official accommodation, arena and arena zones. This must be strictly enforced with appropriate biosecurity arrangements. 13. Team and referee facilities Changing rooms for the teams and referees must optimise social distancing and air circulation. Depending on the actual size of the changing room, additional nearby rooms or spaces may be required. Ideally, a room or area should be set aside for the team's support and medical personnel and lockers should be spaced in a way to enhance social distancing. Specific optional requirements: • Any saunas, ice-baths, pools or jacuzzies must be closed or drained • All fitness equipment must be disinfected before and after use and located either within an area of the changing room or completely separate particularly if space is required for warmup and stretching • Physio equipment and massage beds must be disinfected before and after use • Participants must have individual drink bottles and towels 11 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) • Doping control facilities must align with FIBA Protocol with cleaning and restricted access to individuals who have undergone isolation and testing procedures. This includes the doping control personnel The same principles apply to the referee changing room and warmup area. The changing rooms, team and game officials access routes (corridors, door handles, handrails, etc.), team benches and officials bench (including any additional seating used to maintain social distancing) must be thoroughly disinfected prior to the arrival of the teams and game officials. Once the changing rooms have been disinfected prior to team arrivals no one may enter other than designated game officials who have undergone the same isolation and testing procedures as the team members. 14. Development of symptoms during an event or at a game Anyone involved in a FIBA competition who develops any symptoms indicative of a potential viral infection, including COVID-19, must immediately isolate themselves at the hotel and contact the FIBA Medical Compliance Officer for guidance and testing. Each team doctor shall check any potential viral infection and COVID-19 symptoms on all Players on a daily basis. The team doctor shall report findings to the FIBA Medical Compliance Officer. Any Participants exhibiting symptoms of viral infection or COVID-19, which must be honestly declared, will not be permitted to enter the Venue and will be immediately reported to the FIBA Medical Compliance Officer, who will decide whether the Participant shall be submitted for testing. If tested, the Participant shall self-isolate in their hotel room until the results of the test are known. Testing Results shall be handled in accordance with the below. Key indicators of a viral infection, including COVID-19, include high fever, dry cough, tiredness, sore throat, runny or blocked nose, breathlessness or loss of sense of taste and/or smell. A list of symptoms of COVID-19 can be found here: https://www.who.int/health- topics/coronavirus#tab=tab_3 In the case of game officials and other non-team members, contact the designated Event Medical officer or their personal doctor. The Event Medical officer should attend the game and be available to support teams and game officials. The Host must ensure that the Venue and the Hotel have the appropriate isolation facilities to manage such a situation. 15. Test Results Management Negative Results A Participant presenting negative results to the FIBA Medical Compliance Officer shall be permitted to participate in the Competition. This shall likewise apply to Participants that have displayed symptoms and have undergone testing in the Host country in accordance with the above and been cleared. 12 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Positive Results A participant returning any positive tests in the Host country shall: • Not be permitted to participate in the event and shall be immediately hospitalised unless this individual does not need to be hospitalised. • Not be permitted to participate in the event and designated rooms will be made available at the Hotel for a participant to be isolated. In the event of a positive COVID-19 detection, either the team doctor if it is a member of the team or the event medical officer, if it is a non-team member, must: • Notify the individual, immediately isolate and arrange a PCR test in consultation with the FIBA Medical Compliance Officer • Assess for any close contacts (15 minutes cumulative face to face within twenty-four (24) hours or two (2) hours in the same room), arrange testing and isolation • Any casual contact may be tested in consultation with the FIBA Medical Compliance Officer • The medical circumstances of the test results should have expert infectious diseases input in order to interpret the results and determine the required responses • Local public health management protocols followed. 16. Game Operations 1.7. Team benches, technical bench and other officials seating Substitutes, coaching and other support or technical personnel must remain at least 1m apart when seated on the bench during the game. Additional space for the bench seating will be required. Seating should, where possible, respect social distancing requirements. Technical seating must also be appropriately separated. During a timeout, closer contact between participants will be accepted. Medical personnel must utilise the appropriate PPE and follow local authority and FIBA medical guidelines. There must be no individuals in the bench area who do not have an active role in the game, (e.g. players who are not suited up). The team Biosecurity Compliance official must be in the bench area and ensure that the safety measures are complied with. Game officials must have designated seating according to their accreditation which should correspond to their isolation and testing requirements and therefore zone access. 1.8. Team warmup Warmup and practice shooting will be limited to specific access times. Players are not free to warmup or shoot outside of these times. 1.9. Team introductions and pre-game line up Players must go directly to the bench from the changing rooms for the start of the game. Players will then be located on the bench for introductions and not in the corridor. On introduction, players must 13 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) line up with 1m spacing and return to the bench following the presentation of the teams and other requirements, e.g. following national anthems. Players and referees must not shake hands, ‘high five’ or make unnecessary contact with others. Additional activities in the introductions such as entertainers, mascots, dancers or musicians must be with the approval of FIBA. 1.10. Game time Players and bench officials are not required to wear face masks, must retain 1m social distancing as far as is practical, avoid unnecessary contact with others and use only their own personal identified drink bottles and towels. Following the half-time break teams should again avoid congregating in the tunnel and must instead go directly to the court according to the timings indicated in the countdown to tip-off. Players and referees should liberally use hand sanitising gel prior to and entry from the court and at breaks in the game. A match official is responsible for the sanitisation of the ball. 1.11. Post game Players may go through the usual post game acknowledgement of opposition players and coaches but must not make physical contact, e.g. no handshaking. All participants must exit the court in a timely way on competition of the game. Players should not congregate unnecessarily post game. 17. Broadcast, media and technical suppliers 1.12. General principles All broadcast, media and technical personnel present in zone 2 must comply with the local public health and FIBA requirements including the wearing of masks (except when commentating), maintaining at least 2m social distancing with others, avoiding any uncessary physical contacts (e.g. handshakes, hugging or kissing as a greeting) and gathering restrictions. However, there is no reason why additional requirements may not be introduced by service and media providers to support the safety of their personnel. Specific risk mitigation measures for medical operations shall be referred to Appendix 3 in this Protocol. It is the responsibility of the event Biosecurity Compliance official to ensure these requirements are in place and adhered to. Any non-compliance should be reported to the FIBA Medical Compliance officer who will investigate the matter. 1.13. Staffing, facilities and broadcast positions Broadcast, media and technical supplier organisations must only appoint the minimum number of participants which will be approved and accredited for access purposes. FIBA reserves the right to restrict numbers of such accreditations. 14 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) 1.14. Post game media conference Will be conducted in such a way that maintains social distancing and FIBA requirements. There will need to be entry and exit points, with security control, to both Zones 1 (for players and coaches) and 2 (for media representatives). Wide separation of both parties needs to be maintained during the press conference. 1.15. Broadcast The television compound and truck must be arranged in a way that allows sufficient space for the movement of people without congestion e.g. vehicles appropriately spaced apart, clearly marked corridors and movement lanes. Camera positions will only be permitted in Zone 2 unless approved by FIBA. Any approval of camera positions in Zone 1 will require separation from the team participants, referees and game officials and maintain social distancing of 2m. Any interviews of participants in Zone 1 must have FIBA approval, maintain social distancing and be subject to conditions. Bench and time-out camera will not be permitted. A plan for all camera positions must be approved by the event organisers and FIBA. 1.16. Photographers Game photographers are limited to 6 at each end of the court. The photographer locations must be clearly marked, preferably on a bench behind the basket. There must be a minimum of 2m between each photographer positions and maintenance of 1 person per 4sqm. 1.17. Media The distribution of media in the stands must allow a 2m spacing. Media personnel must wear face masks except commentators during the course of the game only. Post-game interviews may be organized on/around the court once the teams have left the area or in a suitable pre-approved location. The allocated area must allow for 4sqm per person. The reporter and camera crew must stay at least 2m from the player or coach. All such arrangements require prior approval of the team, local organiser and FIBA. During a post-game press conference media personnel must wear face masks and maintain 3m separation from the team personnel. Team participants must have a separate entry from Zone 1. As the press conferences will be conducted in an enclosed room, the number of participants will be limited to 1 per 4 sqm. Therefore, the local event organiser should allow adequate space for press conferences bearing in mind the likely number of participants, including team personnel. A large room with significant attendee capacity is recommended. Recording devices (dictaphones, mobile phones, etc) must not be placed on the press conference podium Access for media personnel including photographers will be controlled by a designated Press officer with oversight by the Event CO. Post-game press conferences may be conducted remotely. 15 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) The Event CO and FIBA will oversee compliance to event and COVID-19 prevention requirements regarding media, broadcast, photographer activities, including social distancing, mask and gathering restrictions. 18. Games with spectators The presence of crowds will be determined by the local public health authorities and their restrictions that exist around public gatherings. There will be a number of aspects to venue and game management that will need to be implemented that will add a significant complexity to managing a safe environment. There should be a double barrier between zones 1 and 2 in crowded areas that facilitates a 2m separation. Access, movement and seating arrangements will be impacted and require careful planning according to local requirements. 19. Compliance The COVID-19 pandemic has had a profound impact on the world with many infections and deaths. Sport, including basketball, has been significantly impacted. The successful delivery of a basketball competition will require significant planning and resourcing. It is essential that all levels of this Protocol have oversight and compliance processes. In particular, event organisers must have access to appropriate medical experts for guidance and appropriate governance arrangements to ensure successful implementation FIBA requires that all event organisers, teams and participants follow this Protocol. If there are practicality issues for which a commonsense approach is not obvious, FIBA should be consulted. Any non-compliance must be reported to the FIBA Medical Compliance Officer. Appendices: Supporting Resources 1. FIBA Restart Guidelines 2. FIBA Risk Assessment template 3. Specific risk mitigation measures for media operations 16 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Appendix 1. FIBA Restart Guidelines https://www.fiba.basketball/documents/restart-guidelines-for-national-federations-en (English) https://www.fiba.basketball/documents/restart-guidelines-for-national-federations-fr (French) https://www.fiba.basketball/documents/restart-guidelines-for-national-federations-esp (Spanish) 17 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Appendix 2. FIBA Risk Assessment template http://fiba.basketball/documents/risk-assessment-mitigation-checklist 18 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) Appendix 3. Specific risk mitigation measures for media operations SPECIFIC MEDIA AREAS RESTRICTIONS Media Tribune/Commentary Tribune • Should be located on an upper ring, when possible (not courtside, but elevated from team areas, far from players, benches and court). If this is not possible, add and additional 3m distance from regular courtside distance • Keep 1 out of 2 positions or at least 2m between seats, to guarantee social distancing between members of the media when sitting in the tribune • Sanitizer dispensers should be made available at each access point of the tribune • Media representatives should have an assigned position for the entire duration of the tournament and be escorted to it by members of the staff • Staff/volunteers must also wear masks Photographers Positions/Benches • Maximum 20 accredited photographers (including FIBA crew) evenly spread out at both ends of the court • A distance of 2m between photographers must be respected on the photo benches • Photographers should have an assigned position for the tournament and not move during the game. • Photographers should wear their mask at all times. • Staff/volunteers must also wear masks. Flash Interview Positions/Mixed Zone • Microphones for interviews must be on a long boom pole/stick, to avoid getting too close to the players (distance of 2m minimum to be guaranteed) • All microphones must be covered with plastic or other material that can be cleaned after each interview unless use of a mask is mandatory • Doubled set of barriers to make sure the 2m distance with players is physically respected in the mixed zone • In the Mixed zone, assign positions to media outlets in the mixed zone to make sure distance of 2m is respected between media outlets. • Doubled set of barriers to make sure the 2m distance with players is physically respected in the mixed zone • Camera persons, media and staff must always wear masks. Press Conference Room • Limit seats in the room (remove chairs) and max-out distances between media (2m minimum): 1/2 out of 3 positions should be empty to guarantee social distancing between members of the media while sitting • A limited number of accredited media will be allowed to access the room (SADs if necessary) and not more than 1 person per 4sqm (ideally a large room will be required) 19 COVID-19 Protocol for FIBA Competitions, Version 1.0 (23 September 2020) • The moderator, as well as players and coaches accessing the room, must wear a mask to reach their seat. They can remove their mask during the press conference. • On the stage, the distance between moderator, player and coach must be minimum 2m • The media must be 3m from the players and coaches • If applicable: the translator should not take place at the table but remain on the side, respecting security distance of 2m with the other persons (and wearing a mask). • Media and staff/volunteers must also wear masks. • All microphones must be covered with plastic or other material that can be cleaned on after each press conference. • Ideally there should be separate entrance and exit points for media and game participants. Media Working Room • Limit seats in the room (remove chairs) and max-out distances between media (2m minimum): 1/2 out of 3 positions should be empty to guarantee social distancing between members of the media while sitting and not more than 1 person per 4 sqm (a large room required) • Media and staff must always wear masks. • No food or drinks available as buffet: only pre-packaged meal/snacks available with vouchers (times to be arranged to avoid queues to eat). Ideally, a volunteer should oversee the distribution. MEDIA ACCREDITATION LIMITATIONS • A limited number of overall accreditations (including allocation for each team or club) should be distributed, depending on the capacity of the venue’s media areas in covid-19 set-up • Only a selected number of media should be able to access specific zones (for ex. Mixed Zone; Press Conference) through the form of special access devices (SADs) • Specifically, media could be divided into five access categories to limit numbers: o all areas o media tribune only o media tribune + press conference o media tribune + mixed zone o courtside (photographers and crews) • Accreditation Center: must be organized to avoid waiting queues. • Health Declaration Form: after an accreditation approval is issued, the media accredited must complete a Health Declaration Form that needs to be signed before entering the competition venue (procedure and template to be defined). CIRCULATION & FLOWS IN THE COMPETITION VENUE • In addition to classic signage to guide media to the media areas, a clear circulation path must be established to avoid crossing, with arrows and additional signals • Entrance and exit separated to all rooms and areas of the venue • Temperature taken at venue media entrance • Sanitizer dispensers available at all access points of the different media areas 20 Peaminister Jüri Ratas Kultuuriminister Tõnis Lukas Eesti Vabariigi Valitsus 28.09.2020 Erakorraline taotlus rahvuskoondise tiitlivõistluste mängude pidamiseks Tallinnas (FIBA tähtaeg 05.10.2020) Austatud Peaminister Jüri Ratas, Austatud Kultuuriminister Tõnis Lukas Austatud Vabariigi Valitsuse liikmed Soovime tänada ja tunnustada Vabariigi Valitsust Eesti Korvpalliliidu (edaspidi EKL) nimel. Covid-19 viiruse põhjustatud erakorralisel ajal oleme tunnetanud tugevat toetust spordivaldkonnale. Jätkuvalt otsib kogu spordivaldkond võimalusi tegevuse jätkamiseks, sh rahvusvaheliste tiitlivõistluste pidamiseks nii, et see ohustaks võimalikult vähe seotud osapooli, võistlejaid, organiseerijaid. Sellest tulenevalt teavitas täna Euroopa korvpalli katuseorganisatsioon FIBA Europe oma otsusest korraldada Euroopa Meistrivõistluste kvalifikatsioonimängud nö „mulli“ formaadis, kus kogu alagrupi võistkonnad (meie alagrupis lisaks Eestile, mehed: Makedoonia, Venemaa, Itaalia; naised: Bosnia ja Hertsegoviina, Šveits, Venemaa) mängivad novembris ja veebruaris planeeritud kodus-võõrsil mängud ühes riigis. Nii vähendatakse suures osas reisimiste mahtu ja riski viirusesse nakatumiseks. Eesti Korvpalliliit soovib taotleda FIBA Euroopalt novembri mängude korraldusõigust Tallinnas. Taotluste hindamisel on FIBA Euroopa olulisimaks kriteeriumiks planeeritud kodumängude arve ning eelduseks võistkondade ja võistlust teenindava personali karantiinivaba riiki sisenemine. Vastavalt kodus-võõrsil mängude kalendrile oli meeste koondisele planeeritud novembris kaks kodumängu Tallinnas (Venemaa, Makedoonia). Sellest johtuvalt on täidetud taotluse rahuldamiseks kõige olulisem kriteerium ja tõenäosus, et FIBA Euroopa otsustab korraldusõiguse anda Eestile, väga suur. Eesti Korvpalliliit taotleb käesolevaga Vabariigi Valitsuselt taotlusprotsessis nõutavate riigigarantiide (vt. Lisa 1- STATE AUTHORITIES LETTER OF SUPPORT) kinnitamist, muuhulgas sisaldab see ka kolmandatest riikidest osalejate ja/ või ametiisikute karantiinivaba sisenemist riiki. Võistluste (treeningud + mängud) korraldamiseks määratud ajaaken meeste koondisele novembris on 23.11.-01.10.2020 ning naiste koondisele 08.-15.11.2020 järgnevalt: Meeste koondise novembri aken: 28.11.2020 Mäng 1: Itaalia - Makedoonia Mäng 2: Eesti - Venemaa 30.11.2020 Mäng 3: Venemaa - Itaalia Mäng 4: Eesti - Makedoonia Naiste koondis novembri aken: 12.11.2020 Mäng 1: Šveits – Venemaa Mäng 2: Bosnia ja Hertsegoviina – Eesti 14.11.2020 Mäng 3: Eesti – Šveits Mäng 4: Bosnia ja Hertsegoviina – Venemaa *Lisaks novembri aknale kaalub Eesti Korvpalliliit veebruari akna mängude korraldusõigust Tallinnas. Loodame Teie toetusele ja kiirele vastusele arvestades, et taotluse esitamise tähtaeg FIBA Euroopale on juba 05.10.2020.a. Lugupidamisega /allkirjastatud digitaalselt/ /allkirjastatud digitaalselt/ Jaak Salumets Keio Kuhi Eesti Korvpalliliidu president Eesti Korvpalliliidu peasekretär Lisad: 1) STATE AUTHORITIES LETTER OF SUPPORT (zip konteiner) 2) Taotlustingimused ja dokumendid (zip konteiner)
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