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D UNIVERSAL .. POSTAL 6- D UNION UPU International Bureau To: Ali designated operators and restricted Weltpoststrasse 4 unions 3015 BERNE SWITZERLAND T+41 313503111 F+41 313503110 www.upuint Contact: Ms Dawn M. Wilkes T +41 31 3503578 Berne 9 December 2022 [email protected] Reference: 4293(DOP.SC.PSP)11 18 Subject: Designation of process review consultants to assist with the work on certification processes —CaII for applications Dear Sir/Madam, The UPU International Bureau (IB) is creating a p001 of process review consultants (PRCs) to facilitate postal security certification reviews and possibiy contribute to other UPU-sponsored process reviews in future stages. The PRCs wiIl be drawn from ali regions worldwide: Africa, Asia-Pacific, Caribbean, Europe, Latin America, Middie East and North Africa. The strategy for developing a robust p001 of PRCs to ensure a secure supply chain requires an in-depth understanding of electronic advance data (EAD) compliance requirements and UPU minimum security stand ards, which must be met or exceeded by ali designated operators (DOS) of UPU member countries. To accomplish these objectives, PRCs are required to: — Have English language proficiency (written and oral) as weIl as proficiency in the dominant regional language (written and oral); — Facilitate the promotion, training and establishment of a reporting platform and implementation support through workshops; — Provide support for the impiementation and successful attainment of UPU S581S59 security certification; and — Support for the implementation of security and EAD solutions in the postal supply chain. The 18 is seeking specialists, who will be appointed as PRCs for certification review activities. The PRCs wiiI be required to participate in the envisaged project activities, coordinate and provide expert support in the planning and implementation of the activities through virtual methods, in ciose cooperation with national officials and experts from the various programmes in place at the UPU IB. The PRCs will report on these activities through a standardized reporting process to the individuals concerned within the IB. The PRCs wiII remain in their regular positions and will be called upon to carry out the tasks described in Annex 1, which sets out the qualification requirements and job description, on an ad hoc basis. The workload is estimated at an average of three reviews per calendar year (the exact number of reviews wiIi depend on the scheduled activities). MAJANDUS- JA 14. 12. 2022 N •I 4o.2/6 1  2 Qualifications — Experience in high-ievel project management, ideally from international projects. — Broad experlence in the area of postal services (mainly organizational and operational processes). — Experience with UPU projects would be an advantage. — Knowiedge of the UPU minimum security standards S581S59. — Experience in security impiementation within DOs. — Knowiedge of IPS/IPS Light/IPS. POST the Quaiity Control System (QCS) and similar systems. — Knowledge of national and international postal networks. — Knowiedge of the UPU Convention and Regulations. — Sensitive to the level of support needed by participating DOs. — Abie to participate in evaluation missions, as required. Contract/durafion January 2023 to December 2025. A three-year contract, setting out the conditions of empioyment of the consuitants appointed as PRCs, wiIl be signed between the UPU and the DOs concerned. The initial contract wiII, however, be set at one year, with renewabIe terms bringing the overali duration of the contract to a maximum of three years. Remuneration The DOs concerned wiii be sotely responsibie for ali remuneration and/or aliowances due to the incumbents for the performance of tasks within their respective organizations, as weil as for ali taxes, benefits and social and/or professional insurance applicable to the experts as employees of the DOs concerned. The PRCs wiil in no way be regarded as employees of the UPU or as an international civil servants, and wili not be entitled to any UPU social benefits. Notwithstanding any other remuneration that the PRCs might receive from their respective countries of origin, they wili receive a daily remuneration at the standard rate (currently 98.68 CHF) for on-site missions. In addi tion, ali travei expenses, based on economy ciass airfare by the most direct fiight, plus daily subsistence expenses, based on the rate for the appiicabIe country/city, wili be paid by the UPU. This wiii cover the costs of daiiy accommodation, meais and out-of-pocket expenses. Successful applicants must continue to be provided with a properly equipped workstation connected to the communication network in their respective countries of origin. Administrative details wiil be worked out at a later date with the DOs of the countries of origin. Submission of applications To carry out the pianned activities, the IB is seeking appiicants with extensive knowiedge and experience in the area of postal supply chain and project management. To this end, 1 shouid be grateful if you would distribute this caii for applications among ali your staff members who might quaiify for a PRC position, and propose to the IB one or more candidates at your eariiest conven ience. Appiicant files, accompanied by a compieted Annex 2 (Personal history of appiicant for appointment as expert) form, shouid inciude ali the information needed to determine whether applicants have the qualifications and professional experience required to carry out the work. Compieted appiications shouid be submitted by e-maii and must reach the IB at the foliowing address by 15 February 2023 at the Iatest: [email protected]. /  3 A committee wiII be set up within the IB to consider the applications received and to select, by agreement with the DOs concerned, the applicants who best meet the qualifications required for the PRC positions. Thank you in advance for your cooperation on this project. Yours faithfully, Abdel IIah Bousseta Director of Postal Operations  D UNIVERSAL Annexl toietter4293(DOPSC.PSP)1118 D.. POSTAL of 9 December 2022 - D UNION Statement of the qualifications and description of the position of Process Review Consultant (PRC) Project objectives Support postal operators in nitiating and successfuily completing the S581S59 basic security certification pro cess. Purpose of the consultancy — Be in charge of the impiementation of UPU security standards S58 and S59; — Work with the designated operator (DO) to ensure the commitment is established, complete a country project pian, develop or update ali required documentation, assist with any difficulties in the Country self assessment process, and facilitate the country’s achievement of basic certification through virtual meth odology; — Liaise with the staff/teams in Charge in the countries/Posts for guidance, training, impiementation and follow-up, liasing with their management when necessary to confirm engagements and deadiines; — Document use cases and sharing with the head office in Berne: typical impiementation in the countries/ Posts, impiemented workflows, and best practices and/or difficuities identified; — Provide technical support to determine and track individual needs; — Provide technical implementation support: — Participate in the security certification programme on audit mission preparation, implementation and foilow-up; — Collaborate with regional and national counterparts. Activities to be conducted To achieve the above-mentioned deliverabies, the main activities to be conducted are as follows: — Coordinate the tasks and various activities of the review team before on-site review to ensure efficient progress in the certification process; — Scheduie and facilitate entrance and exit conferences with on-site management counterparts; — Train/mentor team members on review process, physicai and virtual components; — Ensure the accuracy and aesthetics of ali documents and PowerPoint presentations; — Review ali documents and assessments to provide expert advice to the team; — Finalize the certification workbook through a consensus-based process; — Deveiop and finalize a security certification report; — Ensure the timely upioading of ali required documents to the assigned SharePoint; — Provide on-site management with feedback on best practices and areas in need of improvement.  Annex 2 to Ietter4293(DOP.SC.PSP)1118 of 9 December 2022 D j UNIVERSAL 1 POSTAL PERSONAL HISTORY -- DIUNION Technical cooperation of appllcant for appointment as expert NOTE — This form muet he tilled jo elearly and completely. Type or print jo nk. The applicants operator will he informed ii due course of the decjsion. Famdy aarne Given narne(s) (ijnderl ne the nanre communly use Maiden namn Sex Dale ei birhii Pluce und countiy ei biruh Male [1_Fernale Nationality ut brth Preneat nationaliiy Mother tongue Manital status 1 Single [ Married r—i Widow(er) 11 Divorced fl Separated Peneanent addrens g Perinaainet telepbone flumber Prusent address Present talephone numbef Dependants, if any hanne 1 A5n ReIationsNp hanne Age Relatioeship Naiie 1 Age Relatlonntnp Naana 1 Age Retationntup Narne 1 Age Rebtlonnhlp Relatives employed Name 1 Aeiaffoiisiiip Oiliation by an international organization, if any Narne 1 P.etatronshp Organzation Narne 1 Relationuhip Organizalion Narne 1 Relattonship Organlzatlon Legal steps taken towards Ii uppleabe ilene ginu diaile changirig the present nationality, if any Disability, if any, which Ifepplicab!e, pleaegivedetuiIs might lirnit the field of work or travel by air Legal permannnt resjdencs status, it any, inacountry II appliable please ndicate the Gonitry other than that ot which the applicant ja u natjonal AppIcations. 1 any, previously made II applicable. pinuse indinale counlry of rninsion ui year tor employment $5 tJPIJ expert Isnguuges Irnown (other than nlether tongue) Read $eud R9ad Read Without difficulty Wiittnn LJ Wiih dj(ticulty Witliout dilltculty ri With difliculty Witiiuut difficulty Witl’ ditijeulty Wihhcut ddficully LJ With dilficulty W’ilf un Writlen Writen Withoat dillinully Spoken Wjth ditiiculty Gittirnit ditliculty Spckeo Wilh ddiiculty Witiinut ditliculty Spokes [] With difticulty Wjltiaul diitiejily Spoaen [] Wtth ditiiculty Fluently Cornprehension Not tluently Fluenhlv Cornprehansion Not tluently Fluently Comprehens.an L1 Not tluently Fluentty Con’.preoeinjon Nol fltiently Uiithajt rJifficuIty — With difficulty WIIh ui dIftlctIItd hanne und locetinn ui inslitt;tjnn With dfficulty Slaa-l jynar) Wtuutditflculty End tyear) j Wth jecuIw g Iii ui drlticulty [[With dlficultv Mci, suuren ni siody, degrens, dipiarnas, eta.  2 Schools or Name and localiori of school Start (year) End (year) Type ot training or educaaon. dipiomas, eto• other formal training or educahon from age 14 (e.g. high school, techncaI school or apprenticeship) Membership in professional societies, or activities in civic, public or international affairs Significant publications wrilten (do not atlach) Employment record. Starting with the present post, Iist in reverse chronological order every employment held. Use a separate block for each post. nclude service in the armed forces and note any period during which not gainfully employed. If more space is needed, attach additional pages ot the same size. Exaot title of post From (dale) To (date) Starting Final Saary per annum Name and address ot employer Type of business Narne of supervisor Number and type nf eniployees supervised hy applicant tJescription of appticonls dulies Fxacl title of post From (dale) To (date) Statlin Finat Salary .per _annum Name and address ot employer Type of business Name of superuisor Number and type of employees supervised by applicant Reason for leaving  3 Descriptuon of applicants duties Exact tule of post From (date) To (date) Starting Finat Salary per annum Name and sddress of employer Type of business Name of supervusor Number and type of employees supervised by applicant Reason for Ieaving Description of applicant’s duties Exacl title of post From (date) To (date) Starting Final Salary per annum Name and address of employer Type of businoss Name of supervisor Numbor and type of emptoyees suporvised by applicant Resson for leaving Description of spplicsnts duties Exact title of post From (date) To (date) Starting Funsi Salary per annum Name and address of employer Type of business Name of supervisor Number and type ot employees supervised by applicant Reason for Ieavung Descruption of applicsnts duties  4 Exacl title of post From datn) To (date) Startng Fina Salary per annum Name and address of employer Type of business Name of supervisor Number and type of employees supervised by applicunt Peason tor Ieaving Description ot apphcants duties Objections to the UPU’s making inquiries of the present employer? Is the appticant or has the applicant been a Yes fl No Ifyes, statewhen permanent civil servant of the government? Yes fl No REFERENCES. List three persons unrelated to the applicant and familiar with the app(icant’s character and qualifications. Do not repeat names of supervisors indicated above. Name Address [ness cx occupation Name Address ress cx occupation Name Address 1 Business cx ocoupation Other relevant inforrnation (e.g any residenee abroad) certify that the information given and the statements made by me under the above headings are true, complete and correct to the best of my knowledge and belief. 1 understand that any misrepresentation or material omission made on this personal history form and other documents requested by the UPU renders me Iiable to termination or dismissal. Ptace and date Applicants signature