Invitation

DCO GENERAL ASSEMBLY 5th February 2023 Riyadh, Kingdom of Saudi Arabia TABLE OF CONTENTS 01 INTRODUCTION 02 HIGH-LEVEL PROGRAM 03 ACCREDITATION 04 MEETING VENUE 05 BILATERAL MEETINGS 06 VISA REQUIREMENTS 07 FLIGHT BOOKING 08 ACCOMMODATION 09 TRANSPORTATION 10 MEDIA 11 GENERAL INFORMATION INTRODUCTION The Digital Cooperation Organization “DCO” is honored to welcome you to the Second DCO General Assembly, which will be held physically on 5th February 2023 in Riyadh, Kingdom of Saudi Arabia. This Administrative Circular provides logistical and general information about the arrangements for this General Assembly. Any amendments or additional information will be communicated to delegates via email. The point of contact for all administrative and logistical matters can be reached via email at [email protected]. For any content and program matters, please reach out to the DCO General Secretariat at [email protected]. HIGH-LEVEL PROGRAM DCO General Assembly will be hosted in the country of the 2022 Presidency on the 5th of February, 2023. It will be followed by a side event “LEAP” from 6th to 9th February 2023 at Riyadh Front Expo Centre, Riyadh. Please find the high-level program of the General Assembly. Sunday, 5th February 2023 13:30 – 14:30 Break / Lunch 14:30 – 15:15 Open Session: Bridging the Gap 15:15 – 16:00 Open Session: Sustainable Growth of the Digital Economy 16:00 – 16:30 Presidency Handover 16:30 – 17:00 Closing of the General Assembly 17:00 – 17:30 GA Family Photo 17:30 – 18:00 Press Conference 20:00 – 21:30 Dinner ACCREDITATION Each delegation is requested to nominate one Delegation Contact Officer as the initial point of contact regarding further assistance and information about the DCO General Assembly. It is required to send the name and contact details (e-mail and phone number) of the Delegation Contact Officer via e-mail to [email protected] no later than 16th January 2023. All delegates attending the DCO General Assembly must be accredited. The accreditation requires filling out the application in appendix 1 for each attending delegate. Please note that on-site accreditation will not be offered. The filled form should be completed and sent by the Delegation Contact Officer to [email protected] by 19th January 2023. The Delegation Contact Officers will receive further information via email once the registration and accreditation process has been completed. MEETING VENUE VENUE ADDRESS: Fairmont Hotel Riyadh The meeting venue will include: Address: Area, Business Gate, Qurtubah, Riyadh, 11552 1. Business Center Phone: (+966) 11 826 2626 2. Media Center [email protected] 3. Exhibition https://goo.gl/maps/DzKcvLSZSmgHh4zZ9 ACCESS TO VENUE: All delegates will be issued passes to access the venue. Delegate passes are color-coded by category and will include the delegate information. Passes allow access to the meeting venue and hospitality facilities and are non-transferable. For each delegation, a maximum of four (4) delegates’ passes, including the Head of Delegation access, will be provided as follows: Attendee Head of Delegation Delegates Delegates 1 3 COLLECTION OF PASSES: The Delegation Contact Officer may collect the passes on behalf of their delegations at the designated official venue upon arrival. BILATERAL MEETINGS Requests for bilateral meetings shall be shared with DCO General Secretariat by the Delegation Contact Officer to the following email [email protected] Delegations can also seek bilateral meetings amongst themselves, which may be firmed up directly. The list of attendees will be shared before the meeting. VISA REQUIREMENTS In case of requesting a visa to enter the host country, an email should be sent to the designated email ID by the Delegation Contact Officer after completing the registration process. The instructions for the visa issuance will be shared with the Delegation Contact Officer. FLIGHT BOOKING All delegates will arrange their travel arrangement. All travel details should be shared at [email protected]. ACCOMMODATION The Fairmont Riyadh is the official hotel and venue for the DCO General Assembly. The host country will offer accommodation to the head of the delegation. The Host country also offers to cover the accommodation of one additional delegate. All additional delegates are expected to arrange for their accommodation. The accommodation booking and related information will be shared with the Delegation Contact Officer once the registration and accreditation process have been completed.  TRANSPORTATION Transportation services will be provided between the venue/hotel and the Airport for all delegates. If delegates opt to stay in a hotel other than the recommended hotel in this Administrative Circular, they will be required to arrange their own transportation to and from the venue. For delegates who wish to make their own transportation arrangements from the airport to their hotel, taxi services, and ride-sharing services are also available. MEDIA Media Facilitation Center will be available and operative from 8:00 a.m. to 9:00 p.m. on the day of the event. For media registration inquires and matters related to coverage / footage / photos / general enquiries, please contact the following: [email protected]. GENERAL INFORMATION HOST CITY The city of Riyadh, the birthplace of modern Saudi Arabia, where old-world charm meets 21st-century vision. Riyadh translates to “the Gardens”. Today, Riyadh Province, also known as Al Wosta, is home to the country’s capital: a modern metropolis with a thriving financial and business center and a growing cultural scene. It’s a city rich in history, boasting myriad forts, palaces, and museums. It’s also home to the country’s oldest university, King Saud University, plus one of the world’s tallest skyscrapers, Kingdom Centre. For more information, please visit: https://www.visitsaudi.com/en  TIME ZONE Local time in Riyadh is Arabia Standard Time (AST), which is Coordinated Universal Time (UTC) + 3 hours. INTERNATIONAL DIALING CODES The country code for Saudi Arabia is 966, and the local code for Riyadh is 11. To call a local number, dial +966, followed by the local code 11. Please note if you wish to call a mobile number when calling from a foreign number, you should dial +966, followed by the mobile number excluding the 0 (i.e., +966 5x xxx xxxx). CURRENCY AND BANKING The currency in Saudi Arabia is the Saudi Riyal (SAR). Currency exchange services are available at the airport. All major credit cards are accepted throughout Saudi Arabia. ATMs are widely available throughout Riyadh. ELECTRICAL EQUIPMENT The electricity supply voltage in Riyadh is 220V (Type G plug). EMERGENCY PHONE NUMBERS For any urgent matters, Delegates can call the emergency numbers below: Kingdom Emergency 112 (without the SIM card) Police 911 Fire services 998 Ambulance 997 WORKING LANGUAGE AND INTERPRETATION The event will be conducted in English. Interpretation services will be available in Arabic, English, and French.  WE ARE HERE TO SUPPORT YOU WE LOOK FORWARD TO WELCOMING YOU APPENDIX 1: DELEGATION REGISTRATION FORM 2nd DCO General Assembly To be shared by 12th January 2023 HEAD OF DELEGATION DELEGATE DELEGATE DELEGATE SALUTATION FIRST NAME LAST NAME POSITION OFFICIAL EMAIL NATIONALITY PASSPORT NUMBER MOBILE NUMBER/ COUNTRY CODE Please note that you will need to share an official photo for each delegate and a passport copy. Saatja: "Anu Vask" Saaja: "MKM info" Teema: FW: [DCO] General Assembly | 05 February 2023 | Invitation | H.E Kristjan Järvan, Minister of Entrepreneurship and Information Technology Kuupäev: 2023-01-12 05:50 Tere Palun registreerime Deltas. Aitäh. A From: Jaan Reinhold <[email protected]> Sent: Wednesday, January 11, 2023 7:49 PM To: Anu Vask <[email protected]> Cc: Ode Liis Pino <[email protected]> Subject: FW: [DCO] General Assembly | 05 February 2023 | Invitation | H.E Kristjan Järvan, Minister of Entrepreneurship and Information Technology Tere! Edastan. Neile peaks siis vastama, et kas ja kes osaleb. Tervitan J From: Secretary General office <[email protected] <mailto:[email protected]> > Sent: Wednesday, January 11, 2023 8:41 PM To: Jaan Reinhold <[email protected] <mailto:[email protected]> >; Nafissa Bouklia <[email protected] <mailto:[email protected]> > Cc: Sulaf Al Jindan <[email protected] <mailto:[email protected]> >; Hassan Nasser <[email protected] <mailto:[email protected]> >; Deemah Al Yahya <[email protected] <mailto:[email protected]> >; Khalid Abu Awad <[email protected] <mailto:[email protected]> >; DCO Council Affairs <[email protected] <mailto:[email protected]> > Subject: [DCO] General Assembly | 05 February 2023 | Invitation | H.E Kristjan Järvan, Minister of Entrepreneurship and Information Technology The General Secretariat of the Digital Cooperation Organization “DCO” presents you its compliments, and has the honor to share with you the attached letter of the Secretary-General of the DCO, inviting you to join the 2nd DCO General Assembly, which will be held in Riyadh, Saudi Arabia, on the 05th February 2023. The DCO General Secretariat avails itself of this opportunity to renew the assurances of its highest consideration. Regards, Secretary-General Executive Office SGO Team [email protected] <https://eur05.safelinks.protection.outlook.com/?url=https%3A%2F%2Ftwitter .com%2Fdcorg&data=04%7C01%7CMkhaldi%40dco.org%7C79475a437e7a4b056cc308da06 4b8e8b%7C7f84b0329ebb4db4b96bad520ace4dc8%7C1%7C0%7C637829218835175590%7CU nknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiL CJXVCI6Mn0%3D%7C3000&sdata=S3ZgT1DrSGFtfNciRCPNmviTUDqkZtjk8%2BrO6kU5y8M%3 D&reserved=0> 11th January 2023 H.E. Kristjan Järvan Minister of Entrepreneurship and Information Technology The Republic of Estonia Excellency, Warm greetings from the Digital Cooperation Organization (DCO). I am referring to the attached letter of H.E. Eng. Abdallah Alswaha, Minister of Communications and Information Technology of Saudi Arabia and 2022 Chair of the DCO Council convening the next DCO General Assembly, on 5th February 2023, in Riyadh, Saudi Arabia. Since its inception, the DCO has realized the critical value of global cooperation and has worked actively with governments, the private sector, and International Organizations. The DCO welcomes knowledge exchange and best practice sharing with countries beyond its current membership. Therefore, as one of the leading countries in the global digital economy, I would like to invite you to join this meeting. As part of the agenda, invited representatives of guest countries will be invited to share their perspectives regarding the importance of enabling cross-border digital cooperation between governments, the private sector, and civil society to drive the inclusive and sustainable growth of the digital economy. All logistical and administrative details are available in the Administrative Circular, here enclosed, for your easy reference. I look forward to receiving your confirmation through [email protected], and I thank you for your favorable consideration and acknowledgment of this invitation. Sincerely, Deemah Al Yahya Secretary-General